SpecialProvisions_33ST26PW12.pdf

Soscol Avenue Rehabilitation SPECIAL PROVISIONS City Project No. 33ST26PW12 Page 1

SPECIAL PROVISIONS

1. Pre-Construction Conference. City will designate a date and time for a pre-construction conference with Contractor following Contract execution. The Notice to Proceed for this project is expected to be issued in Summer 2026. Project administration procedures and coordination between City and Contractor will be discussed, and Contractor must present City with the following information or documents at the meeting for City’s review and acceptance before the Work commences:

1. Name, 24-hour contact information, and qualifications of the proposed on-site superintendent;

2. List of all key Project personnel and their complete contact information, including email addresses and telephone numbers during regular hours and after hours;

3. Staging plans that identify the sequence of the Work, including any phases and alternative sequences or phases, with the goal of minimizing the impacts on residents, businesses and other operations in the Project vicinity;

4. If required, traffic control plans associated with the staging plans that are signed and stamped by a licensed traffic engineer;

5. Draft baseline schedule for the Work as required under Section 5.2 of the General Conditions, to be finalized within ten days after City issues the Notice to Proceed;

6. Breakdown of lump sum bid items, to be used for determining the value of Work completed for future progress payments to Contractor;

7. Schedule with list of Project submittals that require City review, and list of the proposed material suppliers;

8. Plan for coordination with affected utility owner(s) and compliance with any related permit requirements;

2. Submittals. This provision is intended to supplement the requirements of General

Conditions Section 2.5 on Submittals.

1.1 Procore. The City utilizes Procore (a project tracking platform) for all requests for information (RFI) and submittals. The Contractor shall upload all RFIs and submittals to Procore. The City will upload the Project Plans, Contract Documents, and project photos for viewing in Procore. The platform allows for web and tablet use. Before the pre-construction meeting, the Contractor shall provide contact information of all members requiring access to Procore. The Engineer will send a project link to all contact list members.

1.2 Time and Manner of Submission. The Contractor shall make all submittals far enough in advance of scheduled dates of installation to provide all required time for reviews, for securing necessary approvals, for possible revision and resubmittal, and for placing orders and securing delivery. In scheduling, allow at least seven calendar days for the Engineer's review, plus the transit time to and from the City office.

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1.3 Required Contents. Restrict each submittal to only one Specification Section or portion thereof. Unless otherwise specifically permitted by the Engineer, do not group submittals. All submittals must be submitted individually. The Engineer may reject partial submittals as not complying with the provisions of the Contract documents.

1.4 Required Corrections. At least one copy of each submittal will be returned to the Contractor marked "Accepted”, “Accepted as Noted”, “Revise and Resubmit”, or "Rejected." Submittals marked "Accepted as Noted" need not be resubmitted, but the notes shall be followed. If a submittal is rejected, it will be marked to indicate what is unsatisfactory. Resubmit revised drawings or data as indicated, in number of copies specified above.

Approval of each submittal by the Engineer will be general only and shall not be construed as:

1. Permitting any departure from the Contract requirements.

2. Relieving the Contractor of the responsibility for any errors and omissions in details, dimensions, or of other nature that may exist.

3. Approving departures from additional details or instructions previously furnished by the Engineer.

4. Relieving the Contractor from verifying all field conditions and dimensions.

Any submittals which are returned to the Contractor for resubmittal due to incompleteness or noncompliance more than once will cause additional review time and expense for the City. The Contractor shall reimburse the City for all costs associated with the third and subsequent review of any submittals. The City reserves the right to deduct resubmittal review costs from amounts due to the Contractor.

1.5 Submittal Certification. All submittals shall be certified by the Contractor for completeness and for compliance with the Contract Documents with the following Certification:

I hereby certify that all material submitted has been checked for completeness, for correctness, and for compliance with the drawings and specifications, that field dimensions and conditions have been verified, and that exceptions, if any are clearly noted.

1.6 Minimum Submittal Items. The following are the minimum required submittal items; other submittals may be specified in other sections of the Special Provisions or Technical Specifications.

Authorized Representative Memo Emergency Contact Memo

Copy City of Napa Business License Resident/Commercial Notification Letters

Traffic Control Plan Water Pollution Control Plan

Pedestrian Control Plan Manufacturer Data Sheets

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Lead Compliance and Work Plan Staking and Grade Verification Plan

Progress Schedule Pavement Delineation References

Product Data for Utility Lids and Grade Rings

Concrete Product Data Sheets

HMA Mix Design Facility Tie-Out Plan

Crack Seal Product Detail Sheets including Safety Data Sheets

Traffic Staging Details

Potholing Plan Changeable Message Sign Plans

Prior to submittal for Engineer's review, use all means necessary to fully coordinate all materials, including the following procedures:

1. Determine and verify all field dimensions and conditions, materials, catalog numbers, and similar data.

2. Coordinate as required with all trades and with all public agencies involved.

3. Secure all necessary approvals from public agencies and others and signify by stamp, or other means, that they have been secured.

