JBLM_GOCO_PWS_Version7_(may_29_2018).pdf

ATTACHMENT II – OFFER SUBMISSION PACKAGE

SPE603-18-R-0529

JB LEWIS MCCHORD, WA

ATTACHMENT I

SECTION J

PERFORMANCE WORK STATEMENT

(PWS)

JOINT BASE LEWIS MCCHORD AND YAKIMA TRAINING CENTER, WA

PERFORMANCE WORK STATEMENT (PWS)

FOR

GOVERNMENT-OWNED CONTRACTOR OPERATED (GOCO)

AND

OPERATION AND MAINTENANCE

OF FUEL FACILITIES & ALONGSIDE

AIRCRAFT REFEULING

UNDER

SOLICITATION SPE600-18-R-XXXX

AT

JOINT BASE LEWIS MCCHORD & YAKIMA TRAINING

CENTER

As of 8 NOV 2017

TABLE OF CONTENTS

GENERAL

C-1.0 Introduction C-1.1 Terminal Statement C-1.2 Mission Statement C-1.3 General Scope of Work C-1.4 Contract Performance of Service C-1.5 Personnel Qualifications C-1.6 Suitability Investigations C-1.7 Contracting Manpower Reporting C-1.8 Applicable Directives C-1.9 Quality Monitoring and Evaluations

PERFORMANCE REQUIREMENTS

C-2.0 Introduction C-2.1 Fuels Operations C-2.2 Hours of Operations C-2.3 Receive Fuel C-2.4 Issue Fuel C-2.5 Storage of Fuel C-2.6 Transfer of Fuel C-2.7 Automated Dispensing System Key Management and Release C-2.8 Account for Fuel/ Inventory Management C-2.9 EBS Computer Software and Hardware C-2.10 Ensure Fuel Quality C-2.11 Ensure Safety C-2.12 Ensure Security C-2.13 Ensure Environmental Compliance C-2.14 Spill Response C-2.15 Ensure Environmental Compliance C-2.16 Training Requirements C-2.13 Ensure Environmental Compliance C-2.14 Spill Response C-2.15 Ensure Date Management Related to Quality of Service C-2.16 Training Requirements C-2.17 Base Equipment/Property C-2.18 Contract Equipment (CE) C-2.19 Uniforms, Clothing and Safety Equipment C-2.20 Disposition of Contractor Equipment C-2.21 Report Fraud, Waste and Abuse

C-2.22 Notification of Correspondence and Visits

MAINTENANCE

C-3.0 Maintenance General C-3.1 Operator Maintenance General C-3.2 Preventive Maintenance General C-3.3 Recurring Maintenance (Daily, Weekly, and Monthly) C-3.4 Recurring Maintenance (Quarterly and Above) C-3.5 Repairs C-3.6 Maintenance Records C-3.7 Building and Grounds Maintenance General C-3.8 Storage Tanks Cleaning

DELIVERABLE PLANS

C-4.0 Contractor Detailed Plan C-4.1 Operations Plan C-4.2 Safety Plan C-4.3 Security Plan C-4.4 Training Plan C-4.5 Environmental Plan C-4.6 Maintenance Plan C-4.7 Aircraft Refueling Plan C-4.8 Contract Compliance Plan (CCP) C-4.9 Product Quality Control Plan (PQCP) C-4.10 Property Management Plan C-4.11 Phase-In Plan C-4.12 Phase-out Plan

APPENDIX

Appendix - A Terminal Site Operation Hours Information Appendix - B Definitions Appendix - C Acronyms Appendix - D Applicable Directives Appendix - E Personnel Appendix - F Common Access Card (CAC) Requirements Appendix - G WEX Card Lock System Instruction Appendix - H Fuel Facility Tank Capacity and Annual Sales

C-1.0: Introduction: This Performance Work Statement (PWS) is for Government-owned Contractor-operated (GOCO) fuel facilities at Joint Base Lewis McChord, Washington. The Contractor will operate, maintain, manage and provide fuel delivery as described below for all fuel facilities, related structures, and property described in this PWS and/or listed in Appendix - A. Maintenance will be performed in accordance with IAW UFC 3-460-03. Refueling operations will be performed using best commercial practices. The Contractor shall be responsible for and furnish as required all personnel, equipment, and/or material necessary for providing these services.

C-1.1: Terminal Statement: The Contractor has the responsibility to maintain and operate Government aviation and ground fuel facilities at Joint Base Lewis McChord consisting of the following distinct areas:

• CFF Logistics Center: Bulk fuel is received at CFF Logistics Center by commercial tank truck. Figure 2 presents the annual estimate for fuel receipts based on historical shipment and receipt data and projected requirements. Retail site is canopy covered and scully system equipped. The facility provides one top load and two bottom load bulk issue arms for F24, one top load and one bottom load bulk issue arm for MUR and one top load and one bottom load bulk issue arm for DS2. Commercial receipt of F24 is pumped to storage from the bottom load transfer arms. DS2 and MUR is received by standard commercial gravity drop. All bulk and retail receipt and issue points are under canopy.

