SF30_SPE60015R05180002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

See Block 14

4. REQUISITION/PURCHASE REQ. NO.

NAS Key West, FL

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SPE600 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

SPE60015R0518

X

2015 OCT 20

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of OffersX X is extended, is not extended.

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. ACCOUNTING AND APPROPRIATION DATA (If required)

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

E. IMPORTANT: Contractor X is not, is required to sign this document and return copies to issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A NAME AND TITLE OF SIGNER (Type or print)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

16B. UNITED STATES OF AMERICA15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(a) By completing Items 8 and 15, and returning

DLA ENERGY

8725 JOHN J KINGMAN RD STE 4950

FT BELVOIR VA 22060-6222

USA

15C. DATE SIGNED 16C. DATE SIGNED

D. OTHER (Specify type of modification and authority)

3. EFFECTIVE DATE

Opening/Closing Date Changed to:

2015 OCT 20 / 2015 NOV 13

TIME 3:00 PM

See Attached Continuation Sheet(s).

(X)

CHECK ONE

PAGE OF PAGES

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

13. THIS APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

SPE600-15-R-0518 Amendment 0002

Amendment 0002 is hereby issued to incorporate the following:

A. The closing date has been extended. All offers are due no later than Friday, November 13, 2015 at 3:00 PM, Ft. Belvoir, Virginia time. Please acknowledge receipt of Amendment 0002 in offer.

B. Responses to Questions submitted by potential offerors from the Draft RFP/Pre-Award Conference (posted to FBO 9/2/2015) and the RFP (posted to FBO (10/2/2015).

C. Pre-Proposal sign-in sheets from May 2015 and September 2015. Pages 14-15.

D. PWS paragraph C-1.4.10 has been revised as follows:

C-1.4.10 Equipment Provisioning Plan The Contractor shall provide the types and quantities of contractor vehicles and equipment necessary to support the locations identified under this contract. This will include contingencies for maintenance or availability of vital operational contractor-furnished equipment such as refueler vehicles, pantographs, hose carts, etc.

E. PWS paragraphs C-2.4.1.2 and C-2.4.1.3 have been replaced with the following:

C-2.4.1.2 Condition of Vehicles and Equipment Prime-movers, tractors and refuelers utilized in the performance of this contract shall meet the current standards listed in “Section 2.4.1.1 General”, and be capable of meeting all the requirements outlined in the PWS for the duration of the basic and option contract performance periods. All refueling vehicles that are taken out of service for maintenance and repair shall be reported to the COR; however, this does not relieve the Contractor of his responsibilities in meeting the fuel servicing requirements within this PWS. The Contractor will include in their technical proposal the make, model, manufacture date, capabilities relevant to this PWS, specifications, and maintenance/inspection records of contractor-furnished vehicles and equipment. The technical proposal will include contingency plans for major/minor breakdowns or unavailability of contractor-furnished equipment such as vehicles, pantographs, and/or hose carts that ensure no disruption of support or inability to meet the contract requirements. These contingency plans must include plans for varying quantities of unavailable equipment; such as one refueler out of service; two refuelers out of service; three to four or more, etc. This information will be included for use in evaluating the contractor’s ability to perform as required for the duration of the contract.

C-2.4.1.3 Modification/Overhaul/Replacement of Vehicles and Equipment The contractor furnished vehicles and equipment provided to support NAS Key West throughout the basic and option contract performance periods that are deemed undependable, unreliable, or incapable of meeting any requirement outlined in this PWS shall be reported to the Contracting Officer and shall be repaired, modified, overhauled, upgraded, or replaced at no cost to the government. The contractor will bear all risks and expense associated with the maintenance, serviceability, licensing, permits, operation, and use of the contractor-furnished vehicles and equipment. All cost described in this paragraph shall be included in CLIN 0001 of the contractor’s proposal.

F. RFP, page 137, Section M, 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014), Paragraph (a)(i) has been replaced with the following:

(i) Technical/Management;

(a) Operations

(b) Maintenance

(c) Personnel / Training

(d) Safety / Environmental

(ii) Past Performance;

(iii) Price;

G. RFP pages 137-138, Section M, ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014), FACTOR 1. TECHNICAL / MANAGEMENT has been replaced with the following:

FACTOR 1. TECHNICAL / MANAGEMENT: The offeror’s proposal must demonstrate a clear understanding of the nature and scope of the work required. Failure to provide a realistic, reasonable, and complete proposal will reflect a lack of capability to perform the work requirements and will result in a determination that the offeror’s proposal is unacceptable. Technical/Management criteria will be rated Outstanding, Good, Acceptable, Marginal, or Unacceptable with Outstanding being the highest and Unacceptable being the lowest.

