Attachment I - PWS.pdf

PERFORMANCE WORK STATEMENT FOR

DEFENSE FUEL SUPPORT POINT SERVICES

Location

Within the Arabian Gulf

As of

4 September 2024

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Attachment I - PWS

COCO Storage Services Arabian Gulf Area

Performance Work Statement (PWS)

For

Defense Fuel Support Point Services

Within the Arabian Gulf

1. Description of Required Services

1.1 Requirement

1.2 Area of Consideration

1.3 Storage Capacity/Tank Requirements

1.4 Grade of Service

1.5 Physical System Requirements

1.6 Allowed Throughput

1.7 Inventory Control Records and System of Records (Inventory Data Input) Requirements

1.8 Product Receiving Requirements

1.9 Product Shipping Requirements

1.10 Product Quality Surveillance

1.11 Laboratory Testing Requirements

1.12 Environmental

2. General Information

2.1 Custody and Risk of Loss

2.2 Billing

2.3 Ancillary Facilities

2.4 Best Commercial Practices

3. Training Requirements

4. Deliverables

4.1 Contractor Detailed Plans

Appendix A

Common Access Card (CAC) Procedures

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1. DESCRIPTION OF REQUIRED SERVICES

1.1 Requirement: Defense Logistics Agency (DLA) Energy requires Defense Fuel Support

Point (DFSP) services in Arabian Gulf, for a four-year base period, with one five-year option. The following terms and conditions are applicable to the requirement for fuel storage services and ancillary facilities to receive, store, protect, and ship U.S. Government-owned fuel by tankers/barges and tank trucks also issue to US Naval and Allied Naval vessels. All storage must be available at a single facility/terminal.

• All vendors and subcontractors, U.S. and non-U.S. based, must be registered in the

Joint Contingency Contracting System (JCCS) to be considered for contract awards in the U.S.

Central Command (CENTCOM) Area of Operation (AOR). Instructions for account registration and training can be found at www.jccs.gov. Registration must be completed by the deadline for submission of offers and the assigned JCCS number shall be submitted with the proposal package.

1.2 Area of Consideration: The Arabian Gulf area. The area is defined as an area along the Arabian

Gulf, littoral south that only includes Kuwait, Saudi Arabia, Bahrain, Qatar, and the United Arab

Emirates inside the Strait of Hormuz within the Arabian Gulf.

1.3 Storage Capacity/Tank Requirements: 715,000 barrels (Fill capacity) of storage:

• 465,000 barrels Fuel Naval Distillate Grade F76 (F76)

• 250,000 barrels Aviation Turbine Fuel Grade JP5/F44 (JP5)

1.3.1 Tank Requirement: A minimum of two-tanks for each product, which are interconnected to provide the capability of re-circulating/filtering of product between tanks, and isolated from

Contractor’s other facilities and products handled within the tank farm, are required.

NOTE: The prospective contractor must provide in their technical proposal a single table that provides all data on proposed storage tanks, including tank dimensions, tanks bottom types, calibrated capacity, safe fill level, and historical calibration data for a minimum of three years of any automated gauging systems used in the offered tank. The technical proposal must also identify whether manual hand gauging is the proposed method of reporting inventory.

1.4 Grade of Service:

• Fuel Naval Distillate Grade F76

• Aviation Turbine Fuel Grade JP5/F44

1.5 Physical System Requirements: Storage and handling facilities capable of receiving, storing, filtering, protecting, and shipping U.S. Government-owned petroleum products. The capability to transfer product between storage tanks on a 24 hour per day, seven day per week basis is required. The responsibility for preventing commingling of different fuel grades or contamination during transfers rests completely with the Contractor. Cone roof tanks with internal floating pans are preferred;

however, floating roof tanks will be considered if they are equipped with roof drains which prevent water from coming into contact with the product to be stored. The bottom floor of the floating roof that contacts the product must be epoxy coated. Each tank of the product system will be equipped for the effective removal of accumulated free water via independent suction or a fuel/water

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Attachment I - PWS separation system for collection of all product or water dispensed from its bottom water drain(s). Upon award all storage tanks and facilities must meet the minimum requirements of the current API standards, the NFPA codes, and all state, local or comparable Host Nation, national laws and regulations applicable to tanks and facilities of the type to be provided.

