SOW.pdf

USACE Louisville District Shred Services BPA

Statement of Work (SOW)

11 March 2026

1.0 GENERAL

This Statement of Work (SOW) establishes a Blanket Purchase Agreement (BPA) for a Contractor to provide district-wide shredding services for the US Army Corps of Engineers (USACE), Louisville District, located at 220 W. Main St., Louisville, KY 40202-1377.

Scope of Service: The Contractor shall provide on-site or off-site shredding services. This includes providing locked containers at designated locations within the USACE Headquarters.

Container Requirements: USACE requires 15 large shred containers, each with a capacity of approximately 100 pounds of paper, to be distributed across 15 floors. USACE reserves the right to adjust the number of containers, locations, and pickup frequency as needed. Containers may be delivered incrementally as space becomes available.

Material for Destruction:

Paper: The material includes various sizes and thicknesses of paper. Non-media paper must be destroyed in a manner that renders it unreadable, indecipherable, and irrecoverable, pursuant to 32 CFR 2002.14. This requires using crosscut shredders that produce particles of 1 mm x 5 mm or smaller, or a pulverizer/disintegrator with a 3/32 in.

security screen (NIST SP 800-88, rev 1).

Media: Various media such as CDs, DVDs, and floppy disks shall also be destroyed.

Destruction must be performed as prescribed in NIST SP 800-88, rev 1. A separate container for media shall be provided to the Technical Point of Contact and serviced on a biannual basis if required.

Alternative Destruction Process: A multi-step destruction process is a permitted alternative, provided the process is verified and deemed satisfactory by USACE and complies with the Information Security Oversight Office (ISOO) CUI Notice 2019-03. The final result must ensure all material is unreadable, indecipherable, and irrecoverable.

Chain of Custody: The Contractor must maintain positive control and a clear chain of custody for all materials from collection to final disposition. Materials must be moved in secure containers, and all movements must be tracked. Material may only be recycled after it has been turned into pulp, which is considered the point of final disposition.

Contract Details:

Agreement Type: Blanket Purchase Agreement (BPA).

Call Limits: No individual call under this agreement shall exceed $3,000.

Total Capacity: The total capacity for the entirety of this agreement is $30,000.

Period of Performance: The Period of Performance for this agreement consists of a one-year base period and may be extended by two (2) separate two-year option periods, at the discretion of the Government. The total duration of this agreement shall not exceed five years.

Base Period: 1 May 2026 – 30 April 2027

Option Period One: 1 May 2027 – 30 April 2029

Option Period Two: 1 May 2029 – 30 April 2031

Scheduling: The Contractor and the USACE Technical Point of Contact (TPOC) shall develop an agreed-upon service schedule. Ad hoc services may also be arranged as needed.

Reporting: The Contractor must provide a notarized Certificate of Destruction after each service.

Monthly statements shall be emailed to USACE and must detail the type/size of each container and the volume in pounds for each specific location to monitor resource utilization.

2.0 REQUIREMENTS

Contractor Location: The Contractor must be located within a 30-mile radius of the Louisville District Headquarters (220 West Main St. Louisville, KY 40202).

Contractor Provisions: The Contractor shall provide all necessary management, supervision, personnel, materials, supplies, equipment, vehicles, and transportation required to perform the work.

Access and Notification: The Contractor must notify USACE by phone of the pickup time, driver’s name, and any accompanying personnel at least three business days prior to the scheduled service.

Personnel & Conduct:

All contract personnel must possess both company and state-issued identification and present it as required.

All employees must conduct themselves in a proper manner. Possession or use of alcoholic beverages, illegal drugs, or controlled substances is prohibited on Government property.

The Contracting Officer may require the immediate removal of any individual deemed incompetent, a risk to persons or property, or otherwise unfit for the worksite.

Property Protection: The Contractor is responsible for protecting all surfaces and structures from damage resulting from their operations and shall repair or replace any damaged property to its original condition at their own expense.

Permits and Compliance: The Contractor shall obtain all necessary permits and comply with all applicable laws, ordinances, and regulations, including those related to safety and protective equipment.

3.0 AUTHORIZED CALLERS

Calls up to $2,500.00 for Service:

Position: Building Manager – USACE LRL Real Estate Division

Name: Ed Andino

Email: Ed.Andino@usace.army.mil

Phone: (502) 315-6981

Calls over $2,500.00:

Any Louisville District Contracting Officer

4.0 TECHNICAL POINT OF CONTACT (TPOC)

The Technical Point of Contact (TPOC) for this agreement is:

Position: Building Manager

Name: Ed Andino

Email: Ed.Andino@usace.army.mil

Phone: (502) 315-6981

5.0 INVOICING/STATEMENT SUBMITTALS

All invoices and statements shall be submitted to the following point of contact for processing:

Name: Theresa Harvey

Email: Theresa.M.Harvey@usace.army.mil

Phone: (502) 315-7001

6.0 PROJECT/CONTRACT REFERENCES

The publications listed below form a part of this SOW.

Code of Federal Regulations (CFR): 32 CFR 2002.14, "Destruction"

National Institute of Standards and Technology (NIST): Special Publication (SP) 800-88, rev 1, "Guidelines for Media Sanitation"

Information Security Oversight Office (ISOO): CUI Notice 2019-03, "Destroying CUI in Paper Form"

7.0 ANTI-TERRORISM/OPERATIONS SECURITY (OPSEC)

a) General Security Requirements: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative

(COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

b) Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location.

Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

c) Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

8.0 SUPPLEMENTAL SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL LOUISVILLE DISTRICT CONTRACTS

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Louisville District USACE Security Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required: SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). Fingerprints are captured electronically at the closest Army Recruiting Station to the Contractor’s home of record or at the USACE, Louisville District Security Office.

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Louisville District Security Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Louisville District Security Office will make recommendations to the PCO or their Designated Representative. The Louisville District Security Office cannot give approval due to unfavorable report(s). The Louisville District Security Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of

U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N- 550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Louisville District Security Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation, or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Louisville District Security Office by phone, letter, or email at the following numbers/addresses:

CELRL-SM

220 W. Main St., Louisville, KY 40202-1377

Primary Email: DLL-CELRL-Security-SM@usace.army.mil

Alternate (if no response in 72 hours): James R. Milner, phone (502) 315-6916;

James.R.Milner@usace.army.mil