Figure 2: CFF Logistics Center Bulk Tanks and Receipts - Projected Product Tank

Capacity

ATG

Equipment Number of Receipts

Delivery Mode

Average Receipt Quantity (Gallons)

Total Annual

USG

F24 2X120K YES 300 Tank Truck 10,000 3,000,000 DS2 2X20K YES 20 Tank Truck 10,000 200,000

MUR

E85 B20

1X12K 1X12K 1X10K

YES

YES

YES

Tank Truck Tank Truck Tank Truck

6,500 10,000 10,000

130,000 150,000 8,000

• CFF Main Post: Facility is scheduled for MILCON construction 2021. The current facility was upgraded in 1997 and consists of two 25K USG USTs for F-24, one 10K USG UST for DS2 and one 5K USG UST for MUR. The facility allows for one-way traffic with dispensers positioned in a single line on one refueling island. There is no security fence or canopy with lights or cameras.

• CFF North Fort: Facility scheduled for MILCON construction 2021. The current facility was upgraded in 1998 and consists of two 20K USG USTs for F24 and one 20K USG UST for DS2. Fuel is received by standard commercial gravity drop. The dispensing island is under canopy. The facility has no security fence with lights or cameras.

• Gray Army Airfield: Facility scheduled for MILCON construction 2019. There are 2 pantographs planned for GAAF. Currently hot/ cold refueling operations are being conducted by Forward Arming and Refueling Points (FARP). The MILCON construction will provide F24 AST (4X50K) and DS2 AST (1X12K). Fuel will be delivered by commercial tank truck.

• Yakima Training Center: Bulk and Retail Facility is 65 miles East of Joint Base Lewis McChord. YTC bulk tanks consists of F24 ASTs (2X120K), ULR AST (1X10K), and DS2 AST (1X10K). The YTC retail consists of F24 3 islands (2 for Tactical Wheeled Vehicles and 1 for heavy tracks) with 6 dispensers per island, MUR 1 Island with 2 dispensers, DS2 1 Island with 2 dispensers. The dispensing island not is under canopy.

The facility has a security fence with lights and cameras.

C-1.2: Mission Statement: The Contractor shall provide GOCO operation and maintenance services for bulk, retail, and aircraft refueling services. The Contractor shall be responsible for operation and maintenance of all facilities and equipment listed in Appendix - A, and will be accountable for the equipment in accordance with local policy.

C-1.3: General Scope of Work: The Contractor shall perform required tasks to include fuel operations, management and administration pertaining to the receipt, storage and handling, and issue of DLA Energy fuel products. In addition, the Contractor shall ensure all personnel are adequately trained to perform job tasks, maintain the security of facilities and computer systems, and comply with base, local, State and Federal Laws and Regulations.

C-1.4: Contract Performance: The contractor shall monitor performance and ensure contract compliance as prescribed by the Contract Compliance Plan submitted. The contractor shall perform and achieve performance standards for each required task. The contractor shall, submit performance based plans to ensure performance standards are met and comply with applicable regulations as described in section 4.0 of this PWS. The contractor shall ensure compliance with and be responsible for obtaining copies of all applicable Federal, State and local laws and regulations, including changes.

C-1.5: Personnel Qualifications: The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The contractor shall provide personnel in accordance with Appendix - E. They shall be able to read and understand English to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials, and shall be able to compose reports that convey complete information. In addition, personnel shall be capable of comprehending oral instructions, performing basic math for numerical operational reports, and convey literal comprehension.

C-1.6: Suitability Investigations: Contractor personnel shall successfully complete a background investigation which includes, as a minimum, a National Agency Check (NAC), before operating a computer workstation that has access to a government server or when the Contractor employees require unescorted entry to restricted areas. These investigations shall be submitted by the government at no additional cost to the Contractor. The Contractor is responsible for submitting documentation to the appropriate government office for applicable employees and shall comply with the DOD 5200.2-R, Personnel Security Program.

C-1.7: Contractor Manpower Reporting: The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the helpdesk at: https://cmra.army.mil/Help/CMRA_FAQ_New.pdf.

C-1.8: Applicable Directives: The Contractor shall comply with applicable statutory and regulatory requirements and DLA-E validated best commercial practices. This requirement applies to all performance criteria and deliverables set forth in this document. Appendix - D provides a list of directives and other guidance that are applicable to the performance of this contract. The list is not all-inclusive. In the event of conflicting guidance, contact the Contracting Officer (KO) and/or the Contracting Officer’s Representative (COR) for clarification.

PERFORMANCE REQUIREMENTS

C-2.0: Introduction: The Contractor shall provide Fuel Operations, Support Operations, and Management and Administration as follows:

C-2.1: Fuel Operations: The Contractor shall safely receive, store and handle, and issue fuel. Fuel Operations shall be specific for the base and shall include local requirements as applicable. During operations, fuel quality shall be maintained at all times. The fuel shall be accounted for by quantity received, stored, and issued according to DLA Energy Policy and acceptable tolerance levels. The Contractor shall immediately notify the COR and Contracting Officer of any issues that impact the quality, quantity, or availability of fuel in storage.