1.6 Allowed Throughput: The U.S. Government will be entitled to 550,000 barrels of total throughput for each year; hereafter referred to as “allowed throughput.” Allowed throughput is defined and calculated by adding the total number of barrels for each product type received and shipped in a twelve consecutive month period, divided by two, starting when inspection and acceptance takes place after receipt of initial fill and resetting on the anniversary date each following year. Allowed throughput does not include initial fill or final shipment.

1.6.1 Excess Throughput: Excess Throughput: For volumes in excess of the allowed throughput under the Provision for Excess Throughput. Excess throughput charges will be calculated by adding the total number of barrels received and shipped in a 12-month period above the allowed throughput quantity.

1.6.2 Initial Fill and Final Shipment: The U.S. Government will be entitled to initial fill beginning at the twelve-month period immediately following inspection and acceptance, and final shipment during the last twelve months of the performance period, at no additional cost.

Initial fill is defined, as all receipts required filling the storage tanks to 100% of the awarded fill capacity for each product. Final shipment is defined as all shipments required withdrawing 100% of the awarded fill capacity.

1.7 Inventory Control Records and System of Records (Inventory Data Input)

R e q u i r e m e n t s : The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract texts in accordance with the most current version of Department of Defense Manual 4140.25 and DLA Energy Class IIIB Supply

Chain Management Interim Policy and Procedural Guidance. The management of fuel inventories involves a full range of actions associated with order, requisition, receipt, transfer, issue, physical inventory, and storage of fuel. The Contractor shall process inventory data of

Government-owned product(s) utilizing DLA Energy’s web- based application Accountable

Property System of Record (APSR). (Except at this time the actual Inventory processing is to be done by the DLA Energy-Middle East, Bahrain regional office. Procedures for how the daily inventory will be provided to Middle East office will be issued at time of award. At any time during the contract period the processing can revert to the contractor for processing inventory data of

Government-owned product(s) directly into FMD.). DLA Energy will provide training to a minimum of two Contractor personnel. See contract text I119.04 INVENTORY CONTROL

RECORDS AND SYSTEM OF RECORDS for additional information regarding the

Governments inventory data requirements.

The Contractor shall:

• Ensure that all orders, receipts, transfers, issues sales/credits, losses, gains, and adjustments are properly documented.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

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Attachment I - PWS

• Ensure automated tank gauges are verified monthly against manual gauge readings and calibrated annually if used to report inventory volumes.

• Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action, if necessary, on excessive variations.

Refer to PWS section 3 Training Requirements for the APSR (FMD) and other training requirements. To process APSR (FMD) inventory data, the Contractor is required to obtain a

Common Access Card (CAC) (see Appendix A, CAC Procedures), or as an alternative, obtain an External Certificate Authority (ECA) no later than sixty days prior to inspection and acceptance. Authorized users who are not eligible for a CAC, or in cases where contract performance is not on a U.S. Government installation and is not within reasonable access of a

Real-Time Automated Personnel Identification System (RAPIDS) site, the Contractor shall obtain Department of Defense (DoD) Public Key Infrastructure (PKI) certificates through the

ECA program from one of three approved vendors. These ECA vendors are found on the DoD

Cyber Exchange Public website https://public.cyber.mil for current information on obtaining

ECA provided certificates.

1.7.1 Inventory Access: The Contractor shall ensure DLA Energy has full unrestricted access to its complete inventory. DLA Energy Quality Assurance Representative/Contracting Officer’s

Representative (QAR/COR), DLA Energy Middle East regional office Bahrain (see contract text

G22 Designation of the Defense Fuel Region), and other DLA Energy representatives will be provided access to the APSR (FMD) onsite as needed.

1.7.2 Computer System: The Contractor-furnished computer system shall meet the current commercial standards for a computer system capable of accomplishing the data reporting and records keeping required by the APSR (FMD), email, maintaining the data collection and records keeping associated with product quality surveillance (product analysis and testing reports), and the document collection and records keeping associated with the Contractor’s preventive maintenance program.

