First_round_Questions_&_Answers.pdf

SPE603-18-R-0506

First round Questions

1. PWS Appendix A shows Fuel Dispatch operated Mon-Fri from 0600-2230 with cold refueling ops shown as 24/7. Please confirm that DSOs self-dispatch after 2230 on weekdays and on weekends/holidays.

Answer: Hours of operation for Fuel Dispatcher have been updated to match cold refueling requirements. DSO will not be self-dispatching.

2. What is the square foot/size required for the two Contractor furnished pre-fab buildings?

Answer: There is no size requirement.

3. Are utilities for the contractor furnished buildings provided at no cost?

Answer: Utilities are furnished at no cost by the Government except for the contractor’s phone, internet, or fax. Government fax, copiers etc. are not authorized for use by the contractor and a personal line is needed for business with their main office. Repairs for utilities inside the buildings themselves are not covered, but repairs leading up to the contractor furnished buildings are covered.

4. Are plumbing connections for the contractor furnished building provided that will support restroom and drinking water connections?

Answer: Yes.

5. Please identify which types of assigned aircraft use JP-5 and what aircraft use F-24?

Answer: All UAV’s, Helicopters, and Aircraft that are scheduled to go out to sea use JP-5. Anyone requesting a hot pump will get JP5. All other aircraft that stay inland will use F-24. However, at any time any aircraft can use either fuel. More specifically, review the through-put numbers for fuel types to determine equipment needs.

6. PWS Appendix A lists several tanks in JP8 service. Please confirm these are actually F24.

Answer: Please reference Table 2 for fuel types. All JP-8 Tanks were converted to F-24. Table 5 lists Real Property, references JP-8 and will continue to do so until tank labels are update in internet Navy Facilities Asset Data Store iNFADS.

7. Reference PWS C-1.7.2.1. Does DLA also fund training for the alternate required by

DLA P-32.

Answer: All primary/alternates required by DLA P-7 will be required to receive training and will be funded by DLA.

8. Reference PWS C-1.8.2. Does DLA fund FMD training (primary and alternate)?

Answer: All primary/alternates are required to attend FMD training IAW DLA P-7.

The contractor IS NOT responsible for including this cost in their fixed monthly.

9. Reference C-1.6.1.1. Please provide historical data on exercises/events requiring other than normal staffing support. Since all charges for these services are required to be a part of our monthly use charge, this information is critical in preparing an accurate price.

Answer: Please review Through-put workload attachment.

10. How often do off-station refuel/defuel operations occur?

Answer: To Laguna Peak (radar antenna site), three or four times a year. Each individual gets their own gate access code. No other off station refuel/defuel operations take place.

11. Please provide historical data after-hours and overtime support provided?

Answer: Historically, FY17 had 97 total hours of after-hours and overtime support.

SNI used 89 hours and NB Ventura used 8 hours in meeting mission requirements.

Overtime hours at SNI will be reduced to almost zero, as all overtime executed in SNI was due to tank 126 being out of service. Tank 126 was placed back in service as of 8 November 2017.

12. Do we have any workload data which would assist us in determining fuel services required for aircraft at SNI now that tank 126 has been placed back into service?

Answer: The attached Through-put workload data for FY12 and FY13 provides information which included aircraft services at SNI prior to May 2013 when tank 126 was taken out of service. You should expect comparable service requirements now that tank 126 is back in service.

13. PWS C-2.9 appears to have several requirements that pertain mostly to Government actions as opposed to contractor actions – please clarify the scope of the contractor’s responsibility, if any, beyond presenting a proposal to perform the requested services, and then executing any contract modification that may be awarded.

Answer: Section C-2.9 establishes contractor training requirements. The contractor is required to provide training as stated therein.

14. PWS 2.2.1.1 – what is the contractor’s responsibility with regard to waste water (4 x 60k tanks @ Pt Mugu 63 area)?

Answer: They are DLA assets under D-33 and shall be maintained IAW with the PWS. The Waste Water tanks are used to store storm water from the tank berms. Contractor will operate/monitor the pumping system when filling and discharging into these tanks. The Contractor aligns valves and pump to strip water from berms into the Waste Water holding tanks. In addition, the contractors align valves & pumps to transfer waste water from holding tanks through the Carbon Scrubber over into the water treatment facility at Point Mugu. Records, and pump logs are maintained by the contractor and submitted to NBVC Environmental.

15. PWS 2.2.3.3 – Does the delivery of MRR to San Nicholas involve the use of a contractor vehicle?

Answer: No, the requirement to deliver MRR to SNI does not require the use of a contractor vehicle.

16. PWS 2.4.2.1 – provide additional detail as to number of delivery points and distances traveled. PWS 2.4.2.3 – please provide maps Answer: Please see Through-put attachment and SNI Power Point Presentation.