C-2.1.1: Ground Fuel Operations: The Contractor will perform all fuel operations, inventory management, quality surveillance, maintenance, training, safety and environmental protection functions at the ground fuel service stations listed in Appendix - A. The service stations will provide fuel support to authorized reimbursable Defense Working Capital Fund

(DWCF) customers that have approved DLA–Energy purchase devices or have an assigned Department of Defense Activity Address Code (DoDAAC), Federal Activity Address Code (FEDAAC) or "2A" DODAAC.

C-2.1.2: Bulk Fuel Operations: The Contractor will perform all fuel operations, inventory management, quality surveillance, organizational level maintenance, training, safety, and environmental protection functions at bulk storage sites listed in Appendix - A.

C-2.1.3: Aviation Fuel Operations: Contractor shall support all home station and transient aircraft with refueling and defueling operations. The Contractor shall post a list of contact numbers for emergencies and after bulk hour's refueling. Contractor will issue fuel to aircraft using the aircrafts AIR Card. See Appendix - A for hours of operations.

C-2.1.3.1: Response Time: The Contractor shall be capable of providing fuel services to station and transient aircraft 24 hours a day. Each request for fuel services shall result in the dispatch and arrival of a fuel servicing truck/operator to the aircraft identified by the requester within 20 minutes from the time the request is received by the dispatch center. If a request for services is for multiple aircraft, the Contractor shall respond to any subsequent requests for refueling in the order prioritized by the Airfield operations center (AIROPS).

Upon receiving a request from AIROPS to service additional aircraft while the Contractor is responding to an earlier service request, the Contractor is required to affirmatively request clarification of service priorities from AIROPS.

C-2.2: Hours of Operations: The hours of operation for each specific petroleum function for which the Contractor shall be responsible are detailed in Appendix - A.

C-2.2.1: After Hour Response: The Contractor shall establish an after-hours notification mechanism: a means of being contacted in the event emergency services or workforce augmentation is required without prior coordination/notification. All services required outside of the normal hours of operation without prior coordination/notification shall be met within two (2) hours as measured from the time the Contractor is notified until the operator is in position to perform the service required. All after hours support will be the contractor’s responsibility under this contract. All after hours support will be the Contractor’s responsibility under CLIN

C-2.3: Receive Fuel: The Contractor shall at all times safely receive product without causing delays, interruption, or demurrage. This applies to response times for duty hours, non-duty hours, and extended surge operations at the specified refueling sites. During commercial tanker truck receipts, the Contractor will escort fuel delivery trucks from and to the gate for all sites.

C-2.3.1: The Contractor will order fuel using the appropriate DLA system and shall immediately notify the DLA Energy Region office of any inventory/quantity discrepancies or the DLA Energy Quality Assurance Representative (QAR) and Army Petroleum Center (APC) of any quality discrepancies.

C-2.3.2: The Contractor shall schedule inbound fuel shipments, receipts utilizing appropriate DLA Energy systems (e.g. PORTS, EBS, etc.). Receipt notification shall include the quantity received, mode of delivery, delivery date, shipment source, grade or type of product, and any special instructions. The Contractor shall immediately notify the COR/QAR designated office of any fuel quantity or quality discrepancy; the COR will then notify DLA Energy Americas East. The Contractor shall not offload off specification fuel unless a waiver has been granted by DLA Energy-Q (Quality/Tech Support Office). The Contractor shall prepare all documents required for product receipt.

C-2.3.3: All incoming product shall be sampled in accordance with the most current version of MIL STD 3004 and quantity determination shall be performed as outlined in DoD Manual 4140.25, DLA Energy Interim Policy P-2 and American Petroleum Institute (API) Manual of Petroleum Measurement Standards (MPMS). The Contractor shall accomplish and submit all appropriate documentation to the DLA Energy Regional Office.

C-2.3.4: During transport truck receipts, the custody and risk of loss shall pass from the carrier to the Contractor when the product passes from the end of the truck discharge hoses into the Contractor’s receiving facility.

C-2.3.5: The Contractor shall not simultaneously receive and dispense fuel from the same tank.

C-2.4: Issue Fuel: The Contractor shall at all times safely issue fuel without causing delay, interruption or demurrage. This applies to response times for duty hours, non-duty hours and extended surge operations at the specified fuel site.

C-2.4.1: Except for scheduled maintenance, and other occurrences of which DLA Energy has been notified, the Contractor shall maintain a tank in ready-to-issue mode for bulk and retail dispensing 24 hours a day, seven days a week.

C-2.4.2: The Contractor shall coordinate bulk issues directly with receiving customers within duty hours outlined in PWS. Site-specific response times and duty hours are in Appendix A. The Contractor shall respond to after hour request IAW C-2.2 Hours of Operations. All after hours’ support will be the contractor’s responsibility under CLIN 0001.

C-2.5: Storage of Fuel: The Contractor shall at all times safely maintain product quantity, quality, and availability to meet its intended use as specified in contract clause E1.16 and I119.04. The Contractor shall maintain the product storage facilities, as well as maintain product stock levels required to support the mission and planning requirements, within allowable limits. Product will be maintained to preclude degradation, contamination, commingling, or other occurrences which render the product unsuitable for its intended use.

The Contractor shall immediately notify the COR/designated office of any issues which impact the integrity, quantity, or availability of fuel in storage.