1.7 Measurement and Payment. The Contract Lump Sum price paid for Control of Materials includes full compensation for providing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in this section, complete in place, as described in the Contract and these Special Provisions, as directed by the Engineer, and no additional compensation will be allowed therefor.

3. Project Site and Nearby Property Protections. This provision is intended to supplement the requirements of General Conditions Section 7.5 on Nearby Property Protections.

1.1 Landscape Replacement. Existing trees, plants, shrubs, lawns, other landscaping, irrigation equipment, and other private property that are not to be removed as shown on the plans or specified in these Special Provisions and are injured or damaged by reason of the Contractor’s activities, shall be replaced by the Contractor at the Contractor’s expense. Damaged or injured landscaping shall be removed and disposed of outside the public right of way in conformance with the General Conditions. At the Contractor’s option, removed trees and shrubs may be reduced to chips. All replacement work shall be completed prior to the acceptance of work. Contractor shall replace damaged landscape as directed by Engineer and as follows:

1. Replace plants with plants of the same species.

2. The minimum size of tree replacement shall be no. 24 inch box and the minimum size of shrub replacement shall be 15-gallon container.

3. Replace tree(s) in accordance with City Standard Detail T-1. Replace ground cover plants with plants from flats and plant 12 inches on center or as directed by Engineer.

4. Water each plant immediately after planting. Saturate the backfill soil around and below the roots or the ball of earth around the roots of each

City Project No. 33ST26PW12 Page 4 plant. Water as necessary to maintain plants in a healthy condition until acceptance of work.

1.2 Monument Replacement. Contractor shall be responsible for the protection of all existing survey monuments and control points. All monuments destroyed during construction shall be resurveyed and replaced at the Contractor’s expense as outlined in the Business and Professions Code, Section 8771.

In the event the Contractor’s activities destroy any of the Engineer's survey control points, the Contractor shall replace such control points at the Contractor’s expense, subject to verification by the Engineer. The cost of any such verification of the Engineer's survey control points will be deducted from any moneys due or to become due to the Contractor. Contractor will not be allowed any adjustment in Contract time for such verification of survey control points by the Engineer.

1.3 Measurement and Payment. The Contract Lump Sum price paid for Control of Work includes full compensation for providing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in this section,

4. Materials and Equipment. This provision is intended to supplement the requirements of

General Conditions Section 7.6 on Materials and Equipment.

1.1 Certificate of Compliance. Unless otherwise noted elsewhere in these Contract Documents, the following materials will be accepted with the submission of a Certificate of Compliance. Certificates of Compliance shall be provided to the City prior to incorporation of the material into the work.

Std. Specification Section Material

84-2.02 Traffic Striping

85-1.02 Pavement Markers

92-1.02 Asphalt Binders

93-1.02 Liquid Asphalt

94-1.02 Asphaltic Emulsion

95-1.02 Epoxy

1.2 Prequalified and Tested Signing and Delineation Materials. Contractor shall know and comply with the requirements of the most current State of California Department of Transportation, Authorized Materials List for “Signing Delineation Materials.”

5. Testing and Inspection. This provision is intended to supplement the requirements of

General Conditions Section 7.8 on Testing and Inspection.

1.1 General. Contractor shall know and comply with the requirements of Sections 6-2, “Quality Assurance,” and 19-5, “Compaction,” of the Standard Specifications and these Special Provisions. Compaction tests will be taken on all subgrade, trench backfill, aggregate base, asphalt concrete material unless otherwise authorized by

City Project No. 33ST26PW12 Page 5 the Engineer. If the accepted aggregate base becomes saturated and/or disturbed, the subgrade shall again be proof-rolled, and testing may be required.

1.2 Measurement and Payment. The Contract Lump Sum price paid for Control of Materials includes full compensation for providing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in this section,

6. Project Site Conditions and Maintenance. This provision is intended to supplement the requirements of General Conditions Section 7.9 on Project Site Conditions.

1.1 Trash Bins. Contractor shall furnish trash bins for debris from structure construction. Debris shall be placed in trash bins daily. Contractor shall secure Engineer’s approval of trash bin location prior to placement of trash bins. The City does not guarantee that a trash bin can be located within the project limits.

1.2 Forms or Falsework. Forms or falsework that are to be re-used shall be stacked neatly concurrently with their removal. Forms and falsework that are not to be re-used shall be disposed of concurrently with their removal.