1.8 Product Receiving Requirements: Contractor’s facilities shall be capable of receiving U. S.

Government-owned petroleum product via Tanker/Barge: facilities shall be capable of receiving U.S.

Government Owned product via tanker/barges or U.S. Navy Tanker on a 24 hours per day, seven day per week basis at pumping rates compatible with the mode of transportation tendered 2,000 barrels per hour (for barges) and 8,000 barrels (for tankers and U.S. Navy Vessels).

Planning factor for the product receiving requirement is a range of approximately 200,000

BBLS to 550,000 BBLS per twelve-month period.

1.8.1 Notification: The Government shall give notice to the Contractor of all scheduled product receipts. Receipt notification shall include the estimated quantity, mode of delivery, projected delivery date, shipment source, grade, and any special instruction. When needed, as determined by either Contractor or US Government, the Contractor shall transfer product between tanks to consolidate types or grades in preparation for receipts or issues at no additional cost to the government. The responsibility for preventing commingling of different fuel grades or contamination during transfers rests completely with the Contractor.

Attachment I - PWS

COCO Storage Services https://public.cyber.mil/

1.8.2 Documentation: Unless otherwise directed, the Contractor shall prepare and distribute

Government bills of lading and all other necessary paperwork, to include customs documentation, if necessary, used during product receipt. Bills of lading, routing instructions, and transportation assistance shall be furnished by the DLA Energy Middle East Bahrain

R egional office or Service activity placing orders.

1.9 Product Shipping Requirements: The Contractor’s facility shall be capable of shipping

U.S. Government-owned petroleum products via tank truck, tanker/barge, U.S. Navy Vessels, or other authorized Allied flagged naval vessels on a 24-hours per day, 7-days per week basis, at pumping rates compatible with the mode of transportation tendered (minimum 2,000 barrels for barges and 8,000 barrels per hour for tankers). The Contractor's truck fill stand facility shall be capable of simultaneously loading and shipping two-tank trucks at a combined rate of 1,200 gallons per-minute for JP5/F44, on a 24-hour per day, 7-day per week basis. The Contractor is responsible for loading and shipping (Government provided) tank trucks. Contractor shall provide inspection services of tank trucks prior to loading for suitability of use and provide all required documentation services to legally transport US Government-owned product within the host nation.

Planning factor for the product shipping requirement is a range of approximately 200,000

BBLS to 550,000 BBLS per twelve-month period.

Planning Factor for the Loading/Shipping tank trucks requirement is a range of 0 to 45 tank trucks per 12- month period, with an approximate yearly throughput of 80,000 US Gallons to

360,000 per twelve-month period.

1.9.1 Notification: The Government shall give notice to the Contractor of all scheduled product receipts. Receipt notification shall include the estimated quantity, mode of delivery, projected delivery date, shipment source, grade, and any special instruction. When needed, as determined by either Contractor or US Government, the Contractor shall transfer product between tanks to consolidate types or grades in preparation for receipts or issues at no additional cost to the government. The responsibility for preventing commingling of different fuel grades or contamination during transfers rests completely with the Contractor.

1.9.2 Documentation: Unless otherwise directed, the Contractor shall prepare and distribute

Government bills of lading and all other necessary paperwork, to include customs documentation, if necessary, used during product receipt. Bills of lading, routing instructions, and transportation assistance shall be furnished by the DLA Energy Middle East Bahrain

R egional office or Service activity placing orders.

1.10 Product Quality Surveillance: The Contractor shall be responsible for quality of the

Government-owned Aviation Turbine Fuel Grade JP5/F44 and Fuel Naval Distillate Grade F76 stored at the Contractor’s facility IAW the most current version of MIL-STD-3004-1, DEPARTMENT OF

DEFENSE STANDARD PRACTICE: QUALITY ASSURANCE FOR

BULK FUELS, LUBRICANTS AND RELATED PRODUCTS. No petroleum products will be received or shipped without first determining and confirming conformance with product quality requirements. No conveyance/container will be loaded until it is inspected by qualified contractor personnel or DLA Energy QAR and deemed suitable to carry the intended product. Products will be shipped on a first-in, first-out basis unless otherwise approved or directed by the QAR/COR or the DLA Energy Middle East Bahrain regional office. Non-conforming product will be reported to the QAR/COR or the DLA Energy Middle East regional office Bahrain immediately. Any time

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Attachment I - PWS product is received into a tank, the tank’s contents will be suspended from issue pending quality conformance sampling and testing. The Contractor shall ensure that certificates of quality conformance (test reports) are maintained on file for all on-hand fuel stocks. All costs for

Product Quality Surveillance and sampling shall be included in CLIN 0001 and CLIN 0002.

