SPE60016R0527Amendment0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE600 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE60016R0527

X

2016 SEP 29

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX X is extended, is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA ENERGY

8725 JOHN J KINGMAN RD STE 4950

FT BELVOIR VA 22060-6222

USA

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

3. EFFECTIVE DATE

November 10, 2016

Opening/Closing Date Changed to:

2016 SEP 29 / 2016 NOV 28

TIME 9:00 AM

See Attached Continuation Sheet(s).

(X)

CHECK ONE

PAGE OF PAGES

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CONTINUED ON NEXT PAGE

This Amendment 0003, under solicitation SPE600-16-R-0527 dated September 29, 2016 is hereby issued to revise the solicitation closing date, provide responses to offerors questions related to the Performance Work Statement and to incorporate the following changes:

A. The closing date for this solicitation is extended to November 28, 2016 at 9:00 AM Local Fort Belvoir, VA time.

B. Additional responses to questions will be provided in Amendment 0004; a revised PWS will be provided as well.

C. All other terms and conditions remain the same.

PAGE 2 OF 18 CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED:

SPE60016R0527-0003

NAS Corpus Christi Technical Responses

Item Reference# Attachment VII

Question NAVSUP-Energy/Installation/DLA-E Reply

1 PWS C-1.2.1 How often are services required at each of the NOLF sites? Response: The contractor provides service for Waldron and Cabaniss every Monday with fuel for diesel generator.

2 PWS C-1.6 This paragraph refers to compliance with NAS Corpus Christi entry requirements. Does this station use RapidGate or any other third-party security service to control base access? If yes, does DLA supply the credentials at no cost to the contractor, or is the cost of program compliance a contractor responsibility?

Response: At this site DLA sponsors CAC cards for the employees.

During the interim of approval for the CAC’s, a base issued ID is utilized for access to the base and flightline. Neither at a cost to the contractor.

3 PWS C-1.6 This paragraph states “There is no provision for augmentation or overtime.” PWS C-1.6.1 states that “contingency support of any type” isn’t quantified, but is “required to be supported.” When considered together, these two statements imply contingencies of any duration, and regardless of the cause (natural disaster, military action, or long-term malfunction of government provided mechanical equipment/facilities for example) have to be accommodated at no extra cost to the government – is this your intent?

Response: Yes

4 PWS C-1.7.2 This paragraph does not mention a requirement for the TM to have completed formal Responsible Officer Training IAW DLA P-32, nor is there any mention of a requirement to have an alternate RO who has completed formal training. Is this training required? If yes, is the current contractor required to have this training at the present time? Will DLA fund personnel to attend the required training?

Response: TM/ATM are required to have the formal RO course as indicated in DLA Policy P-32. Yes DLA will fund personnel to attend.

5 PWS C-1.8.2 This paragraph does not mention a requirement for either the primary Accountant of the alternate/back-up Accountant to have completed formal FMD Training IAW DLA P-32. Is this training required? If yes, is the current contractor required to have this training at the present time? Will DLA fund personnel to attend the required training?

Response: The primary and secondary accountant shall attend BSM-E training IAW DLA Policy P-32.

6 PWS C-1.8.3 – We don’t see any reference to direct refueling or mobile pantograph systems on site; however, this paragraph indicates DSOs may perform hot refueling operations. Does the contractor perform hot refueling at NAS Corpus Christi?

Response: There is no requirement at this time for “hot refueling” at NAS Corpus Christi.

7 PWS C-2.1.5 Please provide the average number of overtime hours the incumbent contractor incurs so that we can accurately forecast costs to include in CLIN 0001

Response: Estimated 50 hours in 5-year base period. Airshow overtime is not included. The most recent airshow had 34 hours of overtime.

8 PWS C-2.1.5 Please clarify the frequency and location of off-station fuel services to aircraft and support equipment. How often does this occur and where? Please provide information for both aviation and ground fuels separately.

Response: The contractor provides service for Waldron and Cabaniss every Monday with fuel for diesel generator.

9 PWS C-2.2 The paragraph states that a dedicated bulk fuel scheduler is required, along with specific duties this position performs, including scheduling shipments. The NAS Corpus Christi bulk fuel operations described elsewhere in the PWS don’t seem to require this position.

Please clarify. If a bulk scheduler is required, can this be a collateral duty?

Response: ATM/Dispatcher/Fuel accountant usually will handle this responsibility.

10 PWS C-2.2 Is the contractor required to provide tank truck escorts? Response: Commercial trucks are escorted from the gate to the offloading facility, security is provided through base security that conducts and provides manning for vehicle escorts.

