Attachment B Kirtland Questions and Answers.pdf

SPE603-24-R-0508

Kirtland Questions and Answers

Question Number

Question Answer

1. Is the contract currently operated a vendor or

DOD?

Services are performed by Contractor under DLA Energy contract.

2. Size and type of fuel farm? See Appendix M

3. Average amount of fuel movement per day? See Appendix M

4. Types of fuels to be handled? See Appendix M

5. Is there one site or multiple sites across the footprint?

See Appendix M

6. Hours of operation? See Appendix M

7. Can DLA share if the site is currently

Contractor/DOD operated and the estimated amount of staff onsite?

Services are performed by Contractor under DLA Energy contract. Staffing information is not provided.

8. Reference PWS Appendix M: “Contractor provided Special Purpose refueling/defueling vehicles will be in place no later than 24 months after contract start date”, we did not see the vehicle’s specifications in the PWS or Appendices.

Question: Please provide the specifications so we can obtain price quotes from our vendors.

As this is a performance based contract, it is the offerors responsibility to ultimately determine the assets and capabilities provided and demonstrate such in their proposal; but the government has provided additional guidance via revised PWS Appendix H.

9. What was the annual refueler engine fuel cost for the last 3 years?

FY21 $13,751.45

FY22 $19,334.34

FY23 $19,569.92

FY24 $12,822.05 so far

10. Who is responsible for cryotainer maintenance? IAW PWS Appendix M para (4), the Contractor is responsible.

11. Are the on-site cryogenic tools, purge units, etc.

available to the contractor?

Items identified in Appendix M are available to the Contractor.

12. For base access do Tank Truck delivery drivers require DBIDs Passes?

Daily passes are issued, or long-term passes can be submitted for approval.

13. Will a space to perform RFM activities be provided or made available to the service provider?

Only the facilities listed in Appendix M are available to the Contractor. Currently there are preventive maintenance areas at Bldg 253 and Bldg 1032

14. Will the new lab come fully furnished (oven, scale with table, glassware, vacuum pump, separatory funnel, haz lockers, vent hood, dishwasher, flash tester, bottle shaker, desks, gov’t computer, etc.)?

Or will it be transferred from the ANG Lab Building?

Type C lab will be built, Lab hood and balance table will be built, all other equipment will be transferred over from old lab.

15. Will the Government include FAR Clause 52.251-1 Government Supply Sources to allow for a Fuel Purchase Agreement?

FAR Clause 52.251-1 is in this solicitation see page 61.

16. In a prime/sub teaming arrangement can each team member submit (up to) three Past Performance references?

IAW Addendum to 52.212-1 Page 78 of the solicitation; no more than three PPQs for each offeror.

17. Reference RFP Section H, Special Contract Requirements – There are two clauses that address minimum insurance requirements; H-0004 H51.01 and H-0004 H51.03. Both clauses list the identical categories of insurance to be provided, but the coverage limits are different for the bodily injury and property damage categories. Please identify which clause is applicable to this contract.

Both contract texts H51.01 and H51.03 are applicable to the solicitation.

18. Reference Section I, Contract Clause FAR 52.212-

4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES. (NOV 2023), sub-paragraph (k), Taxes. The revenue generated by this contract is subject to New Mexico’s gross receipts tax.

a. Will DLA modify the contract for NM gross receipts tax if the tax rate increases during the contract through REA?

b. Will DLA allow the gross revenue tax applied to increases in annual wage adjustment to be recovered through the REA process?

FAR 52.212-4(k) states that the contract price includes all applicable federal, state, and local taxes and duties.

a. In accordance with DFARS 252.243-7002 the awardee can submit a request for equitable adjustment if the contractor believes a change occurred to the contract.

b. No. If there is a change the awardee can submit a request for equitable adjustment.

19. Reference RFP Attachment V, CBA – The CBA posted to the solicitation shows an expiration date of November 30, 2024. We are aware a twelve month extension to the CBA has been executed.

Please provide a copy of the extension document.

See Attachment V CBA-2023-748 Rev 1 for extension.

