Attachment A PWS.pdf

KUWAIT TRUCK TRANSPORTATION SERVICES

PERFORMANCE WORK STATEMENT (PWS)

1.0 GENERAL PROVISIONS.

1.1 Contract Requirement. The United States (US) Government has a requirement for tank truck transportation of DLA Energy-owned fuel products, specifically Turbine Fuel, Aviation, Diesel Fuel, and Motor Gasoline, within the country of Kuwait. The contractor will provide fuel delivery services as described below and shall be responsible for and furnish, as required, all personnel, equipment, material and/or facilities necessary for providing these services. No Government equipment or facilities will be provided to the contractor, who shall be completely responsible, at its expense, for the operation and maintenance of assets utilized to meet the contractual performance requirements identified herein.

1.2 Mission Statement. The contractor shall receive, transport and discharge DLA Energy-owned fuel products into designated permanent and temporary U.S. storage tanks, tank bags or trucks positioned at the destinations reflected below, while maintaining product quality and accountability in accordance with applicable DLA Energy guidance. (See following page).

1.3 Contract Performance. The contractor shall perform specific tasks listed in Sections 2.0 through 7.0.

The contractor shall submit all deliverables listed in Section 5.0.

1.4 Period of Performance. The ordering period is Date of Award through February 28, 2023; the delivery period is March 1, 2020 through February 28, 2023.

KUWAIT ANNUAL REQUIREMENTS

1.5 Kuwait Government Documentation Requirements. The following documentation will be provided to DLA Energy and maintained by the contractor for the duration of the contract performance period.

1.5.1 Licenses and Permits. The contractor will maintain, throughout contract performance, all authorizations (i.e. licenses, insurance and permits) to operate and do business within Kuwait.

The contractor shall remain in full compliance with all laws, decrees, labor standards and regulations of the Kuwait Government. Except as may be specified herein, the contractor is responsible for obtaining copies of all applicable laws, decrees, labor standards and regulations of Kuwait to include future changes.

1.5.2 Access and Inspection Permits at KPC facilities. The contractor is responsible for obtaining all access badge and pass documentation, insurance and inspection permits to operate and do business within Kuwait Petroleum Corporation (KPC) facilities at Kuwait Aviation Fuel Company (KAFCO) and Kuwait National Petroleum Corporation (KNPC) facilities. Current insurance requirements are included in Attachment 3. The timeframe for obtaining access and passes is 2-4 weeks.

1.6 Additional Considerations. Under the Status of Forces Agreement (SOFA), the United States is a tax exempt entity. If any tolls, taxes, fines, etc. are imposed by the Kuwait Government, the contractor shall report such to the DLA Energy Middle East (ME) Office.

2.0 PERFORMANCE REQUIREMENTS

2.1 Hours of Operation. The contractor shall provide services 24 hours per day and seven days a week including weekends and holidays, except as noted below for Ramadan and extreme heat conditions. The contractor shall provide the names, contact information, and schedules for designated program and shift managers who will be available at all times. Operating hours for loading facilities are as follows:

KNPC Shuaiba Operating Hours: 0700 – 1400 (reduced during local holidays) KNPC Subhan Operating Hours: 24 hours / 7 days a week KNPC Ahmadi Operating Hours: 24 hours / 7 days a week KAFCO Operating Hours: 24 hours / 7 days a week (Ramadan: 2000 - 0100) DFSP Al Jaber AB Operating Hours: 24 hours / 7 days a week DFSP Camp Buehring Operating Hours: 24 hours / 7 days a week DFSP Ali Al Salem Operating Hours: Daylight hours of operation (Ramadan: 2000 - 0100)

• Ramadan hours of operation: 2000 - 0100

• Night operations during extreme heat conditions

2.2 Performance Objective: Personnel Qualifications. The contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements as specified below and comply with all applicable local regulatory bodies, laws and regulations.

2.2.1 Contractor personnel shall be able to read and understand English to the extent of reading and understanding printed regulations, detailed written order s and operating procedures, training instructions and materials.

2.2.2 The contractor shall provide one responsible driver per truck who is certified by the local jurisdiction to transport hazardous/flammable goods.

2.2.3 The contractor shall provide all necessary services and supplies to include equipment and life support for all drivers. These services will not be provided by the U.S. Government.

2.2.4 The contractor is responsible for the arrangement of all necessary U.S. and Kuwait Government identification badges, Civil ID and passes, visas, fees, and passports for identified drivers. The contractor shall maintain these driver documents and provide them to the U.S. Government as requested.