11 PWS C-2.4 This paragraph states that jet fuel may be used in lieu of diesel for ground support equipment. Are any customers currently using jet fuel instead of diesel?

Response: The only organization with an onsite F-24 tank is the CCAD propulsion shop. Additionally, numerous pieces of aircraft support equipment may utilize jet fuel in lieu of ULSD based on design; these pieces of equipment are serviced upon request as needed.

12 PWS C-2.4.2 & C-2.4.3 Additional detail regarding ground fuel delivery points is required to accurately gauge the workload involved in this requirement (information is needed separately for each grade of fuel handled):

a. How many delivery points?

b. What are the tank sizes and average delivery quantities?

c. How often are deliveries scheduled?

Response: There are no set delivery schedules for ground products at this time. The number of ground fuel delivery points is undeterminable as ground fuel support requests are on an as needed basis to service ground support equipment such as lite-all’s, compressors, and other flying support equipment such aircraft tugs and associated aircraft servicing equipment.

There are also a few organization tanks that request fuel service as needed, they are not on any scheduled delivery cycle.

13 PWS C-2.5 How many pick-up points for used oil are there and how often are they serviced?

Response: There are 10 used oil collection points that are emptied as needed through organizational requests. As an average, the frequency of requests for these services are 2 or 3 times per week.

14 PWS C-2.9 If needed, will the incoming contractor be provided a reasonable time to restore facilities not meeting standards for corrosion control, spot painting, and other sub-standard maintenance requirements at the start of the contract? Will the Government allow the incoming contractor to pursue an equitable adjustment based on any additional work hours or materials required to perform this restoration to acceptable conditions?

Response: Yes, the Navy understands the current state of facilities, we expect continuous facility improvement (preventative and operator maintenance) throughout the life of the performance period.

15 PWS C-2.9 Are filter separator element changes the responsibility of the contractor?

Response: Fixed facility fall under the RM/MR contractor, however mobile servicing equipment filter separators fall under the GOCO contractor.

16 PWS C-2.9.11 &

Appendix D

States grounds maintenance is provided by the contractor; however Appendix D states grounds maintenance is provided by the Government. Please clarify.

Response: All areas inside the fence line and a 5’ clear zone is the responsibility of the GOCO contractor.

17 PWS C-2.10 This paragraph requires the use of Personnel Qualification Standard (PQS) for Aviation Fuel Operations Ashore, NAVEDTRA 43426 as the core training record of fuel personnel under this contract. Please provide a copy of this document.

Response: GOCO contractor is responsible to train their personnel and provide supporting documentation IAW NAVAIR 00-80T-109.

Documentation shall be provided upon request from the Navy.

18 PWS C-2.12.1

(PM did not respond accurately).

This paragraph states the SPCC and/or FRP may designate contractor management/personnel to serve as the Incident Commander or Initial Point of Contact during an environmental incident. Please provide a copy of these documents so that we can ensure personnel possess the needed qualifications and training for these positions. Note, these documents are also needed to accurately assess the spill kit content and locations required under PWS C- 2.12.4.

Response: Spill kits are based off number of mobile fuel servicing equipment.

The Environmental Protection plan shall be in compliance with all applicable Federal, DoD, Navy, state, and local references and laws.

19 C-2.7.11 Is the contractor responsible for grounds maintenance at either NALF Orange Grove or NOLF Goliad?

Response: These sites do not apply to NAS Corpus Christi.

20 PWS C-3.1 Is a dedicated defueler required? Response: GOCO Contractor shall provide a properly identified refuel/defueler IAW NAVFAC P-300 and NAVAIR 00-80T-109. The justification for refueler/defueler is with the intent to re-issue on spec fuel.

The intended purpose of the truck is to remain empty to support defuels as required.

21 PWS C-3.1.1 This paragraph includes the statement the contractor is required to have all proposed refueling vehicles in place at the start of the performance period; or provide leased vehicles at contractor expense until the proposed equipment manufacturing cycle is complete. As you are aware, the manufacturing lead time for new fuel servicing equipment can vary by supplier, but is typically six months. Given that the time between contract award and the beginning of the performance period is an unknown factor and is completely out of the contractor’s control, the requirement to lease vehicles at our expense seems onerous. In order to accurately forecast the cost of complying with this paragraph, the government must provide the length of time between contract award and the start of the performance period. There must also be a provision for the contractor to adjust pricing if this time frame changes. Without this information, there is no way to forecast when leased vehicles will need to be in place, how much time we’ll have to arrange leasing and delivery, nor how long the leased vehicles would need to remain in place. Each of these factors has a significant impact on pricing.