20. Reference PWS paragraph C-5.2 – this paragraph states in part “In the event of failure of the existing facilities and equipment resulting in extended downtime, the Contractor may be required to perform the same functions using an alternative method provided by the Government or the Contractor.”

Question: Will the Government allow equitable adjustment to the fixed price for reasonable costs incurred by the Contractor to provide services using alternative methods?

IAW PWS Appendix F, “Should mission requirements change (such as..number or type of facilities…) the Contractor..should immediately notify the Contracting officer..in order to determine if an equitable upward or downward adjustment is appropriate.”

21. Reference PWS paragraph C-5.2.4.2 Organizational Tank Issues – this paragraph states "The Contractor shall respond to servicing requests from authorized organizational tank custodians on an as required/priority basis.” How does the contractor determine who is an authorized tank custodian?

Tank custodians are identified via memo by base units IAW AFI 23-201 and AFI 32-1067.

22. Reference PWS C-5.2.4.3 Retail Service Station Issues, Appendix M (3) Workload Information, and Appendix M, (5) IP (Facilities) – Given the size of the base footprint, the number of diverse operations and the distance from many of the areas to the single retail service station, it is readily apparent there are a significant number of vehicles that require mobile servicing on a regular basis.

Please provide the following information for each grade of product:

a. Is mobile servicing accomplished via a regularly scheduled route?

b. What are the days the route is run?

c. How long does it take to complete the route?

a. Currently a weekly mobile servicing for diesel fuel is conducted. Gasoline mobile support is done by request.

b. Thursday

c. Approximately 4 hours

23. Reference PWS C-5.2.6 Quality Surveillance/Laboratory – Please clarify if the contractor is responsible for shipping costs of required samples to area lab. Will local TMO be available to contractor for shipping samples?

Contractor is responsible for cost of taking and preparing the sample for shipment and for cost of shipping if TMO is not used. TMO is available for shipping.

24. Reference PWS paragraph C-5.2.6 and Appendix M paragraph (9) – this paragraph states in part that the contractor is responsible for providing replacement laboratory equipment without additional Government funding. While we understand the Contractor’s responsibility to provide consumable supplies, please clarify if it the Government’s intent to require the Contractor to purchase, at their own expense, replacements for Government provided equipment such the analytical balance, CU meters, B-2 kits, oven, etc., should they become unserviceable during the life of the contract?

The contractor is responsible for replacing all necessary lab items not specifically identified in PWS Appendix M para (9b).

25. Reference PWS paragraph C-5.6.2 – does this site have PLDS installed? Reference is made to Appendix M; however, the appendix doesn’t provide any information.

PLDS is not installed at Kirtland AFB.

26. Reference PWS paragraph C-5.8.1. –Please confirm traveling distance between the main fuels

Bldg 255 to (miles) St A = 0.6 flight building and the refueling areas and truck parking area, bulk storage, laboratory, service station, and cryogenics. This is necessary in order to calculate the specific number of general-purpose vehicles required since simultaneous vehicle requirements are needed throughout the workday, i.e. Lab tech, cryogenics support and immediate response to flightline activities.

St B = 5.0 Lox = 1.9 Lab = 2.9 Storage = 2.3

Bldg 255 to (miles) Pad 5 = 4.4 Spot E35 = 1.6 TA Ramp = 0.7 Storage = 2.5

27. Reference PWS paragraph C-5.8.1.4 – this paragraph clearly states the Contractor is responsible for providing fuel for Contractor furnished special purpose vehicles.

a. Who pays for fuel for government furnished special purpose vehicles listed in Appendix M, paragraph (13)?

b. If the Contractor is required to purchase fuel for Government provided vehicles, please provide the previous three-year consumption rate for each grade of fuel used.

a. The Contractor is responsible from day one of the period of performance to pay for fuel used by government furnished and contractor furnished general purpose and special purpose vehicles.

b. Cost per FY:

FY21 $13,751.45

FY22 $19,334.34

FY23 $19,569.92

FY24 $12,822.05 so far

28. Reference PWS paragraph C-5.8.2 – this paragraph stats in part “When an item of IE/IP is no longer required or becomes unserviceable, the Government, at its discretion, is not required to replace the item.” If a piece of IE/IP equipment that is no longer serviceable but is still required, and the Government chooses not to replace the item, will the Government reimburse the Contractor for replacement costs?

