Specifications - FY26 Enclosed Cargo Trailer.pdf

MARYLAND DEPARTMENT OF PLANNING

MARYLAND HISTORICAL TRUST

JEFFERSON PATTERSON PARK & MUSEUM

MARCH 30, 2026

PROJECT SPECIFICATIONS – JPPM ENCLOSED CARGO TRAILER FY26

I. SUMMARY OF SPECIFICATIONS

This project consists of furnishing all labor, overhead, equipment, materials, parts, incidentals, tests, supervision, and services necessary for and incidental to Providing an Enclosed Cargo Trailer which meets the below defined specifications. The delivery site is located at Jefferson Patterson Park and Museum (JPPM), 10515 Mackall Road, Saint Leonard, Maryland 20685 (JPPM).

It is the sole responsibility of the contractor to familiarize themselves fully with the contents of these specifications. Failure to do so does not relieve the contractor with the successful bid from their obligations to comply with all aspects of this Invitations for Bids (IFB) package for the amount they specify as their bid. The State of Maryland or JPPM will not make allowance for any errors on the contractor’s part for failure to consider any conditions or circumstances existing on the site that may affect the contemplated work. The fact that the contractor submits a bid will be taken as evidence that the contractor has a full knowledge of the extent and character of the work and the problems in performing it.

II. PERMITS, CERTIFICATES, LAWS, LICENSING, AND ORDINANCES

A. The seller must hold all necessary permits, certificates, and licenses required by law for the execution of the work.

B. The contractor or subcontractor must be licensed in Maryland or certified, depending on the nature of the work to be performed.

III. BID SUBMISSION PACKET

A. JPPM must receive the bid on or before the due date. The contractor may submit their standard bid sheet but must also submit the filled out and signed IFB sheet. In addition, the following items must be submitted with the bid:

1. Itemized costs to provide an Enclosed Cargo Trailer which meets the detailed specifications in

“Section V. Detailed Specifications”

2. Signed bid/proposal affidavit (attachment 1),

3. Signed “conflict of interest affidavit and disclosure” (attachment 2),

4. Acknowledgement of receipt of any amendment(s) to this IFB. Please supply a letter on the company’s letterhead acknowledging receipt of amendments.

B. Please fill in and submit the “No Reply” form (attachment 3) if you do not wish to provide a bid.

JPPM will regard any bids without the required and completed paperwork, or any bids received after the due date, as non-responsive.

C. If any amendment(s) to the IFB are distributed, all bidders must acknowledge receipt of the amendment(s).

D. The contractor must be validly formed and in good standing (or qualified to do business) in the State with the Maryland State Department of Assessments and Taxation. See website https://egov.maryland.gov/BusinessExpress/EntitySearch.

IV. PAYMENT TO CONTRACTOR

A. The contractor will submit all invoices, upon showing the contract number on each copy and submit to Jefferson Patterson Park and Museum, ATTN: Business Manager, 10515 Mackall Road, Saint Leonard, MD 20685-2433. Electronic invoices shall be sent to jppm.accountspayable@maryland.gov with ATTN: Business Manager clearly indicated in the email.

https://egov.maryland.gov/BusinessExpress/EntitySearch mailto:jppm.accountspayable@maryland.gov

JEFFERSON PATTERSON PARK AND MUSEUM

SPECIFICATIONS - FY26 ENCLOSED CARGO TRAILER

V. DETAILED SPECIFICATIONS

A. The contractor is furnishing all materials, labor, tools, equipment, overhead to include delivery, and incidentals as necessary to provide the following:

1. An Enclosed Cargo Trailer:

a) White cargo box, five (5) feet wide by eight (8) feet long exterior dimension, with a minimum interior height of five (5) feet four (4) inches.

b) Single Axle, Spring Suspension, EZ Lube Hubs or equivalent,

c) Rear Barn Doors,

d) Bumper pull, 2-inch hitch,

e) 3500 lb. axle capacity, 2000 lb. payload capacity

VI. PRICING

The contractor must provide pricing as indicated below.

A. On the IFB form opposite item no. 1, the contractor shall insert “Total Cost to provide an Enclosed

Cargo Trailer which meets the criteria within the specifications.”

B. On the IFB form opposite item no. 2, the contractor shall insert “Itemized costs for base unit cost and additions necessary to meet specifications.”

C. On the IFB form at Total, the contractor shall insert the total cost to provide the Enclosed Cargo

Trailer as stated in item no.1.

D. The IFB must be signed and dated.

VII. BASIS FOR SELECTION

A. This IFB may be cancelled, and the State may reject any bids when it is in the best interest of the State to do so.

B. The Selection Committee will choose the bid based on the most favorable evaluated bid price.

Evaluation criteria includes responsiveness of the bid to the project requirements and which bid is the most advantageous to JPPM. The selection of the contractor is based on:

1. Ability of the Enclosed Cargo Trailer to meet the specifications as presented.

2. Most Beneficial to the operations at JPPM

3. Cost.

VIII. IFB MANDATORY STATE PROVISIONS

A. Bidders should give specific attention to the identification of those portions of their proposals that they deem to be confidential, proprietary information or trade secrets and provide any justification why such materials, upon request, should not be disclosed by the State under the Access to Public Records Act, State Government Article, Title 10, Subtitle 6, Annotated Code of Maryland;

B. Minority business enterprises and small businesses are encouraged to respond to this IFB;

C. By submitting a bid to this IFB, a bidder represents that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the contract if selected for contract award;

D. If JPPM determines before award that facts or circumstances exist giving rise to, or which could in the future give rise to, a conflict of interest, JPPM may request a bidder to provide a conflict of interest affidavit and disclosure. JPPM may also terminate the contract after award, in whole or in part, if it considers termination necessary to avoid an actual or potential conflict of interest;

E. JPPM shall give preference to products and equipment that are mercury-free as required under COMAR 21.11.07.07 where applicable.

F. All bidders certify that they will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of drugs or the abuse of drugs or alcohol in the performance of the procurement, JEFFERSON PATTERSON PARK AND MUSEUM

SPECIFICATIONS - FY26 ENCLOSED CARGO TRAILER

in compliance with the State’s Drug and Alcohol Free Workplace Policy and COMAR 21.11.08.03.B.

1. Itemized costs to provide an Enclosed Cargo Trailer which meets the detailed specifications in “Section V. Detailed Specifications”