2.3 Security Requirements. Contractor personnel shall comply with the following security requirements in the execution of their assigned duties.

2.3.1 Contractor drivers shall comply with written or verbal direction received from an authorized U.S.

Government Representative in regards to applicable U.S. Government security procedures.

2.3.2 The U.S. Government will not provide security escort for trucks transporting fuel product in Kuwait.

2.3.3 Drivers are prohibited from carrying weapons while performing any time during this contract.

2.3.4 The contractor shall identify the staffing and procedures necessary to maintain security protection.

2.3.5 Contractor personnel are expected to immediately report to Kuwait LMS/LNO and DLA Energy- ME Office personnel any suspicious activities, packages, or items they observe to include personnel conducting surveillance of the installation or unauthorized personnel requesting access to the installation.

2.3.6 Contractor and any subcontractor must maintain registration in Joint Contingency Contracting System (JCCS) at https://www.jccs.gov/jccscoe/.

2.4 Safety Requirements. The contractor will adhere to all Kuwaiti loading/offloading facilities’ safety policies and regulations.

2.5 Performance Objective: Transportation Requirements. The contractor will ensure the following transportation requirements are met in the performance of this contract:

2.5.1 For trucks not loading at Kuwait Aviation Fueling Company (KAFCO) and Kuwait National Petroleum Corporation (KNPC) facilities, all vehicles shall be in good mechanical working order and no older than seven (7) years. For trucks loading at KAFCO and KNPC facilities, the contractor’s trucks must meet all KAFCO and KNPC Technical Specifications respectively for Truck Fuel Road Tankers/Semi Trailer (See Attachments 1 and 2) including KAFCO and KNPC equipment age requirements. For KAFCO and KNPC loads, the trucking services contractor representative (not the drivers) will provide and affix the seals immediately after loading. The seal numbers shall be annotated on all shipping documents. The contractor shall purchase Alulock 2.0mm or equivalent serial numbered seals and effectively seal all tank truck access points. The Alulock cable seal has a self-locking design and is available in variable lengths. If equivalent seal is proposed, contractor must obtain Quality Assurance Representative (QAR) and Contracting Officer (KO) approval prior to usage.

2.5.2 Contractor personnel will not make unauthorized stops during transit of fuel product. Vehicle breakdowns and routine meal accommodations are an exception.

2.5.3 The contractor will be responsible for the recovery of any disabled trucks.

2.5.3.1 Transfers of product from contractor truck-to-contractor truck must be approved in advance by DLA Energy-ME Office Quality Assurance personnel and documented.

Copies will be forwarded to authorized U.S. Government personnel for validation and must include truck numbers, date, quantity in liters and gallons, type of product, old delivery note number, new delivery note number and a statement as to why the product is being transferred.

2.5.4 Contractor personnel will be responsible for specific tasks outlined below.

https://www.jccs.gov/jccscoe/

2.5.4.1 The contractor will maintain accountability of equipment, personnel, product to be transported, applicable forms and reports.

2.5.4.2 Pre-check vehicle for proper documentation that includes: Civil ID, loading and unloading documents and operator’s license.

2.5.4.3 Ensure equipment serviceability, which includes the required amount of tank truck fuel to be used on the journey.

2.5.4.4 Safeguard transportation documentation to include upload and download documents.

2.5.4.5 Consolidate completed documents to be provided to the authorized DLA Energy representative.

2.5.4.6 Check in at all appropriate U.S. Military areas as directed by the U.S. Government when arriving and departing installations.

2.6 Tank Truck Requirements. The contractor will provide the required tank truck assets to successfully perform the contractual requirements identified herein. The trucks will be initially inspected and approved by a DLA Energy-ME Office QAR, sub-region Logistics Management Specialist (LMS), or Contracting Officer Representative (COR) before an asset goes on hire for use under the contract. If inspected assets are used for any mission outside of DLA’s contract, then the asset must be re-inspected prior to further DLA contract use. Offeror will need to provide a list of tank trucks, which will be utilized for this contract. Tank truck list will include the number of trucks, make and model of the trucks, capacities, the plate and registration/vehicle identification (VIN) numbers, the model year whether the tank is epoxy coated or not and if the trucks are dedicated to a specific grade of fuel and that grade of fuel it will carry.