The Government will determine the continued requirement and replace or provide reimbursement.

29. Reference PWS Appendix D Personnel, General Section – what level of security clearance is required?

At a minimum, the TM, ATM, accountant, and backup accountant must possess a Secret security clearance.

30. Reference PWS Appendix M (3) Workload Information – The Appendix states fuel delivery trucks do not require escorts from the gate to the delivery location. Is this accurate for all grades of product and delivery locations?

Contractor does not escort fuel deliveries on a routine basis.

31. Reference Appendix M (3) Table M-3b Aircraft workload information – Are special servicing operations such as rapid defuel or multisource refuel performed on a routine basis? If so, please provide details as to frequency, typical equipment used, and the typical defuel/issue quantity.

Hot refueling on average is twice a day with an average gallon amount of 700 gallons.

Multisource average is twice a month with an average of two trucks.

32. Reference Appendix M (3) Table M-3b Aircraft workload information:

a. Are aircraft typically parked and serviced on parts of flightline areas other than normal ramps (i.e. taxiways)? If so, please identify these locations.

b. Please provide a current list/inventory of home station aircraft by model.

c. During the site visit it was noted that there are typically 3 to 4 C-17 aircraft assigned during exercises that require extensive fuel support.

Please provide the typical fuel load requested for these aircraft. Do these aircraft require support on weekends? If so, please provide the historical data for weekend fuel support.

d. During the site visit it was noted that E6B aircraft often request multisource or at least 2 trucks be prepositioned at the aircraft parking location 15 minutes prior to arrival. Is there a requirement to have multiple (more than 1) trucks in place in response to priority 1 Aircraft? If so, please provide how often this occurs.

e. During the site visit it was mentioned that there are instances when more than two JAA refuelers are out simultaneously, as often two trucks are required to be in place to support higher priority aircraft; this contradicts Appendix M Table 3a General workload information. During surge operations, please provide the historical maximum number of JAA refueling vehicles dispatched simultaneously by shift.

f. During the site visit it was noted that Kirtland AFB often provides Presidential support, where multiple trucks are required to be sampled and then quarantined. Will this still be a requirement, and if so, please provide the historical data?

a. Pad 5, the hot cargo ramp is the only location that aircraft servicing is not on the flightline.

b. As of 8/20/2024 C130s 12 HH60s 13 UH1s 6 CV-22s 8 C26 1

c. Average refuel on latest C-17 deployment was approximately 4,200 gallons over 57 refuels.

Weekend support may be required. Last deployment weekend support was refueling 2 aircraft.

d. Multisource and prepositioned situation is for C17s. Typically this is not a standby in position situation. They come with no planning and are prioritized by MOC. E6s are not multisource.

e. On a typically day home station support, on average, is two trucks per shift during peak times.

f. POTUS support is possible. Since 2014, support has been provided 3 times.

g. Off-base recovery or incident response once a year with an average 500 gals.

h. On average 90 mins/2 trucks.

i. During June 2024, DC10s required 51 refuels, of which 27 were conducted on June 18. Total gallons for June for DC10s was 65,000 gallons.

j. Defuel capability is required, and Contractor must determine how to meet that requirement IAW applicable regulations. For consideration, return to bulk takes on average 30 minutes.

k. According to the PWS Appendix M, there were 308 defuels for 178,700 gallons in fiscal year 2021.

l. HH60 has the most requirement for defuels, it is back-to-back. but usually at the same time, one at a time, on the same ramp, before they get put back into the hanger.

m. One Truck

n. Normal duty hours for Dispatch and Distribution is 24 hours. SAAM and C-17 support is normally on A shift.

g. Please provide the historical data of how often off base fuel support has been required, and what quantities of product were issued/defueled.

h. What is the typical turn time for an operator (dispatched and returned to the parking area) supporting the remote customer locations mentioned during the site visit?