Response: There will be approximately 45 days between contract award and period of performance start date. DLA-Energy and the Navy understand that this is a short window. The contractor’s proposal shall demonstrate the approach they will take to ensure that vehicles are in place by period of performance start date and will be evaluated as such in the technical evaluation. The PWS does not state a specific year for mobile fuel servicing vehicles.

C-3.1.1-“… The contractor shall provide fuel servicing equipment of such age, condition, and specifications as to eliminate risk of mechanical failures, breakdowns, or other maintenance problems. All aircraft refuelers/defuelers shall comply with SAE ARP 5818 and NFPA 407. The Contractor will include in their technical proposal the manufacture date, make, model, mileage/hours, capabilities relevant to this PWS, specifications and maintenance/inspection records of contractor-furnished vehicles…”

22 C-3.1.4 & Appendix C This paragraph states the contractor has to provide radios for dispatch control; however, Appendix C lists a total of 13 portables and 1 base station radios as GFE. Please clarify this requirement.

Response: NAVSUP has provided 13 hand held radios and two (2), 6 bank chargers for flightline/airfield use. There is no base unit.

23 C-3.1.4 Do contractor furnished radios have to be compatible with Navy specifications or frequencies? If yes, please provide the specific requirements.

Response: Radios are provided as GFE.

24 PWS C-3.1.7 Please provide the specification(s) for the overfill protection equipment currently in use at the facility.

Response: Fillstand is equipped with hard wired Scully overfill protection.

below are changes that have been approved/accepted.

25 PWS C-3.1.11 The first sentence states that refuelers must be equipped with both over- and under-wing hoses. The last sentence states that refuelers must have two over-wing hoses. Are we to interpret this to mean vehicles have to be equipped with three hoses – two for over-wing and one for under-wing servicing?

Response: Some assigned aircraft require simultaneously over wing refueling, therefore mobile fuel servicing equipment shall be outfitted with two (2) over wing hose assemblies and one (1) under wing hose assembly.

26 PWS C-3.1.11 this paragraph instructs offerors to refer to the schedule of aircraft to determine hose length requirements for refueler/defueler trucks;

however, the schedule provided in Appendix 6 doesn’t list any specific characteristics for hose length. Please confirm the 50’ hose typically installed on aviation fueling units is sufficient.

Response: NAVAIR 00-80T-109 minimum requirement for hose length is 50’.

27 PWS C-3.6.11 Are there any confined spaces the contractor is required to enter? Response: NAS Corpus Christi has no confined spaces subject to daily operations or maintenance.

28 PWS Appendix A, Tables 3, 4 & 5 the data presented is two years old. Please provide more recent information if available, or confirm the workload data is consistent with the performance period contemplated for this contract.

Response: See Attached Spreadsheet- EOM FY16

29 Appendix A, Table 3 the number of transactions/receipts appear to be incomplete. Please provide the correct figures.

Response: See Attached Spreadsheet- EOM FY16

30 PWS Appendix A, Table 4 please clarify the data presented to indicate the average number o dispatches per month and the average issue quantity per dispatch. Als it appears the 2015 consumption is significantly less than prior years is this trend expected to continue?

Response: See Attached Spreadsheet- EOM FY16

31 PWS Appendix B Is there additional Government furnished equipment besides what listed, for example, hot pit pantograph, office furnishings; etc.?

Response: We currently provide lockers, conference table, chairs for conference table and radios.

32 PWS Appendix D Utilities – This section contains a reference to prefabricated structure provided by the contractor under section C-3.1.10; however, th paragraph of the PWS refers to meters on refueling vehicles. Furthe we find no other reference to providing a pre-fabricated building Please confirm there are no contractor-provided pre-fabricated buildin required under this contract.

Response: No prefabricated buildings are required from GOCO contractor.

33 PWS C-3.1.1 “The Contractor will include in their technical proposal the manufacture date, make, model, mileage/hours, capabilities relevant to this PWS, specifications and maintenance/inspection records of contractor-furnished vehicles.”

Please clarify what level of maintenance/inspection records are required (daily, weekly, monthly, PMs, major repairs, minor repairs) for what time frame (with no age limit there could be over 10-years) and where should this data be presented in the proposal?

Considering the possibility of 10+ vehicles and there could be many pages of information per vehicle – the 70 page limit won’t be enough.