1.3 Street Disposal. Whenever any material disposal location is visible from a public street, the disposal area shall be left in a neat and uniform manner to the satisfaction of the Engineer. Contractor shall plan for disposing of materials outside the street right-of- way, and pay all costs involved. Disposable material shall not be stockpiled in the street beyond normal working hours. Material shall not be disposed of in any of the following areas:

1. Within the floodway of the City of Napa or the County of Napa.

2. Within the normal channel of any river, creek, stream, ditch, canal, swale, or other water course and within the portions of the adjacent flood plain of same as are required to efficiently carry the flood flow, as determined by the Engineer.

1.4 Contractor-Property Owner Agreement. Contractor shall know and comply with the requirements of Section 5-1.20B(4), “the Contractor-Property Owner Agreement,” of the Standard Specifications and these Special Provisions. Prior to any disposal of material, the Contractor shall obtain written permission from the owner of the proposed disposal site. Contractor shall submit the property owner’s written permission to the Engineer and obtain the Engineer’s written approval before moving the material offsite. If the disposal site is within the City of Napa city limits, the Contractor shall submit to the Engineer an authorized grading permit and plan prior to disposing of the material. A grading permit and plan is required when 50 CY of material or more is disposed either temporarily or permanently at a site. Grading permits are issued at the City of Napa Building Department.

1.5 Measurement and Payment. The Contract Lump Sum price paid for Control of Work includes full compensation for providing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in this section,

7. Notice of Excavation. Contractor shall notify the City and the appropriate regional notification center for operators of subsurface installations at least two working days, but not more than 14 calendar days, prior to performing any excavation or other work close to

City Project No. 33ST26PW12 Page 6 any underground pipeline, conduit, duct, wire, or other structure. Regional notification centers include, but are not limited to, the following:

Underground Service Alert (USA) – Northern California Phone: 811 ---- (800) 642-2444 Website: https://www.usanorth811.org/

8. Environmental Control. This provision is intended to supplement the requirements of

General Conditions Section 7.19 Environmental Control. Water pollution control work shall conform to the provisions in section 1.10.02 "Water Pollution Control," of the City Standard Specifications and these Special Provisions.

1.1 Erosion and Sediment Control Plan. Contractor shall prepare and submit an

Erosion and Sediment Control Plan (ESCP) for the Engineer’s approval that describes and pictorially shows how the requirements shall be met for the Project.

The ESCP template is available on the City of Napa Public Works Department website: https://www.cityofnapa.org/574/Stormwater-Quality

1.2 Measurement and Payment. The Contract Lump Sum price for Water Pollution

Control includes full compensation for providing all labor, materials, tools, equipment and incidentals and for doing all the work involved in this section, including the preparation and maintenance of an Erosion and Sediment Control Plan, complete in place, as described in the Contract and these Special Provisions, as directed by the Engineer, and no additional compensation will be allowed therefor.

9. Construction Water. Construction water and applying water shall conform to the provisions in Section 10-6, “Watering,” of the Standard Specifications and these Special Provisions. Water required for the Project shall be taken through a hydrant meter supplied by the City.

1.1 Construction Water Fees. Contractor is responsible for paying the deposit and fee and all quantity charges associated with the use of the hydrant meter and backflow device. Fees are to be paid at the City of Napa’s Finance Department in City Hall at 955 School Street in Napa with a copy of the Construction Water Request Form. Contractor is fully responsible for protecting the meter, backflow device, and hydrant serving the hydrant meter from damages. Contractor’s deposit will not be returned if the equipment is lost, damaged, or stolen, and the Contractor will be required to obtain a new working hydrant meter from the City with payment of a new deposit.

The current fees for construction water as of July 1, 2025, can be found at https://www.cityofnapa.org/DocumentCenter/View/2232/Master-Schedule-of- Water-Fees-PDF

1.2 Restrictions and Relocations. The backflow device provided with the hydrant meter shall remain attached immediately behind the water meter with no exception.

No direct connections to fire hydrants, use of unmetered water services, or unauthorized connections to the existing water system will be allowed. Contractor shall not relocate a hydrant meter and backflow device. Contractor shall contact the City’s Corporation Yard at 707-257-9544 for hydrant meter relocation requests.

Contractor will be billed for each meter relocation.

https://www.usanorth811.org/ https://www.cityofnapa.org/574/Stormwater-Quality

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1.3 Termination. Contractor shall additionally contact the City’s Corporation Yard when they are finished with the hydrant meter and want to close the account. Upon return of the hydrant meter and backflow device in good working order and undamaged, a refund may be provided to the Contractor. Any repairs or damages to the hydrant meter and/or backflow device will be deducted from the refund.

