SPE60426R0403_Request for Proposal.pdf
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- Attached to
- Direct Supply of Natural Gas-DLA Energy Natural Gas Program 7. 1 Northeast Region SPE604-26-R-0403
- Solicitation number
- SPE604-26-R-0403_CombinedSynopisSolicitation
- Issued by
-
Defense Logistics Agency Energy
About this file
Solicitation Summary: DLA Energy Natural Gas Supply – Northeast Division
This is a Request for Proposal (RFP) and Standard Form 1449 for the direct supply and delivery of natural gas to Department of Defense and Federal Civilian installations located in Massachusetts, New York, New Jersey, Pennsylvania, Delaware, Maryland, Virginia, and the District of Columbia. The solicitation number is SPE604-26-R-0403, issued by DLA Energy on July 15, 2026, with offers due by 2:00 p.m. Eastern Standard Time on August 24, 2026. The contract is unrestricted but set aside for women-owned small businesses (WOSB) eligible under the WOSB program, with NAICS code 221210 and a size standard of energy supplier. Offerors must demonstrate a minimum of 12 months of experience within the past two years providing supply and transportation of natural gas (firm and/or interruptible) to retail customers either behind a local distribution company (LDC) within the applicable state or directly off a pipeline, and must provide evidence of authorization to conduct business on proposed LDCs or pipelines.
Pricing is based on a fixed price with economic price adjustment structure utilizing a Supply Index Price (SIP) plus separate summer and winter Adjustment Factors (AF). The contract employs an Alternative I ceiling provision limiting price increases to 1,800 percent of the contract unit price at time of award, or Alternative II limiting pricing to the applicable LDC's estimated price for natural gas delivered to the burner tip. The contract incorporates FAR 52.212-4 (Terms and Conditions for Commercial Products) with tailored provisions specific to natural gas delivery, including definitions of firm, limited interruptible, and interruptible delivery options. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis for each line item or tied group of line items to the offeror with the lowest price whose proposal is rated acceptable. Offerors must submit completed proposals including executed SF 1449, area of supply interest and technical compliance documentation, past performance references (minimum three from the past three years), small business subcontracting plans (if large business), and pricing with both winter and summer adjustment factors. The period of acceptance of offers is 120 days from the date prescribed for receipt of offers. Questions must be submitted via email to dlaenergy.ngteam@dla.mil by 2:00 p.m. EST on July 27, 2026. The contract period runs from April 1, 2027 through March 31, 2029, with an option to extend up to 30 months total.
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Other files
| File | Type | Posted |
|---|---|---|
| Amd 0003_SF30.pdf | ||
| Amd 0002_SF30.pdf | ||
| Billing Type Tied-Aggregated Group 1.xlsx | XLSX spreadsheet | |
| Att IV_Schedule Pages_v2.xlsx | XLSX spreadsheet | |
| Questions and Responses for SPE604-26-R-0403.pdf | ||
| Amd 0001_SF30.pdf | ||
| Att I_Area of Supply Interest and Tech Compliance.xlsx | XLSX spreadsheet | |
| Att IV_Schedule Pages.xlsx | XLSX spreadsheet | |
| Att III_Small Business Subcontracting Plan Form (Dec 23).pdf | ||
| Att II_Past Performance Experience With End Users.pdf |
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Text version
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000234012
1. REQUISITION NUMBER
2. CONTRACT NO. 3. AWARD/EFFECTIVE
DATE
4. ORDER NUMBER
SPE604-26-R-0403
5. SOLICITATION NUMBER
2026 JUL 15
6. SOLICITATION ISSUE
DATE
Alexis Davis DAD0092
a. NAME
Phone: 4457378449
b. TELEPHONE NUMBER (No Collect calls)
2026 AUG 24
8. OFFER DUE DATE/
LOCAL TIME
9. ISSUED BY CODE SPE604
DLA ENERGY
INSTALLATION ENERGY
8725 JOHN J. KINGMAN ROAD
FORT BELVOIR VA 22060
USA
10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
8 (A)
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
221210NAICS:
SIZE STANDARD:
11. DELIVERYFOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ IFB RFP
15. DELIVER TO CODE 16. ADMINISTERED BY CODE
17a. CONTRACTOR/ CODE
OFFEROR
FACILITY
CODE
TELEPHONE NO.
18a. PAYMENT WILL BE MADE BY CODE
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK
BELOW IS CHECKED
19.
ITEM NO.