Response: The proposal package 70-page limit is the maximum number of pages allowed. The contractor shall submit all pertinent maintenance documentation supporting their submission of mobile fuel servicing equipment for technical evaluation.

34 PWS Paragraph C-1.2.1 The paragraph states that there is a requirement to support NOLFs as required. Is there a period of service for these locations where a dedicated truck will be on site for support?

Response: NO, support is as required and there is no current requirement for a dedicated/pre-positioned mobile refueling unit.

35 PWS Paragraph C-2.1.1 The paragraph outlines the duties of the FSC. Does a Driver carrying the call phone and working as a Dispatcher satisfy the requirements that the FSC must be manned at all times during normal duty hours?

Response: What is FSC? Dispatch shall be manned IAW hours of operation dictated in Appendix A.

36 Paragraph C-2.1.3 The paragraph established a response time for aviation fuel servicing’s; however, we do not see any response time established for ground fuels or used oil support. Please provide those response time standards for our use

Response: Ground fuel delivery time is mutually agreed upon when the request is made from the customer. There is no specific response time for used oil collection, it will be mutually agreed upon when the request is made by the customer.

37 Paragraph C-2.1.5 The paragraph states that all after hour support is to be covered under CLIN 0001. Do the hours paid to the incumbent include the manning requirement for the dispatch during fueling operations that is in the current PWS?

Response: Yes

38 Paragraph C-2.2 The paragraph outlines the ability to receipt product anytime during 24/7 operations. What is the average number of receipts processed weekly?

Response: The average number of tank wagon receipts per week is 18.

39 Paragraph C-2.2 The paragraph outlines the ability to receipt product anytime during 24/7 operations. What period of the day are tank trucks normally received?

Response: Tank trucks typically begin arriving at 7:00 am and may arrive throughout the day dependent on loading facility, mechanical issues, or trucking companies dispatch schedule.

40 PWS Paragraph C-2.2 The paragraph outlines the ability to receipt product anytime during 24/7 operations. What is the average duration of receipt?

Response: Product replenishment if completed through the use of commercial tank trucks, depending on specific truck configuration, offload times vary between 30 to 40 minutes per truck.

41 PWS Paragraph C-2.3.2 The paragraph outlines VIL Key Management responsibilities. Will the Contractor be allowed to use Government-purchased fuels and reimburse the Government for that fuel?

Response: Yes, through a Fuel Purchase Agreement with DLA

42 PWS Paragraph C-2.3.2 The paragraph outlines VIL Key Management responsibilities.

What was the number of gallons used by the Contractor for services being solicited in the most recent 12-month period?

Response: Approximately 8500 gallons if the last 12 months.

43 PWS Paragraph C-2.4 The paragraph outlines the requirement for ground fuel support. Is this on a delivery schedule or an as needed basis?

Response: Deliveries are made on a per request format through the dispatcher.

44 PWS Paragraph C-2.4.3 The paragraph outlines the requirement for ground fuel support.

Please provide a copy of the delivery schedule, to include times, for this requirement.

Response: Deliveries are requested as needed to support various dispersed equipment typically during day shift operations, however, requests are fulfilled around the clock if requested. Currently NAS CC does not have a set schedule for ground deliveries.

45 PWS Paragraph C-2.5 The paragraph outlines the requirement for used oil handling. Does the Government require a dedicated used oil truck on the resulting contract?

Response: Yes, IAW PWS paragraph C-2.5.1 Equipment: The Contractor shall furnish the used oil collection and handling equipment in sufficient numbers to undertake the projected Used Oil workload and include specifications for the proposed equipment in the proposal. The Contractor shall fully maintain all equipment and components thereof in a safe, serviceable, and ready for dispatch condition. Equipment inspections shall be completed and documented prior to the initial use of the equipment for the duty day. Used oil vehicles will be equipped with overfill protection.

46 PWS Paragraph C-2.5 and Site Visit

Reference: The paragraph outlines the requirement for used oil handling and we were briefed at the Site Visit that the Government disposes of the product. Where does the Service Provider offload used oil as there is no storage facility identified in the PWS?

Response: The used oil is managed by Environmental on base and they have a contract for disposal.

47 PWS Paragraph C-2.6 The paragraph outlines the requirement for recovering recyclable fuel. Does the site require a dedicated defueling vehicle?