C-2.6: Transfer of Fuel: When directed by DLA Energy or as required for normal operations, the Contractor shall transfer product between tanks to consolidate types or grades. The responsibility for preventing commingling or contamination rests solely with the Contractor.

C-2.7: Automated Dispensing System Key Management and Release: The base shall provide the Contractor with a data file containing the fuel Vehicle Identification Link (VIL) keys currently in service that the Contractor will upload into the automated fuel dispensing system. The Contractor shall be responsible for issuing and revoking VIL keys as requested in writing from the customer units. The base shall provide the Contractor with fuel VIL key data files as changes occur to issued fuel VIL keys.

C-2.7.1: Contractor shall maintain databases as necessary to provide all required reports required by the contract, including but not limited to, customer account numbers, responsible office for key/card holders, VIL key/card serial numbers, and other VIL key/card information. The Contractor shall provide required reports as prescribed by DLA Energy.

C-2.7.2: The Contractor shall be responsible for receiving maintaining, issuing, reprogramming and revoking VIL keys as requested in writing from the COR and in accordance with DLA Energy Interim Policy P-5. The Contractor shall issue replacement keys within two working days after receiving the written request from the COR, and the same day for emergencies as directed by the COR.

C-2.7.3: To procure additional VIL keys, the Contractor should order VIL keys IAW the guidelines outlined in DLA Energy P-5.

C-2.8: Account for Fuel/Inventory Management: The Contractor shall account for fuel according to I119.04 and DoD 4140.25-M “Management of Bulk Petroleum Products, Natural Gas, Coal, “and other applicable DLA Energy policies and procedures. Physical inventory management shall include:

• Documenting each order, receipt, transfer, sale, loss, credit, gain, and adjustment.

• Maintaining auditable product document control files.

• Using inventory measurement practices that support product accountability and auditability.

• Use of Enterprise Business System (EBS) hardware and software, documenting each sale, credit, receipt, shipment, adjustment, and physical inventory transaction.

• Ensure that adequate stocks are on-hand to fully support mission requirements at all facilities and maintain the required inventory levels.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

• Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action if necessary on excessive variations in compliance with DLA Energy Policies.

• Unless otherwise directed, the Contractor shall process all transactions IAW DoD 4140.25-M and other applicable guidance in the Fuels Automated System or other approved DLA Energy system on a daily basis as outlined in the hours of operation set forth in Appendix A.

C-2.9: EBS Computer Software and Hardware: DLA Energy will provide the appropriate EBS access hardware and software for GOCO facilities.

C-2.10: Ensure Fuel Quality: The Contractor shall at all times ensure product quality according to applicable product specifications, the latest version of MIL-STD 3004 and the Product Quality Control Plan (PQCP). The Contractor will also perform the additional tests listed in Table – 1. No petroleum product shall be received or issued until product quality determinations have confirmed conformance with specifications. The Contractor shall ship those fuel samples requiring analysis to the Army fuels laboratory in New Cumberland, PA.

Samples shall be shipped within 72 hours of being drawn.

C-2.10.1: Inspection Responsibility: The PQCP will describe how the Contractor shall designate personnel, facilities, and equipment on-site to accomplish routine tests and procedures. These resources may be provided by the Contractor by commercial source acting on behalf of the Contractor. The Government/DLA Energy will not be responsible for performing any of these services.

C-2.10.2: Additional Samples: The Contractor shall provide to a certified lab, the following representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the QAR or COR. These samples shall be provided in addition to samples required elsewhere in the contract and referenced in the PQCP. The packing, marking, shipping, and the associated costs, shall be the responsibility of the Contractor.

Table-1

SAMPLE TYPE FREQUENCY

Aqua- Glow Daily Filter-Effectiveness Every 30 Days Visual Inspection/API Gravity Every Receipt Receipt Sample – 1 Gallon All Levels 2-5 Random Samples Annually Storage Tank – 1 Gallon All Levels Semi-annually Storage Tank – 1 Gallon Bottom Annual

C-2.11: Ensure Safety: The Contractor shall ensure safety in all operations according to the Safety Plan. The safety of the workforce, facilities, equipment, and practices shall be preserved while supporting the customer’s mission requirements.

C-2.12: Ensure Security: The Contractor shall provide access control for US Government property (fuel products, facilities, equipment, and information systems) according to the Security Plan.

C-2.13: Ensure Environmental Compliance: The Contractor shall be fully responsible for compliance with all Federal, State, and local environmental codes, regulations, and laws in effect at the time of contract start and shall comply with all additions, changes, and revisions as may become effective during the contract period. The Contractor shall be responsible for maintaining documentation required by the fuel facility permits and licenses.

C-2.13.1: Assignments: The Installation Spill Prevention Control and Countermeasures

(SPCC) Plan and/or the Facility Response Plan (FRP) or equivalent as applicable, may designate contractor management/personnel to temporarily serve as the Incident Commander or Initial Point of Contact (IPOC) relevant to the situation and fuel facilities under the control of the Contractor. In concert with the base environmental goals, the Contractor shall train personnel regarding all required duties relevant to the assigned tasks, Hazardous Waste Operations and Emergency Response (HAZWOPER), Safe Transportation of Hazardous Materials, Under Ground Storage Tank Operator Training (if applicable) and the Oil Pollution Act of 1990 (OPA 90), conducted annually, and systems for which it is responsible as delineated in 40 CFR 264, and 29 CFR 1910.120.