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
See Schedule
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
29. AWARD OF CONTRACT: REF. OFFER
DATED . YOUR OFFER ON SOLICITATION
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED
SEE SCHEDULE
7. FOR SOLICITATION
INFORMATION CALL:
SEE SCHEDULE
02:00 PM
STANDARD FORM 1449 (REV. 2/2012)
Prescribed by GSA - FAR (48 CFR) 53.212
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
SEE ADDENDUM
EDWOSB
32a. QUANTITY IN COLUMN 21 HAS BEEN
ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED
COMPLETE PARTIAL FINAL
STANDARD FORM 1449 (REV. 2/2012) BACK
36. PAYMENT
PARTIAL FINAL
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
19.
ITEM NO.
32b. SIGNATURE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED
CORRECT FOR
37. CHECK NUMBER
38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY
42a. RECEIVED BY (Print)
41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE
42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE
42b. RECEIVED AT (Location)
DLA Energy FEADB Natural Gas - Northeast Division
SPE604-26-R-0403
CONTINUATION OF SF1449:
BLOCK 8:
Receipt of offers, technical and other required documents for this solicitation to supply and deliver natural gas as part of the Defense Logistics Agency (DLA) Energy Direct Supply Natural Gas Program are due as follows:
Due by 2:00 p.m. Eastern Standard time on Monday, August 24, 2026
Offerors shall submit proposals in accordance with the instructions in this solicitation at SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS.
NOTE 1: This document, known as a “request for proposal,” shall henceforth be referred to as an “RFP.”
NOTE 2: DLA Energy intends to award contracts for the supply and delivery of natural gas to DoD and Federal Civilian installations located in Massachusetts, New York, New Jersey, Pennsylvania, Delaware, Maryland, Virginia and the District of Columbia (Northeast Regions) based on the SECTION M – EVALUATION FACTORS FOR AWARD of this solicitation.
NOTE 3: Tied Line Item Groups: Each group of line items identified as tied for award will be awarded to a single offeror.
Offerors must offer on all items identified in a tied group in order to be eligible for award of that group. Offerors may offer unique pricing for each line item in a tied group.
Aggregated Line Item Groups: A single line item containing multiple installations. Offerors must submit a single winter adjustment factor and a single summer adjustment factor for an aggregated group.
Tied-Aggregated Item Groups: Each group will be awarded to a single supplier. Offerors must submit a single winter adjustment factor, and a single summer adjustment factor for each Tied-Aggregated Group.
NOTE 4: All exceptions to the solicitation must be received with the initial offer. Any exceptions should clearly indicate which term or condition is being referenced, any proposed alternate language and the reason for the requested change. This should be done on a separate, individual document labeled “Exceptions to Solicitation”.
NOTE 5: RESPONSIBILITY DETERMINATION. Offerors must submit documentation to substantiate meeting general and special responsibility criteria and the evaluation criteria stated in the RFP, in accordance with FAR 9.103, 9.104-1, and 9.104-3.
The offeror is instructed to submit at least one of the following:
(1) The most recent annual report (a web address is acceptable);
(2) The most recent 10K report (a web address is acceptable);
(3) If an annual report is not available, audited financial statements (if available), or financial records showing the financial situation of the company, preferably with an affidavit from an independent auditor or accountant; and/or
(4) If the documentation required in paragraph(s) (1), (2), or (3) are not satisfactory, as determined by the Contracting Officer, then a Guaranty Agreement is required by filling out a DCMA Form 1620 Guarantee Agreement.
Failure to provide a complete Responsibility Determination Submission may make an offer unacceptable and ineligible for award.
NOTE 6: An addendum to this solicitation regarding the period of acceptance of offers can be found at the end of this solicitation.
ALL OTHER QUESTIONS IN REGARD TO THIS SOLICITATION MUST BE SUBMITTED VIA EMAIL BY 2:00
PM EST MONDAY, JULY 27, 2026 TO THE FOLLOWING EMAIL:
dlaenergy.ngteam@dla.mil mailto:dlaenergy.ngteam@dla.mil
TABLE OF CONTENTS
PART I – SCHEDULE
SECTION B: SUPPLIES OR SERVICES
SECTION C: STATEMENT OF WORK
PART II – CONTRACT CLAUSES
SECTION I: CONTRACT CLAUSES
PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS
SECTION J – LIST OF ATTACHMENTS
PART IV – REPRESENTATIONS AND INSTRUCTIONS
SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS
RESPONDENTS
SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS
SECTION M – EVALUATION FACTORS FOR AWARD
PART I – SCHEDULE
SECTION B: SUPPLIES OR SERVICES
SUPPLIES TO BE FURNISHED (NATURAL GAS)
(a) The contract quantities shown in the Schedules are best estimates of the Government's anticipated usage. The Contractor shall furnish all labor, material, tools, equipment, and incidentals to supply and deliver direct supply natural gas as defined in the STATEMENT OF WORK (NATURAL GAS). Contract performance shall be accomplished in accordance with the terms and conditions of this contract.
(b) As used throughout this contract, Dth means dekatherm; USD means U.S. Dollars.
