Attachment_III_to_Addendum_to_RFP_ADDENDUM_TO_52.212-1docx.pdf

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERS – COMMERCIAL ITEMS (APR 2014)

Award will be made on the basis of the proposal that conforms to the solicitation and is determined to be the “Best Value” to the Government. The Government will establish a competitive range comprised of all of the highly rated proposals. The competitive range may be further reduced for purposes of efficiency (IAW FAR 15.306(c)(2) – Exchanges with Offerors after Receipt of Proposals). This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation.

a) Offeror’s proposals shall be prepared in two separate volumes and provided in the quantities shown below. Technical/Management proposals shall provide information following the technical proposal factors format. Proposals that do not provide the required information in the prescribed format may be excluded from further consideration.

Volume Title No. of Copies Page Limit I Technical Proposal 1 hard copy & 1 PDF electronic copy 60 II Business Management Proposal 1 hard copy & 1 PDF electronic copy of Attachment I –

OFFEROR SUBMISSION PACKAGE

None

b) During proposal evaluation, each volume will be reviewed separately. All cost/price information shall be in Volume II. No reference to cost/price shall be included in the technical proposal. Each volume shall be separately bound to facilitate evaluation.

c) Proposals will be evaluated for technical approach and related risk, past performance relevance and confidence level, and price reasonableness in accordance with the evaluation criteria outlined in Section M – Evaluation of this solicitation. Proposals will be evaluated in accordance with the factors listed in this solicitation.

d) In order to receive full consideration, firms are encouraged to ensure that information provided in the Technical proposal is factual and complete. To ensure that an accurate evaluation of the proposal is made, please address the items in the order in which they appear in the solicitation.

e) A proposal will be considered UNACCEPTABLE for award if it contains deficiencies that preclude award of the contract on the present terms of the proposal, that are not correctable or the corrective action would require essentially rewriting the proposal or require the submission of an approach which would be new or almost entirely different from that previously proposed.

f) Offerors may provide additional technical information that will enhance the proposal. However, overly elaborate proposals that contain information not pertinent to this acquisition are not desired. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. Hasty responses or responses which merely repeat the Performance Work Statement will not be considered as being responsive to the requirements of this RFP. Failure to provide the information requested may render the proposal UNACCEPTABLE and may lead to a rejection of the offer.

g) The proposal must demonstrate to the Government’s satisfaction that the offer is able to provide services that will ensure the successful accomplishment of the stated objectives consistent with the stated performance and technical parameters of the Performance Work Statement. The Government will evaluate offerors on the basis of material presented in the written proposal. Proposal information provided for one factor may be used to assess other factors if the Government deems it appropriate.

h) The Government may reject any proposal that is evaluated to be unreasonable in terms of program commitments, including contract terms and conditions, or too high or low in cost when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of technical competence or a failure to comprehend the complexity and performance requirements of the program.

i) The Government reserves the right to verify any information presented in the Technical/Management and Past Performance/Price Proposals.

j) Proposal Organization:

1. Volume I, Technical Proposal:

a. The Technical proposal shall demonstrate the offeror’s ability to meet the Government’s requirements as set forth in this solicitation. An offeror’s Technical/Management proposal shall provide, at a minimum, the information requested in this Addendum to Provision 52.212-1

– INSTRUCTIONS TO OFFERS – COMMERCIAL ITEMS (APR 2014). Failure to provide the information requested by any of the evaluation factors may be considered a “No response” and a rating of UNACCEPTABLE given to the applicable factor, sub-factor, element or sub-element.

b. A Technical proposal shall be submitted in response to this RFP. Technical/Management proposals in this RFP shall be limited to 60 single sided, 8 ½” x 11” pages, including Appendices and Attachments. Proposals less than 60 pages are permitted provided all required material is covered. Additional pages beyond 60 pages will not be considered in the evaluation. The Table of Contents and Section I – Exceptions (required) will NOT be considered in the page limit. Resumes will NOT be considered in the page limit. Type font shall be 12 point Times New Roman with 1” margins around the page. The Non-Price Proposal shall contain two sections:

i. Section I – Exceptions – Section I shall state any exceptions taken to the Performance Work Statement. If no exceptions are being taken to the Performance Work Statement, offerors shall state so in an affirmative statement in this section.

ii. Section II – Technical/Management – The Technical Proposal shall demonstrate the offeror’s approach and ability to perform the tasks referenced in the Performance Work Statement for Fuel Management Services.

