SPE60325R0502-0011 w- Attachment.pdf

SPE60325R0502

Attachment A

1. Question 18: Is the contractor responsible for shipping costs of required samples to the area lab? Will local TMO be available to the contractor for shipping samples? DLA Energy Response: Yes.

Question 111 (C-2.7.3 Sampling): Is the contractor or government responsible for funding samples that have to be shipped to the area or regional lab?

DLA Energy Response: The contractor is responsible for the cost of shipping samples to the commercial or military laboratory.

These responses appear to contradict one another. In Question 18, the government confirms that the contractor has access to the local TMO and the Government will provide support for sample shipments. Historically, when TMO is utilized, the government covers the associated costs. However, in response to Question 111, the government states that the contractor is responsible for shipping costs without mentioning TMO availability or funding responsibility.

XXXXX respectfully requests clarification on whether the contractor may utilize the TMO for sample shipments and, if so, whether the associated costs will be covered by the government or must be borne by the contractor. A consistent answer will ensure accurate proposal planning and pricing.

DLA Energy Response: TMO function is available and shipping fund codes are provided by the government.

2. Question 102: Reference C-2.8.22 System Maintenance states that "the DLA WRM, RMMR program will provide a contractor to perform maintenance tasks in accordance with UFC 03-460-03 and DoDM 4140.25M Chapter 8." If RM/MR is conducted by the government, is there a requirement for an FDSM since recurring tasks and minor repairs will not be accomplished by the FDSM?

DLA Energy Response: Yes. Please see UFC 3-460-03, Appendix C.

UFC 3-460-03, Paragraph 1-2.2 defines Operator Maintenance (OM) as normally performed by facility operator personnel as part of normal use. Additionally, the PWS Appendix defines the FDSO (Fuel Distribution System Operator) as a person whose primary skill and function is to operate and maintain bulk fuel storage facilities at a preventive and operator maintenance level, perform operator-level quality surveillance and inventory operations, and document such activities.

Attachment A Lastly, Paragraph C-2.8.2 states that DLA Energy’s SRM RMMR Program will provide a contractor to perform System Maintenance (SM) tasks in accordance with UFC 3-460-03 and DoDM 4140.25M Chapter 8.

Given that the FDSO is authorized to perform OM-level tasks and SM tasks are to be supported by the SRM RMMR program, it is unclear whether the presence of a Fuel Distribution System Mechanic (FDSM) is still required under this contract. XXXXX respectfully requests clarification on whether an FDSM is required when OM-level responsibilities fall under the FDSO and SM support is provided by the government.

DLA Energy Response: Yes, FDSM is required under the PWS. FDSM is listed as a primary position under Table 1, Staffing Hours, Primary Positions.

3. Q 21. The answer states that the Government pays for the fuel for Government-furnished vehicles. However, Appendix A 6. Incidental Equipment and Property does not reflect any Government vehicles. Please confirm there are no vehicles provided by the Government for this solicitation.

DLA Energy Response: There are no vehicles provided by the Government for this solicitation.

4. Q 33. The answer states Contractor is responsible for Operator level maintenance (OM) which is also stated in C-2.8.1 in the PWS. System Maintenance (SM) is performed by base facility maintenance technicians, base operating service contracts or recurring maintenance contractors (C-2.8.2). Since the FDSM is a primary position in Appendix A Table 1 Staffing hours and must be filled by a full-time employee (Appendix A 1. Staffing and Operation Hours), please confirm the Contractor is not responsible for any SM requirements listed in C-2.8.2.1 and repairs under C-2.8.3. Typically, an FDSM is assigned to perform SM tasks and repairs.

DLA Energy Response: DLA Energy, Sustainment, Restoration, and Modernization (SRM), Recurring Maintenance and Minor Repair (RM/MR) Program will provide a contractor to perform system maintenance tasks in accordance with UFC 3-460-03 and DoDM 4140.25-Chapter 8. However, the refueling contractor under this PWS, must track and document corrective and preventive system maintenance tasks, from cradle to grave, relevant towards system maintenance records for fuel components, in the CMMS. If any recurring maintenance tasks are not being performed as required or sufficiently met by the RM/MR contractor, the refueling contractor, must document the discrepancies in the CMMS, report the problem to the COR.

Attachment A

5. Q 52. The answer implies hot refueling is conducted by refueling units. However, our understanding from the pre-proposal site visit is hot refueling is performed by one pantograph that is supplied by the operational tanks. Please confirm.