Response: Same as question 20 above, GOCO Contractor shall provide a properly identified refuel/defueler IAW NAVFAC P-300 and NAVAIR 00-80T-109. The justification for refueler/defueler is with the intent to re-issue on spec fuel. The intended purpose of the truck is to remain empty to support defuels as required. .

48 PWS Paragraph C-2.9.1 The paragraph outlines corrosion control as a function to be performed by the Contractor. Is the corrosion control for the full height of the tank or is there a maximum height for which the Contractor is responsible to perform?

Response: The GOCO contractor shall be responsible for the entire fuels facility to include the exterior of the tanks. Keep in mind tank one API 653 was just completed 2016 and tank 2 is out of service for API 653, so the incoming contractor will assume “new” tanks (freshly coated).

49 PWS Paragraph C-2.9.1 The paragraph outlines pressure washing, corrosion control, and spot painting as a function to be performed by the Contractor. Is the pressure washing for the full height of the tank or is there a maximum height for which the Contractor is responsible to perform?

Response: The GOCO contractor shall be responsible for the entire fuels facility to include the exterior of the tanks. Keep in mind tank one API 653 was just completed 2016 and tank 2 is out of service for API 653, so the incoming contractor will assume “new” tanks (freshly coated).

50 PWS Paragraph C-2.9.1 The paragraph outlines pressure washing, corrosion control, and spot painting as a function to be performed by the Contractor. Is the spot painting for the full height of the tank or is there a maximum height for which the Contractor is responsible to perform?

Response: The GOCO contractor shall be responsible for the entire fuels facility to include the exterior of the tanks. Keep in mind tank one API 653 was just completed 2016 and tank 2 is out of service for API 653, so the incoming contractor will assume “new” tanks (freshly coated).

51 PWS Paragraph C-2.10 The paragraph outlines training requirements; however, there is no mention of confined space training. Is this a requirement on the resulting contract for operator-level preventative maintenance?

Response: The contractor is required to comply with all state, federal, and base requirements for safety, recommend providing confined space awareness training.

52 PWS Paragraph C-2.12 The paragraph states that the Contractor is to be in compliance with Federal, State, and local environmental codes, regulations, and laws in effect at the start of the contract. Please confirm there is a Government-furnished HAZWASTE accumulation point established for use by the Contractor.

Response: Yes, there is an established program.

53 PWS Paragraph C-2.12 The paragraph states that the Contractor is to be in compliance with Federal, State, and local environmental codes, regulations, and laws in effect at the start of the contract. Does the Government provide disposal of hazardous waste as a Government-furnished service?

Response: Yes, there is an established program.

54 PWS Paragraph C-2.16 The paragraph states that all after hour support for air show support is to be covered under CLIN 0001. Please provide the number of overtime hours paid to the incumbent contractor in support of the most recent Air Show.

Response: Most recent air show recorded 34 hours of overtime support.

There were no reported overtime hours paid for the Air Show, however, offerors are required to include any overtime estimates for Air Show in Clin 0001.

55 PWS Paragraph C-2.16 The paragraph states that all after hour support for air show support is to be covered under CLIN 0001. How often should we anticipate an Air Show at NAS Corpus Christi and when was the last Air Show?

Response: Air shows alternate between Corpus and Kingsville each year, Corpus Christi’s next airshow will be held April 2017, 2019, 2021, etc.

The Blue Angels will arrive on site March 30th, 2017 and conduct practice on March 31, 2017. NAS Corpus Christi anticipates the Air Show dates to be April 1, 2017- April 2, 2017. The last Air show was April 16-20, 2015.

An estimated total of four days are required for the Air show.

56 PWS Appendix B How many loading headers are provided for use by the Contractor in loading F-24 into their refuelers?

Response: There is currently only one loading header (fillstand) at NAS Corpus Christi.

57 Attachment V , Contractor Performance Assessment Questionnaire

The Contractor Performance Assessment Questionnaire askes for “Contractor Name (Name of Company or Organization);” two lines below, it asks for “Name of Contractor.”

Question: Will the government specify in which cell we are to add the name of the contractor?

Response: Please insert the name of the company and the point of contact in the second cell below the grey area.

58 PWS C-1.3.11 Training Plans: The referenced PWS paragraph requires that Marine Terminal Operator training be provided as part of the contractors training plan. Since there are no marine terminal facilities at NAS Corpus Christi please confirm this training is required? If required will the Government provide Train the Trainer training to the contractor?

Response: Marine Terminal Training is not required under this contract.

59 PWS C-1.6, C-1.8.4, C-

2.2 There are numerous references to barge throughout the PWS, please confirm there are no requirements for barge operations/fuel receipts at NAS Corpus Christi.