Subfactors:

(a) Operations - Technical, managerial, and operational details of supporting normal and contingency operations, accounting, and fuel quality assurance/surveillance on multiple fuel systems capable of meeting all of DLA Energy’s service requirements.

(b) Maintenance – Technical, managerial, and operational details of planning and conducting operator and preventive maintenance and identifying corrective maintenance items for resolution.

(c) Personnel / Training – Technical, managerial, and operational details to ensure contractor personnel have requisite skills and associated training to accomplish all government requirements.

(d) Safety / Environmental – Technical, managerial, and operational details of planning and conducting operations in compliance with environmental laws and regulations and safety policies and procedures.

Note: The ratings are established in accordance with (IAW) 52.212-2 Evaluation - Commercial Items (OCT 2014).

Questions and/or comments will be addressed during negotiations. An offer can be made “Acceptable” after negotiations have been conducted. The offeror must provide additional written details for all areas marked “Unacceptable” by the date set for submission of the Final Proposal Revision.

The Technical Evaluation Team will rate the technical proposals according to the definitions below:

Combined Technical/Risk Ratings Color Rating Description Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses.

Risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies.

Proposal is un-awardable.

Note: Any offeror who receives an overall Technical/Management rating of less than Acceptable after final proposal revisions will not be eligible for an award. A rating of Unacceptable in any non-price factor or subfactor will result in an overall Unacceptable rating.

Level of importance: The sub-factors’ levels of importance are listed below:

1. Sub-factor A: Operations

2. Sub-factor B: Maintenance

3. Sub-factor C: Personnel/Training

4. Sub-factor D: Safety/Environmental

Notes: Sub-factors A and B are individually more important than sub-factors C and D but are equal in importance to each other.

Sub-factors C and D are individually less important than sub-factors A and B, but sub-factor C is individually more important than sub-factor D.

H. All other terms in the solicitation remain unchanged.

PO# 4001478408

NAS Key West Questions & Answers

Q1 Reference: C-2.2.7 Maintenance and Repair; C-2.2.7.1 General: See Section 4.0. The Contractor shall manage, coordinate, oversight, and report as needed to ensure all required inspections, services, maintenance and repairs of the NAS Key West fuel facilities are performed as required to ensure the Fuels Distribution Systems meet all Navy, Department of Defense (DoD), State, Local, Federal, American Petroleum Institute (API), and Unified Forces Criteria (UFC) requirements throughout the life of the contract.

There is no PWS section 4.0 as stated in the PWS Paragraph C-2.2.7.1 please clarify.

A1 Removed the statement “See Section 4.0”

Q2 Reference: PWS C-3.4.1 Enhanced Recurring Maintenance:

The Contractor is responsible for all inspection, maintenance and services of the facilities designated as DLA Energy’s responsibility to maintain. This includes the maintenance inspections and services listed in paragraph C-4.4.1.1.

There is no Paragraph C-4.4.1.1 please clarify.

A2 Changed to read “C-3.4.1.1”

Q3 Reference: PWS C-1.7.1.2 Table 1- Hours of Operations: The requirement for Aircraft Fuel Servicing Operations on Saturday, Sunday and Holidays for C-1.7.1.2 and Appendix A are not the same. Please clarify.

A3 Deleted Table 1 because it is duplicated in App A; moved notes to App A and amended.

Q4 Reference: Appendix A #1 Appendix A provides the throughput numbers for FY 11, 12, 13, & 14. Would you please provide FY 15 throughput and receipt numbers for a more accurate assessment of current operations?

A4 Data added in App A

Q5 Reference : Appendix A #4 Appendix A provides ground product and used oil services numbers through FY13. Would you please provide FY14 and 15 numbers for a more accurate assessment of past and current operational requirements?

A5 FY14 Used Oil was approx. 16K gallons. FY15 Data is still unavailable as of 29 September. Ground product data is unavailable as of 29 September.

Q6 Reference: C-3.4.1.1 Centrally Managed Program.