(c) The National Stock Number (NSN) that applies to direct supply natural gas is 6830-01-318-5797.
(d) Prices indicated hereunder shall be all inclusive and must include all applicable interstate/intrastate pipeline fuel loss, costs for nominations, marketer fees/profit, pooling, balancing, and storage unless indicated otherwise within the Schedule. Pricing shall not include fuel loss on the local distribution company (LDC) system unless indicated in the Schedule. Additionally, the pricing shall not include any Gross Receipts Tax or similar tax for which the Government may be liable. If applicable, these taxes would be paid by the Government as a separate line item on the invoice. See paragraph (b)(2) Adjustment Factor definition of the ECONOMIC PRICE ADJUSTMENT – MARKET PRICE AND TRANSPORTATION (NATURAL GAS).
(e) Any utility assets assigned to the installation will be used exclusively for the purpose of meeting the installation’s requirements unless indicated otherwise in the Schedule.
(f) Orders, where necessary, may be issued in writing (to include facsimile and electronic mail) or verbally.
NOTE: See Attachment I: Area of Supply Interest and Technical Compliance for a list of LDCs and pipelines that serve DLA ENERGY customers. Also see Attachment IV: Schedule Pages.
ECONOMIC PRICE ADJUSTMENT - MARKET PRICE AND TRANSPORTATION (NATURAL GAS)
(a) WARRANTIES. The Contractor warrants that--
(1) The unit prices set forth in the Schedule do not include allowances for any portion of the contingency covered by this contract text; and
(2) The prices to be invoiced hereunder shall be computed in accordance with the conditions of this contract.
(b) DEFINITIONS. As used in this contract, the term—
(1) Supply Index Price (SIP) is the market price, expressed in dollars per dekatherm (Dth), specified in the publication/table listed in the Schedules. It measures the general rate and direction of price movements within a market. However, it does not indicate a mandatory source of supply or area where offerors must obtain gas supplies.
(2) Adjustment Factor (AF), as provided by offerors in the SUPPLIES TO BE FURNISHED contract, is a fixed price per unit of product to compensate an offeror for all costs of contract performance including but not limited to supply costs, ALL transportation-related costs which includes ALL interstate/intrastate pipeline’s fuel loss, overhead costs, and margin insofar as these costs vary from the SIP. Unless specified in the Schedule, any local distribution company (LDC) fuel loss should not be included in the AF. The AF is composed of two separately priced factors: the Summer AF, which will be used to calculate the contract unit price for deliveries from April 1 through October 31, and the Winter AF, which will be used to calculate the contract unit price for deliveries from November 1 through March 31.
(3) Local Distribution Company (LDC) means the local public utility operating in a franchised area without competition that transports gas over its own distribution lines from its interconnection points with an interstate or intrastate pipeline to customers.
(4) Contract Unit Price means the sum of the applicable SIP and the applicable AF for that month.
(c) PRICE ADJUSTMENTS. The prices payable shall be adjusted as follows:
(1) One price adjustment shall be executed for each month designating the applicable SIP and adjustment factor (Summer AF or Winter AF) for that month.
(2) The applicable SIP for each month shall be the first price that is effective in that month as it appears in the designated publication listed in the SIP Table contained in Attachment IV.
(3) The monthly price adjustment shall apply to all deliveries made on or after the first day of the month and shall remain in effect the remainder of the month.
(4) CALCULATIONS.
(i) All numbers used in or derived through calculations prescribed by this contract text shall be rounded to four places.
(ii) If the SIP is an average of the published prices for a specified date and one or more prices are not published for that date, then the applicable remaining prices published for that date shall be used to determine the average.
(5) UPWARD CEILING ON ECONOMIC PRICE ADJUSTMENTS. The ceiling price limitations, Alternatives I and II, are below:
ALTERNATIVE I
(i) The Contractor agrees that any increase in the contract unit price pursuant to this contract shall not exceed 1,800 percent of the contract unit price effective at time of award. If market conditions warrant, the Government may initiate a contract ceiling increase.
(ii) If, at any time, the Contractor has reason to believe that within the near future a price adjustment required under this contract will exceed the current contract ceiling for the item(s) in question, the Contractor shall notify the Contracting Officer of the expected increase. At the same time, the Contractor shall propose a revised ceiling sufficient to permit completion of remaining contract performance. The Contractor’s proposal shall be supported by appropriate explanations and documentation as required by the Contracting Officer.
(iii) If an actual increase in the market price would raise the contract unit price for an item above the current ceiling, the Contractor shall have no obligation under this contract to fill pending or future orders for such item, as of the effective date of the increase, until the Contracting Officer notifies the Contractor that the ceiling will or will not be raised. In the case where the Contractor receives confirmation that the ceiling will be raised, the Contractor is required to continue performance.