Response: There are no barge requirements for this contract.

60 PWS C-1.8.1 Dispatcher/Computer Operator: Will the Government provide training on the Business System Management – Enterprise (BSM- E)/Enterprise Business System (EBS)?

Response: Computer based training is available on-line at no cost.

61 PWS C-1.8.2 Fuel Accountant: Will the Government provide training on Fuel Manager Defense (FMD), and Fuel Enterprise Server (FES)?

Response: C-1.8.2.1 BSM-E Training: The fuels accountants (primary and alternate) shall comply with DLA Energy Policy P-32 and complete all training requirements established therein. This training is funded by DLA Energy.

62 PWS C-1.10 Records Management: The referenced PWS paragraph states “Should proprietary company, or non-DOD maintenance and accounting systems be installed by the Contractor, the Contractor shall provide continuous secure web access or access to a secure workstation”.

Question: What is meant by the requirement to provide continuous web access or access to a secure workstation, please clarify?

Response: Any computer software that is not authorized on the Navy NMCI network the contract will have to supply the computer hardware and internet connection for use, i.e. the CMMS utilized and provide/allow access to the system for the COR

63 PWS C-2.2 Bulk Storage Operations: The reference PWS paragraph states “Bulk operations requires a dedicated fuel scheduler capable of receiving fueling request from customers; scheduling shipments, deliveries, and receipts; making scheduling changes; and creating daily schedules of fuel operations”.

Question: Does bulk operations require a dedicated fuel scheduler or are the listed requirements performed by others in the contractor’s organization?

Response: See question 9 above, the ATM/Dispatcher or fuel accountant usually will handle this responsibility.

64 PWS C-2.2.2 Transfer to Refuelers: Are all fill stands “skully” equipped? Response: Yes, as required 65 PWS C-2.9.17 Pits: How many pits are known to be less than water tight? Are they now properly marked?

Response: None, and yes.

66 PWS C-3.1.1 Condition of Vehicles and Equipment: The paragraph requires offerors to provide in their technical proposal the manufacture date, make, model, mileage/hours, for their proposed equipment.

Question: If the offeror is working with a vendor to develop an equipment provisioning plan for new equipment and the type and source of the equipment is not yet confirmed how is the offeror able to comply with this requirement?

Response: The offeror shall submit all pertinent mobile fuel servicing equipment information in their proposal for technical evaluation. If the offeror is proposing new trucks as part of their proposal we understand there wouldn’t be an associated maintenance records.

67 PWS C-3.1.1 Condition of Vehicles and Equipment: The paragraph requires offerors to provide in their technical proposal the manufacture date, make, model, mileage/hours, for their proposed equipment.

Question: Where in the technical proposal should offerors provide the requested information, currently Factor 1:

Technical/Management and the subfactors do allow nor call for the requested information.

Response: This information should be provided under sub-factor 2 Operations.

68 PWS C-3.1.4 and Appendix C Radios: The referenced paragraph states “The Contractor will provide radios for the dispatching of vehicles and in their own trucks. The Navy will provide radios for airfield”.

Question: Appendix C lists 1 Base Station and 13 hand held radios, isn’t the GFE used to dispatch vehicles? What radios should the contractor provide for dispatching vehicles?

Response: See question 22 above, NAVSUP has provided 13 hand held radios and two (2), 6 bank chargers for flightline/airfield use. There is no base unit.

69 PWS C-3.1.7 Overfill Protection Equipment: All fuel cargo tanks shall be equipped with overfill protection equipment compatible with that installed at the fuel facility.

Question: Could the Government confirm that this section refers to the tanks on the trucks and not the bulk storage tanks?

Response: Yes, this applies to the mobile fueling servicing equipment. As specified in question 24 above.

70 PWS C-3.1.11 Hoses: The paragraph states “There may be airfield specific distance requirements. Refer to schedule of aircraft to determine length required.

Question: What schedule provides this information?

Response: Appendix A Table 6 provides the type of aircraft, for safe distance and approach to aircraft. The GOCO contractor is required to comply with NAVAIR 00-80T-109.

71 PWS C.3.6.7 Replacement Filters: Filters for fixed facilities are provided in accordance with DLA Energy P-22 Procedures for Requisition, Funding Requests, or Reimbursement of Elements.

Question #1: While this is under the Contractor provided section, it is unclear whether these are Government provided or Contractor provided. Would the Government please clarify?