1.10.1 Contaminated Product Liability: The Contractor is liable to the U.S. Government for the cost of the product and the cost of disposal or remediation for all products that become contaminated while at the Contractor’s facility due to Contractor fault or negligence.

1.10.2 Off Specification Product Reporting: The Contractor shall report immediately after discovery, to the QAR/COR or the DLA Energy Middle East regional office Bahrain, and the contracting officer, all receipts or on hand stocks that fail to meet product quality for receipt, storage, or shipment in accordance with the most current version of MIL-STD- 3004-1. Suspected off-specification product will be isolated and will not be released for shipment until authorized by the QAR/COR or the DLA Energy Middle East regional office Bahrain.

1.11 Laboratory Testing Requirements: The Contractor shall perform laboratory testing in accordance with (IAW) the most current version of MIL-STD-3004-1, Table IX Minimum

Sampling and Testing Requirements for Petroleum Products, and sampling in accordance with

American Society for Testing Materials (ASTM) D4057 Manual of Petroleum Measurement

Standards (MPMS), Chapter 8.1 Standard Practice for Manual Sampling of Petroleum and

Petroleum Products. At a minimum, the Contractor shall either have Type C level testing capability at its facility, or subcontract to have that level of testing performed offsite. The

Contractor must provide detailed information in its proposal when subcontracting for the required testing to allow DLA Energy to evaluate for final approval. Information to include at a minimum:

laboratory name, point of contact, location, testing capabilities, laboratory certification, and testing turn-around times.

1.12.1 Laboratory Testing Turn-around Times: The contractor shall ensure that laboratory testing is completed within a maximum of 24 hours of obtaining the sample from the source. Turn-around time ends when testing results are delivered to QAR/ COR or the DLA Energy South-West

Pacific (JAG) Region office. If testing cannot be completed within the turn-around time the contractor will immediately notify the QAR/COR or the DLA Energy Middle East Regional office

Bahrain, and the contracting officer, with a mediation plan to conduct the testing from another source.

1.12.2 Sampling: The Contractor shall be capable of petroleum product sampling IAW ASTM

D4057 of vessels, barges, tank trucks, storage tanks, pipelines as applicable to the location. The

Contractor shall maintain a supply of 10 unused epoxy lined fuel sample shipping containers for

DLA Energy use or emergency need. Sample containers shall be stored to ensure they are clean and free from all substances that might contaminate the product being sampled. Containers must meet the following specifications: Complies with ASTM D4306 Standard Practice for Aviation

Fuel Sample Containers for Tests Affected by Trace Contamination, height not to exceed 9 inches, diameter not to exceed 7 inches, capacity 1 USG, bung plug ¾” with lock-wire hole, carrying handle able to be shipped as hazardous material.

• Additional Samples. The Contractor shall provide to the QAR/COR samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the QAR/COR. These samples will be provided in addition to samples required elsewhere in the contract. The total

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Attachment I - PWS number of these samples to be provided during any 12-month period will not exceed eight times the number of tanks specified in the contract. The packing, marking, shipping, and the associated costs, shall be the responsibility of the

Contractor. Samples shall be shipped within 24 hours of request and arrive to supplied address within three calendar days. The Contractor shall provide the

QAR/COR samples of any product being stored, shipped, or received under the contract IAW ENERGY QAP E28 CONTRACTOR INSPECTION

RESPONSIBILITIES (STORAGE).