i. It was mentioned during the site visit that US Forrest service DC10 support is often substantial during fire season; please provide the typical fuel load request to support these aircraft by model.

j. Is there a requirement for a dedicated defuel truck?

k. Please provide the average number of defuels performed per day as well as quantity defueled.

l. How often are multiple defuels (back-to-back aircraft) called in; which would prevent one refueler from performing one-time defuel operations?

m. During HOT Refuel operations, how many trucks are requested at a time?

n. Appendix M, Workload Information, table shows the Contractor has not been called in outside of normal duty hours over the past year. Please clarify the requirement for SAAM and widebodies after normal hours as the requirement for multiple trucks would require additional staffing after hours to support this requirement.

33. Reference Appendix M (4) Base Specific Requirements, Supplement to paragraph C-5.5 – Is a VGSA required at for this contract and does it require the contractor to store classified information?

VGSA is not required currently. Contractor does not store classified.

34. Reference PWS Appendix M (4) Base Specific Requirements, Supplement to PWS paragraph C-

5.8.1.4 – This paragraph states in part that contractor provided special purpose vehicles must be capable of off-road transport of petroleum products. Are any of the government provided vehicles equipped for off-road operations (i.e. 4-

Currently the government provides a C301/lifted 4 wheeled drive vehicles. Diesel generators are in some remote locations. The refueler must be able to operate in the snow to fuel flightline snow removal equipment or during power outages. On average remote generators call for fuel twice a month.

wheel drive). If so, how often are off-road deliveries accomplished for each grade of fuel?

35. Reference PWS Appendix M (4) Base Specific Requirements, Supplement to PWS paragraph C-

5.8.1.4 – This paragraph states in part that contractor provided special purpose vehicles “must be equipped with all necessary capability (pumping rate, connections, hoses, nozzles, etc.) to be compatible with Air Force systems and customer assets to be serviced.” This sentence does not provide enough information. Please provide the following:

a. Minimum pumping rate for standard truck refueling.

b. Minimum hose length and number of hoses

c. Does each servicing vehicle require both overwing and single-point nozzles?

d. Specific version of installed Scully systems.

As this is a performance based contract, it is the offerors responsibility to ultimately determine the assets and capabilities provided and demonstrate such in their proposal; but the government has provided additional guidance via revised PWS Appendix H.

36. Reference PWS Appendix M (4) Base Specific Requirements, Supplement to PWS paragraph C-

5.8.1.4 – This paragraph states in part that contractor provided special purpose vehicles may be required to operate on public roads.

a. For the purpose of license and registrations, does the government consider all base roadways public roads?

b. How often has the contractor had to respond to refuel off base?

a. Yes.

b. On average once a year. Support can be for contingencies including an aircraft incident or emergency landings for rotary aircraft.

37. Reference PWS Appendix M (4) Base Specific Requirements, Supplement to PWS paragraph C- 5.8.1.4

a. Will the government provide a maintenance area for the contractor to perform minor vehicle maintenance and spare parts storage (tools, filters, couplers, nozzles, etc.) for contractor furnished special purpose vehicles on site?

b. If not, will the Government allow the Contractor to establish a maintenance and storage area on site?

c. Are HAZMAT facilities available to the contractor to dispose of waste oil related to maintenance of contractor furnished vehicles?

a. Currently there is preventive maintenance area at Bldg 255 and Bldg 1032

b. Only the facilities listed in Appendix M are available to the Contractor.

c. No.

38. Reference PWS Appendix M (5) IP (Facilities)

a. During the site visit it was noted that the Water/Fuels System Maintenance (WFSM) contractor currently co-operates out of at least two facilities the contractor is responsible for. Will this also be the case on the new contract? Is there a formal joint-use agreement or other document defining who is responsible for facility maintenance, cleaning, security, etc.?

b. During the site visit we noted that the convault tanks at the service station do not appear to have adequate railing/fall protection in place for operators to manually gauge the tanks. Will the government modify the system to include railing or a provide a viable/safe option to provide fall protection for this operation?

a. WFSM personnel have their own office, but they do store parts in Bldg 1032. There is no agreement, but facility maintenance and cleaning is a CE responsibility. Security is the facililty manager responsibility.

b. There is a plan to install railings on the convault tanks, It has been delayed due to the station B clean-up.