Tank 938 is due for API 653 in Oct 2015. Should we include this tank in our 653 calculations or will it have been tested by anticipated award date?

A6 Include it in this contract; it will not be done prior to award.

Q7 Reference: C-3.6.2 Site Map and Petroleum System Schematic:

“The Contractor shall prepare a site map and schematic of each petroleum system under their purview. Each facility shall be identified on the site map. All equipment and associated piping included in the maintenance schedule shall be identified on the system schematics and maintenance records shall include the corresponding identification and remain current at all times.” Please clarify the detail and certification level expected of these documents. This data requested is normally provided in the resident file of as-built system drawings, and detailed master plans, master-certified tank calibration charts, and military and commercial publications that apply to the systems?

A7 This is NOT intended to be an engineer drawing. It is intended to act as a visual aid to assist the contractor and government in reviewing facility component identification in automated database, tracking maintenance, and real property numbers.

Q8 Can DLA provide historical data on the annual cost of diesel fuel required for incumbent contractor to operator vehicles and two emergency generators?

A8 Approx 9000 gallons annually

Q9 Can the government provide inspection types and frequencies for the backup generators?

A9 The 2 generators are a Detroit diesel 300 KVA Genset and a Cummins 90 KVA Genset. The operator manuals are included. See manufacturer’s recommendations.

Q10 Can the government provide details on the type and frequencies of samples/analysis on used oil?

A10 At NAS Key West, the contractor does not sample or test the used oil.

Q11 What is the total number of coalesce elements installed in the entire fuel system?

A11 Contractors were afforded the opportunity to identify and research the equipment on site at the pre-proposal and are expected to develop their own maintenance plan.

Q12 Please provide all meter calibration due dates or provide the last time the meters were calibrated, as well as the dates the JP5 fill stand hoses were last hydrostatically tested.

A12 These are recurring requirements and they will be done either annually or semi-annually as required. The specific date due will not be provided. Contractors are expected to develop their own maintenance plan.

Q13 During the site visit we noted that three of the four JP5 Above ground Storage Tanks (AST) did not have automatic high level shutoff valves installed. The one AST that did have an automatic high level shutoff valve installed had the diaphragm removed; therefore, making it inoperative. Can you tell us why this is the case?

A13 This was a government decision regarding our supplier.

Q14 During the site visit it was noted that the four JP5 AST’s had the stripper lines flanged off and were not connected to the issue side of the piping. Can you tell us why this is the case and describe how tank bottoms are safely removed as necessary for cleaning, inspection or repairs?

A14 Only 945 had the stipper lines flanged. All others are connected to stipper tanks. A solution for 945 is being worked presently.

Q15 Since no fall protection (railing) is installed on top of the four JP5 AST’s is fall protection equipment provided so SP employees can safely manually gauge the tanks and inspect pan seals safety?

A15 Refer to C-2.4.7.3 as CFE

Q16 Three of the JP5 AST’s are due 653 inspections prior to and just after contract start. Will any of these inspections be done prior to contract start or will the SP be expected to perform these inspections?

A16 SP will perform the inspections

Q17 Paragraph C-1.7.1.2 Fleet Replacement Squadron Deployments mentions Key West deployments usually require the SP to perform additional services on 18 Saturdays per year and 1-2 times per year on Sundays. What/how many additional services are typically required?

A17 All typical support requirements have been disclosed; however, this in no way guarantees that an unknown situation won’t arise that will require additional support.

Q18 Please provide additional details on the Ground Fuel (JP8) Operations requirement mentioned throughout the PWS, to include the requirement for the dual compartment Ground Fuel Delivery Truck(s). JP8 is mentioned, yet the PWS Appendix A refers to only JP5 as being issued as ground product; what product(s) is/are actually issued? Why is there a requirement for a dual compartment ground fuel truck?

A18 There are some ground service equipment that require JP5 and some that require ULSD.

Q19 Table 1 Hours of Operations lists Sat/Sun/Holidays as "As Required", yet Aircraft fuel Servicing Operations are 0600 -

2300 during those same periods. Is the Fuel Dispatch Center required to be manned while aircraft servicing operations are occurring?

A19 See A3

Q20 Is there a return to bulk header or other means of returning a refueling vehicle's inventory back into any of the JP5 AST’s?