DLA Energy Response: Hot refueling is conducted via fixed pantograph.

6. Q53. The answer states the Government will not provide fire extinguishers. Please clarify if this means fire extinguishers located at the Government owned facilities and systems.

Typically, Contractors provide fire extinguishers just for the Contractor provided refueling vehicles.

DLA Energy Response: Fire Extinguisher have been provided at all facilities.

Contractors provide fire extinguishers just for the Contractor provided refueling vehicles.

7. Q57. The answer states the location pays for the shipping of HAZMAT products to area lab for B-level testing. However, Q18 and Q111 states the contractor is responsible for shipping costs of samples to the area lab. Please clarify.

DLA Energy Response: TMO function is available and shipping fund codes are provided by the government.

8. Q66. The answer refers to C-2.8.30 for meter calibration responsibility. C-2.8.30 states positive displacement, temperature compensating meters must be calibrated by qualified personnel. Please define if qualified personnel refers to the Contractor or if it applies to base facility maintenance technicians, base operating service contracts or recurring maintenance contractors.

DLA Energy Response: Fixed facilities calibration is completed under RM/MR or AFHE support contracts. Contractor owner mobile refueling units are the responsibility of the contractor (HEM).

9. Q67. The answer states the daily servicing average is 84 servicing, 24K gallons but does include the grade of fuel. Our assumption is the workload for Jet A issues for a 24-hour period. Please confirm.

DLA Energy Response: The 84 average daily servicings is for Jet A.

Attachment A

10. Q71. The answer to this question and Q91f. states a list of buildings, structures and facilities for Contractor use is provided in Appendix A. However, the Appendix does not provide a list of facilities for contractor use.

DLA Energy Response:

