Special_Conditions.docx

This Special Conditions document pertains to the CDBG-CV Seville Village Improvement Association Historic Gym HVAC Installation project administered by Volusia County, Florida. The project involves the installation of a new HVAC system comprising ten 3-ton ductless mini-split heat pump units at the historic gymnasium located at 1591 US Highway 17, Seville, Florida. Bids are due by November 13, 2025, at 3:00 pm through the County's eProcurement Portal, with a pre-bid meeting scheduled for October 21, 2025, at 10:00 am. The awarded contractor must achieve substantial completion within 150 days and final completion within 180 days. Contract No. C2056 represents a federally assisted project funded through the Community Development Block Grant - Cares Act (CDBG-CV).

The Special Conditions document explicitly prohibits local preference provisions due to CDBG funding requirements. Numbered documents are mandatory forms for contractors, with only page 3 of document 4.0 (Section 3 Business Concern Certification) required for initial submission; all other documents must be completed only by the awarded contractor. The project is subject to federal labor standards including Davis-Bacon Act prevailing wage rates and Copeland Act provisions. Compliance requirements mandate that 25 percent of total labor hours be performed by Section 3 workers and 5 percent by Targeted Section 3 workers, with additional M/WBE reporting obligations. The estimated construction cost is $150,000, and the contractor must provide bonding consisting of a five percent bid guarantee, 100 percent performance bond, and payment bond. Contractors must obtain all necessary permits and undergo required inspections prior to commencing work.