A20 Offload Headers were visited

Q21 If/when an aircraft with JP8 is defueled, is the fuel downgraded into the JP5 stock (capitalized) or are other disposition actions required? And if so, what?

A21 No, which is the basis for the dedicated defuel truck.

Q22 Is there any sampling requirement(s) that must be followed prior to collecting used oil? If so, what and is there any special equipment required for this analysis?

A22 No testing required

Q23 PWS Appendix A does not provide sufficient data to develop an accurate picture of the aircraft servicing requirements.

Please provide the average number of weekly aircraft servicing’s, segregated by shift and the average number of weekend servicing’s, segregated by shift.

A23 Our data is not categorized in such a manner and there is no guarantee that the workload will remain constant.

Q24 Solicitation Clause E-003 E28, Note 1, refers to an attachment entitled MINIMUM REQUIREMENTS FOR STORAGE SAMPLING AND TESTING; however, the attachment does not appear to be included with the solicitation documents. Please provide a copy of this attachment.

A24 See MIL STD 3004D

Q25 Solicitation Clause E-003 E28, Note 2, requires that the Contractor provide unrestricted use of equipment and supplies to the Quality Representative when needed to perform laboratory testing on petroleum products. Will the Government reimburse the Contractor for consumable supplies used by the Quality Representative?

A25 No. This is not common practice and likely is only mentioned if the QAR if performing quality investigations.

Q26 Solicitation Clause 52.212-5(c) does not indicate that FAR 52.222-17, Nondisplacement of Qualified Workers (May 2014)(EO 13495) is incorporated into this solicitation. Is this correct?

A26 FAR 52.222-17 has been added to this solicitation

Q27 Solicitation Clause I-001 I1.01-4(n)(5) - this sentence is incomplete. Please provide the missing information.

A27 Clause I1.01-4 has been added in its entirety.

Q28 Solicitation Clause I-001 I1.01-4(n)(6) - This clause states “The Commanding Officer may at his discretion exercise control and supervision over the refilling/discharging operation.” Military operations and units have multiple Commanding Officers - please clarify which Commanding Officer this refers to and under what conditions his authority may be exercised to control Contractor operations.

A28 Commanding Officer for NAS Key West Q29 Solicitation Clause 52-212-1 (f) advises that Offerors may provide additional technical information that will enhance the proposal. Is this additional information to be included as part of the 60 page limit for Volume I of the proposal?

A29 Additional technical information shall be included in the 60-page limit for Volume I.

Q30 Solicitation Clause L-006 L7 requires submission of a SOCIOECONOMIC PROPOSAL. Is this document part of

Volume II of the proposal submission? Is there a page limit for this proposal?

A30 The Socioeconomic Plan should be included in Volume II; there is not a page limit for the plan. Yes, it should be included in your document submission.

Q31 Solicitation Clause 52-212-1, c, Section III PRICE, refers to the requirement to submit a spreadsheet in MS EXCEL format in the format proscribed in Attachment 1 to the Offeror Submission Package. Since the OSP wasn’t included with the draft solicitation, please provide details as what information must be included in this spreadsheet and an explanation of how submission of pricing data relates to evaluation of a firmed fixed price entered in Clause B-0001 B30.

A31 The EXCEL spreadsheet reference has been removed from this solicitation. Please complete the fill-in provided on the OSP. All costs are to be included on one CLIN.

Q32 Solicitation Clause 52-212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014) makes no reference to how the SOCIOECONOMIC PROPOSAL will be evaluated. Will this document be part of the overall evaluation for award? If so, what are the criteria by which this proposal will be evaluated?

A32 The Socioeconomic proposal is not an evaluation factor for this procurement. Please submit IAW L-0006 L7

(SOCIOECONOMIC PROPOSAL)

Q33 Would repairs requiring man lifts and/or cranes be considered outside of the score of services for this contract?

A33 All preventative and recurring maintenance tasks are within the scope of this contract unless specifically stated otherwise; regardless of height. This includes maintaining lightbulbs in security lights and truck fillstand area. Man lifts are NOT specialized equipment.

Q34 C-3.4 Recurring Maintenance Tasks- states tasks are on a fixed schedule as dictated in UFC 3-460-03. The UFC calls for monthly wiper seal inspections. What level confined spaces training requirements will the SP be required to attain. Will there be a requirement for the SP to have a respiratory protection program with a certain amount of employees fitted with respirators?

