Amendment 0006 Attachment A.pdf

Question Number

Question Answer

1. Will a CMMS automated program still be required if the contract is only responsible for Operational Maintenance (OM)? All OM is documented on AFTO form 39 and filed with Fuels Management monthly.

Yes, a Computerized Maintenance Management System (CMMS) is required. The Performance Work Statement (PWS) states in section C-6.1.4 that the maintenance plan "must include the installation and use of a contractor furnished computerized maintenance management system (CMMS) to track maintenance for components and facilities at all sites."

2. Question: Reference PWS Paragraph C-6.1.4 Maintenance Plan: The paragraph states "the maintenance plan must clearly outline the process of planning, programming, accomplishing, documenting, and reporting all maintenance actions and must include the installation and use of a contractor furnished computerized maintenance management system (CMMS) to track maintenance for components and facilities at all sites.

a. Does an Excel spreadsheet used to track and document all UFM 3-460-03 RWP Inspections to include interval performed, date due, date completed, entity completing the inspection (i.e. BAE, VAREC, CE or RMMR maintenance actions) completed suffice for the CMMS as the Contractor is not providing full fuel support for the facility only Bulk Storage Support?

b. Does an Excel spreadsheet used to document and track all work orders required to maintain the facilities (we assign a work order number, facility, part, description, date open, date closed and notes) completed suffice for the

a. No, a Computerized Maintenance Management System, is a specialized software solution designed to centralize and automate an organization's maintenance operations. A CMMS acts as a digital hub to track physical assets, schedule preventative work, and optimize technician workflows. Examples are, but not limited to, Express Maintenance and Maximo.

b. No, a Computerized Maintenance Management System, is a specialized software solution designed to centralize and automate an organization's maintenance operations. A CMMS acts as a digital hub to track physical assets, schedule preventative work, SPE603-26-R-0527

Amendment 0006

Attachment A

CMMS as the Contractor is not providing full fuel support for the facility only Bulk Storage Support?

Question: Reference PWS Paragraph C-6.1.4 Maintenance Plan: The paragraph states the maintenance plan must clearly outline the process of planning, programming, accomplishing, documenting, and reporting all maintenance actions and must include the installation and use of a contractor furnished computerized maintenance management system (CMMS) to track maintenance for components and facilities at all sites. Does an excel spreadsheet used to track and document all maintenance actions completed suffice for the CMMS?

and optimize technician workflows. Examples are, but not limited to, Express Maintenance and Maximo.

No, a Computerized Maintenance Management System, is a specialized software solution designed to centralize and automate an organization's maintenance operations. A CMMS acts as a digital hub to track physical assets, schedule preventative work, and optimize technician workflows. Examples are, but not limited to, Express Maintenance and Maxim

3. Is All OM documented on AFTO form 39 and filed with Fuels Management monthly?

Yes, AFTO Form 39, titled "Fuel System Inspection and Discrepancy Report," is used for documenting Operator Maintenance.

4. SPE603-26-R-0527 McConnell AFB Are there any specific requirements for obtaining Controlled Area access for employees?

Yes. See Performance Work Statement for McConnell AFB section C-5.5..

5. SF 1449 Block 10 and FAR 52.219-27 identify this acquisition as a 100% Service-Disabled Veteran-Owned Small Business set-aside.

Other solicitation language also references a total small business set-aside.

Please confirm that only concerns certified by the SBA as SDVOSBs and identified as such in SAM are eligible to receive an award under this solicitation.

Yes, the acquisition is a 100% Service-Disabled This is a Veteran-Owned Small Business (SDVOSB) set-aside. To be eligible for award, an offeror must be certified by the Small Business Administration (SBA) as an SDVOSB and be identified as such in the System for Award Management (SAM.gov) at the time of proposal submission.

6. Question: For an offeror submitting proposals for Dyess AFB, Altus AFB, and McConnell AFB, may the offeror submit one common

Offerors must submit a separate, individual proposal for each location

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Technical and Management Proposal addressing its corporate approach, supported by separate site-specific sections for staffing, transition, vehicles, equipment, workload, and pricing?

Alternatively, does the Government require a completely separate Technical and Management Proposal for each proposed location?

Question: Reference Page 90, (vii) Proposal Volumes, Volume I Technical: a.i.

Technical/Management Proposal.

a. Our understanding is the Contractor submits one Technical Proposal with a base specific appendix for each location not to exceed 80-pages. Please confirm if this is acceptable.

i. Alternatively, please confirm DLA Energy requires a separate Technical Proposal (80-page limit) for each location (Altus, Dyess, McConnell, Offutt, Scott & Whiteman).

Is the government looking for 6 different full proposals of 80 page limit or is this going to be like the last RFP’s for the regions where we submitted 1 proposal with 6 different attachments for each specific location?

they wish to be considered for. Combined proposals will not be accepted.