ALTERNATIVE II
The ceiling for each installation/activity shall be the applicable LDC’s estimated price for natural gas delivered to the burner tip. The Government is not required to order direct supply natural gas under this contract if the projected contract unit price to burner tip is greater than the applicable LDC’s estimated price for natural gas delivered to the burnertip.
Unless identified in the Schedule, Alternative I is the default alternative.
(6) REVISION OF MARKET PRICE INDICATOR. If the Contracting Officer determines that any applicable market price indicator is discontinued or its method of derivation is altered substantially the parties shall mutually agree upon an appropriate and comparable substitute and the contract shall be modified to reflect such substitute effective on the date the indicator was discontinued or altered. If the parties fail to agree on an appropriate substitute, the matter shall be resolved in accordance with paragraph (e), Disputes, of FAR Clause 52.212-4 TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION 2026-O0038) (FEB 2026) clause of the contract.
(d) EXAMINATION OF RECORDS. The Contractor agrees that the Contracting Officer or designated representative shall have the right to examine the Contractor’s books, records, documents, and other data the Contracting Officer deems necessary to verify Contractor adherence to the conditions of this contract text.
CONTRACT PRICE CONVERSION (NATURAL GAS)
(a) At any time during contract performance, the Government and the Contractor can mutually agree to convert any fixed price with economic price adjustment contract line-item quantity to a firm-fixed price. Either party can initiate such a proposal.
The conversion may be effective for specific delivery month(s) or the remaining contract period.
(1) The proposal to convert must identify the contract line item(s), delivery month(s) and quantity(ies) for which conversion is proposed and specify a period for acceptance in LOCAL TIME, FORT BELVOIR, VIRGINIA. The minimum duration for any proposed conversion is one month.
(2) Price negotiations may be held. If the Government accepts a proposal, the contract will be modified to reflect the price(s), month(s) of delivery, and converted quantity that may be ordered each month. Acceptance by the Government of the Contractor’s price proposal within the time limit allotted by the Contractor for acceptance of the price proposal shall be binding.
(b) The converted quantity will become the monthly fixed-price quantity (MFPQ) for the duration of the conversion. Any quantities ordered up to the monthly fixed price quantity shall be billed at the agreed fixed price. All gas deliveries during the month for the line item/subline item converted shall first go to satisfying the MFPQ requirement. Delivery in any month above the fixed price quantity will be priced according to the terms under which it was originally awarded.
SECTION C: STATEMENT OF WORK
STATEMENT OF WORK (NATURAL GAS)
(a) STATEMENT OF WORK. The Contractor shall furnish all requirements in accordance with the Schedule and the terms and conditions of this contract. The Contractor shall act as the nominating and balancing agent on behalf of the Government customers with local distribution companies (LDCs) and Pipelines. Any Agency Agreement or similar documents required by LDCs and Pipelines shall be completed by each Government customer as necessary and shall only give such power to the contractor awarded the requirement.
(b) PERFORMANCE PERIOD. The Contractor’s deliveries are to commence and end on the dates shown in the Schedule for all line items awarded. The Government is responsible for completing all necessary arrangements with its LDC, as applicable, prior to the commencement of deliveries. Orders for natural gas shall not be placed for deliveries beyond the delivery period indicated in the Schedule unless the order is in accordance with FAR 52.217-9 OPTION TO EXTEND THE
TERM OF THE CONTRACT (MAR 2000)
(c) DEFINITIONS.
(1) Firm delivery. For requirements stated as firm delivery, all quantities ordered by the Government shall be considered firm and guaranteed for delivery by the Contractor to the delivery point.
(2) Limited interruptible delivery. For requirements stated as limited interruptible, the Government has defined a number of days for which it can be curtailed on a monthly basis subject to paragraph (h) below, Interruptible Deliveries.
(3) Interruptible delivery. For requirements stated as interruptible, customers can accommodate an unlimited number of curtailment days subject to paragraph
(h) below, Interruptible Deliveries.
(4) Capacity curtailment. A capacity curtailment means a limit to interruptible pipeline capacity beyond the control of the Contractor that results in delivery of less than the ordered quantity of gas for a whole or part of a gas day.
(5) Recall of released capacity. A recall of released capacity occurs when the original capacity holder on the pipeline recalls its capacity pursuant to previously prescribed and electronically published recall contract texts and provisions.
(6) Operational flow orders. Operational flow orders (OFOs) or any other operational notifications to the same effect are directives by the interstate pipeline or the LDC to flow additional gas supplies, reduce flow of gas supplies, or match marketer supply to customer demand within specified tolerances to correct an operational problem on a pipeline.