2.6.1 All internal tank surfaces and piping must be clean, dry, and free of dirt, grease, oil, or any other foreign material and meet the following criteria:

2.6.1.1 If the product to be loaded is aviation turbine fuel and truck/trailer is to remain in multi-product service it must be epoxy-coated mild steel/aluminum. Trucks remaining in multi-product service will require proper cleaning in accordance with the cleaning table under paragraph 3.3 prior to changing and hauling new product.

2.6.1.2 If the product to be loaded is aviation turbine fuel, diesel or gasoline and truck/trailer is to remain in dedicated product service (i.e., cannot switch from one product to the other) it may be un-coated mild steel, stainless steel or aluminum.

2.6.2 The contractor will be required to replace any equipment deemed unsafe or not road worthy by an authorized U.S. Government representative.

2.6.3 The contractor shall provide trucks that are fully operational, to include supply point specific requirements, and supply qualified personnel to perform maintenance actions seven days a week, 24 hours a day. Trucks requiring maintenance or replacement of defective truck and trailer parts shall be replaced at no extra cost to the U.S. Government.

2.6.4 The contractor shall ensure that trucks are properly labeled for each specific load that is delivered (i.e. magnetic decals).

2.7 Performance Objective: Deliveries. Unless otherwise specified in the Schedule, each delivery shall be made on the date and within the timeframe specified on the respective fuel transport order. If a contractor fails to make a delivery within the time specified in the fuel transport order, the Contracting Officer (KO) has the right to terminate the contract, in part or in its entirety, and re-issue a new contract to a different contractor with the US Government being reimbursed for any resulting, excess re-procurement costs.

2.7.1 Delivery Schedule. It is anticipated a certain number of trucks will be loaded daily at each fuel source and after loading sent straight to the receiving activity. A sufficient number of trucks must be available to meet the daily load requirement, including replacement truck(s) if needed.

3.0 QUALITY ASSURANCE

3.1 General. The contractor shall be responsible for the quality of product after loading as per DLA Energy QAP E1 (Sep 13). U.S. Government representatives may conduct inspections on transport trucks at origin and/or at destination to ensure fuel quality standards are met. The contractor bears the responsibility of fuel that is contaminated or delivered off specification while in the contractor’s possession. The contractor will not take any samples or break any seals without a DLA Energy-ME or US Government representative being present or without their prior approval.

3.2 U.S. Government Quality Assurance. Final determination that the services rendered are conforming to requirements is solely the responsibility of the U.S. Government. The U.S. Government Service Delivery Summary (SDS) is not a substitute for contractor quality control. The U.S. Government will monitor the contractor’s performance in accordance with the SDS.

3.3 Performance Measurement. The Contracting Officer (KO) and the COR will monitor contractor performance and compliance with the terms and conditions of the contract in accordance with the SDS.

The COR, in conjunction with the KO, will conduct periodic meetings with the contractor to discuss operations, and problem areas.

3.4 Service Delivery Summary (SDS). The SDS represents important contract objectives that, when met, will foster satisfactory contract performance. Although not all PWS requirements are listed in the SDS, the contractor is fully expected to comply with all requirements in the PWS. The SDS serves as a point of reference for the contractor and Government to measure the services provided. The Contracting Officer (KO) will issue a Contractor Discrepancy Report when the contractor’s performance is unsatisfactory. The contractor shall reply in writing within 24 hours, giving reasons for unsatisfactory performance and identifying the corrective action(s) to be taken to prevent reoccurrence.

SERVICE DELIVERY SUMMARY

PERFORMANCE

OBJECTIVE

PWS

PARA.

PERFORMANCE THRESHOLDS METHODS OF

SURVEILLANCE

Transportation Requirements

2.5 95% of equipment presented for inspection is acceptable.

100% inspection

Personnel Qualifications

2.2 95% of personnel are knowledgeable, have requisite skills, and are available as required.

Document review/ Validated User/ Customer Complaints

Deliveries 2.7 95% acceptance and fulfillment of fuel transport orders.

Document review/ Validated User/ Customer Complaints

3.5 Quality Check Criteria. Quality checks may include, but are not limited to, verification of the following:

3.5.1 Previously carried product; contractor may be requested to provide documentation regarding the product previously carried in the truck to be loaded.

3.5.2 Cargo compartment preparation; contractor may be requested to provide documentation regarding cleaning performed, i.e., steam cleaning.