Offerors may submit proposals for one, some, or all of the locations. The specified page limit of 80 pages applies to each individual proposal.

7. The solicitation indicates that the Government may award without discussions, while other language references possible written or oral negotiations.

Please confirm whether offerors should treat their initial proposals as their final and best technical and pricing submissions.

The government reserves the right to award without discussions. Therefore, offerors should not assume they will have the opportunity to revise their proposal.

8. Please identify the exact Cybersecurity

Maturity Model Certification level and assessment type required for:

CMMC Level 1 (Self-) is required. Please see

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a. Proposal submission

b. Contract award

c. Contract performance Please also identify what documentation or verification must be submitted with the proposal to demonstrate compliance.

I wanted to reach out regarding the CMMC requirements for the following solicitation:

SPE603-26-R-0527 – GOCO Midwest Region AFBs

Both solicitations require CMMC Level 2 (C3PAO) under DFARS 252.204-7025 for the duration of the period of performance. Given Memorandum 26-P-1023, dated 7/13/2026, does DLA Energy intend to amend these solicitations to remove the CMMC Level 2 (C3PAO) requirement?

Amendment 0004, Attachment A-B.

9. Please provide the minimum required insurance limits for each of the following:

a. Workers’ compensation

b. Employer’s liability

c. Commercial general liability

d. Automobile liability

e. Pollution or environmental liability

f. Umbrella or excess liability

g. Any aviation-fuel or aviation-related liability coverage.

As this is firm fixed price contract and FAR Clause 52.228-5 are included in the solicitation for all locations.

The minimum required insurance limits that are in accordance with FAR Part 28.307.

a. The offeror will need to check the necessary coverage requirements of the state(s).

b. The offeror will need to check the necessary coverage requirements of the state(s).

c. The offeror will need to check the necessary

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coverage requirements of the state(s).

d. The offeror will need to check the necessary coverage requirements of the state(s).

e. The government does not have any minimum requirements.

f. The government does not have any minimum requirements.

g. The government does not have any minimum requirements.

10. Please confirm whether the incumbent employees at Dyess, Altus, or McConnell are covered by collective bargaining agreements.

Where applicable, please provide the current collective bargaining agreement, Section 4(c) wage determination, seniority requirements, accrued-benefit obligations, and any successor-contractor requirements affecting the incoming contractor.

Please see amendment 0004 attachment C for the Altus Collective Bargaining Agreement (CBA). The services at Dyess and McConnel are not covered by a CBA.

11. The PWS requires sufficient staffing but does not prescribe a minimum number of full-time equivalents. To the extent releasable, please provide the current or historical staffing configuration for each location, including:

a. Labor categories

b. Number of personnel

c. Shift schedules

d. Supervisory and non-supervisory positions

e. Full-time and part-time positions

f. Current vacancies We are not requesting incumbent proprietary pricing or payroll information.

The Performance Work Statements (PWS) requires sufficient staffing but does not prescribe a minimum number of full-time equivalents. While the documents do not provide detailed historical staffing configurations, the workload information in Appendix M of each PWS provides the contractor the information needed to explain how all of the operational needs in the

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App M will be met with the labor mix being proposed The staffing section of the proposal will be evaluated on a quantitative approach focusing on how staff will be utilized across tasks, shifts and number of hours worked

12. For each location, please provide the actual or approximate experience during the most recent

12-month period for:

a. After-hours callouts

b. Overtime hours

c. Holiday and weekend operations

d. Exercises and deployments

e. Airshows or special events

f. Weather or contingency activations

g. Extended pipeline or truck-receipt operations

h. Emergency maintenance support

A. The App M Table

M-3a provides the number of times the contractor was called out after hours

B. We do not track overtime hours

C. We do not track holiday or weekend(after hours) operations

D. We do not track exercises or deployments operations

E. PWS Section C-5.2 provides the contractor with information concerning airshow and special events-there have been approximately 1 special event in the last 12 months

F. We do not track weather of contingency activations

G. We do not track extended pipeline or truck receipt operations

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H. We do not track emergency maintenance support

13. Please provide the most current Government property inventory for each location, including:

a. Government-furnished vehicles

b. Fuel-system equipment

c. Computers and communications equipment

d. Laboratory and quality-control equipment

e. Tools and maintenance equipment

f. Emergency generators

g. Spill-response equipment Please also identify any known:

a. Out-of-service equipment

b. Deferred maintenance

c. Open work orders

d. Bypassed systems

e. Upcoming inspections

f. Environmental corrective actions

g. Planned Sustainment, Restoration and Modernization or MILCON projects

The below answers are for all Installations included in this solicitation

Please provide the most current Government property inventory for each location, including:

a. There are not any government furnished vehicles

b. Government provided fuel system equipment listed in App M

c. Government provided computers and communication equipment listed in App M

d. Laboratory and quality control equipment are not required

e. The are not any government provided tools

f. Emergency generators are listed in App M

g. The government does not provide spill response equipment

Please identify any known:

a. We do not track out-of-service equipment

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b. We do not track deferred maintenance

c. We don’t track open work orders

d. We do not track bypassed systems

e. We do not track upcoming inspections

f. We do not track environmental corrective actions

g. We do not track planned Sustainment, Restoration and Modernization or MILCON projects

14. Please identify the minimum type, capacity, capability, and quantity of contractor-furnished general-purpose and special-purpose vehicles required at each location.