Question #2: Could the Government please clarify that the Offeror must provide these items and show cost for them in their bids?

Response: Fixed fuel facility filter separators are funded by DLA Energy IAW DLA Energy Policy P-22, they will be installed under the RM/MR contract. GOCO contractor shall monitor all filter pressures and graph differential pressure. Replacement of elements on mobile servicing equipment will be at the GOCO contractors expense and IAW NAVAIR 00-80T-109.

72 PWS C-3.6.8 Ground Maintenance Equipment and Supplies: The Contractor shall furnish all powered and non-powered equipment required and necessary to maintain all ground, fence pipeline right of way, and clear zones.

Question: Would the Government please provide the SF or a diagram of ground and facilities that the Offeror would be responsible for maintaining.

Response: There is no piping outside of the fence at the storage facility (building 1717 bulk storage compound and the 5’ area outside the compound).

73 PWS. C-1.8.1 States that except for those administrative and accounting duties outlined within this PWS, dispatchers shall not have collateral duties. Does this statement allow the Dispatcher to also act as the Fuel Accountant as a collateral duty?

Response: Yes

74 Please provide a list of ground fuel delivery points by location, building/facility number, delivery schedule/frequency, tank capacity and tank characteristics so the bidders can accurately price the work and develop a quality proposal.

Response: There are no set delivery schedules for ground products at this time. The number, location, and capacity of ground fuel delivery points is undeterminable as ground fuel support requests are on an as needed basis to service ground support equipment such as lite-all’s, compressors, and other support equipment such a/c tugs and a/c servicing equipment. There are also a few organization tanks the request fuel service as needed, frequency in requests is unstructured therefore hard to track accurately.

75 Will a stand-alone, dedicated Defueling Truck be required? Response: Same as questions 20 & 47 above, GOCO Contractor shall provide a properly identified refuel/defueler IAW NAVFAC P-300 and NAVAIR 00-80T-109. The justification for refueler/defueler is with the intent to re-issue on spec fuel that is defueled. The intended purpose of the truck is to remain empty to support defuels as required.

76 PWS Appendix A – 4 Used Oil. Please provide the number of weekly used oil transactions. One transaction per quarter seems pretty low.

There is no workload data provided for the 2-OLFs Waldron and Cabaniss? Please provide level of activity, transaction, weekly support requirements, duration of support, etc…

Response: Used Oil transactions since the 01 Jan 2016 was 53 transactions total.

The contractor has provided service for Waldron and Cabaniss every Monday with fuel for diesel generator. As for flight operations fuel has been provided three times in the last year.

77 3 PWS Page 31-32 – Appendix A

Throughput and Receipt: # Please breakout the number of Transaction Issues and Receipts separately.

Please provide the number of issues per shift and per week period (Mon-Fri; Sat and Sun/Holidays).

Response: See Attached Spreadsheet

78 PWS Page 32 Appendix A

Tenant and Transient:

Please provide the number of transactions per year for each Squadron/Unit noted.

Response: Transient aircraft are unpredictable by nature, please see attached spreadsheet for transient servicing’s for the last fiscal year.

79 Appendix D - Utilities: PWS Page 37

“…and prefabricated structures provided by the Contractor under section C-3.1.10, Prefabricated Buildings. C-3.1.10 is Meters - is there a requirement for Contractor Provided Prefabricated Buildings?

Response: No

80 PWS C-3.1.1 “The Contractor will include in their technical proposal the manufacture date, make, model, mileage/hours, capabilities relevant to this PWS, specifications and maintenance/inspection records of contractor-furnished vehicles.”

Please clarify what level of maintenance/inspection records are required (daily, weekly, monthly, PMs, major repairs, minor repairs) for what time frame (with no age limit there could be over 10-years) and where should this data be presented in the proposal?

Considering the possibility of 10+ vehicles and there could be many pages of information per vehicle – the 70 page limit won’t be enough.

Response: See question 33 above, the proposal package 70-page limit is the maximum number of pages allowed. The contractor is shall submit all pertinent maintenance documents supporting their submission of mobile fuel servicing equipment for technical evaluation.

81 Section L, page 103 Under 1. Volume I, Technical Proposal we are asked, “Please provide resumes for the Key Personnel in this section.” Section C-

1.7 of the PWS refers to “Essential Personnel” and lists three positions: Corporate Executive Officer, Terminal Manager and the Assistant Terminal Manager.

Question: Please confirm the three Essential Personnel positions are the same as Key Personnel.

Response: The essential personnel and key personnel are Corporate Executive Officer, Terminal Manager and Assistant Terminal Manager.