• Transporting Samples, The Contractor shall be responsible for all costs associated with the packing, marking, shipping, and the associated costs for transporting all petroleum samples from job site to its laboratory, or its subcontracted laboratory, and/or to a Government contracted laboratory for higher level testing as directed by the QAR/COR or the DLA Energy Middle East regional office Bahrain, in accordance with Host Nation, local national, state, or federal laws.

1.12 Environmental: The contractor is responsible for compliance with the local laws and regulations of the country. The Contractor shall ensure compliance with Host Nation, local national, state, or federal laws and contract text H19.01. REPORTING AND

CONTAINING OIL SPILLS (OVERSEAS STORAGE) (DLA ENERGY JAN 1982)

1.12.1 Immediately upon discovery of a product spill, leak, or seepage, the Contractor shall take all measures available to contain and prevent further spreading of such spill, leak, or seepage. Spill prevention and control measures taken by the Contractor will follow all applicable laws and regulations.

1.12.2 Immediately upon containment of a product spill, leak, or seepage involving DLA

Energy owned product, the Contractor shall notify, by telephone, (1) the Quality

Assurance Representative (QAR); (2) DLA Energy Middle East regional office Bahrain;

and (3) the Contracting Officer.

2. GENERAL INFORMATION

2.1 Custody and Risk of Loss

a. Marine Receipts: Custody and risk of loss of product received by tanker or barge will pass from the vessel to the Contractor when the fuel passes the vessel’s permanent hose connection.

b. Marine Shipment: Custody and risk of loss of product issued to tanker or barge will pass from the Contractor to the vessel when the fuel passes the vessel’s permanent hose connection.

c. Tank Truck Shipment: Custody and risk of loss of product issued to tank truck will pass from the Contractor to the carrier when the fuel passes the tank truck’s first permanent hose connection.

2.2 Billing: Unless otherwise directed, the Contractor shall prepare and distribute Government bills of lading and all necessary documentation required in receipt and/or issuing of product.

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Attachment I - PWS

Bills of lading, routing instructions, and transportation assistance will be furnished by the DLA

Energy Middle East regional office Bahrain and/or Service activity placing orders.

2.3 Ancillary Facilities: The Contractor’s facilities to be furnished under this requirement will include, at a minimum, the following:

2.3.1 Tanks: Cone roof tanks with internal floating pans are preferred; however, floating roof tanks will be considered if they are equipped with roof drains which prevent water from coming into contact with the product to be stored. The bottom floor of the floating roof that contacts the product must be epoxy coated. All tanks and facilities offered must meet the minimum requirements of the current American Petroleum Institute (API) and Energy Institute (EI) standards, National Fire Protection Association (NFPA) codes, and/or all Host Nation, local national, state, and local laws and/or regulations applicable to tanks and facilities of the type to be provided. The tanks will be interconnected to provide the capability to transfer product between tanks. Each storage tank will be equipped with a fuel/water separation system for collection of all product or water dispensed from its bottom water drain(s).

2.3.2 Dock Berthing and Mooring Facilities: The Contractor’s dock and berthing facilities must have deep-water access to the open sea and shall be capable of receiving and berthing tanker/barge not to exceed 46,000 dead-weight tonnage (DWT), 700 feet length overall (LOA), with a minimum draft of 40 feet at the dock. The facilities should be equipped with a turning dolphin capable of accommodating the lateral forces induced when turning a vessel. The

Contractor shall provide a detailed description of any port restriction/requirement and harbor, or other fees associated with their proposal, along with height restrictions from ships manifold to the waterline during loading, as well as a detailed schematic of the berthing and mooring facilities showing the minimum and maximum capabilities to include current dredging charts for evaluation. The facility will be required to have a deep-water tanker/barge/vessel berth and access to the open sea.

NOTE: The potential contractor is required to provide, as part of its technical proposal, a detailed schematic of the berthing and mooring facilities showing the minimum and maximum capabilities. Include any planned or proposed dredging schedules.

2.3.3 Tank Truck Loading and Shipping Facility: The Contractor’s tank truck loading and shipping facility shall provide unrestricted access to Government furnished tank trucks, be capable of bottom loading product, be equipped with an overfill protection system (or compatible), be equipped with temperature compensating meters to accurately measure the product being loaded and be able to load a maximum of two 8,000-gallon tank trucks per hour.