Where the Government has not established a minimum fleet quantity, please confirm that technical acceptability will be based on the offeror demonstrating sufficient capability, availability, redundancy, and replacement coverage to meet the PWS workload.

There is not a requirement for special purpose vehicles, the number of general purpose vehicles required will be the contractors responsibility to determine.

15. Please clarify the division of responsibility among:

a. Contractor operator maintenance

b. Contractor-performed system maintenance

c. Government-performed maintenance

d. USACE recurring maintenance

e. Emergency repairs

f. Calibration and inspections

g. Filter and coalescer replacement

h. Minor parts and consumables

i. Specialized subcontracted maintenance Please identify any dollar threshold or category of repair below which the contractor must provide parts, labor, or repairs within the

The contractor is responsible for Operator Maintenance (OM) IAW

PWS C-5.3.1

The Government is responsible for System Maintenance (SM) IAW

PWS C-5.3.2.2

These responsibilities are for each Installation in this solicitation.

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monthly firm-fixed price without additional reimbursement.

16. Please clarify the following:

a. Whether the ten-working-day turnover period is separately reimbursable

b. Whether a mobilization or startup CLIN will be established

c. Whether startup costs must be included in the monthly firm-fixed price

d. Whether invoices will be submitted monthly in arrears

e. The anticipated timeframe for acceptance and payment of the first invoice

f. Whether the incoming contractor should anticipate funding all startup costs, payroll, vehicles, insurance, and supplies until receipt of the first payment.

a. The ten-working-day turnover period is not separately reimbursable.

The Performance Work Statements (PWS) do not list the turnover period as a separately billable item.

b. A separate Contract Line Item Number (CLIN) for mobilization or startup costs will not be established. The pricing structure is based on a Monthly Use Charge for the base and option periods, and does not include a distinct CLIN for startup or mobilization.

c. Yes, startup costs must be included in the monthly firm-fixed price.

d. Yes, invoices are to be submitted monthly after services are rendered, which is effectively "in arrears". The contract states beginning on page 41 of the Request of Proposal (RFP), "The Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted..." Invoices are to be submitted through the Wide Area Workflow (WAWF) system.

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e. Payments will be made in accordance with the Prompt Payment Act. The Prompt Payment Act requires federal agencies to pay their bills on time, generally within 30 days of receipt of a proper invoice, or to pay interest penalties if payments are late.

f. Yes, the incoming contractor should anticipate funding all startup costs.

17. Dyess Appendix M identifies several functions as not applicable, including Accounting and Auditability, Quality Surveillance and Laboratory, Dispatch, Product Issues, Flightline Issues, Organizational Tank Issues, and Retail Service Station Issues. However, the solicitation-wide provisions require inventory documentation, physical inventories, transaction processing, and reconciliation.

Please identify which organization will perform the following functions at Dyess:

a. APSR and EBS transaction processing

b. Daily inventory transactions

c. End-of-month and end-of-year reconciliation

d. Laboratory sampling and testing

e. Quality-control documentation

f. Responsible Officer or Terminal Manager reconciliation

g. Inventory adjustment documentation

a. USAF members process APSR and EBS transactions

b. Currently have 1 Product Recovery Tank (PRT) that does not have functioning ATG. Stuck & reported daily via Microsoft teams

c. USAF members conduct closeout.

d. USAF members conduct lab samples.

e. USAF members conduct QC functions.

f. USAF members conduct reconciliation.

g. USAF members conduct Inventory Adjustment documentation

18. Dyess Appendix M references a one-hour standby response, while the general PWS references a two-hour after-hours response requirement. Please confirm the controlling response-time requirement for Dyess. Please also confirm whether Dyess requires:

If the contractor is called in to work after normal duty hours they are required to report within 2 hrs.

If operations are closed by the Wing Commander for

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a. Contractor-furnished aviation refuelers

b. Ground-product refuelers

c. Hydrant servicing vehicles

d. Special-purpose vehicles

e. Only general-purpose contractor vehicles.

any reason, contractor standby personnel will be identified, provided to appropriate base personnel, and required to report within 1 hour.

a. None required.

b. None required.

c. None required.

d. None required.

e. The number of general purpose vehicles required will be the contractors responsibility to determine.

