Oahu Troops FFV Questions and Answers.pdf

September 16, 2025

Solicitation Questions and Answers

SUBJECT: Oahu Troops FF&V for DoD & Non-DoD Customers on Oahu, HI – Solicitation Number: SPE302-25-R-0007

Question # 1: Is there a specific date range applicable to pricing documents?

See Section XXXIII – Instructions, Conditions, and Notice to Offerors for more details. Date range for pricing has been set as August 24, 2025 to September 6, 2025.

Question #2: Is the offeror required to submit the quote, invoice, and freight documentation as part of the initial offer?

Submitting a complete quote is required for any offeror to be considered technically acceptable. While invoices and freight documentation may be submitted with the initial offer, they are not required at that stage and the absence of these documents will not result in disqualification.

However, the Contracting Officer may request invoices and freight documentation later in the evaluation process. At that time, the offeror must provide the requested documentation in order for the Contracting Office to proceed with a Fair and Reasonable determination of item pricing.

Question # 3: Is there a Weekly Delivery Schedule or a Minimum Order Value?

Customers under this contract typically place orders for deliveries occurring between Monday and Saturday, with occasional Sunday deliveries. However, we are unable to provide a fixed weekly schedule, as the contract supports multiple DoD and Non-DoD delivery locations, and each customer orders according to their individual needs, which vary week to week.

Regarding minimum order values, the only applicable minimum is the aggregate total order value scheduled for delivery to a specific military base or Non-DoD delivery location on a given date. For additional details, please refer to Section XII – Order Placement, Lead Time, and Cancellation of the Statement of Work (SOW).

Question #4: I see the amount of maximum and minimum value but the band is so broad that it does not provide a number that we can use to calculate volume?

The only available volume estimation is provided in Attachment 1 – Schedule of Items, specifically in Column J, which lists the annual estimated case quantities per item. Please note that these are projections only and may not reflect the actual quantities ordered over a 12-month period.

We are unable to provide weekly or monthly volume estimates, as customer ordering patterns are inconsistent and vary significantly from week to week and month to month.