The facility shall also be capable of tank truck offloading to return product to storage as necessary. Contractor shall provide quality and administrative services for off-loading of government owned product being returned to stock. and all facility operations and maintenance.

The Contractor’s tank truck loading facilities shall comply with all applicable Local Host Nation regulations, and local environmental laws and regulations based upon the type of product being off-loaded.

2.3.4 Filtration: Contractor furnished fuel filtration/separation system is required, at a minimum for product filtration during tank truck loading. The fuel filtration/separation system must be of the kind that meets the specifications outlined in the current edition of API/EI 1581, “Specifications and Qualification Procedures for Aviation Fuel Filter/Separators.” Normal filter

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Attachment I - PWS replacement is at contractor’s expense. The contractor is required to include all cost associated with filter program in CLIN 0001 and CLIN 0002.

2.3.5 Lighting: The facility must be equipped with illumination to allow receipt and shipping operations during hours of darkness.

2.4 Best Commercial Practices: In the absence of any contract provisions or references to a method, specifications or other instruction, the Contractor shall perform all services hereunder in accordance with best commercial practices.

3.0 TRAINING REQUIREMENTS: The Contractor shall ensure personnel are trained by job classification. The Contractor is responsible to meet the following training requirements and certification:

a. Terminal Manager (TM) shall complete the training as required in DLA Energy P-7, P-26, and P-32, and shall obtain a CAC in accordance with Appendix A and 1.7 of the

PWS, or, as a minimum, obtain an ECA. The TM shall first complete the DLA Energy

Responsible Officer, Terminal Manager, and Property Administrator (RO/TM/PA) computer-based training course and then, within 90 days of appointment, attend the Joint Terminal

Managers & Responsible Officers Course. The TM must also complete the RO/TM/PA computer-based training course every two years for refresher training.

Additionally, the TM may attend the formal training course after three years in order to remain current on DLA Energy and DoD policy and application changes.

b. The Fuels Accountant shall complete the training as required in DLA Energy P-7, P-26 and

P-32, and shall obtain a Common Access Card (CAC) in accordance with Appendix A and 1.7 of the PWS, or, as a minimum, obtain an External Certificate Authority (ECA). The fuels accountant shall first complete the current Base Level Defense Fuels Management Course.

During the six months on the job training period, the fuels accountant must complete the FMD

Accounting computer-based training (CBT) and register for a formal course. The fuels accountant will maintain training proficiency by completing the Base Level Support Application

(BLSA) CBT every two years. The Contractor shall have a minimum of two fuels accountants, one primary and one alternate.

c. DLA Energy provides formal training courses of instruction at a training facility in

Alexandria, VA or via CBT. Prospective eligible applicants shall apply through the online registration tool located at https://www.fuelstraining.com. CBT requirements for DFSP personnel are also located at https://www.fuelstraining.com. The Contractor shall factor in all travel and any other expenses for their personnel to attend the courses in the COCO monthly service price.

4. DELIVERABLES

4.1 Contractor Detailed Plans: Following contract award, the Contractor will have 60 days, unless otherwise indicated, to submit plans to the Contracting Officer for review and acceptance.

The detailed plans listed below will be reviewed by the DLA Energy QAR/COR located in the

DLA Energy Middle East, Regional Office Bahrain, prior to submitting to the Contracting

Officer. The plans are considered dynamic documents and will be updated, as required, throughout the contract period.

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COCO Storage Services Arabian Gulf Area https://www.fuelstraining.com/ https://www.fuelstraining.com/

4.2 Contract Compliance Plan (CCP): The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written CCP developed and used by the Contractor to measure performance on a continuous basis. The CCP, at a minimum, will include performance-based plans.

• General performance criteria will include the Contractor’s ability to provide continuous support capabilities as specified in this PWS.

• Record keeping and reporting procedures pertaining to administrative requirements.

• Bulk storage operations.

• Facility/equipment maintenance.

The CCP will include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP will address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the QAR/COR.

The CCP will be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the QAR/COR for monitoring and assessing contract performance.