19. Altus identifies a weekly pipeline receipt lasting approximately 24 hours, multiple weekly tank-truck receipts, routine truck escorts, frequent transfers, and approximately 35 million gallons of annual throughput. Please clarify:

a. Whether the entire pipeline receipt must be continuously attended by contractor personnel

b. The minimum number of qualified employees expected during pipeline receipts

c. Whether pipeline receipts normally continue beyond published operating hours

d. Whether pipeline receipt coverage normally requires overtime

e. Whether simultaneous receipt, transfer, and issue operations are routinely required

f. The number of employees normally required for tank-truck escorts

g. Whether dispatch, accounting, laboratory, flightline, organizational tank, and retail functions are contractor responsibilities

h. The required number and type of contractor-furnished general-purpose and special-purpose vehicles

a. The pipeline receipt must be attended for its entirety by contractor personnel.

b. A minimum of 1 contractor personnel must be available for all fuel movements.

c. Pipeline receipt breakdown times are provided by the DFSP and third-party Laboratory. The pipeline is normally on time but may vary due to unforeseen changes.

d. Pipeline receipt coverage does not normally require overtime. Time coverage is adjusted with contractor work schedule.

e. Yes simultaneous receipt, SPE603-26-R-0527 transfer, and issue operations are routinely required

f. One employee is required for escort.

g. The dispatch accounting, laboratory, flightline, organizational tanks and retail functions are not required performance elements for the contractor.

h. The number of general purpose vehicles required will be the contractors responsibility to determine.

20. McConnell Appendix M states that only one of two bulk-storage tanks is currently operational.

Please provide:

a. The identification and capacity of the out-of-service tank

b. The reason the tank is out of service

c. Its current API 653 inspection or repair status

d. The anticipated return-to-service date

e. Whether both tanks are expected to be operational by November 1, 2026

f. Whether offerors should price based on one operational tank or two

g. Current temporary operating procedures

h. Any additional labor, truck receipts, pumping, or transfers caused by the outage

i. Whether contractor-furnished temporary equipment may be required

a. Tank 30002 with a high-level capacity of 1,000,0000 gallons.

b. Inservice API 653 internal inspection and cleaning.

c. Its current API 653 inspection or repair status

d. 21 August 2026

e. Yes

f. Two

g. None

h. No

i. No

21. McConnell Appendix H includes technical requirements for contractor-furnished refueling assets, while Appendix M appears to identify flightline, dispatch, product-issue, organizational-tank, and special-purpose vehicle functions as not applicable.

For questions A-E there are not any special purpose vehicles required for this contract

Please confirm whether McConnell requires any contractor-furnished:

a. Aviation refuelers

b. Ground-product refuelers

c. Hydrant servicing vehicles

d. Mobile backup refueling units

e. Other special-purpose vehicles When these assets are not required, please confirm that the applicable Appendix H refueling-vehicle specifications do not apply to the McConnell contract.

a. There are not any special purpose vehicles required for this contract

b. There are not any special purpose vehicles required for this contract

c. There are not any special purpose vehicles required for this contract

d. There are not any special purpose vehicles required for this contract

e. There are not any special purpose vehicles required for this contract. That is correct appendix H does not apply to the McConnell contract.

22. Question: Can the Government please clarify at each contract site the number of times the contractor has to support a requirement outside of normal work hours annually and the duration of the requirements?

Question: The PWS provides support requirements for the contractor outside of normal hours, however at a few of the sites it states the contractor might come out 15 times for no more than 2 hours. On some of the sites it does not provide the number of hours supported?

The App M Table M-3a provides a reference for how many times per year the current contractor has been called out after normal duty hours. We do not track the duration of each requirement at any of the Installations

We do not track the duration of each requirement at any of the Installations.

23. The Government is not clearly stating that the contractor will ensure a staffing capacity of a certain percentage to cover increased workload nor is there a mechanism identified such as an Over and Above CLIN or clear verbiage to state that the continuous increase of workload will be modified into the contract?

In accordance with Appendix M (2) Hours of Operation, the contractors must be capable of providing 24 hours x 7 days a week PWS coverage when required, including for extended operations, weather, natural disasters, SPE603-26-R-0527 exercises, or other contingency operations. It is the contractors responsibility to include this in their proposal.

If there are instances that the contractors get called in or works overtime for the same operation numerous times then the contractors need to contact the Contracting Officer.

24.

Reference PWS Paragraph C-5.3.6 Vehicle Maintenance: The paragraph states "the contractor shall maintain special purpose vehicles... " This solicitation is for Bulk Fuels Services and there are no special purpose vehicles identified in the PWS or in Appendix M. Please clarify if the requirement for the contractor to maintain special purpose vehicles is a requirement?