A34 The contractor must provide within their proposal a solution for meeting this requirement, ie confined space training or sub-contracting. The government will not tell them how to accomplish this; however, they must comply with all state/federal requirements.

Q35 Fuel Products used by Contractor- Is there an annual estimated amount of fuel product currently required to operate all contractor-owned equipment; to include two emergency generators?

A35 Approximately 9000 gallons annually

Q36 DLA Energy DFSP Support- Can fuel used for testing the KWPL truck loading facility be transferred via DD 1348-7?

A36 Yes

Q37 Used Oil Handling- Must the SP be a licensed/registered Used Oil Handler with the state of Florida? If so is there an annual training requirement that the SP must comply with?

A37 Yes, there is potential to collect used oil off-site at Trumbo or Truman

Q38 Reference PWS Paragraph C-1.6.5.4 and Site Visit: The UFC states that there are recurring inspections of tanks that would require confined space entry; however, all tanks at the site visit was marked for no confined space entry. Are inspections requiring confined space entry within the scope of the resulting contract?

A38 Yes, the resulting contract will include requirements to enter confined space.

Q39 Reference PWS Paragraph C-1.7.1: The paragraph states that all after hour support is to be covered under CLIN 0001.

Please provide the number of hours of overtime paid to the incumbent contractor in the most recent 12-month period.

A39 In the last 12 months, there were approx. 192 hours of overtime requested by the incumbent; however, this in no way represents any guarantee that this represents future workload.

Q40 Reference PWS Paragraph C-1.7.1: The paragraph states that all after hour support is to be covered under CLIN 0001.

Does the hours paid to the incumbent include the manning requirement for the dispatch during fueling operations that is in the current PWS?

A40 Yes

Q41 Reference PWS Paragraph C-1.7.1.2: The paragraph states that all after hour support for air show support is to be covered under CLIN 0001. Please provide the number of overtime hours paid to the incumbent contractor in support of the most recent NASKW Air Show.

A41 The airshow is only planned every 2 to 3 years; projected for FY16, and there are approx. 30-40 hours of overtime for drivers and 8-10 hours for dispatcher.

Q42 Reference PWS Paragraph C-2.3.3.1: The paragraph states that the Contractor is to manage and not accumulate oily rags and other hazardous wastes. Please confirm there is a HAZWASTE accumulation point established for use by the Contractor.

A42 The Navy provides containers for accumulation, and pick-up of container once filled.

Q43 Reference PWS Paragraph C-2.3.3.1: The paragraph states that the Contractor is to manage and not accumulate oily rags and other hazardous wastes. Does the Government provide disposal of hazardous waste as a Government-furnished service?

A43 See A42

Q44 Reference PWS C-3.1 and Site Visit: During the site visit, the Government stated that FFP facilities maintenance would be limited to what an FDSM could do with hand tools and consumable materials, such as gaskets and grease.

During the tour of facilities, the Government stated that any corrosion on tanks was to fall under the FFP maintenance responsibilities (and implied regardless of height). Please clarify the duties and responsibilities for pressure washing and corrosion control on tanks – is there a maximum height to the FFP work for these services?

A44 The “FDSM with hand tools” limitation only referred to REPAIRS (para C-3.5). There is no max height limit and the full scope of pressure washing and corrosion control falls under PREVENTATIVE MAINTENANCE (C-2.2.7.2)

Q45 Reference PWS C-3.1 and Site Visit: During the site visit, the Government stated that FFP facilities maintenance would be limited to what an FDSM could do with hand tools and consumable materials, such as gaskets and grease.

During the tour of facilities, the Government stated that any corrosion on tanks was to fall under the FFP maintenance responsibilities (and implied regardless of height). We were also told that the concrete pad around the tanks was not thick enough to support heavy equipment. How does the Contractor place lift equipment in that area if it is required for FFP requirements?

A45 The “FDSM with hand tools” limitation only referred to REPAIRS (para C-3.5). There is no max height limit and the full scope of pressure washing and corrosion control falls under PREVENTATIVE MAINTENANCE (C-2.2.7.2) The contractor must provide within their proposal a solution for meeting this requirement, i.e. lease scaffolding or sub-contracting, etc.. The government will not tell them how to accomplish this; however, they must comply with all requirements.

