Contracting Pre-Proposal Slides Norfolk new.pptx

DFSP Norfolk, VA

SPE603-24-R-0506

PRE-PROPOSAL CONFERENCE

DLA Energy – Bulk Petroleum Supply Chain Services August 21-22, 2024

The Nation’s Combat Support Logistics Agency Warfighter Always

FUNCTION & AUTHORITY OF GOVERNMENT PERSONNEL

CONTRACTING OFFICER: JAMIKA FORDE

Email: Jamika.Forde@dla.mil Commercial Desk: (571) 767-6959 Government Cell: (703) 223-2869 Bind, obligate the Government, and alter the contract

CONTRACT SPECIALIST: MORISHITA ARMSTEAD

Email: Morishita.Armstead@dla.mil Government Cell: (804) 971-5595 Point of contact under solicitation

FUNCTION & AUTHORITY OF GOVERNMENT PERSONNEL (CONT)

PROGRAM MANAGER: DAVID POINDEXTER

Email: David.poindexter@dla.mil Commercial Desk: (571) 767-4568 Government Cell: (571) 363-7956 Responsible for coordinating and preparing the Performance Work Statement based on the customer’s requirements

CONTRACTING OFFICER REPRESENTATIVE: FRANK JOHNSON

Email: frank.a.johnson18.civ@us.navy.mil Commercial Desk: (564) 564-3078 Government Cell: (757) 769-3754 Responsible for providing technical oversight and administration of the contract.

AGENDA

Contracting Presentation: RFP and Clauses Norfolk Presentation: Contracting Officer Representative and Navy Region Mid-Atlantic, Regional Fuel Director Program Manager Presentation: Performance Work Statement (PWS) Site Visit: Proposed GOCO Facilities

Day 1 – 21 Aug, 2024 0900 DLA Energy Contracting and Program Manager Presentations 1030 Load vans. Depart Craney, travel to Chambers Field 1230 Depart Chambers Field, travel to food court, break for lunch 1300 Depart food court, travel to Craney 1600 Release for the day

Day 2 – 22 Aug, 2024 0830 Load vans at Craney, travel to Fort Story 0930 Depart Ft Story, travel to Little Creek 1130 Travel to food court; break for lunch 1200 Depart food court, travel to Sewells Point 1300 Depart Sewells Point, travel to Craney 1315 Questions and Answers 1430 End of Preproposal Conference

SOLICITATION

Non-personal services to perform GOCO Fuel Storage Services at:

DFSP Norfolk, VA This acquisition is being solicited as FULL and OPEN COMPETITION.

Firm Fixed-Price Contract Basis of Award: Lowest Price Technically Acceptable Period of Performance: 4-year base, plus one 5-year option and 6-month option to extend.

NAICS Code – 493190, Other Warehousing Storage Proposal due date: Sep 16, 2024@ 3:00 p.m. local Fort Belvoir time

SOLICITATION (CONT)

Only Email proposals are acceptable MUST include three (3) volumes as outlined in the Solicitation Changes must be incorporated via Amendment No verbal communication takes precedence over the Solicitation, PWS or any other document Nothing said during this conference changes the Solicitation unless incorporated via Amendment Submit questions to DLA Energy contracting via email:

Jamika.Forde@dla.mil and Morishita.Armstead@dla.mil Question cut-off date is Aug 29, 2024@ 9:00 a.m. local Fort Belvoir time Ensure Solicitation number is in the subject line of e-mail

ENTERPRISE BUSINESS SYSTEM AND PIEE

EBS creates a single DLA business system enabling streamline operations, integrated financial compliance, and reduced systems support costs.

Procurement Integrated Enterprise Environment (PIEE) WAWF (Wide Area Workflow) – invoicing, receipt, acceptance, and property transfer myInvoice

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS

Submit invoices via web entry Follow the instructions listed in paragraph (f) of the clause DLA Energy Help Desk POC bsme.helpdesk@dla.mil (800) 446-4950

F-0001 F1.11 – DLA Internet Bid Board System (DIBBS) The Contractor shall use DIBBS to search for and view the awards only. Solicitation is posted on www.SAM.gov.

SOLICITATION

SECTIONS B through M

SECTION B - SUPPLIES/SERVICES & PRICES/COST

B-0001 B34.01 SERVICES TO BE FURNISHED AND PRICES

The Contractor shall operate and maintain the Government-owned bulk fuel facilities at DFSP Norfolk, VA. One contract will be awarded from the solicitation and the below CLIN structure will be used for that contract.

Base Period Price: CLIN 0001, (FFP) Option Period Price: CLIN 0002, (FFP) Submit one monthly price for base period, and one for the option period.

This contract will not exceed 9.5 years.

All General and Administrative (G&A) expenses and profit will be included in the monthly price for respective base and option period.

Sec B - Supplies/Services & Prices/Cost CONTRACT LINE ITEM 0001 (BASE): CONUS GOCO Storage Services, V20000040: (FIRM-FIXED PRICE) Anticipated period Apr 01, 2025 through Mar 31, 2029 (48 months).