C-2.14: Spill Reporting: In the event of a reportable spill, the Contractor shall report to the Contracting Officer, DLA Energy Region, and the COR, the spill response required immediately by telephone and email in accordance with requirements in DLA Energy Policy P-40. In addition to DLA Energy formal requirements for the reporting of fuel spills, the Contractor shall provide a simplified report of all spills involving the Contractor, its personnel, equipment and systems for which it is responsible. All reports shall be immediate (same day) written (e-mail) accounts of the circumstances surrounding the spill, the estimated amount of the spill, and actions taken to remediate the spill.

C-2.14.1: Spill Response: In the event of a spill, the contractor will follow the Installation Facilities Response Plan (FRP) which includes tasks such as, but not limited to, the following:

• First response to spill and leaks; including, but not limited to, notifications to emergency personnel and, to the maximum extent practical until directed to cease by emergency personnel, identifying the source, stopping the release, containing the spill, evacuating personnel, and eliminating ignition sources. First Response does not include emergency services provided by the Base.

• Containment and clean up associated with the discovery of a minor spill; not requiring emergency services.

• Maintaining clean up and control equipment/systems and all materials required to respond to a spill.

• Disposal services for waste, both hazardous and non-hazardous, for spill materials used during a minor spill; not requiring emergency services.

C-2.14.2: Spill Response Supplies: The Contractor shall be responsible for the care and upkeep of all spill containment and clean up kits, supplies, and equipment that are required in accordance with the SPCC and FRP. The Contractor roll all associated cost under CLIN 0001, and at no additional cost to the government.

C-2.15: Ensure Data Management Related to Quality of Service: Unless exempted by law, the Contractor, when requested by DLA Energy, shall promptly provide all records (electronic and otherwise) related to operations and staffing, contract quality assurance, fuel quality control, safety, security, environmental compliance and spill control, maintenance, training, and property management.

C-2.16: Training Requirements: The Contractor shall ensure that each employee in the fuel operations workforce successfully completes job specific and mandatory training required by Federal, State and local statutory and regulatory requirements. The Contractor is responsible for maintaining each employee’s requisite certifications or licenses on file. The Contractor shall establish and maintain a training program to ensure that applicable personnel receive training in the areas defined below and in accordance with all Federal, State, and local laws and regulations.

Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The Contractor shall maintain documentation of training records which will include, but is not limited to, employees’ name, date of training, course information (synopsis), and test results, if applicable.

C-2.16.1: DLA Energy provided training: The Contractor will ensure employees are fully qualified at the performance start date of the contract. DLA Energy will provide the following classroom instructions: Fuels Terminal Manager/Property Administrator/Responsible Officer course (5 days), and the Fuels Manager Defense (FMD) course (15 days). This training will be funded by DLA Energy. This includes training, transportation and lodging. DLA Energy will only fund the cost of training for the initial two

(2) individuals hired into requirement positions. Any additional employees requiring training will be funded by the contractor. The Contractor will submit requests for classroom slots to the COR who will approve or disapprove requests based on contract requirements. Once approved, the contractor will make a written request accompanied by an indemnification statement to the Contracting Officer for scheduling. When required, the Contractor shall ensure that all employees attend and participate in the Annual OPA-90 Spill Response Training.

C-2.16.2: Contractor Provided Training: The Contractor shall provide the following training to all employees: Occupational Safety and Health Administration (OSHA) Hazard Communication, Confined Space training, Hazardous Waste Operations and Emergency Response (HAZWOPER), OSHA Lock-out/Tagout, Personnel Protective Equipment, DoT Safe Transportation of Hazardous Materials, fuel operations, environmental compliance, and DoD Antiterrorism (AT Level I Awareness training). The Contractor shall provide training to ensure compliance with the Code of Federal Regulations (CFR) 40 CFR 112, all applicable base, local, State, and Federal laws and regulations. Additional training requirements are as follows:

C-2.16.2.1: The Contractor shall establish a program to provide recurring familiarization training to military personnel on the operation of the bulk-loading racks to ensure safety and proper operation during use and to prevent spills.

C-2.16.2.2: The Contractor shall establish a program to provide training to military personnel on the operation of the aviation refueling systems to ensure safety and proper operation during use and to prevent spills. Oil Handling Personnel (OHP) Training will be provided by the installation (SPCC/Storage Tank Program) in accordance with Title 40 CFR Part 112.

C-2.16.2.3: The Contractor will provide familiarization training to the base’s Fire Department on the facilities and procedures when requested.

C-2.16.2.4: All Training records will be made available to the COR upon request.

C-2.16.3: Installation Provided Training: The base will provide Environmental Quality Officers Course to the Contractor. This training will qualify the individual as an Environmental Control Officer.

C-2.17: Base Equipment/Property: The Contractor will provide management, accountability and reasonable care for base equipment which is operated or maintained under this contract. This equipment shall be accounted for in accordance with local policy and the Contractor’s Property Management Plan. The Contractor will afford access to base equipment for inspection and accountability as required. See Appendix-H for listing and details. (See FAR 52.245-1.