4.3 Quality Control Plan (QCP): The Contractor shall provide a comprehensive and detailed plan that will ensure that products handled by the Contractor remain on specification. The plan will include all the quality control procedures required in ENERGY QAP E1.11 QUALITY

CONTROL PLAN. The plan will describe how product quality surveillance data will be documented and reported. The plan will identify responsible parties for the functions. This plan will be submitted to the DLA Energy QAR/COR located in the DLA Energy Middle East, Regional Office Bahrain, prior to submitting to the Contracting Officer for review and approval prior to the first receipt of Government-owned product or within 30 days after contract award, whichever occurs first. The QCP must be dynamic (i.e., modified or extended as changes in technical or procedural requirements occur). Contractor responsibility to inspect product and services shall be in accordance with Provision E28, CONTRACTOR INSPECTION

RESPONSIBILITIES.

The QCP written procedures must be clear and concise as to:

a. What is done?

b. Where it's done

c. When it's done

d. How it's done

e. Who (which contractor employee position) does it.

The QCP must describe, in proper sequence, how contract compliance will be achieved and how the contractor intends to perform the required services in order to ensure that all products meet

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Attachment I - PWS specification requirements during the performance of the contract.

The QCP shall include procedures for the following operations, as they affect quality control, and an organizational chart that identifies responsible parties for these operations:

a) Receiving - See Contract Text F1.04

b) Blending – See Contract Text F45.03

c) Sampling – See Contract Text C19.07

d) Testing – See Contract Text C19.07 Calibration- and Provision E28

e) Storage and Handling – See Provision E28 and Contract Text I116

f) Loading and Shipping – See Contract Text F1.05

g) Quantity Determination – See Contract Text F1.14

h) Records and Reports – See Contract Text I119.04

i) Corrective Action

Attachment I - PWS

APPENDIX A

CONTRACTOR INSTRUCTIONS

Performance under this contract may require the contractor to obtain a Common Access Card

(CAC). If CACs are issued under this contract, the contractor will complete and comply with the following steps to obtain, control, and turn-in Government-issued CACs, as well as establish procedures to always control and account for contractor CACs. This process is only for the issuance and accountability of CACs. Contractors may be required to provide additional forms and follow additional procedures for other forms of access and/or background/security checks depending on local site/installation requirements.

Common Access Card (CAC) Procedures

1. The contractor has each contractor employee requiring a CAC complete DLAH Form 1728 in accordance with Enclosure 3; 2a. Note: Contractors do not complete blocks 11, 14, 15.a. or

15.b.; these are completed by the COR.

2. The contractor hand carries the DLAH 1728 form(s) or sends via secure mail, or encrypted email to (NOTE: The contractor may forward these forms individually or as a group to):

a. The Contracting Officer’s Representative (COR) for the contract if a COR was designated.

b. The Contracting Officer (KO) for the contract if no COR was designated.

3. Each contractor employee must verify their account information upon receipt of an email from the Government containing a username and password for the Trusted Associate

Sponsorship System (TASS). The web link for TASS is included in the email.

4. Each contractor employee will receive an email via TASS when their account has been approved. The email will notify the employee to obtain a Government-issued CAC from the nearest Real-Time Automated Personnel Identification System (RAPIDS) office. The email will also provide a link that identifies the locations of RAPIDS offices.

5. Each contractor employee will obtain their issued CAC from the RAPIDS office.

6. The contractor, within one business day of issuance, provides written notice via email to the

COR (or the KO, if no COR was designated) for each contractor CAC issued identifying the contractor employee’s name, the date of issuance, and the date of expiration of the CAC. This notification may be made individually for each contractor employee or together for a group of contractor employees. Note: This requirement is not applicable when the same is person is performing both COR and TA roles.

7. The contractor always establishes procedures to control and account for Government-issued contractor CACs – to include the following:

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a. Ensure contractor CACs issued for this contract are only used for the purpose of performing under this contract.

b. Ensure contractor CACs are secured in a manner that precludes unauthorized use and that recognizes the CAC is the property of the U.S. Government.

c. Ensure contractor employees do not abuse or place holes in their CACs.

d. Ensure contractor employees do not display their CACs in public.