17. PWS C-2.5 – please clarify contractor’s responsibility with regard to tank bottoms.

Answer: The contractor is responsible for recycling and recovery of tank bottoms of aviation and ground fuels aboard the installation per MIL-STD-3004. The contractor is responsible for informing the COR and coordinating for disposition of all recoverable and recyclable fuel stocks in accordance DLA Policies and Instructions.

18. PWS 2.18.14 – please clarify what constitutes a “large” bulk storage tank.

Answer: Section C-2.18.14 is not a valid section. If you meant clarification of C- 2.8.14, then any tank requiring internal inspections will be considered a large bulk storage tank.

19. PWS 2.18.14 – please clarify the intent of the tank inspection following repairs – certain types of repairs require varying degrees of certifications (API 653; NACE, etc.) to verify work was performed correctly.

Answer: Section C-2.18.14 is not a valid section. If you meant clarification of 2.8.14, then the intent of external tank/system inspection on completion of tank cleaning or repairs by another party is to ensure all tanks and system components have been returned to a ready to use state and can be returned to service. The contractor must document and update the CMMS.

20. PWS C-2.9 – please provide a copy of the Personnel Qualifications Standard (PQS) referenced in this paragraph.

Answer: See PQS Attachment.

21. PWS C-2.11.4 – this paragraph requires the contractor to maintain spill kits in the quantities and manner described in the SPCC and FRP. Please provide additional detail as to the number of spill kits required and the minimum contents of each spill kit.

Alternatively, please provide copies of both the SPSS and FRP.

Answer: Currently there are six facilities and there is one fully loaded spill kit at each facility. Also, each mobile refueling vehicle will require its own spill kit.

22. PWS C-3.1.7 – please identify which overfill protection system is currently in use at the installation.

Answer: Scully ST-15 is currently in use at Point Mugu however system will be upgraded to intellitrol. Intellitrol system is in use at SNI. Overfill for trucks will be required to meet current NAVAIR policies for overfill protection.

23. PWS C-3.1.9 & C-3.1.10 – the first paragraph states all refuelers must be refuel/defuel capable. The second paragraph provides meter specs, but exempts dedicated defuelers from portions of the meter spec. If all vehicles need to be refuel/defuel capable, how can the meter spec be different for any of the vehicles offered?

Answer: The requirement for all refuelers to be refuel/defuel capable does not preclude the contractor from designating a dedicated defueler. In the event the contractor chooses to employ a dedicated defueler, the less stringent meter specifications will apply to that vehicle only.

24. PWS C-3.11 – this paragraph refers to Appendix A for any specific hose lengths beyond the standard 50’. Appendix A doesn’t reflect any special requirements. Please confirm 50’ length hoses are acceptable.

Answer: 50-feet is the current minimum requirement for aircraft on the airfield.

25. Please clarify dispatch requirements at San Nicholas Island.

Answer: San Nicholas Island customers call the contractor for services and the contractor calls the dispatcher at Point Mugu, so that the dispatcher will enter the required information into FMD. All dispatching is done thru the Point Mugu office.

1898’s are faxed to the dispatch office upon completion of the delivery service.

26. Workload data in Appendix A doesn’t adequately describe the amount of effort required.

Please provide the number of refuel / defuel operation performed, by shift. This information is readily available via the reporting function in FMD and will provide much more accurate data point for determining the number of personnel and the size and quantify of refuelers needed to support the PWS requirements. For example, simply stating that the average refuel for a VR 55 is 4800 gallons is of no meaningful value if you don’t tell us how many are serviced, and on what shifts of times those servicing take place.

Answer: Please see Through-put Attachment.

27. Do commercial fuel delivery drivers require escort?

Answer: No.

28. Is there a CBA established for employees?

Answer: There is no CBA, only the DOL Wage Determination provided as Attachment III.

29. Since there is such a substantial variance between normal & surge workloads; will the government provide Truck “Cold” Refueling Operations and Direct Refueling Operations workload data (Number of aircraft and gallons issued) by shift from the past two years that only the incumbent currently has knowledge of? This information allows us to accurately determine the necessary vehicle and personnel to support operations.

30. Will the government provide workload data for JP-5 and F-24 as it pertains to Truck “Cold” Refueling Operations at Point Mugu?

31. Is a dispatcher required to be on duty and manning the Fuel Dispatch Center during night & weekend hours, or is self-dispatching permitted where the Truck Driver/System Operator also performs the dispatcher duties?

Answer: Hours of operation for Fuel Dispatcher have been updated to match cold refueling requirements. DSO will not be self-dispatching.

32. Please provide a list of ground fuel delivery points by location, delivery schedule/frequency, tank capacity and tank characteristics to allow us to accurately determine the necessary equipment and personnel to support this operation.

Answer: Delivery is as needed, a map will not help determine the requirement contractors seek. Please refer to Through-put Attachment.

33. Please confirm that Direct Refueling Operations at Point Mugu consist of 1 contract personnel to operate and control (deadman operator) each fuel point and the squadron(s) being serviced will provide a nozzle operator and fire watch.