Government Property).

C-2.18: Contractor Equipment (CE)/Items: The Contractor shall provide sufficient and adequate tools, equipment, materials, and vehicles to adequately and safely perform all operational and maintenance tasks required by the contract. The Contractor shall insure compatibility between contractor-equipment and base-equipment and facilities.

C-2.18.1: Contractor Vehicles: The Contractor shall provide commercial vehicles and equipment in necessary quantities to meet the aircraft and ground refueling/defueling workload requirements listed in Appendix – A of the PWS for hours of operation. The Contractor shall factor in surge demands for aviation and ground refueling/defueling when determining vehicles and equipment.

C-2.18.1.1: The Contractor shall provide all necessary tools, instruments, devices, and parts required to operate and maintain vehicles and equipment. All vehicles and equipment shall be maintained in a fully serviceable condition by the Contractor and shall be fully capable of safely performing the tasks for which they are designed.

C-2.18.1.2: All refueling vehicles that are taken out of service for maintenance and repair shall be reported to the COR; however, this does not relieve the Contractor of his responsibilities in meeting the fuel servicing requirements within this PWS. The Contractor will include in their technical proposal the make, model, manufacture date, capabilities relevant to this PWS, specifications, and maintenance/inspection records of Contractor-furnished vehicles and equipment. The technical proposal will include contingency plans for major/minor breakdowns or unavailability of Contractor-furnished equipment such as vehicles.

C-2.18.2: Condition of Vehicles and Equipment: All vehicles utilized in the performance of this contract shall be capable of meeting all the requirements outlined in the PWS for the duration of the basic and option contract performance periods. The Contractor-furnished vehicles and equipment that are deemed undependable, unreliable, or incapable of meeting any requirement outlined in this PWS shall be reported to the Contracting Officer and shall be repaired, modified, overhauled, upgraded, or replaced at no cost to the government. The Contractor will bear all risks and expense associated with the maintenance, serviceability, licensing, permits, operation, and use of the contractor-furnished vehicles and equipment.

The contractor shall ensure all the proposed refueling vehicles are in place at the start of the performance period. Should the contractor be required to lease equipment due to long lead times or unexpected delays they will do so at their own expense to ensure there is no disruption of service. All lease vehicles and equipment must meet the performance requirements as stated in this PWS.

C-2.18.3: Refueling/Defueling Vehicles: The Contractor shall provide refueler/defueler (fuel-servicing trucks/trailers configured to issue filtered product, and defuel and filter product being returned to the cargo tank) shall meet the specifications outlined herein. The new refuelers/defuelers shall be equipped with overfill protection compatible with the government truck loading facility and comply with the most current edition of NFPA 407, Standards for Aircraft Fuel Servicing. Regardless of the refueler/defueler truck configuration, all hoses and connections, i.e., servicing hoses, recirculation, bottom loading, and defuel connections, overfill protection devices, grounds and bond cables, Deadman controls, or otherwise shall be located on the left or drivers side of the vehicle. The Contractor shall provide refueler/defueler (fuel-servicing trucks/trailers configured to issue filtered product, and defuel and filter product being returned to the cargo tank) in sufficient numbers to provide the required support in accordance with the PWS. The contractor shall be totally responsible for all maintenance and repairs of these vehicles, and ensure that they are maintained in an operational/mission ready status at all times.

C-2.18.4: Utility Vehicles: The Contractor shall provide utility vehicle(s) in support of performance requirements, administrative functions, and general logistics tasks of this contract. The utility vehicle(s) shall be commercial vehicle(s), such as pickup or van type, that can used by Contractor or other personnel within the Contractor organization. Utility vehicles shall be marked with the company logo.

C-2.18.5: Fuel Product Utilized by the Contractor: The Contractor shall provide all fuel products necessary and required to operate all Contractor-owned equipment used under this contract. The Contractor shall also provide, if required, the necessary Federal, State and local environmentally approved storage tank, dispensing system, meter, and security devices, and shall arrange to have those products delivered to the Contractor’s site.

C-2.19: Uniforms, Clothing, and Safety Equipment: The Contractor shall provide a distinctive company uniform for personnel to wear in the performance of their duties. Uniforms shall be maintained in a clean, serviceable condition and replaced when excessive wear requires.

C-2.19.1: The Contractor shall provide all personnel safety equipment including safety shoes, safety glasses, reflective vests, sound suppression devices, cranial protection, goggles, gloves and other identifiable special safety equipment for specific operation and maintenance procedures for personnel. Contractor will provide spill materials and equipment (spill kits, etc.) for initial containment and cleanup of spills.

C-2.20: Disposition of Contractor Equipment: Contractor furnished equipment identified herein shall be used solely in the performance of the work. The Contractor shall not store equipment in excess of the contract requirements on Government property. After termination of the contract, all equipment shall be removed from Government property within 30 days.

Thereafter, the Contractor shall be charged the prevailing commercial storage rate for each piece of equipment kept on installation property.