The Appendix M Table M-1 para C-5.3.6 has been changed to N/A to notify all contractors that there is not a requirement for special purpose vehicles.

25. Reference Appendix M (1) Applicable PWS Section C-5 Paragraphs, Table M-1: Quality Surveillance/Laboratory is marked NI A.

How/who will perform Quality Control requirements for product Receipt and Storage operations?

USAF members perform all QC functions.

26. Reference Appendix M (3) Workload Information, Table M-3a General Workload Information: The table depicts five (5) Pre- Identified Confined Spaces. Are the dikes for the JAA tanks what is being considered as confined spaces?

Yes, the dikes for the JAA tanks are what is being considered as confined spaces.

27. Reference Appendix M (4) Base Specific Requirements Supplement to C-5.2. Return to Bulk (RTB):

a. How many RTB operations are conducted?

a. RTBs are only performed during day shift hours.

Typically, only one or two a week on average.

b. How many bowsers are returned to bulk?

(DMS)

b. Varies on mission.

Typically, less than 3 per week.

28. Reference Appendix M (7) IP Ground Fuel Storage Tanks: The table lists two ground product tanks however there is no workload data provided. Can the Government provide the number of receipts?

Receipts happen once a month on average.

29.

Reference PWS Paragraph C-5.3.6 Vehicle Maintenance: The paragraph states "the contractor shall maintain special purpose vehicles... " This solicitation is for Bulk Fuels Services and there are no special purpose vehicles identified in the PWS or in Appendix M. Please clarify if the requirement for the changed to N/A to notify all contractors that there is not a requirement for vehicle maintenance on this

30. Reference Appendix M (1) Applicable PWS Section C-5 Paragraphs, Table M-1: Quality Surveillance/Laboratory is marked NI A.

How/who will perform Quality Control requirements for product Receipt and Storage operations?

Pipeline receipt tests are performed by a third-party lab and Petroleum Oils and Lubricants (POL) lab.

Tank truck receipts tests are performed by POL.

Storage tank test sets are accomplished by POL/fuels lab

Pipeline receipt tests are performed by a third-party lab and Petroleum, Oils, and Lubricants (POL) lab.

Tank truck receipts tests are performed by POL.

Storage tank test sets are accomplished by POL/fuels lab

31. Reference Appendix M (4) Base Specific Requirements Supplement to C-5.2. Return to Bulk (RTB):

a. How many RTB operations are conducted?

b. How many bowsers are returned to bulk?

a. RTBs are only performed during day shift hours.

Typically, only one or two a week on average.

b. Varies on mission.

Typically, less than 3 per week.

32. Reference Appendix M (4) Base Specific Requirements, Supplement to C-5.8.2: C-

5.8.2.3 Other Items and Services. The

following items and services are available in support of this contract: Fixed eyewash stations and emergency showers. Is the facility eyewash station currently out of service and if so will it be in service before the contract is awarded?

(The eyewash/emergency shower station is in-service and is in a separate building next to the office.

Eye wash bottles are also provided for the area.)

33.

Maintenance: The paragraph states "the contractor shall maintain special purpose vehicles... " This solicitation is for Bulk Fuels Services and there are no special purpose vehicles identified in the PWS or in AppendixM. Please clarify if the requirement for the contractor to maintain special purpose vehicles is a requirement?

changed to N/A to notify all contractors that there is not a requirement for vehicle maintenance on this

34. Reference Appendix M, Table M-3a-General Workload Information states currently only one tank is operational. When does the Government expect the other tank to be in service?

21 August 2026

35. Reference Appendix M, Table M-3a- General Workload Information: This table depicts workload data for E85 however there is no E85 tank listed in bulk storage. What is the workload for E85 operations? Are we offloading at the Base Service Station?

The Base Service Station is the responsibility of the active-duty personnel.

36. Reference Appendix M, Table M-3a - General Workload Information states the average number of refueler fills at fill stands (daily):

Bulk storage: 3 (dayshift) 6 (swing shift) 2

There is currently no mid-shift requirement.

(mid-shift). Please verify that there is a mid-shift requirement?

37. Reference Appendix M, Table M-3a- General

Workload Information: This table depicts the Contractor was called in outside of normal duty hours 2 times last year. What is the average number of hours per call out i.e. 2 hours per call out?

3 hours

38. Reference Appendix M - Page 6 - It states in Bold at the bottom of the page - Kansas requires anyone operating USTs to attend 8 hour UST training provided by TMS.

Contractors are required to attend. This is funded by the State of Kansas. Is the UST required training provided locally or on base or will the Contractor be required to pay for travel expenses to attend the class?

This training is no longer required due to no USTs over seen by Bulk Storage Contractors. The reference has been taken our of the App M since there aren’t any UST’s that the bulk storage contractor is responsible for

39. Reference Appendix M (5) IP (Facilities): The table depicts I GUR tank(INOP) I GUR receipt header, I GUR fillstand. Is there workload for this Product?