39. Reference PWS Appendix M (7) IP (Ground Fuel Storage Tanks) – Facility 528 indicates the USTs are only 3k gallon tanks; and since DLA deliveries are typically 7500 gallons how often has the contractor performed service station drops using the C-300?

On average twice a month.

40. Reference PWS Appendix M (8) IP (Cryogenic Storage Tanks) –Table states that the LOX tanks are USTs. Please clarify this is correct, LOX tanks are normally AST.

LOX tanks are ASTs.

41. Reference Appendix M (9a) and (9b) Incidental Equipment – The Appendix states maintenance of the IE listed is the Contractor’s responsibility but does not explain what level of maintenance is required. The term “maintenance” can mean anything from basic cleaning to major repairs.

Please clarify the limits of the Contractor’s requirement for this equipment.

Maintenance is periodic or recurring tasks to maintain operability.

42. Reference PWS Appendix M, (9a) IE –the table does not show a vacuum pump for lab filtration tests or an oven. Please clarify if provided by the Government.

The vacuum pump is part of the fume hood. The oven though not on the list is provided. It will be added to the inventory account.

43. Reference PWS Appendix M, (9b) IE (non EAID)

– please clarify if the tools listed in this section for Bldg 253, Preventive Maintenance Shed, will be available for Contractor use once the R-11s/C-300s are replaced by Contractor furnished trucks. This

Items listed in Appendix M are expected to be available for the duration of the contract.

includes the Truck lift, wheel, and the Cleaner, steam pressure in Table 9a.

44. Reference PWS Appendix M (11) IE Automated Information Technology (AIT) Equipment – This table is blank. Please provide the listing of ATG, EPoS, and any other AIT provided by the Government.

These will be added to Appendix M. Once added to the table an amendment will be issued.

45. Reference PWS Appendix M (12) IE Land Mobile Radios (LMR) – please clarify if the six LMRs that are loaned to Contractor is on a temporary basis or can we expect to be supplied with radios for the duration of the contract? If not, please provide the specifications for compatible radios the contractor will have to provide.

LMRs are provided for the duration of the contract.

46. REF: PWS, Appendix M, pages 51-58

Question: Will incidental equipment such as tools and Land Mobile Radios be provided for the life of the contract, or will those items need to be purchased by the incoming contractor?

Items listed in Appendix M are expected to be available for the duration of the contract.

47. REF: PWS, Table M-2, page 36:

Reference indicates that Distribution and Dispatch is operational 24/7.

Question: Does that mean that the government requires the contractor must have staff physically on duty at those work stations 24/7?

Yes.

48. REF: PWS, Appendix M, pages 12 and 48, Contractor Provided Specialized refuel/defuel vehicles

A. Question: Please clarify the requirement to provide in the bid proposal, special refueling equipment specifications, for vehicles that will not be in place until 24 months after contract start.

B. Question: Are hose carts and pantographs considered specialized refueling / defueling equipment to be provided by the contractor?

A and B. As this is a performance based contract, it is the offerors responsibility to ultimately determine the assets and capabilities provided and demonstrate such in their proposal; but the government has provided additional guidance via revised PWS Appendix H.

49. REF: PWS, page 13, para C-5.8.2.2 Facility

Question: Will the contractor be allowed to use the facility currently used to perform Preventive Maintenance Inspections and Unscheduled repair maintenance on R-11 and C-300 vehicles?

Currently there is preventive maintenance area at Bldg 255 and Bldg 1032. Only the facilities listed in Appendix M are available to the Contractor.

50. REF: PWS Appendix M page 48: Wrecker Service Question: Will commercial wrecker service vehicles be allowed to remove inoperable vehicles from aircraft parking aprons, hangar areas, bulk storage / fill stand / and POL parking for R-11 and C-300 vehicles?

The AF will provide towing of government-owned vehicles. The Contractor will be responsible for towing of Contractor-furnished mobile refueling assets.