C-2.21: Report Fraud, Waste and Abuse: The Contractor shall promptly report to the Contracting Officer and fraud counsel any indications of fraud, waste or abuse as well as any investigative contact (investigative/audit agency name, investigator/auditor’s name and phone number) concerning fraud, waste or abuse.

C-2.22: Notification of Correspondence and Visits: The Contractor shall immediately provide the Contracting Officer (CO) and COR copies of all correspondence and notification of any visits relating to Federal, State, or local officials or agencies and other personnel or contractors that visit the retail fuel facility.

MAINTENANCE

C-3.0: Maintenance: The Fuel Contractor shall be responsible for the normal and continuous use, operation, maintenance, and real time reporting of discrepancies applicable to all petroleum systems, facilities, and equipment applicable under this contract. Petroleum system means an underground or aboveground fuel storage tank, associated fuel piping, pump house, loading and unloading station, hydrant fuel system and associated hydrant outlets and pantographs, oil water separator, ancillary equipment and appurtenances, electrical power and controls, lighting, emergency generators, refueler truck parking, fire protection system, and containment system, if any. The Contractor shall manage, coordinate, oversee, and report as needed to ensure all required inspections, services, maintenance and repairs of all facilities, equipment and real property associated with this contract are performed as required to ensure compliance with all Army, Department of Defense (DoD), Federal, State, local, American Petroleum Institute (API), and Unified Forces Criteria (UFC) requirements throughout the life of the contract. This includes monitoring all maintenance being performed by government agencies, or other contractors to verify that it is requested in a timely manner, scheduled as required, coordinated with relevant offices, finished to completion, and recorded in the maintenance database. The Contractor will report maintenance conflicts, deficiencies, and delays to the COR and Contracting Officer as soon as possible for resolution

C-3.1: Operator Maintenance General: Operator maintenance is that work accomplished during routine inspections and during system use/operation. This is maintenance performed by the operator and is the care and minor maintenance of equipment using procedures that do not require detailed technical knowledge of the equipment’s or system’s function and design. This category of maintenance normally consists of inspecting, cleaning, servicing, preserving, lubricating, and adjusting, as required. Such maintenance may also include simple parts replacement that can be performed with only basic mechanical skills and simple hand tools.

Operator maintenance may be, but is not necessarily limited to, work such as the replacement of ground wires, plugs, and clips, the replacement of O-rings and gaskets, or the tightening of nuts, bolts, and screws to prevent leakage. The contractor shall ensure that costs for operator maintenance are included in the contract price on a firm fixed price basis.

C-3.2: Preventive Maintenance (PM): PM tasks are defined as maintenance work to preserve a facility by preventing its deterioration such as, but not limited to, inspections, scheduled services, corrosion control, grounds keeping, pressure washing, cleaning, spot painting, housekeeping, etc. It is essential that the Contractor devote adequate effort to identifying future deficiencies and potential deficiencies in order to prioritize PM efforts. PM includes performing, at a minimum, the services recommended by the manufacturer or in accordance with commercially accepted practices, as well as the effort required to keep a facility, a piece of equipment or system functioning. The contractor shall ensure that costs for preventive maintenance are included in the contract price on a firm fixed price basis.

C-3.3: Recurring Maintenance (Daily, Weekly, and Monthly): The Contractor shall be responsible for daily, weekly, and monthly recurring maintenance checks and services of government fuel facilities and related fuel handling equipment in accordance the Contractor’s maintenance plan, UFC 3-460-03 Unified Facilities Criteria (UFC) Operations and Maintenance: Maintenance of Petroleum Systems, DoD Manual 4140.25-M chapter 8, and Government Operations and Maintenance Manuals available on site.

The Contractor shall provide all labor, supervision, transportation, supplies, vehicles, tools, materials, equipment, and incidentals necessary to perform preventive/operator maintenance and daily, weekly, monthly recurring maintenance on the petroleum systems in the contract price.

C-3.4: Recurring Maintenance (Quarterly and Above): Under the SRM Recurring Maintenance and Minor Repair (RM/MR) Program, the USACE-Huntsville will provide a contractor to perform all quarterly and above maintenance tasks in accordance with UFC 3-460- 03, and DoD Manual 4140.25-M chapter 8. Periodic testing of systems/components, generally on a quarterly basis, is included within the RM/MR contract. The Contractor for this contract will increase over-sight, monitor, track, and document all recurring maintenance performed by the RM/MR contractor and collect all documents related to the completion of these maintenance actions from the COR and record the completion in their computerized maintenance management system (CMMS) for tracking purposes.

C-3.5: Repairs: The RM/MR contractor will take immediate action to assess emergency situations and minor repair. This includes all facilities and equipment on the inventory list that DLA Energy is responsible for sustainment, restoration and modernization. All deficiencies identified which require maintenance or repair work above that described in C-3.1, C-3.2, and C-3.3 of this PWS will be submitted to the COR to be performed by the RM/MR contractor.

The Contractor for this contract will monitor, track, and document all repairs performed by the

RM/MR contractor and collect all documents related to the completion of these maintenance actions from the COR and record the completion in their CMMS for tracking purposes.