OFO or any other term used for the same type of direction, which merely requires a match of supply and demand during a given gas day for daily balancing purposes, are not considered curtailments and do not relieve the Contractor of supply balancing obligations as stated in the Statement of Work.
(d) SUPPLY. Gas supply is considered firm.
(e) DELIVERY/MANAGEMENT OPTIONS.
Each customer/line item shall indicate within the customer specific Schedule one of the following options to be utilized unless an alternate option is indicated on the Schedule page:
(1) Full Requirements/Utility. The Contractor shall deliver all quantities as directed by the LDC. The Contractor shall invoice for the amounts dictated by the LDC. If a utility pass through option is not available or not selected, the Contractor shall invoice for the total amount supplied in the calendar month at the monthly contract order price (index plus all-inclusive fixed adjustment factor). If the utility pass through option is used, the Contractor shall invoice for the amount required by the utility for a full billing cycle using the monthly contract order price during which the majority of the days fell within the cycle. The quantity to be supplied as directed by the local utility shall constitute an order on behalf of the Government. All costs to supply/service these accounts will be included in the fixed adjustment factor (or fixed price) as the Government will only pay the contract order price times the volume delivered to the LDC.
(2) Full Requirements/Pool. The Contractor shall deliver all quantities necessary within each month to meet the installation’s full requirements. The Contractor shall invoice for the amount of natural gas delivered to the customer account(s) (to include amounts to cover LDC losses) times the monthly contract order price. All accounts shall be at a “zero balance” at the end of the month or billing/balancing cycle. Any and all utility or pipeline costs passed through to the Contractor or customer resulting from the failure to achieve the zero balance shall be the responsibility of the Contractor. Any and all pooling costs must be included in the all- inclusive adjustment factor or fixed price. The actual usage during the month or billing cycle shall constitute an order on behalf of the Government.
(3) Monthly Order Quantities. Each month the customer will order a quantity of natural gas based on anticipated usage. Such order shall be placed by two working days prior to the 25th of the month prior to the delivery period.
Orders may be placed in writing (to include facsimile and electronic mail) or verbally, with verbal orders being confirmed in writing within one day. If the Government fails to place an order, the order shall become the estimated usage provided in the Schedule used to develop the pricing. The Contractor shall be responsible for any and all costs resulting from failure to keep the account within specified LDC or pipeline tolerances. The contract order price shall apply to all natural gas consumed within 10 percent of the ordered quantity. The 10 percent allowance only applies to quantities priced under fixed price with economic price adjustment contract texts and provisions. For any amounts used beyond 110 percent, the Government shall pay for all gas consumed beyond the 10 percent tolerance in accordance with the pricing mechanism indicated in the Schedule. If the Government should consume less than 90 percent of the ordered quantity, one of the following two scenarios will apply depending on the relationship between the pricing mechanism found in the Schedule and the first of month price:
(i) If the price for unused natural gas as determined by the pricing formula is less than the first of month price, the Government shall be invoiced for the difference between the pricing formula unit cost and the first of month contract order price times the difference between the quantity ordered beyond the 10 percent tolerance limit and the quantity consumed. This shall be shown as a separate item on the Contractor’s invoice.
(ii) If the price for unused gas as determined by the pricing formula is greater than the first of month price, the Contractor shall provide a credit to the Government equal to the quantity of unused gas beyond the 10 percent tolerance times the difference between the pricing formula unit cost and the first of month contract order price. The credit shall be shown as a separate item on the Contractor’s invoice.
(f) MATERIAL CHANGE. The installation shall promptly notify the Contractor of any known or predicted changes in natural gas consumption not related to weather with as much advance notice as possible. Any change in the operations of the facility which may alter weather normalized usage by more than 25 percent will hereafter be called a “material change”. If properly notified of a material change, the Contractor shall ensure that all supply and balancing obligations are met and any penalties charged by the LDC or pipeline resulting from the Contractor’s failure to properly manage and balance the account shall be the responsibility of the Contractor. If a material change causes additional costs or results in additional revenues, the Contractor and the Government shall agree on an equitable adjustment.
(g) ALTERNATE FUEL CAPABILITIES AND DISTRIBUTION INTERRUPTIONS. Where installations have the ability to interrupt their natural gas usage through the use of an alternate fuel and this ability is indicated in the Schedule, the Contractor and the Government may, through mutual agreement, decide to use the least cost fuel alternative. The agreement shall allow the Contractor to remarket Government ordered natural gas for an agreed upon period of time. The revenue generated beyond the first of month value of the natural gas shall be shared by the parties with 80 percent of the value going to the Government in the form of a credit on the following month’s invoice while 20 percent shall be retained by the Contractor. In the event that a customer is under an interruptible distribution rate and the customer is forced to curtail or partially curtail, or the LDC restricts customer usage as a result of an emergency order, the Contractor, if necessary, shall remarket the ordered undeliverable natural gas. If the remarketed value of the natural gas is less than the first of month price, the Contractor shall be made whole by the Government. If the value is greater, the revenue shall be apportioned as described herein. Any and all mutual agreements contemplated and completed under this contract MUST be done via the DLA Energy Contracting Officer. A contract modification MUST be completed prior to any actions being taken.