51. C-5.8.1.4 Contractor Furnished Special Purpose Vehicles. The Contractor is responsible for ensuring any special purpose vehicle is properly licensed IAW local civilian requirements, registered with base security if applicable, adequately maintained, flightline and over-the-road capable if applicable, and operated only by licensed and qualified personnel.

Question: Will the Government define and quantify over-the road requirements for operating special purpose vehicles outside the boundaries of Kirtland

AFB?

Requirements are IAW DoT and New Mexico highway regulations. Off base support averages once per year.

52. C-5.3.6 Vehicle Maintenance

Question: Will the Government provide a secure maintenance bay for vehicle maintenance? Will the contractor have sufficient space provided for storage of maintenance items such as bin stock, tires and tools?

Currently there is preventive maintenance area at Bldg 255 and Bldg 1032. Bldg 253 should have sufficient space for a bin stock. Tires and tools are currently stored there. Only the facilities listed in Appendix M are available to the Contractor.

53. PWS page 47, Appendix M Supplement to C-

5.8.1.4 Contractor Furnished Special Purpose

Vehicles. Contractor Furnished Special Purpose Vehicles. The Contractor shall provide necessary special purpose vehicles to perform refueling and defueling tasks in response to customer requests within established time frames to ensure no lapse in mission support.

Question: Is it the Government's intent that the vehicles in Appendix M Table 13 - IE Vehicles will not be available after 24 months, and that the contractor must provide its own refueling/defueling vehicles beginning at that time?

Yes.

54. PWS page 47, Appendix M Supplement to C-

5.8.1.4 Contractor Furnished Special Purpose

Vehicles. Contractor provided Special Purpose refueling/defueling vehicles will be in place NLT 24 months after performance start date.

As this is a performance based contract, it is the offerors responsibility to ultimately determine the assets and capabilities provided and demonstrate such in their proposal; but the government has

Government provided refueling/defueling vehicles will be turned back into LRS Vehicle Maintenance for redistribution accordingly.

Question: In order to fairly evaluate contractor provided vehicles, will the Government require contractors to include in their technical proposal the make, model, manufacture date, capabilities relevant to this PWS, specifications, and maintenance/inspection records of contractor-furnished vehicles?

provided additional guidance via revised PWS Appendix H.

55. PWS page 47, Appendix M Supplement to C-

5.8.1.4 Contractor Furnished Special Purpose

Vehicles. Contractor provided Special Purpose refueling/defueling vehicles will be in place NLT 24 months after performance start date.

Government provided refueling/defueling vehicles will be turned back into LRS Vehicle Maintenance for redistribution accordingly.

Question: In order to fairly evaluate contractor provided vehicles, will the Government provide the maximum age of the vehicles from the end of the 24 month period that is acceptable to the government?

As this is a performance based contract, it is the offerors responsibility to ultimately determine the assets and capabilities provided and demonstrate such in their proposal; but the government has provided additional guidance via revised PWS Appendix H.

56. PWS page 47, Appendix M PWS page 47, Appendix M Contractor provided Special Purpose refueling/defueling vehicles will be in place NLT 24 months after performance start date.

Government provided refueling/defueling vehicles will be turned back into LRS Vehicle Maintenance for redistribution accordingly.

Question: Can the government confirm that pricing for special purpose vehicles is to be included in the pricing volume?

The Contractor must incorporate all mobile refueler fleet costs (acquisition, fuel, maintenance, etc) during the base period of performance (PoP) in their proposal. There is no guarantee that the option period will be exercised.

57. PWS page 9 & 46 Supplement to C-5-5 Security.

The Contractor shall be required to submit a DD Form 254 and complete other necessary security actions and documentation for appropriate security clearances to access and store classified information, prepare and submit classified reports, and access government information systems up to and including Secret classification

Question:

In the event that a DD Form 254 is required, DLA Energy will sponsor the contractor(s) up to the security level needed.

Can DLA Energy confirm that they will sponsor the DD Form 254 for contractors at the Secret Level? If so, which office is responsible for this?

58. C-5.2.2 Product Receipt

Question: Where will the off-specification product be stored while awaiting instructions from the DLA Energy Region?