C-3.6: Maintenance Records: Maintenance, repairs, inspections, and test findings will be electronically and manually recorded and maintained in permanent facility files. The Contractor is required to keep all maintenance records using a CMMS. The contractor shall develop and maintain an electronic database on deficiencies and problem areas needing corrective work.

Record keeping includes all noted deficiencies found and work performed at the fuel facility, even if performed by another organization or contractor. The information obtained from the RM/MR contractor, daily/weekly/monthly inspections and operator findings will be inputted into the CMMS as needed and used to schedule the required maintenance as appropriate.

Records will be maintained for the duration of the contract and turned over to the Government at completion of the contract. In addition, the Government will increase the allowed unlimited/unrestricted access to the Contractor developed database. The Contractor will increase the over-sight and track all maintenance and repair expenditures by DLA provided Real Property number.

C-3.7: Building and Grounds Maintenance General: The Contractor shall maintain all facilities buildings and grounds in accordance with base guidelines. The Contractor will ensure buildings are clean, free of debris, and pest free. The Contractor shall be responsible for mowing and trimming the grounds. The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds. The Contractor shall not perform major repairs or make any alterations to the buildings or grounds without prior approval, which shall be coordinated through the COR.

C-3.8: Storage Tank Cleaning: Prior to disposal of tanks bottoms, the Contractor must notify the COR and CO, and obtain official written approval from the Region QAR and Inventory Management Representative for proper disposition of product. If applicable, the Contractor shall transfer remaining product to alternate tanks during tank cleaning.

DELIVERABLES

C-4.0: Provide Detailed Plan: The Contractor shall submit all detailed plans listed below to the KO for review and acceptance no later than 60 days prior to the start of the contract performance period and ensure that all required plans are accepted and approved by DLA Energy 30 days prior to start of the contract performance period. DLA Energy reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. The plans are considered dynamic documents and shall be updated as required throughout the contract period. Updates will be provided to the COR and KO for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

C-4.1: Staffing Plan: The Staffing Plan shall be comprehensive and detailed matrix outlining all manning aspects, to include sub-contracting, and requirements regarding the management and labor force. The plan shall include a detailed organization chart reflecting the number of employees identified by wage determination, job classification, and full/part time employee status, a brief description of the tasks to be performed, and the duty description. In addition, a manning matrix ultimately defining manning in terms of Full Time Equivalents (FTEs) for a typical seven-day work week shall be included. Operating hours are detailed in Section Appendix – A.

C-4.2: Safety Plan: The Contractor shall provide a detailed plan outlining procedures necessary to maintain safety in accordance with applicable Federal, State and local laws and regulations.

At a minimum, this plan shall include industrial hygiene, confined space entry, disaster preparedness, fire prevention and protection, hazardous waste operations, emergency response, safety and health standards, Safety Data Sheets, accident/incident reporting, and safety procedures during general fuel handling operations. Additional requirement is the fire extinguisher inspection plan and battery replacement for the base fire alarm system. The plan shall also include name of responsible individual that will monitor the safety program and maintain records.

C-4.3: Security Plan: The Contractor shall provide a detailed plan outlining procedures necessary to maintain security of the facilities, Government-owned Equipment, data processing equipment, as well as any Contractor-Furnished Equipment (CFE), tools, and materials. The Contractor’s security plan shall outline policy, guidance, and procedures regarding facility access controls, visitor logs, lock and key controls, random patrols of fuel management facilities and pipelines, Automated Data Processing (ADP) security, and other force protection measures to deter unauthorized access, visitor entry control, and communications.

C-4.4: Training Plan: The Contractor shall provide a detailed plan that identifies employee training requirements and procedures necessary to maintain annual training requirements. The plan shall identify length of training, training sources, and a brief description of courses, such as safety, environmental protection and job qualification training. The Contractor is responsible for ensuring all individual training requirements are accomplished whether Government furnished or Contractor furnished. In addition, all training required by state and local government shall also be included.

C-4.5: Environmental Plan: The Contractor shall submit a comprehensive and detailed plan outlining policy, procedures, and safeguards necessary to protect the environment. The Contractor’s plan shall be site specific, cover all areas, facilities, equipment, duties, and tasks for which the Contractor is responsible, establish mishap reporting procedures and should elaborate on issues that may be unique to the activity. The plan shall be in compliance with all applicable DoD, DLA Energy, Federal, State, and local laws and regulations.

C-4.6: Maintenance Plan: The Contractor shall provide a detailed maintenance plan for all facilities, equipment, and system components. The Maintenance Plan shall clearly outline the process of planning, programming, accomplishing, documenting, and reporting all maintenance actions and must include the installation and use of a Contractor furnished CMMS to track maintenance for components and facilities at all sites. The plan will be continuously reviewed over the course of the contract and any need for change shall be communicated to the Contractor through the Contracting Officer. The complete Maintenance Plan will include a copy of all maintenance action forms, listings and reports to be generated by the CMMS.

C-4.7: Aircraft Refueling Plan: The Contractor shall provide a detailed operations plan for the specific methods and procedures to be used for RAPID and COLD aircraft refueling services.

The plan shall describe the commercial, industry, and/or military standards to be followed and the specific practices that will be employed at the base. The plan shall detail all required/specific refueling procedures for all types of aircraft listed in Appendix-A.