The reference has been taken out of the Appendix M since the product is no longer required

40. McConnell AFB:

Bulk Storage is located inside a controlled area with Key Card Access. Is a Line Badge/Restricted Area Badge required for all personnel to access this area?

Yes, a line badge is required for all personnel to access the area at McConnell AFB

41.

Reference PWS Paragraph C-5.3.6 Vehicle Maintenance: The paragraph states "the contractor shall maintain special purpose vehicles ... " This solicitation is for Bulk Fuels Services and there are no special purpose changed to N/A to notify all contractors that there is not a requirement for vehicle

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vehicles identified in the PWS or in Appendix M. Please clarify if the requirement for the maintenance or special purpose vehicles on this contract

42. Reference PWS Paragraph C-5.1 Staffing: The paragraph states "Contractor personnel return to conduct operations outside normal hours, the Contractor shall respond and provide required support within 2 hours of notification. The Contractor shall maintain a recall roster of personnel and will provide standby personnel contact information to applicable base points of contact for potential." Can the Govt. please let us know within the last 24 months of operation how many times has the Wing Commander closed the fuel area in observance of a Holiday?

The wing commander has not closed the fuel area for a holiday.

43.

Maintenance: The paragraph states "the contractor shall maintain special purpose vehicles... " This solicitation is for Bulk Fuels Services and there are no special purpose vehicles identified in the PWS or in Appendix M. Please clarify if the requirement for the para C-5.3.6 has been changed to N/A to notify all contractors that there is not a requirement for vehicle maintenance or special

44.

Reference Appendix M, Table M-3a- General Workload Information: This table depicts the Contractor was called in outside of normal duty hours 16 times last year. What is the average number of hours per call out i.e. 2 hours per call out?

Each situation is different, but a good estimate is 1-3 hours per instance.

45.

Maintenance: The paragraph states "the contractor shall maintain special purpose vehicles... " This solicitation is for Bulk Fuels Services and there are no special purpose vehicles identified in the PWS or in Appendix M. Please clarify if the requirement for the changed to N/A to notify all contractors that there is not a requirement for vehicle maintenance or special

46. Good afternoon. In reviewing the PWS for the

Scott AFB Refueling GOCO, I found a statement in Appendix M, Military Installation Information ,pertaining to Contractor provided special refueling vehicles. According to the Appendix and PWS requirements at Section C- 5.8.1.4, contractors are not required to provide special refueling vehicles.

Can you confirm that and does the statement apply to all six of the contracts to be awarded?

The Appendix M, Table M- 1 para C-5.8.1.4 and Table M-3a, have been changed to N/A to notify all contractors that there is not a requirement for special

47. Reference page 7, Section C, Description/Specifications/Statements of Work, Supplement: Inventory Control Records and Systems of Record (GOCO), (b) Automated Fuel Inventory Reporting Requirements.

a. Since PWS C-5.2.5.2, Accounting/Auditability is not applicable (Table M-1), please clarify if Inventory Control Records and System of Record and Automated Fuel Inventory Reporting requirements listed in the solicitation document are applicable for this solicitation.

The requirements for Inventory Control Records and Automated Fuel Inventory Reporting are applicable for this solicitation

48. Reference FAR52.212-1, Instructions to Offerors, page 88, (b) Period for acceptance of offers, the Offeror agrees to hold offered price for 60 calendar days from the date specified for receipt of offers.

The required minimum acceptance period is 180 calendar days. Please see page 97 SUPPLEMENT:

PROPOSAL

ACCEPTANCE PERIOD

(C) The Government

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a. Please clarify if this is a new requirement.

Typically, the period for acceptance for offers is 180 days.

requires a minimum acceptance period of 180 calendar days. This supplement supersedes the standard language in FAR

52.212.1 (b)

49. Reference Page 90, (vii) Proposal Volumes, Volume I Technical: a.ii. Contractor Furnished Vehicles.

a. Since the PWS does not require the Contractor to provide special purpose vehicles, please confirm if a separate volume for Contractor Furnished Vehicles is required.

The solicitation instructions on page 90 require a separate volume for "Contractor Furnished Vehicles". Even if special purpose vehicles are not required, this volume would still be necessary to detail the general-purpose vehicles the contractor will provide.

50. Appendix M, (1) Applicable PWS Section C-5

Paragraphs. Reference PWS C-5.3.6 Vehicle Maintenance, paragraph is shown as applicable. Since the Contractor is not responsible for providing special purpose vehicles, please confirm this paragraph is not applicable.

See Amendment 0004 para C-5.3.6 has been changed to N/A to notify all contractors that there is not a requirement for vehicle maintenance or special purpose vehicles on this contract.