Off-specification or unsuitable product is typically retained in the tank originally received into pending disposition.

59. C-5.2.3 Product Storage

Question: What are the containment requirements in the event of degradation, contamination, commingling or other occurrences which render the product unsuitable for its intended use?

Off-specification or unsuitable product is typically retained in the tank originally received into pending disposition.

60. Appendix M (9) Incidental Equipment (IE)

Question: Is the contractor responsible for replacing broken equipment that is provided by the government?

Normally, unless deemed Contractor fault, equipment provided will be replaced by the government.

61. Appendix M (9) Incidental Equipment (IE)

Question: Is towing of government owned vehicles and equipment in the event of a breakdown the responsibility of the contractor?

The AF will provide towing of government-owned vehicles.

62. PWS page 48, Appendix M Supplement to C-5.8.1.4 Contractor Furnished Special Purpose Vehicles.

Contractor provided Special Purpose refueling/defueling vehicles will be in place NLT 24 months after performance start date. Government provided refueling/defueling vehicles will be turned back into LRS Vehicle Maintenance for redistribution accordingly.

Question: Will the Government consider extending the phase in/out period to 48 months (CLIN 1)?

No.

63. PWS page 48, Appendix M Supplement to C-5.0 Submit Petroleum Contingency Capability Report (REPOL), Hydrant Utilization Rate report, Vehicle Validation documentation, and other reports as required and upon request.

Question: Will the Government remove the Hydrant Utilization Rate report requirement since Kirtland does not have a hydrant outlets?

No. The report is listed as standard part of generic PWS requirements, but if not applicable to this site, no report will be required.

64. PWS page 47, Appendix M Supplement to C-5.8.2: C-

5.8.2.3 Other Items and Services. The following items

and services are available in support of this contract:

PMEL is expected to be available to support AF fixed systems and government furnished items but not for contractor furnished items.

Question: Is the Precision Measurement Equipment Laboratory (PMEL) office available for the contractors use at no cost to the contractor? If so, can the Government add this to the list of available supporting offices?

65. PWS page 47, Appendix M Supplement to C-5.8.2: C-

5.8.2.3 Other Items and Services. The following items

and services are available in support of this contract:

Question: Can the Government verify if base environmental is responsible for the normal disposal of off-specification fuel created from tank and truck water bottoms? We understand reclaimable fuel may be disposed of in reclaimable bowsers provided by the Government.

IAW PWS Appendix M, para (4) Supplement to C-5.8.2: C-5.8.3, wastewater/fuel disposal (typically via a Base Environmental Contract) is available in support of this contract.

66. PWS page 46, Appendix M Quality Control, course number J3AZP2F051-01AA, (21 days); Cryotainer Maintenance, course number J3AZR2F051-04AA, (11 days)

Question: The AF POL Schoolhouse has paused these courses as part of a major SOP change. Has the AF POL Schoolhouse resumed these courses? If so, will these courses be available for contractor attendance? Is travel and lodging reimbursable by the Government?

The schoolhouse has reopened with a combined lab/ cryogenics maintenance course which will be available to contractors. The contractor is responsible for all costs of attending the course.

67. PWS page 47, Appendix M Supplement to C-5.8.1.4 Contractor Furnished Special Purpose Vehicles.

Question: Will the Government consider adding a paragraph for calibrating truck meters? Can the contractor furnished meters installed on the trucks be included in the RMMR contract?

IAW Appendix M and Appendix G, the Contractor is responsible for maintaining Contractor Furnished Special Purpose vehicles at no additional cost to the government.

68. PWS page 14 C-6.1.7 The Contractor shall provide a comprehensive and detailed site specific EPP that will ensure compliance with federal, state, DoD, Installation, and local environmental laws, regulations, and other guidance. Such aspects as spill prevention, spill response for varying Tier levels, hazardous substance, storage, use, and disposal, operational details such as dike drain and oil/water separator procedures, Hazardous Waste Operations (HAZWOPER) and related training, and environmental contact information should be included. The plan is subject to review by the installation Environmental Department to ensure all applicable environmental concerns are addressed.

