Commodity_and_Service_Solicitation_Request_Form_Seville_Gym.docx
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- Solicitation number
- 26-B-07IF
- Issued by
- Volusia County, Florida
About this file
This is a Solicitation Request Form from the Volusia County Community Services/Community Assistance Department for the Seville Village Improvement Association Historic Gym HVAC Design-Build project. The project involves a design-build HVAC system installation for the historic gymnasium, with an estimated value of $150,000. A pre-bid meeting is required and will be held at 1591 US Highway 17, Seville, Florida. The project must be completed by July 31, 2026, to meet grant requirements, with an anticipated award date as soon as possible. The solicitation type is open, potentially using an Invitation to Bid (ITB) or Request for Proposal (RFP) method.
The project is funded through the Community Development Block Grant - CARES Act (CDBG-CV), a federal grant program. No bid or performance bonds are currently required under CDBG-CV guidelines, though this may be subject to change. The contract is subject to federal labor standards, including the Davis-Bacon Act for prevailing wage rates and the Copeland Act for wage reporting. Bids are to be submitted via the County's eProcurement Portal, with a due date of November 13, 2025, before 3:00 pm. The awarded contractor will be responsible for obtaining building permits, completing the HVAC installation, and complying with federal labor and procurement regulations.
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Text version
SOLICITATION REQUEST FORM
For Commodities and Professional Services
Request date:
Project Title: Seville Village Improvement Association Historic Gym HVAC Design-Build
Estimated Dollar Value of Project: $150,000
Requesting Dept./Div: Community Services/Community Assistance Dept./Div. Contact Person: Eva Colee Contact Phone: 386-736-5955 ext. 15593
Advertising Account No.: 772-630-0443-4910
(for payment of required legal advertisement)
This Project is included in our department’s Approved Capital Outlay OR Approved Capital Improvement
Time span of project: Award date - 7/31/2026. Project must be completed by July 31, 2026 for grant requirements.
Type of Solicitation: (Select One) Invitation to Bid (ITB)
Request for Statement of Qualification (RSQ)
CCNA
Non-CCNA
Request for Proposal (RFP) Product / Services Requested: Historic Gym HVAC Design-Build
Is a pre-bid meeting required: Yes
Please list the pre-bid address and location: 1591 US Highway 17, Seville, Florida
Requested release date for solicitation: As soon as possible.
Requested Council Date: As soon as possible.
Bid/Proposal Bond required? No, not under CDBG-CV requirements, but open if you think it's best.
Performance & Payment Bond required? Same as above.
Grant Money involved? Yes If Yes, state what the source of the funding is (FDOT, FAA, FEMA, ARPA, ETC. Community Development Block Grant - CARES Act (CDBG-CV).
· *NOTE: Please attach the grant document as an exhibit to the intake form for review by risk management for insurance requirements.
· Please attach any documents the bidders are required to sign to the intake form.
PROPOSED COMMITTEE MEMBERS - Needed for RFP and RSQ projects only (name, department, phone, ext.#):
Technical Committee: Suggestions for minimum of 3 TEAC (Technical Evaluation Advisory Committee) members, if required:
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Evaluation Committee: NOTE: Services estimated at one million dollars and above or “high profile” may require committee members at the Department Director level:
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****UPLOAD COMPLETED FORM WHEN CREATING NEW INTAKE IN OPENGOV****
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