Q46 Reference PWS C-3.1 and Site Visit: Please describe in detail the FFP facilities maintenance to be performed by the FDSM with hand tools and consumable materials such as gaskets, grease.

A46 The government will not attempt to provide all possible maintenance tasks that might be required throughout this contract. The contractor is expected to have comprehensive knowledge of fuel systems operation and maintenance requirements.

Q47 Is Factor 4 required since this is already Small Business?

A47 There is not a Factor 4 for the solicitation. It has been removed from the solicitation.

Q48 Page 130 in Section L states… “i. A list of 2-5 contracts that the offeror has held in the past 5 years, in which the services of similar scope and complexity were performed. A maximum of 5 referenced contracts with a point of contact information (i.e. phone number and e-mail address) shall be included.” However, page 135 states “(3) Past Performance Information. The offeror shall list all DLA Energy contracts and subcontracts (completed or in progress) for the last three years. Additionally, include a list of other contracts (completed or in progress) for other Government agencies and/or private sector contracts that exhibit relevant (similar work performance) and recent (last three years) performance.” Please confirm if it’s 2-5 contracts or all contracts as referenced on page 135.

A48 It is both.

Q49 Page 139 states “Offerors are instructed that past performance information submitted may include that for performance still in progress; however, it should have a minimum of six months of performance history and no more than three years old from the closing date of the solicitation. However, page 133 states “All contracts/subcontracts submitted should have a minimum of one year’s performance history.” Please confirm if it’s six months or one year minimum.

A49 Six months has been revised to 1 year.

Q50 The RFP states “There are three evaluation factors for this acquisition: Factor 1 – Technical/Management, Factor 2 – Past Performance, Factor 3 – Price, and Factor 4 – Socioeconomic. The Technical/Management factor is significantly more important than Past Performance. When combined, the non-price factors (Technical/Management and Past Performance) are significantly more important than Price. Is Factor 4 not being evaluated?

A50 No, there is no Factor 4 for this requirement.

Q51 Were previous questions submitted by competitors incorporated into the latest SOW release?

A51 Yes, they were incorporated.

Q52 IAW paragraph A questions are due NLT 9 Oct 15 and IAW paragraph C the proposals are 1 Nov. Considering responses to the questions normally take 2 weeks; could the proposal due date be extended?

A52 The proposal date has been extended to November 13, 2015, per Amendment 0002.

Q53 Is the SOW in the latest solicitation the same version as the draft SOW (dated 2 Sep 15)?

A53 No.1 Oct 2015 is the most recent version of the NAS Key West PWS

Q54 Reference: Appendix A #1: Appendix A provides the throughput numbers for FY 11, 12, 13, & 14. Would you please provide FY 15 throughput and receipt numbers for a more accurate assessment of current operations?

A54 Data added in Appendix A

Q55 Reference: Appendix A #4: Appendix A provides ground product and used oil services numbers through FY13. Would you please provide FY14 and 15 numbers for a more accurate assessment of past and current operational requirements.

A55 FY14 used oil approximate 16k gallons. FY15 data is still unavailable. Ground data is also unavailable.

Q56 Reference: C-3.4.1.1 Centrally Managed Program. : Tank 938 is due for API 653 in Oct 2015. Should we include this tank in our 653 calculations or will it have been tested by anticipated award date?

A56 Include this in the contract; it will not be done prior to award

Q57 Reference: C-3.6.2 Site Map and Petroleum System Schematic: “The Contractor shall prepare a site map and schematic of each petroleum system under their purview. Each facility shall be identified on the site map. All equipment and associated piping included in the maintenance schedule shall be identified on the system schematics and maintenance records shall include the corresponding identification and remain current at all times.” Please clarify the detail and certification level expected of these documents. This data requested is normally provided in the resident file of as-built system drawings, and detailed master plans. master-certified tank calibration charts, and military and commercial publications that apply to the systems?

A57 This is NOT intended to be an engineer drawing. It is intended to act as a visual aid to assist the contractor and government in reviewing facility component identification in an automated database, tracking maintenance, and real property numbers.

Q58 Reference SOW Paragraph C-2.2.3.3: The paragraph outlines receipt of product via pipeline from the Key West Pipeline Company. Does the Contractor have any responsibility in annual pressure testing of their pipeline as outlined in UFC 3-405-03?

