SPECIAL INSTRUCTIONS.pdf

SPECIAL INSTRUCTIONS

This Blanket Purchase Agreement (BPA) is established to provide district-wide shredding services for the US Army Corps of Engineers (USACE), Louisville District when requested by the authorized callers (as listed below). The Government is obligated only to the extent of authorized calls actually placed against this Blanket Purchase Agreement. The annual funding for this agreement shall not exceed $30,000.00. The Period of Performance is 365 days for the base year, and two 2-year options for follow on years.

Enclosed is also a Price Breakout Schedule, Statement of Work, and Wage Rates for the proposed BPA. One (1) BPA Award will be made to the lowest offer.

The Government is obligated only to the extent of authorized calls actually placed against this Blanket Purchase Agreement. The prices to the Government will be as low as or lower than those charged your most favored customer, in addition to any discounts for prompt payment.

Only the Contracting Officer or their authorized representatives may place calls against this agreement. The following are designated as authorized representatives:

Authorized Callers Calls up to $2,500.00 for Service:

-Ed Andino Calls over to $2,500.00:

-Any Louisville District Contracting Officer

Responses are due 15 April 2026 at 12:00 PM Eastern Time. Faxed, telephoned, or mailed quotes will not be accepted. Electronic Bid Submission is required through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module https://wawf.eb.mil/. (See instruction below)

The technical points of contact listed in the Scope of Work are not to be contacted for any reason until after award of the BPA.

Method of payment for services will be GPC or USACE Finance Center.

Requests can be made orally, by email and by phone.

Contractor will be paid for actual usage only.

The monthly statement is the bill on which the Government will pay, and all applicable discounts and interest charges will be based on receipt of that statement. No confirming Purchase Order will be issued. At the close of each month, a monthly statement of itemized invoices will be rendered, covering all services rendered during the month as a basis for payment.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to submission of proposal. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov. Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation, or the vendor risks no longer being active in SAM.

Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier. The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM.

To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).