(h) INTERRUPTIBLE DELIVERIES. For line items requiring firm delivery, a “Force Majeure” situation, as defined in paragraph (f), EXCUSABLE DELAYS, of the TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND SERVICES (NATURAL GAS) (DEVIATION 2026-O0038) (FEB 2026) (TAILORED) (DLA ENERGY) clause, is the only reason acceptable for failure to deliver necessary quantities. For line items requiring interruptible and limited interruptible delivery, capacity curtailments and recall of released capacity are considered an excuse to performance. However, for an interruption to qualify as an excuse to performance for interruptible requirements, the Contractor must provide written documentation from the pipeline verifying the capacity curtailment or recall and the Contractor shall take the following actions within two hours of the pipeline carrier’s notification of a capacity curtailment or recall of released firm capacity:
(1) Notify the Ordering Officer at each location affected by the curtailment or recall; and
(2) Notify the DLA Energy Contracting Officer and provide written documentation from the pipeline verifying the capacity curtailment or recall.
After claiming an excuse to performance due to either a capacity curtailment or recall of released capacity, the Contractor shall not back fill later in the delivery month to replace quantities previously interrupted without written authorization from the DLA Energy Contracting Officer.
For interruptible requirements, in the event of a capacity curtailment or recall of released capacity, at the request of the Government, the Contractor shall use commercially reasonable efforts to secure temporary alternate transportation access in conjunction with natural gas supply for which transportation to the delivery point(s) is available. Any costs associated with a temporary alternate transportation, i.e., alternate plan, must be approved in advance by the DLA Energy Contracting Officer.
Any alternate supply in these circumstances shall be arranged through mutual agreement. The Contracting Officer shall modify the contract to reflect the approval of the Contractor’s alternate plan.
(i) REFUSED OR ACCEPTED QUANTITIES.
(1) REFUSED BY LDC. If, because of supply or system operation constraints of the LDC, the LDC refuses to accept quantities of natural gas ordered by the Government, that quantity will not be considered to have been delivered.
Therefore, the Government shall not be obligated to pay for the undelivered supply.
(2) ACCEPTED BY LDC. If the LDC accepts and utilizes the gas for its own system delivery, the Government will reimburse the Contractor for the quantity used by the LDC at the lesser of the contract price or the LDC cash out price.
(j) PENALTIES AND CASH OUTS. It is the Contractor’s responsibility to conduct all required nominations and keep each account serviced in balance, except those serviced under Monthly Order – No Swing. For all accounts, except those using Monthly Order – No Swing provisions, supply to the Citygate shall match actual consumption, taking into account any LDC shrinkage, as applicable. Absent any material change of which the Contractor was not properly notified, failure to perform these functions which result in penalties and/or LDC cash outs, shall be the responsibility of the Contractor. In the event of an LDC imbalance cash out, the following shall apply:
(1) For an over delivery, the Contractor will be reimbursed at the LDC cash out price.
(2) For an under delivery, if the LDC cash out price is higher than the monthly contract price, any excess cost is the Contractor’s responsibility. In addition, the Contractor is responsible for any excess cost associated with purchasing alternative gas supplies or switching to an alternate fuel.
(k) REPURCHASE AND SET OFF. In the event the Contractor, in any given month, fails to—
(1) Deliver the ordered quantity of direct supply natural gas due to an unreasonable circumstance not related to interruptible or limited interruptible delivery or a force majeure event; and/or
(2) Otherwise make progress or perform a provision of the contract--and as a result, the Contractor is determined to be in default by the DLA Energy Contracting Officer pursuant to the TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES clause, the Government shall have the right to procure such deficient amount from either the LDC, by reprocurement from another direct supplier, or by utilizing alternative fuel sources, such as heating oil or coal. Additional costs incurred by the Government to cover excess costs associated with procuring any undelivered quantities will be charged to the Contractor.
(l) EXCESS FIRM CAPACITY. For line items that require the Contractor to deliver and manage firm capacity that the Government has obtained through pipeline assignment or through the released firm capacity market, the Contractor shall manage any excess firm capacity not utilized by the installation.
(1) The Contractor shall deliver on a recallable basis, firm or interruptible requirements of other Federal Government installations under DLA Energy contract that are located on the same pipeline. An installation receiving its interruptible requirement on excess firm transportation will be invoiced as if interruptible transportation has been used to deliver its direct supply natural gas interruptible requirement. An offsetting credit will be issued back to the installation that held the excess firm capacity.