A58 The Contractor has only the responsibility of the Government-owned Pipeline within the confines of the contracted facilities

Q59 Reference SOW Paragraph C-2.2.3.3: The paragraph outlines receipt of product via pipeline from the Key West Pipeline Company. Does the Contractor have any responsibility in line patrols as outlined in UFC 3-460-03?

A59 The Contractor has only the responsibility of the Government-owned Pipeline within the confines of the contracted facilities

Q60 Reference SOW Paragraph C-2.3.3.1: The paragraph defines HVAC issues as being addressed by Public Works;

however, the paragraph is silent on plumbing and electrical issues. Are these issues, to include safety light changes, handled by the Public Works Department?

A60 Yes. The services in question are handled by the Public Works. Note PWS Para C-3.5 “The Contract Officer may request the contractor to provide a proposal for repairs which exceed those covered under CLIN 0001, but do NOT include engineering design, construction, or creation of real property. These may include, but are not limited to, replacement-in-kind of non-expendable parts or components and/or repairs which require special certifications or specialized equipment (ex. electric/masonry/etc.).” The repairs requiring special electrician or plumber credentials/certifications would not be in CLIN 0001.

Q61 Reference SOW Paragraph C-3.0 and Subordinate Paragraphs as well as the Site Visits: The paragraphs outline the maintenance responsibilities to be provided on the site; however, we saw 3/4T chain hoist in the pump house. Does the O&M Contractor have the responsibility to complete recurring maintenance and weight inspections of that asset?

A61 No. The Chain Lift in the Pump House was tagged out/locked by NAVFAC and is not the responsibility of the Contractor.

Q62 Reference SOW C-3.1 and UFC 3-460-02: The UFC requires a monthly inspection of AST floating roof/pan seals and pan and the roof drain. We saw during the site visit that confined space entry is not currently in place. Are the ASTs equipped with the required confined space entry equipment that is necessary for the access to the roof to perform these inspections?

A62 Each tank has a hatch located on the top of the tank where entry can gained.

Q63 Reference SOW Paragraph C-3.4.1.1: The paragraph describes the external inspection requirements for the fuel tanks.

Please provide the last date of inspection for each of the 4 tanks to be maintained by the Contractor.

A63 PWS Para 3.4.1.1 does NOT describe “external” inspection requirements. These are API 653 inspections and the term “internal inspections” is clearly stated. “External or visual” tank inspections are recurring maintenance and covered in UFC 3-460-03 as MONTHLY and a (more in-depth) annual requirement.

Q64 Reference SOW Paragraph C-3.4.1.1 and site visit: The paragraph describes the API 570 requirements that the Contractor is responsible for the annual testing; however, we were told at the site visit that DLA had another contractor responsible for the annual testing and that the O&M contractor would only be responsible for recording information on the Vista system. Please clarify the O&M Contractor’s annual and 5-year testing requirements.

A64 As stated in C-3.4.1.1 “The DLA Installation Support shall use the Vista HT-100 system to pressure test the two 6” pipelines on an annual basis. The Contractor is required to ensure the annual pressure testing requirement is met and recorded in the maintenance database.” The O&M contractor is our manager and will make sure it’s done and recorded. See para C-2.2.7.1

Q65 Reference SOW Paragraph C-3.4.1.1 and Site Visit: The paragraph states the Government will manage the ATG program and we believe we heard the Government state that all calibration of ATGs would be completed by the Government directly or through a DLA program in place. Please confirm calibration of ATGs is not the responsibility of the O&M Contractor.

A65 Confirmed. The PWS is clear on the contractor’s responsibility.

Q66 Reference SOW Appendix A: The generator listed in the appendix is provided for our use in the performance of services. Please confirm that fuel for this generator is Government-furnished.

A66 As stated. Confirmed

Q67 Reference SOW Appendix A and Site Visit: During the site visit, it was mentioned that the used oil tank and off spec fuel tank were inspected by the Florida EPA. Please confirm that the Government, as the owner of the tanks, is responsible for the registration and associated costs associated with registration with the State of Florida Environmental Protection Division as defined in Rule 62-762.

A67 Confirmed. NAS Key West is responsible the registration and associated costs associated with registration with the State of Florida Environmental Protection Division as defined in Rule 62-762.

Q68 Contrary to previous DLA solicitations, there are no CLINS for Reclamation/Waste Oil Handling, Maintenance/Repair, Emergency Repair, Overtime, Environmental Spill Response, and Fuel (for refuelers) purchase. Does the government expect the offeror to include these costs in CLINS 0001 and 0002?

