Attach 9_Contractor_Overview_Report.pdf

Controlled Unclassified Information (CUI)

Source Selection Information – See FAR 2.101 and 3.104

Controlled by: DLA Troop Support Indo-Pacific

Controlled by: Procurement Office Hawaii

CUI Category: Source Selection (SSEL)

Distribution/Dissemination Controls: FED ONLY

POC: Bradley Ah Nee / bradley.ahnee@dla.mil

CONTRACTOR

OVERVIEW REPORT

Important: Interested contractors must fully and accurately answer all questions in this document to the best of their knowledge. Each response must be complete and self-contained— do not reference other documents or attachments.

This document will serve as one of the primary evaluation tools used by the government to assess each offeror’s capabilities, compliance, and overall suitability for award. Failure to provide clear, direct, and standalone responses may result in an unfavorable evaluation or deem an offeror ineligible for award.

August 25, 2025

DEFENSE LOGISTICS AGENCY

Troop Support Indo-Pacific – Procurement Office Hawaii

Source Selection Information – See FAR 2.101 and 3.104

CONTRACTOR OVERVIEW REPORT

Subsistence Long Term Contract: The Government is soliciting for Fresh Fruits & Vegetables

(FF&V) Support for DoD & Non-DoD Troop Customers – Island of Oahu, Hawaii. If interested, please answer the questions below and Attach with offer package.

Contract Number/Name: SPE302-25-R-0007

Guaranteed Minimum: $210,000.00 Maximum Ceiling Amount: $26,250,000.00

Period of Performance: March 5, 2026 – March 4, 2031

Contract Term (Years): 5 Years

Solicitation Close Date/Time: October 10, 2025 at 0800 HST

COMPANY NAME:

BUSINESS ADDRESS:

MAILING ADDRESS:

OAHU FACILITY ADDRESS:

UNIQUE ENTITIY ID:

CAGE CODE:

# OF EMPLOYEES:

POINT OF CONTACTS:

MAIN POC / TITLE:

PHONE:

E-MAIL:

2nd POC / TITLE:

PHONE:

E-MAIL:

ANY ADDITIONAL POC (LIST NAME, TITLE, PHONE, EMAIL):

Source Selection Information – See FAR 2.101 and 3.104

1. Commercial Distributor Status

Are you currently operating an Active distributor of commercial Fresh Fruits and

Vegetables (FF&V)?

☐ Yes ☐ No

If yes, please provide a concise yet comprehensive overview of your company, specifically highlighting the key strengths that make it well-suited to perform in Oahu, HI. Include relevant details such as years in operation, core capabilities, local distribution capacity, experience servicing Oahu-based customers, and any additional information that demonstrates your firm’s qualifications and value to the Government.

Source Selection Information – See FAR 2.101 and 3.104

2. Licenses & Registrations (Include any Licenses with Offeror Package) o SAM.gov Status: ☐ Active ☐ Inactive o SAM Expiration Date:

o PACA License Status: ☐ Active ☐ Inactive o Please list below Any Secondary Partners PACA License Number & SAM.gov

Information.

3. Order Processing & Fulfillment

Please describe your standard procedures for receiving, processing, and fulfilling orders for customers specifically located on the island of Oahu, including any logistics, coordination, or scheduling practices that ensure timely and accurate deliveries.

4. Inventory & Rotation

Please describe your inventory management practices, including the methods you use to ensure proper product rotation and to minimize spoilage of fresh fruits and vegetables.

5. Technology & Systems

What systems or software do you currently use to manage orders, substitutions, and customer communications? Are you familiar with the STORES system? If you have not previously used STORES, are you aware of its purpose and how it functions? What systems or software do you currently use to manage orders and substitutions?

Source Selection Information – See FAR 2.101 and 3.104

6. Local Market & Surge Support

Please describe your understanding of the local fresh produce market on Oahu and explain how your operation would respond to surge demand—such as during mission essential operations, seasonal fluctuations, or sudden calendar changes.

7. Volume Fluctuation Capability

Please provide examples from past performance that demonstrate your ability to support fluctuating delivery volumes, including how you adapted to varying customer demand.:

8. USDA Grading

Describe your sourcing practices and explain how you verify that all applicable products meet or exceed USDA Grade No. 1 standards.

9. Catalog Updates History

Please describe your experience updating catalogs for both commercial and government contracts, including the processes you followed and any challenges you faced.