Installation Name Name of BU Facility Number

NAS PENSACOLA

FL

VEHICLE FUEL DISPENSING FAC 1064

NAS PENSACOLA

FL

FUEL STORAGE TANK-DISPOSED 1064A

NAS PENSACOLA

FL

USED OIL TANK 1863A

NAS PENSACOLA

FL

A/C TRUCK FUELING FAC. 1879

NAS PENSACOLA

FL

PEDESTRIAN BRIDGES-DEMOLISHED 1879BR

NAS PENSACOLA

FL

A/C REFUELER CANOPY @ 1879 1879C

NAS PENSACOLA

FL

FENCE AT 1879 1879F

NAS PENSACOLA

FL

SECURITY LIGHTS @ 1879 1879LT

NAS PENSACOLA

FL

OIL WATER SEPARATOR NR 1879-

DISPOSED

1879OW

NAS PENSACOLA

FL

A/C REFUELER PAD @ 1879 1879P

NAS PENSACOLA

FL

ROAD AT 1879 1879RD

NAS PENSACOLA

FL

TANK TRUCK LOADING FACILITY 1880

NAS PENSACOLA

FL

REFUELING PANTOGRAPH 1880A

NAS PENSACOLA

FL

STORAGE BUILDING 1880B

NAS PENSACOLA

FL

A/C REFUELER CANOPY @ 1880 1880C

NAS PENSACOLA

FL

FENCING AT 1880 1880F

NAS PENSACOLA

FL

OIL WATER SEPARATOR @ 1880 1880OW

NAS PENSACOLA

FL

A/C REFUELER TRUCK PAD @ 1880 1880P

NAS PENSACOLA

FL

FUEL PIER 1889

NAS PENSACOLA

FL

SECURITY FENCE AT FUEL PIER 1889F

NAS PENSACOLA

FL

FUEL PIER ROAD 1889R

NAS PENSACOLA

FL

SECURITY LIGHTING AT FUEL PIER 1889SL

Attachment A

NAS PENSACOLA

FL

TRANSFORMER AT FUEL PIER 1889T

NAS PENSACOLA

FL

FUEL PIER PERSONNEL SHELTER 1993

NAS PENSACOLA

FL

SHED FOR ANCILLARY EQUIP 1993A

NAS PENSACOLA

FL

MOORING DOLPHINS 1993B

NAS PENSACOLA

FL

SHED FOR GAS TK TRK LDG 2645

NAS PENSACOLA

FL

Overhead Cover, Miscellaneous 2646

NAS PENSACOLA

FL

FLIGHTLINE FUEL OPERATIONS BLDG 3643

NAS PENSACOLA

FL

PARKING AT BLDG 3643 3643P

NAS PENSACOLA

FL

ROAD TO BLDG 3643 3643R

NAS PENSACOLA

FL

SIDEWALK AT 3643 3643SW

NAS PENSACOLA

FL

VEHICLE DIESEL TANK @ CORRY-

ARCHIVED

3778E

NAS PENSACOLA

FL

VEHICLE FUEL STA PAD 3788P

NAS PENSACOLA

FL

ACFT TRUCK FUELING FACILITY 3818A

NAS PENSACOLA

FL

AFFF PIPELINE @ BULK 3818AF

NAS PENSACOLA

FL

ACFT TRUCK FUELING FACILITY 3818B

NAS PENSACOLA

FL

STORAGE BUILDING 3818C

NAS PENSACOLA

FL

3818 CANOPY L/UL 3818CA

NAS PENSACOLA

FL

3818 PAD L/UL 3818P

NAS PENSACOLA

FL

FUEL ADMINISTRATION BLDG 3882

NAS PENSACOLA

FL

CONCRETE SLAB AT 3882 3882CS

NAS PENSACOLA

FL

SECURITY FENCE @ 3882 3882F

NAS PENSACOLA

FL

OIL WATER SEPARATOR NR 3882 3882OW

NAS PENSACOLA

FL

PARKING LOT AT 3882 3882PL

NAS PENSACOLA

FL

ROAD AT 3882 3882R

NAS PENSACOLA

FL

TANK TRUCK / CAR LOAD FAC 3889

NAS PENSACOLA

FL

OVERHEAD COVER, MISC 3889C1

NAS PENSACOLA

OVERHEAD COVER, MISC 3889C2

Attachment A

NAS PENSACOLA

FL

PETROLEUM READY FUEL STORAGE 3889DT

NAS PENSACOLA

FL

VEH & EQUIP RDY FUEL STOR 3889GT

NAS PENSACOLA

FL

HOSE/NOZZLE STORAGE 3891

NAS PENSACOLA

FL

MOGAS FUEL STORAGE TANK 3891A

NAS PENSACOLA

FL

OVERHEAD COVER, MISC 3891C

NAS PENSACOLA

FL

MOGAS FILL STA OUTLETS 3891 3891OL

NAS PENSACOLA

FL

JET ENGINE FUEL STORAGE TANK # 1 3914

NAS PENSACOLA

FL

STORAGE BUILDING 3914A

NAS PENSACOLA

FL

STORAGE BUILDING 3914B

NAS PENSACOLA

FL

STORAGE BUILDING 3914C

NAS PENSACOLA

FL

JET ENGN FUEL STRG TANK # 2 3915

NAS PENSACOLA

FL

JET ENGN FUEL STRG TANK # 3 3916

NAS PENSACOLA

FL

PUMP STA CANOPY @ BULK POL 3916C

NAS PENSACOLA

FL

PUMP STATION @ BULK POL 3916P

NAS PENSACOLA

FL

JET ENGN FUEL STRG TANK # 4 3917

NAS PENSACOLA

FL

DIESEL FUEL STORAGE TANK 3918

NAS PENSACOLA

FL

AIRCRAFT READY FUEL STORAGE 3919

NAS PENSACOLA

FL

PUMP STA CANOPY @ 3919/3920 3919C

NAS PENSACOLA

FL

FENCE AT 3919 3919F

NAS PENSACOLA

FL

OIL WATER SEP @ 3919/3920 3919OW

NAS PENSACOLA

FL

REFUELER PARKING @ 3919/3920-

DISPOSED

3919PA

NAS PENSACOLA

FL

PUMP STATION @ 3919 & 3920 3919PS

NAS PENSACOLA

FL

ROAD AT 3919 3919R

NAS PENSACOLA

FL

AIRCRAFT READY FUEL STORAGE 3920

NAS PENSACOLA

FL

FOS-DIESEL FILL AND OFF LOAD

STATION AT FACILITY 3882

FOS1.1.20

NAS PENSACOLA

FL

FOS-VAULE STRAINER PAD AT FUELING

PIER

FOS1.1.37

NAS PENSACOLA

FL

UNDERGROUND FUEL OIL PIPELIN-

DISPOSED

POLMDAN

Attachment A

NAS PENSACOLA

DISTRIBUTION PIPELINE POLMS

11. Q91. The answer states F-24 receipts from commercial pipeline is not applicable. Based on the PWS, the primary receipt mode for F-24 is barge. Is there an alternate receipt mode for Jet A, i.e. tank truck? If so, please include how often Jet A tank trucks are received at the installation.