(2) If no other Federal Government installation requires additional firm transportation, the Contractor shall participate in the pipeline’s electronic bulletin board process and/or make other commercially reasonable efforts for releasing the installation’s excess firm capacity. The Contractor shall reflect an appropriate credit to the Government on its invoice.
(3) If preapproved by the DLA Energy Contracting Officer, the capacity reserved by the pipeline for the installation may be used by the Contractor to deliver direct supply natural gas to the Contractor’s Non-Federal Government customers. The parties will agree on a price for the released capacity to be reflected on the invoice.
(m) INVOICING AND PAYMENT.
(1) Payment shall be in accordance with the Prompt Payment Act. The invoice remittance address is found in the customer specific Schedule. For those customers where DLA Energy is not the invoice receiving and certifying office, a copy of the invoice shall be sent, at the same time as the original is sent, to the Contract Specialist assigned to the administration of the contract. Invoices shall be sent to the Invoice Certifying Office as indicated in the Schedule. This office is responsible for reviewing and certifying the Contractor’s invoice for payment. Invoices will be submitted via electronic or non-electronic means as required by the applicable Invoice Certifying Office. The Government is responsible for payment of quantities received by the LDC unless otherwise noted in the Schedule. If there is a discrepancy between the Contractor’s invoiced quantity and the quantity received by the LDC, the Government will pay the lesser of the two quantities. The Government has the right to unilaterally adjust the quantities indicated on the Contractor’s invoice downward if documentation available to the Government indicates that a quantity received on behalf of the installation is less than the quantity invoiced by the Contractor and adjust future payments due the Contractor if any previous quantity for which the Contractor invoiced and was paid is determined to be inaccurate. The Invoice Certifying Official shall provide the Contractor with an explanation of the reasons for any adjustment. The Contractor shall direct all disputes related to invoice adjustments to the DLA Energy Contracting Officer.
(2) The Government may opt for one of the following invoice methods:
(i) Dual Billing. Customer receives one invoice from the Contractor and another from its LDC for distribution charges.
(ii) Contractor Consolidated Billing. The Contractor shall pay all customer LDC costs and pass through these charges, on a cent-for-cent basis, on the invoice with its supply and delivery charges. The Government shall not be liable for late payment penalties or other fees resulting from the Contractor’s failure to pay the invoice in a timely manner. Where applicable, the Contractor shall deduct from the invoice to the Government any and all costs for penalties and/or cash outs or similar charges resulting from the Contractor’s failure to manage the account(s) per the terms of the contract. Costs for these billing services shall be included in the Contractor’s adjustment factor.
(iii) LDC Consolidated Billing. The LDC will invoice the customer for all Contractor and utility distribution costs. The Contractor will be paid for supply by the LDC.
The billing method selected will depend upon the LDC rules and customer preferences which will be indicated in the Schedule. Dual Billing is the default methodology.
PART II – CONTRACT CLAUSES
SECTION I: CONTRACT CLAUSES
FAR 52.212-4 TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND SERVICES (NATURAL GAS)
(DEVIATION 2026-O0038) (FEB 2026) (TAILORED) (DLA ENERGY)
The following are tailored paragraphs of FAR Clause 52.212-4, TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION 2026-O0038)(FEB 2026). All other terms and conditions included in FAR Clause 52.212-4 are hereby incorporated by reference (see Standard Form 1449, Block 27A).
(f) EXCUSABLE DELAYS. The Contractor shall not be liable for failure to perform to the extent such failure was caused by Force Majeure. The term "Force Majeure" as employed herein means any cause not reasonably within the control of the party claiming suspension.
Force Majeure shall include, but not be limited to, the following:
(i) physical events such as acts of God, landslides, lightning, earthquakes, fires, storms or storm warnings, such as hurricanes, which result in evacuation of the affected area, floods, washouts, explosions, breakage or accident or necessity of repairs to machinery or equipment or lines of pipe; (ii) weather related events affecting an entire geographic region, such as low temperatures which cause freezing or failure of wells or lines of pipe; (iii) interruption and/or curtailment of Firm transportation and/or storage by Transporters; (iv) acts of others such as strikes, lockouts or other industrial disturbances, riots, sabotage, insurrections or wars, or acts of terror; and (v) governmental actions such as necessity for compliance with any court order, law, statute, ordinance, regulation, or policy having the effect of law promulgated by a governmental authority having jurisdiction.
Both parties shall make reasonable efforts to avoid the adverse impacts of a Force Majeure and to resolve the event or occurrence once it has occurred in order to resume performance.