3.5.3 Vehicle integrity standards; contractor will meet the requirements outlined in paragraph 2.6.

3.6 Truck-to-Truck Transfers. The following actions will be taken after contractor truck-to-truck transfers of product due to an accident, or due to an operational or safety requirement not performed with U.S.

Government representative oversight, if directed by DLA Energy ME Quality Assurance personnel. DLA Energy ME will be notified of the intended laboratory to be used and approved by DLA Energy ME Quality personnel prior to use of the laboratory.

3.6.1 The contractor shall take an all-level sample from each compartment of the receipt truck. The contractor will take a sample through the truck manifold after flushing at least 5 gallons of product if needed.

3.6.2 Immediately after sampling, the receipt truck shall be resealed and the numbers annotated on the new manifest.

3.6.3 The sample(s) shall be sent to a laboratory acceptable to the U.S. Government and be identified with the receipt truck number, date sample taken, product grade, a complete listing of the applied to the receipt truck and the name of the sampler. In the reason for submission block of the request state “Revalidation of Product Quality after truck-to-truck transfer.”

3.6.4 A composite sample of the truck shall be made in the laboratory if the truck had multiple compartments. The testing requirements are as follows:

3.6.4.1 Aviation Fuels – Appearance, visual color, freezing point, FSII, conductivity, density, flash point, distillation, copper strip corrosion, existent gum, particulate content & filtration time, and thermal stability.

3.6.4.2 Diesel Fuel – Appearance, density, flash point, distillation, cloud point and pour point.

3.6.4.3 Gasoline – Appearance, color, visual water and color, distillation, vapor pressure, copper strip corrosion, unwashed gum/solvent-washed gum, and density.

3.6.4.4 The contractor shall obtain the Certificate of Quality (COQ)/Certificate of Analysis (COA) or Batch Certificates from the refinery representative at the time of loading. The contractor truck drivers will turn the COQ’s/COA’s or Batch Certificates over to the Government representatives when off-loading the fuel at destination. The results shall be shared/provided to the DLA Energy ME Quality Manager to be validated against the origin load quality certificate. The product will be considered as acceptable, as determined by the DLA Energy ME Quality Manager, provided it falls within the reproducibility limits from the origin certificate. Should any test parameter not fall within reproducibility of the origin certificate or be determined unacceptable for other reasons by the DLA Energy ME Quality Manager, the DLA Energy ME Quality Manager will determine if the product meets acceptability according to Mil-STD-3004-1 or if the product will require disposition.

3.7 Tank Truck Cleaning Requirements. The contractor shall ensure tank trucks dedicated to hauling aviation and diesel fuel are clean and suitable to receive product. Any truck not meeting these cleaning requirements will be rejected and turned away. Rejected trucks will not be used until they meet cleaning requirements and inspected by the U.S. Government quality representative. Cleaning requirements are outlined in the following table:

PRODUCT TO BE LOADED

LAST

PRODUCT

CARRIED

Mogas Gasohol

E85 Avgas

JP-4

Jet B

JP-8

Jet A/A1 F34 F24

JP5

F76

Diesel Fuel

(DS1, DF1,

DS2, DF2)

ASTM

D975

ULS: DS-1,

F76

Jet A/A-1

JP-8

F-24

JP-5

TS-1

KS-1/R/N

Gasohol, Mogas, E85, Avgas, JP-4, Jet B

Drain/ Empty Steam/Dry Steam/Dry

Steam/Dry

Jet A/A1, JP8, F24, JP5, TS1, KS1/R/N

Drain/ Empty

Drain/ Empty Steam/Dry

Steam/Dry Diesel Fuel

(DS1, DF1, DS2,

DF2, gasoil, ASTM, D975 and F76)

Steam/Dry Steam/Dry Drain/Empty

Heavy Fuel Oils, Distillate Fuels, ASTM D975 No. 4, D396 (FS4, FS5, FS6), Residual Fuel Oils, IFOs

No Load No Load No Load

Lubricating Oils No Load No Load Steam/Dry

FSII Drain/ Empty

Drain/ Empty Drain/Empty

3.7.1 When required, “drain empty” includes the pump(s), filter(s), meter(s), and hose(s) as applicable.

3.7.2 If a product is not listed in the “Last Product Carried” column, permission to load and conveyance preparations require a waiver from the DLA Energy Contracting Officer (KO). DLA Energy-ME Quality Assurance personnel will also be notified at the same time of any waiver requests made.