Answer: This is a correct statement.

34. Please confirm that there is no used oil requirement for this contract requiring the Contractor to have a separate vehicle for collecting off‐spec product and recycled/recovered aviation and ground fuel aboard the installation.

Answer: There is no used oil requirement that would require the contractor to have a separate used oil truck for this contract.

35. Since all aviation fuel servicing vehicles must have recirculation and defueling capabilities, is a dedicated defueling truck required?

Answer: If the contractor desires to have a dedicated defueler that will be their prerogative. It is their requirement to be able to perform per the requirements established in the PWS.

36. Hoses used for Hot Refuel or Rapid Defueling are required to be hydrostatically tested annually. Is testing equipment on site or do we need to purchase a tester?

Answer: Hoses on government equipment will be tested under the RM/MR contract.

The government will not provide equipment to the contractor to test contractor owned equipment.

37. Please confirm that lodging is provided free of cost to the contractor for up to 3 personnel.

Answer: This is a correct statement at San Nicolas Island only.

38. Please confirm whether the meal costs on San Nicolas Island are or are not at the cost of the contractor employee and not included in the monthly price.

Answer: The government does not provide funding for meals on SNI; the contractor shall include any such cost within their Monthly Usage Charge.

39. Will the government please provide workload data for Truck “Cold” Refueling Operations, Ground Fuel Deliveries and Barge Receipts at San Nicolas Island during Monday-Thursday Hours of operations and Friday-Sunday hours of operations?

Answer: Please see through-put information attached.

40. Please confirm the number of volumes to be submitted on page 139 it states three while on page 3 it lists two volumes is Past Performance to be submitted as a separate volume?

Further on Page 143 it states the following “b. Section II – PAST PERFORMANCE” which is Section II of the Price Volume – can the Government please be specific as to how and in what volume Past Performance should be submitted?

Answer: Past performance should be submitted as a third volume.

41. Is it the Government’s intention to only request an electronic copy of Volume III Past Performance?

Answer: See answer to question 40 above. An electronic copy of each PPQ provided to the Contract Specialist via email is sufficient.

42. Page 141 states “RFP shall be limited to 70 double sided, 8 ½” x 11” pages. Will the Government accept single sided printing?

Answer:. The Government will not accept single-sided printing. Each double-sided sheet is counted as two-pages.

43. Will the Government accept graphics/charts to be printed on 11x17, if so will they count as one or two pages?

Answer: Graphics/Charts may be printed on 11x17. They will be counted as one page.

44. Would the government consider copies of PPQ’s requested from the offeror’s clients for previous similar proposal efforts within a 12 month period of this submission.

Answer: Yes.

45. The solicitation states resumes for Key Personnel will be provided in Section II, Volume I of the proposal, but PWS C-1.7 states resumes must be submitted for essential personnel 30 days prior to Performance Period (start of contract). Please clarify which direction should be followed (i.e. provide resumes in proposal or 30 days prior to start of contract)?

Answer: Proposed resumes shall be included with the proposal. In accordance with PWS C-1.7, the successful offeror will be required to submit their key personnel for approval 30 days prior to the start of the contract.

46. Page 141 states to provide resumes for Key Personnel, but does not identify which positions are considered Key. While the PWS C-1.7 it titled “Essential Personnel” Please clarify if Key Personnel and Essential Personnel are the same?

Answer: Essential and Key Personnel are synonymous, and as stated in the PWS, they are the Corporate Executive Officer, Terminal Manager, and Assistant Terminal Manager. Keep in mind that Key personnel and Essential personnel are the same when it comes to base closures for whatever the reason. Only essential personnel (by a list) will be permitted access to the bases during a base closure.

47. It was stated on the site visit that trucks no longer had to be painted yellow as required in the NAVFAC P-300. Please clarify that this statement is correct.

Answer: The NAVFAC P-300 requirement is in direct conflict of FAA regulations.

NAVAIR and NAVSUP do not require yellow trucks and will take the side of the superior document, that being FAA circular AC 150/5210-5D. Trucks will not need to be painted yellow.

48. There is a difference in Section L, ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS and the OSP package regarding Volume III Past Performance. In Section L a. & b., one PDF electronic copy of Volume III Past Performance is noted, yet it states the three volumes in hard copy must be sent five days following the e-mail submittal. In the OSP Package, Volume III Past Performance is missing altogether. Please provide clarification on Volume III Past Performance.

Answer: See Q. 40.

49. In the OSP package, the Required Page Limit for Volume I Technical is 60 pages, yet in Section L, the Required Page Limit is 70 pages. Please clarify.

Answer: The page limit for Technical Proposals is 70 pages. Any reference to 60 pages was in error. Double-sided pages equal 2 pages.

50. The lead-time for the manufacture of refueling vehicles is between 180-270 days. If leased vehicles are required to meet the contract start date, how should that cost be accounted for?

Answer: Any and all costs must be included in CLIN 0001.