1.4 Measurement and Payment. The Contract Lump Sum price for Control of Work includes full compensation for providing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in this section, complete in place, as described in the Contract and these Special Provisions, and as directed by the Engineer, and no additional compensation will be allowed therefor.

10. Payment. This provision is intended to supplement the requirements of General

Conditions Section 8 Payment.

1.1 Mobilization. Payments for mobilization are in addition to the partial payments made under Public Contract Code § 10261. The City makes partial payments for mobilization under Public Contract Code § 10264(a) except the amount of work completed does not include the amount earned for mobilization. The partial payment amount is reduced by a prorated amount bid in excess of the maximum allowed under Public Contract Code § 10264(a)(5).

The City pays the item total for mobilization in excess of the maximum allowed under Public Contract Code § 10264(a)(5) in the 1st payment after City has formally accepted the Project as set forth in Section 11.1, Final Completion.

1.2 Measurement and Payment. The Contract Lump Sum price paid for Mobilization includes full compensation for providing all labor, materials, tools, equipment and incidentals and for doing all the work involved in this section,

11. Schedule Requirements. This provision is intended to supplement the requirements of

General Conditions Section 5.2 on Schedule Requirements.

1.1 Authorized Working Days and Times. Except as otherwise specified herein, working hours in accordance with General Condition 5.2(H) shall be limited to 7:00 a.m. to 5:00 p.m., Monday through Friday, excluding legal holidays.

Operation of machines and equipment shall not occur prior to 8:00 a.m. nor after 5:00 p.m. Delivery of materials or equipment shall not occur prior to 7:30 a.m. nor after 5:00 p.m. Cleaning or servicing of machines or equipment shall not occur after 6:45 p.m.

Traffic control setup and removal may occur outside of standard working hours with Engineer approval.

1.2 Work Specific Authorized Working Days and Times. Notwithstanding Section 1.1, to minimize traffic impacts, all paving operations within the intersections of 1st Street, 3rd Street, and Silverado Trail shall be performed during nighttime hours between 8:00 p.m.

and 6:00 a.m. Nighttime operations are preferred for all paving activities unless otherwise approved by the Engineer.

The City of Napa recognized holidays located in Appendix A is used to determine the legal holidays.

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Contractor can request to work on Saturdays, Sundays, City holidays, or hours beyond those stated above, by submitting a written request to the Engineer for approval. The request must state the reason for the change in the working day or schedule and must be submitted a minimum of five working days prior to the requested change.

The Engineer will authorize or deny the request within three working days and notify the Contractor of the decision made. The Engineer’s decision will be final. If the request is authorized, the Contractor is responsible for the cost of providing inspection services for the work being performed. If inspection services are not available for the requested change, the Engineer may deny the request.

1.3 Measurement and Payment. The Contract Lump Sum price paid for Progress

Schedule includes full compensation for providing all labor, materials, tools, equipment and incidentals and for doing all the work involved in preparing, furnishing, and updating schedules, as specified in the Standard Specifications and these Special Provisions, and as directed by the Engineer.

12. Lines and Grades. This provision is intended to supplement the requirements of General

Conditions Section 7.17 Lines and Grades.

1.1 Survey Crew. Construction survey crew shall follow the California Department of Transportation’s Surveys Manual (Surveys Manual).

1.2 Measurement and Payment. The Contract Lump Sum price paid for Construction

Staking and Surveying includes full compensation for providing all labor, materials, tools, equipment, and incidentals and for doing all the work involved in furnishing and setting construction and marks to establish and lines and grades, complete in place, as described in the Contract and these Special Provisions, as directed by the Engineer, and no additional compensation will be allowed therefor.

13. Environmental Control. This provision is intended to supplement the requirements of

General Conditions Section 7.19 Environmental Control. Water pollution control work shall conform to the provisions in section 1.10.02 "Water Pollution Control," of the City Standard Specifications and these Special Conditions.

1.3 Erosion and Sediment Control Plan. Contractor shall prepare and submit an Erosion and Sediment Control Plan (ESCP) for the Engineer’s approval that describes and pictorially shows how the requirements shall be met for the Project. The ESCP template is available on the City of Napa Public Works Department website:

1.4 Measurement and Payment. The Contract Lump Sum price for Water Pollution

Control includes full compensation for providing all labor, materials, tools, equipment and incidentals and for doing all the work involved in this section, including the preparation and maintenance of an Erosion and Sediment Control Plan, complete in place, as described in the Contract and these Special Provisions, as directed by the Engineer, and no additional compensation will be allowed therefor.

END OF SPECIAL PROVISIONS