3.7.3 If previous cargo contained dye marker and product to be loaded does not contain dye, all traces of color must be removed.

3.7.4 In order to convert transport trucks from Mogas to Diesel or Jet Fuel, the contractor must clean tanks as per the procedures in table above and the U.S. Government Representative must certify the conveyance is suitable to load the intended grade of product.

3.8 Truck Inspections. The contractor shall present trucks, upon request, for U.S. Government acceptance before scheduled loading and ensure all compartments and possible access points are sealed prior to departure from the loading terminal and remain sealed until removed by U.S. Government representative.

3.8.1 Seal rings and attachment points must be welded or permanently installed to preclude the possibility of disengaging the seal from the sealing points without breaking the seal. Seal serial numbers shall be indicated on all shipping documents.

4.0 QUANTITY REQUIREMENTS

4.1 General. The contractor shall be responsible for the quality and quantity of product after loading. U.S.

Government representatives may conduct inspections on transport trucks at origin and/or at destination to ensure fuel quality and quantity standards are met per DLA Energy QAP E1 (Sep 2013). The contractor shall provide delivery receipts, Form DD 1348-7 DOD MILSPETS DFSP SHIPMENT AND RECEIPT DOCUMENT, for all products delivered. Receipts shall be signed by the authorized U.S. Government Representative. The contractor shall provide Form DD 250 MATERIAL INSPECTION AND RECEIVING REPORT, for products picked up from KPC, KAFCO and/or KNPC locations.

4.2 Load Quantities. Tank trucks will be loaded in accordance with local custom based on gross volume. This quantity will be annotated on the DD1348-7 for information purposes only and shall be volume corrected to 15 ºC in accordance with contract provision F1.09-8 DETERMINATION OF INVOICE QUANTITY

(PC&S) (MIDDLE EAST) (DLA ENERGY SEP 2005).

4.3 Quantity Determination. Load and discharge quantity shall be determined on the basis of the following:

4.3.1 A calibrated receipt meter. All meters used in determining product volume shall be calibrated using American Petroleum Institute Manual of Petroleum Measurement Standards (API MPMS), Chapter 4, Proving Systems or equivalent national or international standards. The frequency of calibration shall be accomplished on an annual basis in accordance with Unified Facilities Criteria 3-460-03.

4.3.2 Measurement Standards and Calculations. All measurements and calculations made to determine quantity shall be in accordance with the most recent edition of the API MPMS or equivalent national or international standards. When required, volume correction shall be in accordance with API MPMS, Chapter 11.1, Volume Correction Factors, Volumes II (Table 6B), Volume V (Table 24 B) or Volume VII (Table 54B). The contractor has the right to have a representative present to witness the delivery and measurement of quantity.

4.3.3 All invoice quantities shall be converted to U.S. gallons. To convert liters to gallons, multiply the quantity in liters by 0.264172 gallons per liter (3.78541 liters per gallon). Refer to contract provision M55 CONVERSION FACTORS (DLA ENERGY MAR 2007) to convert metric tons to U.S. gallons. The temperature and density will be conducted by using a calibrated thermometer and hydrometer for the specification of the fuel. API MPMS Chapter 12, Calculation of Petroleum Quantities. All calculations of net quantities shall be made in accordance with this chapter.

4.3.4 The contractor has the responsibility to deliver to designated Government destinations all product loaded into contractor trucks as documented by the DD Form 1348-7 or DD 250. Risk of loss or damage to the supplies provided shall remain with the contractor until delivery has been made to the Government at the destination specified in the contract.

4.3.4.1 Variations in quantity must be within the acceptable limits of 0.5% of volumes as set forth by DOD 4140.25M. If the loss tolerance exceeds 0.5%, DLA Energy is entitled to the entire amount of the lost product, regardless of the cause of the loss. The Government reserves the right to offset any losses incurred during shipment against each invoice; however, the 0.5% loss tolerance applies only to normal operating losses. In the event there is evidence of theft or tampering, DLA Energy reserves the right to claim losses, even if they are less than 0.5%. The offset will be determined by the average of daily gains/losses per CLIN over the invoice period. The invoice period is defined as bi-weekly for this contract.

4.3.5 For FOB Destination deliveries, the contractor has the right to have a representative present to witness the delivery and measurement of quantity.