51. Reference Attachment V (A) WD Altus. A collective bargaining agreement is currently in place at Altus AFB. Please provide a copy of the CBA with current wages and benefits.

This has been updated. Please see Amendment 004 Attachment (C)

52. Reference Appendix M (2) Hours of Operation, Table M-2.

a. The hours of 0600-2300 does not include an additional shift required for pipeline receipts, Monday 2300 until Tuesday 0600. Please confirm an additional shift is required on Mondays from 2300-0600.

A bulk storage attendant is staffed 24 hours during a pipeline receipt.

53. Reference Appendix M (3) Workload Information, Table M-3a

Pipeline receipts are fluid based on

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Receipts. The workload table does not include a double JAA pipeline receipt (15K barrels Mon & Tu and 15K barrels Thurs & Fri) that occurs one week a month. The second pipeline would require another shift on Thursday from 2300- 0600. Please confirm this requirement has not changed.

Please provide any instances of pipeline shutdowns (i.e. for maintenance purposes etc.) that would require additional tank truck support to meet mission requirements operational/mission

54 For all locations: Altus AFB, Dyess AFB, McConnel AFB, Offutt AFB, Scott AFB, and Whiteman AFB

Please state if there is a requirement to provide recurring training to Active Duty, Guard and Reserve military personnel.

The Contractor shall establish a program to provide recurring training to active duty, Guard, and Reserve military personnel. The training shall focus on systems and equipment familiarization, core tasks, and upgrade training requirements for operations, maintenance, safety, security, and environmental aspects of the Contractor performed fuels tasks.

55 (Altus, Dyess, Offutt, Scott, Whiteman)

Please confirm if there are any low point drains within the system that the Contractor is responsible for maintaining. Is the Contractor required to drive on the airfield to access pits, low points etc.?

(McConnell AFB)

There are not any low point drains that the contractor is responsible for Altus, Dyess, Offutt, Scott, Whiteman. They will not have to drive on the flight line to access pits

Yes 7 low point drains that are all in the Bulk Storage

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Please confirm if there are any low point drains within the system that the Contractor is responsible for maintaining. Is the Contractor required to drive on the airfield to access pits, low points etc.?

compound at McConnel

AFB.

56 Is nitrogen used at Altus? If so, how many cylinders per year on average?

Nitrogen is not required by Fuels Bulk Storage

Reference Appendix M (3) Workload Information, Table M-3a

a. Receipts. Please clarify if there is a specific day of the week pipeline receipts occur and if pipeline receipt days require additional coverage beyond the normal hours of operation of 0700-1600.

b. Please provide any instances of pipeline shutdowns (i.e. for maintenance purposes etc.) that would require additional tank truck support to meet mission requirements

c. Appendix M (7) IP Ground Fuel Storage Tanks lists a diesel and unleaded tank.

However, only Jet A receipts are shown in the receipt workload table. Please clarify if the Contractor receive shipments of diesel and unleaded fuel and frequency of receipts, if applicable.

a. No specific days.

Receipts are taken as needed. Receipts typically start at 0400 and finish at 1600.

b. Has only happened twice over the last 3 years.

Routine/scheduled mx is projected and pipeline receipts are forecasted to avoid truck receipts.

58 Reference Appendix M (4) Base specific Requirements. Supplement to C-5.3.2 System Maintenance (SM).

a. We acknowledge SM is a government responsibility as indicated in the applicable

Contractors do complete operator, routine, and scheduled MX.

C-5 paragraphs table and Appendix M (4) Base Specific Requirements. However, there is a duplicate sentence in this section that states PM is a Contractor responsibility. Please clarify.

59 Is nitrogen used at Dyess? If so, how many

Nitrogen is not used at Dyess AFB.

60 1. Reference Appendix M (2) Hours of Operation, Table M-2.

a. Normal hours of operation are 0700-2300.

Reference Appendix M (3) Workload Information, average number of refueler fills at fillstands per shift, data shows two fillstands occurring on mid-shift.

i. Please clarify if the Contractor staffs a mid-shift (2300-0700) for fillstand support.

Normal hours of operation are 0800-2400 hrs.

No mid-shift currently.