Source Selection Information – See FAR 2.101 and 3.104

Delivery & Distribution Plan

1. Delivery Model

Please describe your typical delivery model and frequency for delivering Fresh Produce products across the island of Oahu, including to U.S. military installations. Include details such as delivery routes, frequency, and transportation methods,. Additionally, outline any challenges you anticipate in servicing multiple locations in a single day. Refer to

Attachment 2 - Customer Locations for a list of military customers on Oahu.

2. Re-Delivery Process

Are you able to provide same-day re-delivery for rejected items? If so, please describe your procedures for handling re-delivery, including how you ensure timely and accurate resolution of issues.

☐ Yes ☐ No

3. Holiday/Closure Planning

What is your process for adjusting deliveries in response to closures or unforeseen natural events?

4. Time-Specific Delivery Capability

Are you able to meet specific delivery time windows (e.g., 6:00 AM – 10:30 AM)?

☐ Yes ☐ No – Explain:

Source Selection Information – See FAR 2.101 and 3.104

5. Cold Chain Management

Please provide the addresses and descriptions of all temperature-controlled and secured fresh fruits and vegetables (FF&V) distribution facilities located on the island of Oahu.

Additionally, indicate the total number of temperature-controlled (reefer) vans currently in operation and specify how many will be dedicated to this contract.

6. Contingency Planning

What is your contingency plan for weather or military-related disruptions or road closures, and how do you ensure timely deliveries despite these challenges?

Quality Assurance & Food Safety Procedures

1. Spoilage & Rejection Response

Please describe your process for replacing rejected or spoiled items, including the steps you take to ensure timely resolution and customer satisfaction.

2. Shelf Life

What is the minimum shelf life you can guarantee for the products you deliver?

3. Inspection & Traceability

Please explain your internal inspection process and the traceability system you use to ensure product quality and compliance.

Source Selection Information – See FAR 2.101 and 3.104

4. Compliance with Attachments

For each attachment listed below, please select the appropriate box and provide a concise explanation of how you can meet the outlined requirements.

o Attachment 5 (QSM Visits): ☐ Compliant ☐ Not Compliant o Attachment 7 (Food Defense): ☐ Compliant ☐ Not Compliant

5. Food Defense Plan & Sanitation

Describe the food defense measures and sanitation protocols you have in place to ensure the safety and integrity of the products you deliver.

6. Recall & Tracking Readiness

What procedures do you have in place to handle product recalls?

7. Pest Control

Describe your pest control and prevention procedures, including how you monitor, document, and address potential infestations at your facilities.

8. Staff Training

What processes and procedures are in place to train your staff and drivers on food safety and handling requirements?

Source Selection Information – See FAR 2.101 and 3.104

Additional Details Page

Offerors may use this page to clarify or supplement their Contractor Overview responses. Please reference the relevant section and question number. You may also address any past performance concerns.

Each entry must begin with the section and question being referenced. For example:

Section: Past Performance – Question 2

Additional details...

Please do not repeat or restate entire responses. This page is intended solely for clarification, elaboration, or explanation of previous answers. If additional space is needed, provide a separate

PDF document following the same format as outlined above.

Source Selection Information – See FAR 2.101 and 3.104

Contractor Certification and Acknowledgment

By submitting this Contractor Overview Report, the undersigned contractor acknowledges and certifies that all questions within the report have been answered to the best of their knowledge and ability. The contractor affirms that all responses are complete, accurate, and truthful, and understands that any incomplete or inaccurate responses may adversely affect the evaluation of their proposal in accordance with the established evaluation factors.

The contractor further acknowledges that failure to fully answer all questions or provide sufficient supporting documentation, as outlined in this report, may result in a lower evaluation score or exclusion from further consideration in the procurement process. The contractor also recognizes that the information provided in this Contractor Overview Report will be relied upon by the Government in evaluating the contractor's qualifications, capabilities, and past performance under this contract.

The contractor understands and agrees that any omission, misrepresentation, or failure to comply with the requirements of this report may be considered a material misstatement, which could be grounds for rejection of the proposal or termination of any subsequent agreement or contract. By submitting this report, the contractor consents to the Government’s use of the information provided for purposes of contract award, contract management, and compliance with applicable laws and regulations.

Contractor Name: ____________________________________________

Authorized Representative Name: ____________________________________________

Title: ____________________________________________

Date: ____________________________________________

Signature: ____________________________________________

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