5.0 DELIVERABLES

5.1 Contractor Plans. The description of the plans below is guidance and not all inclusive. Plans will comply with applicable guidance and regulatory requirements. Other accredited documentation, as agreed to by the Government, to assess fuel operations and support capabilities (e.g., international certifications, certificates or licenses to operate) is authorized. The contractor must submit all detailed plans listed below during the proposal submission and ensure that all required plans are accepted and approved by DLA Energy prior to start of the contract performance period. DLA Energy reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. The plans are considered dynamic documents and must be updated as required throughout the contract period. Updates will be provided to the COR/QAR and Contracting Officer for review and acceptance as changes are made. These plans may be used by the COR/QAR for monitoring and assessing contract performance.

5.1.1 Contract Compliance Plan (CCP). The contractor is responsible for ensuring compliance with all contract performance requirements. As such, the contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written CCP developed and used by the contractor to measure performance on a continuous basis. The CCP shall include performance requirements for all of the services and tasks listed in this PWS and the contractor’s own performance based plans. General performance criteria shall include the contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements. The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Reports (CAR) and Quality Deficiency Reports (QDR) generated by the Government.

5.1.2 Product Quality Control Plan (QCP). The QCP shall describe how the contractor intends to perform the required services in order to ensure that all products meet specification requirements during the performance of the contract. The plan shall include procedures for the following operations, as they affect quality control: Receiving, Sampling, Testing, Calibration, Storage and Handling, Quantity Determination, Records and Reports and Corrective Action.

5.1.3 Transportation Plan. The transportation plans shall include details as to how the offeror will move fuel through the entire supply chain. The emphasis will be on the details provided for transportation of the product from Kuwait Petroleum Corporation (KPC) facilities at Kuwait Aviation Fuel Company (KAFCO), Kuwait National Petroleum Corporation (KNPC) sites and Camp Buerhing to the customer’s delivery location(s). Descriptions of leased or owned transportation modes for movement of product(s) from source to the locations should, at minimum, included the type of transportation, the numbers made available, the sub-contractor to be used and what areas of the supply chain they will cover.

5.1.4 Fleet Management Plan. The Fleet Management Plan shall identify the contractor’s assets needed to meet the delivery requirements specified in Section B – SUPPLIES OR SERVICES AND PRICES OR COSTS of the solicitation, confirm the assets comply with the specifications found at Attachment 1 – KNPC TT TECH SPEC and Attachment 2 KAFCO TANKER SAFETY CHECKLIST, and provide a maintenance and recovery plan for the assets.

5.1.5. Security Plan. The Security Plan shall identify the contractor’s ability to comply with PWS Paragraph 2.3.

5.2 Situation Report (SITREP). The contractor shall prepare and submit by email, to the DLA Energy-ME and Contracting Officer (KO), and others as may be designated, the following documentation prepared by 9:00 PM Kuwait local time, each day, to include weekends: a report that identifies truck number, document number, quantity loaded to each location, load date, load point, destination, date of delivery, quantity delivered to each location and number of vehicles needed to complete mission.

5.2.1 Driver Manifest Report. The contractor shall prepare and submit by email to the DLA Energy-KU COR and supported installation fuel personnel a Driver Manifest Log prepared by 9:00 PM Kuwait local time, each day, to include weekends. The Driver Manifest Log will identify plate number, seal numbers, driver name, nationality, Civil ID number, driver’s mobile number, any additional information the contractor deems necessary.

5.3 Truck Report. A detailed truck report will be required upon contract commencement and as assets are removed or added. The report will contain vehicle identification number, plate number and description to include make, model and year, epoxy coated or not and if the trucks are dedicated to a specific grade of fuel and that grade of fuel it will carry, owned or leased status and owners name.

5.4 Event Report. An Event Report allows the contractor and DLA Energy to track the identification, investigation, and resolution of any issues affecting contract performance. A detailed event report will be submitted by the contractor upon request from the Contracting Officer (KO) and will include as applicable date, location, truck number, load point, convoy information, event description and current status.

5.5 Fuel Loss Report. The contractor is responsible for the safeguarding of fuel product and reporting any loss of product to a U.S. Government authorized representative upon the submission of a delivery ticket.

Fuel losses exceeding tolerance limits identified in paragraph 4.3.4.1 will be followed up with a written fuel loss report within 24 hours. Upon submission of invoice(s) listing gallon amounts and dollar values of lost fuel product per truck, DLA Energy will immediately deduct the fuel loss dollar value equating to the standard price per gallon from the total amount due to the contractor. The report will contain the date, truck number, quantity lost, document number, fuel type, and a detailed explanation of how the fuel loss occurred, to include possible causes.