DLA Energy Response: Jet A tank trucks are received during required annual secondary receipt method test or during maintenance emergency operations.

12. Q91b. The answer states approximately 2 barge receipts per month, 1–2-day offload.

Please clarify if the 1–2-day offload is continuous, i.e., overnight or only during daylight hours.

DLA Energy Response: Currently, the DFSP only offloads during daylight hours, as a Coast Guard endorsed safety precaution, due to hurricane damage to pier lighting. The 1- 2 day average is based on receipt offload, Pier side Operating hours and the inability to only offload during hours of darkness. There is currently an SRM project being conducted to repair the pier and the pier lighting with an estimated completion date of fall 2025. Once complete and inspected, offload during the hours of darkness will be authorized and continuous offload will be coordinated with DLA-E, Inventory Managers in an “As Required” basis.

13. Q91c. The answer refers to PWS for workload data for commercial tank truck fills.

However, there is no workload data in the PWS that shows the number of tank truck outloads and how frequent they occur.

DLA Energy Response: Tank Truck Loading is performed Monday through Friday, 0630- 1500 & (AR). Average daily # of loads depends greatly on # of requests from regional costumers/DLA-E Inventory Mgrs. While the Approx # of daily loads Monday through Friday, are between 2 and 14 tank trucks per day. The contractor should be prepared to support a max daily load of approximately 20 tank trucks or more per day.

14. Q91d. The answer refers to PWS for workload data for ground fuel receipts. However, there is no workload data in the PWS that shows the number of tank truck receipts and how frequent they occur.

Attachment A DLA Energy Response: Information is provided in Appendix A, 3. Through Put. The Average Tank truck is 7500 gallons. Listed monthly receipts gals listed under 7500, represent 1 receipt for the month. Receipts gallons over 7500 represent 2 receipts, per month.

15. Q91e. The answer refers to PWS for workload data for hot refueling frequency. However, there is no workload data in the PWS that shows how often hot refueling is performed at the site.

DLA Energy Response: Current # of daily hot refuels is 2, however the number may vary with mission. Hot refuels are conducted upon request, 0800-1600 (Monday through Sunday) & (AR).

16. Q106. The answer states Contractor responsible for approximately 5-8 acres for grounds maintenance. C-2.8.9 states services must include lawns, beds, curbs, driveways, sidewalks, buildings etc… Since facilities are located in three separate areas (pier, DFSP & Airfield), could we get a map or layout showing the roadways, sidewalks, buildings etc. so we can properly estimate the amount and type of equipment needed? For example, C-2.8.10.3 states Contractor moves gravel from roadways, we would need to know if the amount of roadway would require a sweeper etc…

DLA Energy Response: See below.

PIER

DFSP

READY ISSUE & 1879 FILLSTAND

1880 FILLSTAND & 1880A (Pantograph)

17. The language regarding “AR” hours in Appendix A indicates that the government can change hours worked seemingly with no restrictions and consider it in scope. Can the Government confirm there will be no contract adjustments if, for example, operations extend to 24 hours on weekends for an extended period of time? Are AR hours, as

Attachment A defined in the PWS, limited to “infrequent and limited” operations outside of regular operating hours as is customary or unlimited as worded? Please provide a detailed breakdown of working hours and operations during AR hours for the last 3 years.

DLA Energy Response: Table 2: This table provides a list of most frequent Missions, Function, and Tasks, directly and indirectly sited within the PWS. It is not all-inclusive, and it is the responsibility of the contractor to ensure full compliance with all DoD, Federal, Navy, State, and Local References and Laws.

• AR: As Required; According to the need of providing fuel support for in-scope fueling requests outside the typical Manning and Operating Hours. The contractor must staff accordingly. This is a situational workload should the need arise and requires reasonable contractor planner scheduler coordination. As Required is applicable to all Missions, Function, and Tasks in Tables 1 through 2, outside the typical Staffing and Operating Hours.

18. C 1.8.4 Does the current FDSM performs oversight and management of the RMMR contractor outside of normal working hours, if so what is the historical after hour’s effort for this duty over the last 3 years?