Neither party shall be entitled to the benefit of the provisions of Force Majeure to the extent performance affected by any or all of the following circumstances: (i) the curtailment of interruptible or secondary Firm transportation unless primary, in-path, Firm transportation is also curtailed; (ii) the party claiming excuse failed to remedy the condition and to resume the performance of such covenants or obligations with reasonable dispatch; or (iii) economic hardship, to include, without limitation, Contractor’s ability to sell Gas at a higher or more advantageous price than the Contract Price, Contractor’s inability to obtain transportation, to obtain natural gas supply contracts, to enter into firm supply and transportation arrangements necessary to meet firm requirements, or a regulatory agency disallowing, in whole or in part, the pass through costs resulting from this Contract. The party claiming force Majeure shall not be excused from its responsibility for Imbalance Charges.
The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any force majeure condition causing excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence. Upon providing written notice of to the Contracting Officer, the Contractor will be relieved of its obligation, from the onset of the Force Majeure event, to make delivery of Gas, as applicable, to the extent and for the duration of Force Majeure, and shall not be deemed to have failed in such obligations to the other during such occurrence or event.
(k) TAXES.
(1) The contract price includes all applicable Federal, State, and local taxes and duties in effect at contract signing. If a gross receipt tax is applicable to natural gas deliveries under this contract, the Contractor shall invoice the tax separately as a pass-through item.
(2) After-imposed Federal, State, or local tax, as used in this DLA Energy FAR Tailored clause, means any new or increased Federal, State, or local excise tax or duty, or that was exempted or excluded on the contract award date but whose exemption was later revoked or reduced, or whose computation was later changed during the contract period, on the transactions or property covered by this contract that the Contractor is required to pay or bear as the result of legislative, judicial or administrative action taking effect after the contract date. It does not include social security tax, income tax, or other employment taxes. The contract price shall be increased by the amount of any after-imposed Federal, State, or local tax, provided the Contractor warrants, in writing, that no amount for such newly imposed Federal, State, or local excise tax or duty or rate increase was included in the contract price, as a contingency reserve or otherwise.
(3) After-relieved Federal, State, or local tax, as used in this DLA Energy FAR Tailored clause, means any amount of Federal, State, or local excise tax or duty that would otherwise have been payable on the transactions or property covered by this contract, but which the Contractor is not required to pay or bear, or for which the Contractor obtains a refund or drawback as the result of legislative, judicial or administrative action taking effect after the contract date. It does not include social security tax, income tax, or other employment taxes. The contract price shall be decreased by the amount of any after-relieved Federal, State or local tax.
(n) TITLE. Title to the natural gas supplied by the Contractor under this contract shall pass to the Government upon delivery at the delivery point specified in the Schedule. The Contractor warrants that the natural gas delivered to the Government under this contract will be free and clear of any liens, claims and encumbrances arising prior to delivery at the delivery point specified in the Schedule.
(o) WARRANTY. The Contractor warrants and implies that the natural gas delivered hereunder conforms to the tariff of the pipeline or utility at the delivery point specified in the Schedule. The measurement, testing, heating value, delivery pressure, and quality of natural gas delivered shall be in accordance with the terms and conditions of the delivery specifications of the applicable local distribution company (LDC) tariff and, in cases where there is no LDC, in accordance with the applicable interstate/intrastate pipeline. The Government shall not be obligated to purchase or pay for natural gas that either the LDC or the interstate/intrastate pipeline has refused to accept due to nonconformance with its specifications.
FAR 52.216-18 ORDERING (AUG 2020)
(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 04/01/2027 through 03/31/2029.
(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.
(c) A delivery order or task order is considered "issued" when—
(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;
(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or
(3) If sent electronically, the Government either—
(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or
(ii) Distributes the delivery order or task order via email to the Contractor's email address.
(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.
FAR 52.216-19 ORDER LIMITATIONS (Oct 1995)
(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 dekatherm, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.
(b) Maximum order. The Contractor is not obligated to honor-
(1) Any order for a single item in excess of 1 million dekatherms.
(2) Any order for a combination of items in excess of 20 million dekatherms; or
(3) A series of orders from the same ordering office within 1 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.
(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.
(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.
FAR 52.216-21 REQUIREMENTS (DEVIATION 2026-O0038) (FEB 2026)
(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.
(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.
(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.
(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.
(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.
(f) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after March 31,2029.
FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)
(a) The Government may extend the term of this contract by written notice to the Contractor within 45 days; provided that the
Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 30 months.
FAR 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS - ALT 1 (FEB 2026) (DEVIATION 2026-O0038)
(a) Definitions. As used in this clause—
American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).
Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).
Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.
Covered article, as defined in 41 U.S.C. 4713(k), means:
(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;
(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);
(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or
(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.
Covered foreign country means The People’s Republic of China.
Covered telecommunications equipment or services means—
(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);
(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);
(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or
(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.
Critical technology means—
(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;
(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of…
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