5.6 Accident Report. The contractor is responsible for providing accident information to the Contracting Officer (KO) after any accident involving personnel injuries. The report will contain the date, location, number of personnel injured, type of injuries, accident description and current status.

5.7 Driver Report. A driver report is due upon contract commencement to the Contracting Officer (KO) and when employee changes are made by the contractor. The driver report will contain current drivers, new drivers required, and expected arrival dates.

5.8 eCMRA (Contractor Manpower Reporting Application)

5.8.1 The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

5.8.2 Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

6.0 ORDERING PROCEDURES

6.1. General. This is a requirements contract in accordance with FAR 16.503 and FAR 15.505. There is no guarantee that the Government will order quantities stipulated in a contract award. The Government will determine the availability of and provide funding. Given the approval to proceed, the Government (Contracting Officer) will provide a written task order. The Contractor shall take no action to perform until a signed/written task order has been provided.

6.2 Fuel Transport Orders. Daily fuel transport orders will be placed by the Tactical Petroleum Terminal (TPT) Responsible Office (RO) at DFSP Buehring no later than 48 hours prior to delivery date specified in the order. The fuel transport order will contain quantities of fuel to be loaded, the date trucks are http://www.ecmra.mil/ http://www.ecmra.mil/ required to be at the loading site, and the loading/delivery point and delivery date, and operating hours of the load and receipt sites if not specified in the schedule.

6.3 Failed Fuel transport order Response. If a contractor fails to provide required trucks, drivers and service, as specified in the fuel transport order, the Contracting Officer (KO) has the right to terminate the task order, in part or in its entirety, and re-issue a new order to a different contractor with the US Government being reimbursed for any resulting, excess re-procurement costs.

7.0 INVOICING

7.1 General. The contractor will process all invoices in accordance with the procedures set forth in this section of the PWS.

7.1.1 The contractor will submit invoices in accordance with FAR 52.212-4(g), DFARS 252.232-7003

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS

(DEC 2018) and DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) in Wide Area Workflow (WAWF). Each invoice will contain following information: Company Information, Contract Number, Unique Invoice Number, Order Number(s), Contract Line Item (CLIN) for each charge, Truck Number, Date of Load, Quantity Loaded, Date Discharged, Quantity Discharged, Price per gallon fee, Total due to contractor.

NOTE: Payment is based on total US Gallons delivered to destination after compensation for losses are taken into account.

7.1.2 Each invoice will at a minimum contain copies of all loaded DD Form 1348-7s and Discharged DD Form 1348-7s.

7.1.3 DLA Energy will verify all documentation against the received 1348-7s, daily SITREP, and DLA

Energy inventory and accounting systems. Once all information is verified, the DLA Energy ME Office will certify invoices for payment via WAWF.

7.1.4 The payment office is:

Defense Finance and Accounting Service – Columbus Center Attn: DFAS—JAQEAD P.O. Box 369031 Columbus, OH 43236

8.0 COMPLIANCE REQUIREMENTS

8.1 Applicable Directives. The contractor shall comply with applicable statutory and regulatory requirements and validated best commercial practices. This requirement applies to all performance criteria and deliverables set forth in this document. The following list of directives and other guidance are applicable to the performance of this contract; however, the list is not all-inclusive and is only intended to call the contractor’s attention to certain potentially applicable requirements. This list may change and the contractor remains responsible for knowing and complying with all specified and/or applicable laws, regulations, guidelines and publications throughout the term of this contract. In the event of conflicting guidance, contact the Contracting Officer (KO) for clarification.

Federal Acquisition Regulation

Defense Federal Acquisition Regulation Supplement

DLA Energy Policies and Procedures

DoD 4140.25-M, DoD Management of Bulk Petroleum Products, Natural Gas, and Coal

DoDI 4140.25, DoD Management Policy for Energy Commodities and Related Services

DoDI 4170.11, Installation Energy Management Fuels, Lubricants, and Related Products

DoDI 5202.1, DoD Executive Agent

DoD 5101.8, Department of Defense (DoD) Executive Agent (EA) for Bulk Petroleum

MIL-STD- 3004-1, DoD Standard Practice Quality Surveillance for Bulk Fuels, Lubricants and Related Products

API MPMS Chapter 4, Proving Systems

API MPMS Chapter 11.1, Volume Correction Factors