A68 Yes. Include costs for all mentioned services in CLIN 0001 of the proposal.

Q69 Nowhere in the PWS does it mention how many times a year the contractor is required to perform fueling operations at Trumbo Point and Truman Annex. Would the government please provide this workload data?

A69 Approximately 15 services annually combined.

Q70 Will all tank cleaning coming due between now and next Spring be performed by the current contractor before the new contract starts in 2016.

A70 No. These cleanings must be factored into the proposal.

Q71 For the purposes of calculating fuel costs, can the Government tell us how many miles are driven off-base for fuel deliveries on a weekly or monthly basis?

A71 Monthly: 20 Miles

Q72 Reference PWS C-2.4.6.4 – Can the contractor purchase the required fuel for contract performance from the Government at Key West?

A72 This will be arranged with the Contractor and NAS Key West, if possible.

Q73 Reference RFP Standard Form 1449: The stated due date for offeror proposals is Nov 01, 2015. As this is a Sunday, we request an extension to the due date.

A73 To be answered by Contracting: however DLA Energy recommends no change to the due date.

Q74 Reference SOW Paragraph C-3.4.1.1 and Site Visits: The SOW Paragraph implies that the O&M Contractor will be responsible for the submission of the report that confirms the integrity of the Boca Chica Bulk Storage transfer pipeline. It was our understanding that the DLA Service Provider for the Vista system completed this report and the O&M Service Provider responsibility was limited to providing readings from the on-site gauge. Please clarify the responsibility of the O&M Contractor for this task.

A74 As stated in C-3.4.1.1 “Monthly testing services using the installed leak detection equipment to conduct pipeline leak detection testing will be performed by the Contractor. DLA Installation Support will provide training and testing support to prepare the Contractor to conduct the required tests and prepare the required reports. Completed reports will be provided to the DLA Energy Contract Officer, COR, Public Works, and any other required office or agency within 5 days of completing the required test. In addition, DLA Installation Support will be responsible for reporting all testing performed by the Contractor via preparation of an annual report. Testing is required to meet Florida DEP annual testing requirement, as well as the DLA Energy monthly best management practice (BMP). All testing and services performed to this system will be recorded in the automated commercial maintenance management system by the Contractor as described in para C-2.2.7.3.”

The Contractor will be trained and responsible for testing and submitting MONTHLY reports. DLA Inst Sup will prepare an annual report and perform any repairs to the Vista HT-100 system. All of it will be recorded in the CMMS.

Q75 Please clarify the number of hard copies and the number of electronic copies that the Government desires with respect to the Technical proposal.

A75 Please submit 1 hard copy and 1 electronic copy of the technical proposal as stated on page 2 of the solicitation.

Q76 Some of the similar DLA-E fuel projects have noted in their RFPs that if your company has provided past performance questionnaires within the last 12 months on another solicitation that you could simply provide that project information and POC. Would this apply for the NAS Key West project?

A76 No, but provide the POC and RFP number.

Q77 Question: PWS C-1.2.1 Quality Monitoring and Evaluation references Appendix E, however, Appendix E is the EBS Real Property List. Is it the intent of the government that the reference to Appendix E is intended to reference Section E (Solicitation Pages 54-58)?

“C-1.2.1 Quality Monitoring and Evaluation: DLA Energy shall utilize a Quality Surveillance Plan (QSP) as shown in Appendix E to monitor and evaluate the Contractor’s performance throughout the contract performance period. DLA Energy may also perform customer satisfaction surveys, which may be used as part of the assessment of Contractor’s performance. The Contracting Officer has the option to increase the frequency of surveys to address contract compliance issues as needed. “

A77 Appendix E is correctly listed as the EBS Real Property List. PWS Paragraph C-1.2.1 has been revised.

Q78 Question: Appendix D references Common Access Card (CAC) procedures. Did the government intend this to read Annex C – Reference Documents?

“PWS C-1.1 states that “the Contractor shall employ best commercial practices and guidelines in accordance with all applicable federal, state and local regulations including, but not limited to, those listed in Appendix D to meet the requirements of this Performance Work Statement (PWS)””.

A78 Appendix D is correct as referenced at CAC procedures. The Appendix reference in PWS C-1.1 should read Appendix C.