8. If a contractor CAC is lost or stolen:

a. The contractor employee will immediately notify the contractor that the contractor CAC has been lost or stolen.

b. The contractor will immediately notify the COR (or the KO, if no COR was designated), detailing the circumstances regarding the lost or stolen contractor CAC, as follows:

(1) Face-to-face, followed within one business day by a written notice via email, or

(2) In writing, via email, or

(3) By telephone, followed within one business day by a written notice via email.

c. The contractor will report the lost or stolen CAC card to the local DLA Police/host installation police, who will provide the contractor a police report. If there are no local DLA

Police/host installation police, or no police report is provided, the contractor will provide information to the COR/KO, as applicable, detailing the circumstances of how the CAC was lost or stolen. The COR/KO will provide a memorandum for the contractor employee to support issuance of new CAC.

d. The contractor has the contractor employee bring the report/memorandum to the nearest

RAPIDS office. If the CAC can be reissued within 24 hours, bring the report/memorandum to the nearest CAC office for reissue. If the CAC cannot be reissued in 24 hours, follow the steps for a new CAC, beginning at Step 1.

9. If the expiration date for a contractor CAC is before the completion of the contract and the contractor employee is to continue working under the contract and still requires a CAC, the contractor:

a. Notifies the COR as follows:

Attachment I - PWS

b. No less than 10 business days before the current CAC’s expiration date, completes and complies with the steps above beginning with Step 2 for issuance of a new contractor CAC for the employee.

c. Brings the expiring CAC to the RAPIDS office for turn-in and receives new CAC.

d. Notifies the COR once a new CAC has been issued.

10. The contractor/contractor employee turns in any found CACs immediately, via hand carry, to the nearest Federal law enforcement office.

11. The contractor immediately collects all contractor CAC(s) from the contractor employee(s) at:

a. Contract completion or termination

b. Termination/Reassignment of an employee (this includes any reason the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC)

12. For contract completion or termination – within one business day after collecting the contractor CAC(s), arranges for turn-in via one of the below methods:

a. If the COR/KO is co-located or near enough that in-person transfer of CACs can be arranged, the contractor:

(1) Arranges to meet the COR (or the KO, if no COR was designated) to turn-in the collected contractor CAC(s).

(2) Hand-carries all collected contractor CACs for turn-in to meet the COR (or the KO, if no

COR was designated).

(3) Completes and signs the Government-Issued Contractor CAC Turn-In Receipt with the

COR (or the KO if no COR was designated). The contractor is provided a copy of the receipt.

b. If in-person transfer of CAC cannot be arranged, the contractor:

(1) Sends, via certified mail, the CACs to the COR/KO. The contractor includes in the package the Government-Issued Contractor CAC Turn-In Receipt, with signed acknowledgement of contractor turn-in.

(2) Notifies COR/KO that CACs have been sent via certified mail.

(3) Receives a completed copy of the receipt from the COR/KO once the COR/KO has received the CACs.

SPE603-24-R-0507

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13. For termination/reassignment of an employee:

a. Immediately notifies the COR (or the KO, if no COR was designated) that the employee is no longer working for the contractor under the contract or otherwise no longer requires a CAC, as follows:

b. Follows the turn-in procedures above for contract completion or termination, as applicable.

14. Contractor Reporting Requirements: Every month, validate the contractor CAC log with the contractor for accuracy.

15. The above procedures have been established as a DLA security measure. Contractors are advised that failure to comply with any of the above requirements will be considered a violation of the terms and conditions of the contract and the Contracting Officer may take action to remedy such violations. Specifically, failure to safeguard, follow these procedures, including reporting requirements, or turn-in CACs within the established timeframes may result in the following actions, which are in addition to other actions the Contracting Officer may take under governing law and regulation and the terms and conditions of the contract:

a. Immediate work stoppage (issuance of a stop work order), not to be lifted until resolution of CAC issue

b. Disapproval of invoices and delay of payment

c. Withholding of final payment (in accordance with FAR 52.204-9)

d. Documentation of CAC Non-Compliance in the Contractor Performance Assessment

Reporting System (CPARS)

SPE603-24-R-0507

Attachment I - PWS