DLA Energy Response: No Maintenance is not performed outside of operating hour without prior coordination. The contractor is ultimately responsible for the security of the fuel areas and systems. So, RMMR technicians will complete work/inspections during prescribed hours. Any plan to work outside of posted hours will be coordinated and agreed upon.

19. C1.8.7 The PWS states the HEM is required to "maintain power equipment, such as cranes, power shovels, scrapers, paving machines, motor graders, trench digging machines, conveyors, bulldozers, dredges, pumps, compressors, and pneumatic tools."

Please confirm the HEM only performs maintenance on contractor-owned refuelers, as there is no other Government-provided equipment indicated in the PWS that matches the HEV maintenance requirement.

DLA Energy Response: The HEM is only required to support contractor owned vehicles and GFE support equipment.

20. Appendix A, 4. Squadrons and Aircraft. Please confirm there are (13) C-130s assigned to Blue Angels. Our understanding is there is one C-130 assigned that supports the squadron for airshows etc.

DLA Energy Response: Correct. The Blue Angels have one C-130.

Attachment A

21. PWS Section C 2.10.4 states "The contractor must ensure the use of blind flanges when a component of a fueling system is removed or altered and left unattended.“ Later in the section, it states, "The contractor must be responsible when a component is removed, or the system is altered for installing the blind flanges to ensure that the integrity of the fueling system is retained.” Please clarify if the refueling contractor is required to oversee and confirm the use of blind flanges by others or if the refueling contractor is required to provide and install blind flanges for any repairs conducted by others.

DLA Energy Response: Security of the fuel system is ultimately the responsibility of the contractor. Generally, the RMMR/SRM contractor will install blind flanges when required, however, it is the responsibility of the contractor to ensure maintenance technicians use blind flanges to secure systems when it is appropriate and are installed them properly.

22. There's a requirement in paragraph C-1.7, Key Personnel, of the PWS to submit a request to conform a salary base with the initial offer. That's no problem and I'll be sending one, but the paragraph goes on to say that the conformance must be resolved before the final proposal revised offer. I suppose that's not a problem either, but it's kinda out of our hands. I believe the procedure is for the Contracting Office to ok the request and submit it for approval. - Am I mistaken?

DLA Energy Response: This requirement has been removed. Please see revised PWS incorporated in amendment 0010 of the solicitation.

23. Page 13, C-2.1.2 Dispatch Control Center: Requests for all fuel services must be taken by and processed by the Internal Pipeline Controller, at the fuel dispatch center. This is confusing, are they saying all fuel requests need to go through the DFSP (Internal Pipeline Controller), and then the IPC contacts Dispatch? Or are they renaming the Dispatcher as an IPC?

DLA Energy Response: Coordination of DFSP operations such as barge operations, tank truck loading operations or transfers are done through CCIPC. Aircraft refueling (including Hot Pits) are coordinated through Aviation Ready Issue Dispatch.

24. Page 15. C-2.3.1 Transfers to the Direct Refueling System: Issues by (transfers to) the direct refueling system (aka PNG), shall be accomplished by the Driver/System Operator assigned to the direct refueling system. System alignment for all such operations shall be undertaken and monitored by the CCIPC and FDSO assigned to work the shift. The contractor shall be responsible for all coordinating gauging, measurement, reconciliation and documentation actions relevant to all transfer operation

Attachment A -So, we need to coordinate Hot Pumps with an FDSO from DFSP just to open the supply valve at the PNG?, and the CCIPC (AFHE) monitor/operator has to monitor the AFHE screen during a hot fuel, prior to, and during a hot pump?

DLA Energy Response: Coordination of DFSP operations such as barge operations, tank truck loading operations or transfers are done through CCIPC. Aircraft refueling (including Hot Pits) are coordinated through Aviation Ready Issue Dispatch.

25. The TM/ATM/CCIPC/ACIII/and Lab tech cannot have collateral duties, likewise a non-hired… position cannot perform the… hired position as a collateral duty.

Does this mean all of the additional duties are to be assigned to the other members? Can the CCIPC back up the ACIII and vice versa?

DLA Energy Response: Yes, CCIPC may be the Alternate ACIII provided when he/she assumes the role of acting ACTIII, the back-up CCIPC assumes CCIPC duties is until the primary ACTIII returns and vice-verse.