Question: Is the contractor responsible for providing HAZWOPER training and do employees need to be HAZWOPER trained? IAW the local SPCC and FRP, are contracted personnel identified as first responders?

HAZWOPER requirements are identified in OSHA regulation 1910. Contractor is not identified as a first responder.

69. PWS page 49-50 Appendix M (5) IP (FACILITIES); (6)

IP (AVIATION FUEL STORAGE TANKS); (7) IP

(GROUND FUEL STORAGE TANKS); (8) IP

(CRYOGENICS STORAGE TANKS) Table 5, 6, 7, and

Question: Can the Government provide facility schematics if available? Allowing access to these documents will allow the contractor to create a preliminary site-specific checklist.

Facility schematics will be available to the successful offeror after contract award. Site specific checklists at this point would be premature.

70. PWS page 22 Unique aspects of fuels operations and maintenance, such as the two person policy for safety;

confined space entry requirements;

Question: Are there any equipment items the contractor will need to provide to enter confined spaces, if applicable?

No, Contractors validate confined spaces (fuel pits, catch basin.) for fuel leaks or sheens.

CE/WFSM enters the confined spaces.

71. PWS page 47, Appendix M Supplement to C-5.8.2: C-

5.8.2.3 Other Items and Services. The following items

and services are available in support of this contract:

Question: Does this site have FuelsManager Operate?

Yes.

72. PWS page 47, Appendix M Supplement to C-5.8.1.4 Contractor Furnished Special Purpose Vehicles

Question: Since the contractor furnished special purpose vehicles will need to perform hot refuels, will DLA Energy and AFPET outline all truck specification requirements?

As this is a performance based contract, it is the offerors responsibility to ultimately determine the assets and capabilities provided and demonstrate such in their proposal; but the government has provided additional guidance via revised PWS Appendix H.

73. PWS page 47, Appendix M Supplement to C-5.8.2.1

Question: Can the Government verify that fire extinguishers are provided to the contractor at no cost?

Fire suppression equipment is provided as indicated in Appendix M para (4). Contractor will be required to provide fire extinguishers for Contractor Furnished Mobile Refueling Assets as necessary.

74. PWS page 58, Appendix M (12) IE LAND MOBILE RADIOS (LMR) The following LMRs may be used by the Contractor in performance of PWS tasks. The LMRs are identified on the local installations Communications Squadron Asset. Six LMRs are on loan from the Ground Transportation Flight in the Logistics Readiness Squadron. The contract has zero radios assigned permanently.

Question: Can the Government clarify if the contractor is required to provide permanent LMRs?

LMRs will be provided by the government.

75. PWS page 58, Appendix M (11) IE AUTOMATED

INFORMATION TECHNOLOGY (AIT) EQUIPMENT

The following Defense Logistics Agency-Energy (DLA- Energy) AIT may be used by the Contractor is performance of PWS tasks.

EPoS is used. All AIT listed in DAFI23-201 plus tablets in use will need to be added to Table 11.

Question: Is Kirtland utilizing EPoS? If so, this equipment is not listed in Table 11.

76. PWS page 6 C-5.2.4.3 The Contractor shall issue and maintain Vehicle Identification Link (VIL) keys and Quick Response (QR) codes for authorized base vehicles in accordance with DLA Energy Policy P-5.

Question: Will the Government consider adding a supplement to 5.2.4.3, outlining whether the base operates VIL or EPoS systems?

Only QR Codes/EPoS is used at Kirtland.

77. SF 30 Items 2-8 Changes were made to the solicitation document, with excerpts provided in Attachment A to Amendment 3.

Question: Will the Government please publish a conformed RFP so that all of the changes, instructions, terms, and conditions can be viewed in the conformed solicitation document?

The Government will not conform the solicitation documents. The offerors are required to sign and acknowledge receipt of each amendment related to this solicitation.

78. PPQ page 1; RFP page 142

Question: Will the Government please issue a corrected PPQ form so that the questionnaires will be sent the correct recipient?

Amendment 0003 revised the PPQ and corrected the POC.