The offered price per month for performing these services at the location(s) above is:

ITEM NO. SUPPLIES/SERVICES QUANTITY U/O UNIT PRICE TOTAL

0001 -0004 48 Months $_________ $____________

CONTRACT LINE ITEM 0002 (OPTION 1) CONUS GOCO Storage Services, V20000040: (FIRM-FIXED PRICE) Anticipated period Apr 01, 2029 through Mar 31, 2034 (60 months) The offered price per month for performing these services at the location(s) above is

ITEM NO. SUPPLIES/SERVICES QUANTITY U/O UNIT PRICE TOTAL

0005-0009 60 Months $_________ $____________

SECTION G CONTRACT ADMINISTRATION DATA

G-0003 G21 DESIGNATION OF PROPERTY ADMINISTRATOR (DLA ENERGY MAY 2009) Page 27 of Solicitation The Property Administrator for product handled under the terms of the contract will be designated by the Director, Defense Logistics Agency Energy (DLA Energy).

SECTION I CONTRACT CLAUSES

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011) Page 103 of Solicitation Contractor shall comply with personal identity verification procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12).

Contractor shall account for all forms of Government-provided identification issued to the Contractor employees.

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (DEC 2022) Page 43 of Solicitation SEE ADDENDUMS 1 AND 2 TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (DEC 2022) References 52.243-1 CHANGES-FIXED PRICE W/ALTERNATE I (AUG 1987/APR/1984) and 52.215-8 ORDER OF PRECEDENCE – UNIFORM CONTRACT FORMAT (OCT 1997).

SECTION I CONTRACT CLAUSES (CONT.)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (MAR 2023) Page 54 of Solicitation Incorporates by reference clauses required for the acquisition of commercial services.

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) Page 64 of Solicitation Government has unilateral right to extend contract.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed 30 years.

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) Page 64 of Solicitation Government may extend the term of this contract by written notice to the contractor 30 days in advance of the start date of the option as well as the preliminary written notice of its intent to extend at least 60 days before the contract expires.

SECTION I CONTRACT CLAUSES (CONT.)

DFARS 252.243-7002 REQUEST FOR EQUITABLE ADJUSTMENT (DEC 2022) Page 87 of Solicitation The amount of any request for equitable adjustment to contract terms shall accurately reflect the contract adjustment for which the Contractor believes the Government is liable.

FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021) Page 48 of Solicitation Contractor shall notify its employees of the United States Government's zero tolerance policy described in this clause.

Actions to include termination of employment will be taken against employees for violations of this policy.

DFARS 252.201-7000 CONTRACTING OFFICER’S REPRESENTATIVE(DEC 1991) Page 69 of Solicitation COR is not authorized to make commitments on behalf of Government COR Appointment Letter will be provided to successful offeror.

SECTION J LIST OF ATTACHMENTS

Sec J – List of Attachments

ATTACHMENT I – PERFORMANCE WORK STATEMENT (PWS)

ATTACHMENT II – PAST PERFORMANCE QUESTIONNAIRE

ATTACHMENT III – PAST PERFORMANCE REFERENCES

ATTACHMENT IV – PAST PERFORMANCE CONSENT FORM

ATTACHMENT V – DEPARTMENT OF LABOR WAGE DETERMINATION

ATTACHMENT VI – DLA ENERGY FORM 19.3 SMALL BUSINESS SUBCONTRACTING PLAN

ATTACHMENT VII – QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

ATTACHMENT VIII – DLA ENERGY QUALITY ASSURANCE PROVISIONS (QAPS)

SECTION K REPS, CERTS, AND OTHER STATEMENTS OF OFFERORS OR RESPONDENTS

K-0002 K33.01 AUTHORIZED NEGOTIATORS Page 138 of Solicitation

The offeror or quoter represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposals or quotations.

NAME TITLE PHONE NUMBER E-MAIL ADDRESS

SECTION L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR QUOTERS

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS

See Page 138 of Solicitation

VOLUME I - TECHNICAL MANAGEMENT PROPOSAL

Technical Management Proposal: No more than 80 single-sided, 8 ½” x 11” pages, including Appendices, and Attachments. Technical Proposals less than 80 pages are permitted. See Section M.

VOLUME II – PAST PERFORMANCE

See Attachments II and III under Section J Follow guidance stated Vol II, section iii, paragraphs a, b, and c.

If a team arrangement is proposed, the Government is seeking PPQ’s from all team members. A team is either (1) a joint venture or (2) a prime and subcontractor.

VOLUME III - PRICE PROPOSAL (See Section B)

Offerors must complete Section B of the solicitation for price submission. Any deviation in price submission may be considered as a failure to comply with the solicitation’s instructions.

EVALUATION FACTORS FOR AWARD (CONT.)

FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS

See Page 149 of Solicitation Source Selection Process: LPTA Proposals will be evaluated, and award will be made on the basis of three evaluation factors and its sub-factors:

Factor 1: Technical Management The Government will evaluate the Technical/Management factor on an Acceptable/Unacceptable basis.

Factor 2: Past Performance The Government will evaluate the Past Performance factor on an Acceptable/Unacceptable basis.

Factor 3: Price Monthly price offered for CLIN 0001 will be multiplied by 48 months to determine the total four-year Base period price Monthly price offered for CLIN 0002 will be multiplied by 60 months to determine the total five-year Option period price Monthly price offered for CLIN 0002 will also be multiplied by 6 months to determine the total six-month Extension price Total evaluated price will be the sum of total Base period price, total option period price, and the total six-month extension price

QUESTIONS?

SECTION C -DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK

See Attachment I – Performance Work Statement (PWS).

PWS will be discussed by the Program Manager.

CLOSING REMARKS

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