Recommend submitting a resume for FDSM, although it is not specified in PWS.

82 Section L, page 103 Volume I, Technical Proposal requires submission of resumes for Key Personnel; however, Section C-1.7 of the PWS states resumes are to be submitted 30 days prior to Performance Period.

Question: Please confirm resumes for Key Personnel/Essential Personnel are due with the proposal.

Response: Yes, due to the short window between contract award and period of performance, proposals/resumes shall be submitted 30 days prior to period of performance.

83 Site Visit Reference Site Visit: The Government briefed that all overtime support is to be priced under CLIN 0001 of the contract as firm fixed price. What was the number of hours paid as reimbursable overtime in the most recent 12-month period?

Response: 10 hours average per year, not to include air show.

84 Site Visit Reference Site Visit: The Government briefed that all operations costs are to be priced under the firm fixed price provisions of the contract. How many gallons of fuel were used by the Contractor in the most recently completed 12-month period?

Response: Same as question 42 above, Approximately 8500 gallons if the last 12 months.

85 Site Visit Reference Site Visit: The Government stated the intention to award the contract by 31 Jan 17 with a 1 Mar 17 start. Would the Government consider removing the leasing requirement as part of the firm fixed price and price as a modification to the resulting contract similar to the NAS Key West solicitation so that the risk and cost to the Government is limited to actual costs up to six months rather than having Contractors having to estimate the length of lease required?

Response: The contractor shall ensure all the proposed refueling vehicles are in place at the start of the performance period. Should the contractor be required to lease equipment due to long lead times or unexpected delays they will do so at their own expense to ensure there is no disruption of service. All lease vehicles and equipment must meet the performance requirements as stated in this PWS.

86 Site Visit Reference Site Visit: During our tour, we saw that the Government ATGs are still requiring cylinders. Will these be provided by the Government until Enraf ATGs are installed?

Response: ATGs are schedule to be upgraded at the completion of Tank 2 API653, the Navy will provide that date when available until then the Nitrogen cylinders will be the responsibility of the GOCO contractor.

87 Site Visit Reference Site Visit: During our tour, we saw that the Government ATGs are still requiring cylinders. When are the ATGs scheduled to be upgraded if this cost is the responsibility of the Contractor?

Response: ATGs are schedule to be upgraded at the completion of Tank 2 API653, the Navy will provide that date when available until then the Nitrogen cylinders will be the responsibility of the GOCO contractor.

88 Please provide a copy of the NAS Corpus Christi FRP and SPCC for review by prospective offerors in the development of their proposals for this effort.

Does the Government have any concerns about the use of part-time employees in the development of a staffing model for this location?

Response: The government does not have any concerns with the use of part-time staffing.

89 Appendix A Reference 1. Operating Hours Question: What are the operating hours for the outlying landing fields, Waldron and Cabaniss?

Question: What are the operating hours for the outlying landing fields, Waldron and Cabaniss?

Response: There are no set operating hours for these outlying fields, fuel servicing support is as required but normally 24 advance notice for support is provided to the dispatcher.

90 RFP, pg 103 RFP in Section II – Technical/Management it states “Please provide resumes for Key Personnel in this section. However, the PWS states that resumes shall be submitted 30 days prior to performance period

– can you please clarify?

Response: Due to the short window between contract award and period of performance, proposals/resumes shall be submitted 30 days prior to period of performance.

91 Appendix D Appendix D - Utilities: PWS Page 37

“…and prefabricated structures provided by the Contractor under section C-3.1.10, Prefabricated Buildings. C-3.1.10 is Meters - is there a requirement for Contractor Provided Prefabricated Buildings?

Response: No requirement for pre-fabricated buildings provided by the contractor.

92 PWS C-3.1.1 “The Contractor will include in their technical proposal the manufacture date, make, model, mileage/hours, capabilities relevant to this PWS, specifications and maintenance/inspection records of contractor-furnished vehicles.”

Response: See questions 33 & 82 above, the proposal package 70-page limit is the maximum number of pages allowed. The contractor is shall submit all pertinent maintenance documents supporting their submission of mobile fuel servicing equipment for technical evaluation

Please clarify what level of maintenance/inspection records are required (daily, weekly, monthly, PMs, major repairs, minor repairs) for what time frame (with no age limit there could be over 10-years) and where should this data be presented in the proposal?

Considering the possibility of 10+ vehicles and there could be many pages of information per vehicle – the 70 page limit won’t be enough.