61 Reference Appendix M (3) Workload Information.

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a. Receipts. Based on the data provided, there are five (5) JAA pipeline receipts a month totaling 1.3M gallons and 17,500 gallons of DSX received monthly on day and swing shift.

i. Please clarify if the site receives 1.3M gallons of Jet A per month or if that is the total for each pipeline receipt.

ii. Please clarify if DSX is received by tank truck and if so, state the number of DSX trucks received per month and typical delivery amount.

a. 1.3M gallons is the total per month. DSX is received via Tank Truck with an average receipt amount of 5500 to 7200 gallons, in the winter months Oct-April we average 4-5 tank trucks total for this window of time, for the summer months May-Sept and average 0-1 tank trucks total for this window of time.

b. The Base Service Station, to include E-85, SPE603-26-R-0527

b. Data for average duration of receipts shows E-85 fuel. Please clarify if E-85 is delivered by tank truck and the frequency and typical delivery amount

c. Data for number of trucks/railcars which can be offloaded simultaneously states six trucks. Please clarify if this refers to JAA tank trucks since this was not listed under average number of receipts per month. If JAA is received by tank truck, provide the frequency of JAA trucks receipts and days of the week for JAA tank truck deliveries.

d. Please provide any instances of pipeline shutdowns (i.e. for maintenance purposes etc.) that would require additional tank truck support to meet mission is the responsibility of the active-duty personnel.

JAA tank trucks are the alternate resupply capability tested once annually.

c. Pipeline maintenance does not interfere with our normal receipt schedule.

62 (McConnell AFB) Is nitrogen used at McConnell? If so, how many cylinders per year on average?

McConnell.

63 Reference Appendix M (3) Workload Information.

a. Receipts. The data states 12 JAA receipts per month but does not show the mode of delivery. Table (6) IP Aviation Fuel Storage Tanks shows the primary receipt mode is by pipeline.

i. Please clarify the average number of JAA receipts (12) shown in the workload table refers to 12 pipeline receipts a month.

ii. If the number of JAA receipts per month

(12) includes a mixture of tank truck and pipeline, please provide the number of JAA pipeline receipts and number of JAA tank truck receipts per month.

a. The primary receipt mode is by pipeline.

I. The average number of JAA receipts (12) does refer to pipeline receipts

ii. We are only required to receive Tank Truck annually to prove our alternate receipt capability.

This will not have an impact on the average of 12 pipeline receipts per month.

iii. The only pipeline shutdown (due to maintenance purposes) was back in December of this

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iii. If JAA pipeline receipts are applicable, please provide any instances of pipeline shutdowns (i.e. for maintenance purposes etc.) that would require additional tank truck support to meet mission requirements?

year, 2026. Magellan got a PIG stuck in the pipeline and had to shut it down for three days causing us to have to receive it by Tank Truck. This is not a common occurrence.

64 Is nitrogen used at Offutt? If so, how many

Offutt

65 Reference Appendix M (3) Workload Information.

a. Receipts. Data states there are 3-7 JAA tank receipts per month. Please confirm since the receipt frequency appears low in relation to the average amount of JAA issued annually (2.4M gallons).

Gallons received per month averages 183K gallons, equating to approximately 2.2M gallons annually

66 Reference (5) IP Facilities, the military service station is listed as a facility that may be used by the Contractor. However, (1) Applicable PWS Section C-5 paragraphs states C-5.2.4.3, retail service station issues is not applicable.

Please clarify if the Contractor is responsible for management of the military service station.

Contractor provides oversight of our Service Station (SSTA) receipts and the Underground Storage Tanks UST’s only.

67 Is nitrogen used at Scott? If so, how many

Nitrogen is not used at Scott

68 Scott AFB:

Please provide the average number of Tank Trucks off-loaded simultaneously?

2 JAA trucks offloaded at a time, 1 SSTA receipt truck at a time although 2 could be received at the same time.

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69 Is nitrogen used at Whiteman? If so, how many

Whiteman.

70 Please provide the average number of Tank Trucks off-loaded simultaneously?

The average number of tank trucks offloading simultaneously is 4

71 C-5.3 Maintenance – State the contractor shall establish and maintain an automated (Example Express Maintenance) maintenance and supply/parts records for all facilities, equipment, vehicles, and system components.

Is this requirement valid with the contractor providing Operator Maintenance that can be tracked of the AFTO Form 39 and the Government providing System Maintenance would the RMMR program provide automated records?

Yes, the requirement is valid. The PWS specifies in section C-6.1.4 that the contractor must provide a Computerized Maintenance Management System (CMMS). While the government may have its own systems, the contractor is still required to have their own automated system.

72 Can the government provide clarification on information needed on previously submitted PPQ’s for similar RFP submissions? (Is it the current CS and solicitation number we submitted PPQ’s to or would it be the COR we requested the PPQ from?)

Offerors are responsible for distributing the PPQs to their references this reference can be the current CS and or the COR.

The Offeror should not collect PPQs from their references to provide to the Contracting Officer (CO) or Contracting Specialist (CS);

the Government will not accept any PPQ responses submitted by the offeror. As an offeror cannot provide a self-reference, offerors should not fill out and submit PPQs to the CO or CS handling this procurement.

73 Can the Government provide the reasoning for changing the RFP to 4 subfactors?

The Government revised the evaluation criteria to four subfactors to

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streamline the source selection process. This change is intended to create a more efficient and focused evaluation, concentrating on the most critical aspects of the requirement.