NOTE: The Technical Proposal shall not contain any pricing information. Technical/Management Proposals containing pricing information will not be considered or evaluated. The Technical Proposal shall include and address the following in separate sections:

i. Operations

ii. Maintenance

iii. Safety

iv. Security

v. Environmental

vi. Training

2. Volume II –Price Proposal:

The Price Proposal shall include and address the following in separate sections:

a. Section I – OFFEROR SUBMISSION PACKAGE

i. Cover Page – Offerors shall submit a cover page providing the following information regarding the offeror: (1) RFP Number; (2) Proposal Title; (3) Technical Point of Contact, including name, telephone number, FAX number, e-mail address, and mailing address; (4) Administrative/Contracting Point of Contact, including name, telephone number, FAX number, e-mail address, and mailing address; and

(5) if proposing as a team, or sub-contractor arrangement, offeror MUST provide a summary of the responsibility of each teaming partner and sub-contractor.

ii. SF 1449 and Amendments – Offerors shall provide a signed copy of the SF 1449 and all posted amendments in this section.

iii. Exceptions – Offerors shall state any exceptions taken to the Terms and Conditions of the Solicitation. If no exceptions are being taken to the Terms and Conditions of the Solicitation, offerors shall state so in an affirmative statement in this section.

iv. Representations and Certifications – Offerors shall include a completed copy of the provisions to include FAR 52.212-3 – OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS (MAR 2015) provided in ATTACHMENT I – OFFEROR SUBMISSION PACKAGE, for the offeror’s convenience.

b. Section II – PAST PERFORMANCE The offeror shall demonstrate that their firm has performed projects and/or tasks of similar scope and complexity. The offeror shall at a minimum provide:

i. A list of 2-5 contracts that the offeror has held in the past 3 years, in which the services of similar scope and complexity were performed.

A maximum of 5 referenced contracts with a point of contact information (i.e. phone number and e-mail address) shall be included.

ii. A summary description of the task requirements of each referenced contract. Reference the similarities of these tasks to the requirements in Section C of this solicitation. Within past performance, the offeror must demonstrate relevant experience and success in performing tasks that are similar to those in the Performance Work Statement (PWS). The offeror shall demonstrate evidence of experience in performing Environmental Response Services for DoD bulk storage terminals or fuel storage terminals of similar size and complexity.

iii. The total dollar value of each contract referenced.

iv. ATTACHMENT III – PAST PERFORMANCE QUESTIONNAIRE included in this solicitation is provided for the offeror to submit to the references provided above (first bullet of this section, i). Completed Past Performance Questionnaires must be submitted by the reference DIRECTLY to the Government. Offerors should follow-up with references to ensure timely submittal of questionnaires. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the offeror. Past Performance Questionnaires must be provided directly to the Government and sent to michelle.west@dla.mil.

The relevant experience of key personnel (Project Manager) may also be considered for this factor. In order to be evaluated as Past Performance information, offerors should submit resumes in the Past Performance section. Resumes are limited to two (2) pages and should include the following information: Name and title, positions held, name of firm, years of relevant and recent experience; education degrees; training; and other experience and qualifications relevant to the same/similar work required under this contract.

To receive credit for past performance by a sub-contractor, or work which the prime contractor previously performed as a sub-contractor to another prime, the Past Performance information provided must state in detail the nature of the work performed as a sub-contractor, the total percentage of the overall contract performed as a sub-contractor and the total amount of work performed as a sub- contractor.

To receive credit for past performance by a Joint Venture, the Past Performance information provided must state in detail the nature of the work performed by either of the Joint Venture partners, the total percentage of the work performed by either of the Joint Venture, and the total amount of work performed by either of the Joint Venture. The Government may supplement past performance information provided with any other information it may obtain from any other source including its own experience with your firm.

c. Section III – PRICE The offeror is required to submit a price proposal addressing all pricing involved in the execution of the technical requirements. Offerors are to provide a firm-fixed price for each Contract Line Item/Reference Number listed on ATTACHMENT I – OFFEROR SUBMISSION PACKAGE. Offerors that fail to price every task may be rejected for material failure. Electronic pricing spreadsheets prepared using Attachment I to the solicitation are to be submitted in addition to the hard copy pricing proposal.

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERS – COMMERCIAL ITEMS (APR 2014)