Combined Synopsis -Solicitation 40in SP7000-20-Q-1009.pdf

General This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR part 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) number SP7000-20-Q-1009.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-03 effective 13 December 2019, and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20190531 edition (effective 1 Oct 2019) edition, and Defense Logistics Acquisition Directive (DLAD) effective 14 October 2019 through PROCLTR 2019-19.

The Government seeks to award up to five (5) vendors a five (5) year Indefinite Delivery Indefinite Quantity (IDIQ) fixed price contract for the purchase and subsequent maintenance of 40” wide format color and black-and-white color engineering technical drawing equipment with add-on options (accessories) for the devices.

Inspection and acceptance will occur at FOB destination. Defense Priorities and Allocations Systems (DPAS) are not applicable to this solicitation. Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

This procurement is being issued as a 100% Small Business (SB) set-aside. The associated North American Industrial Classification System (NAICS) code is 333316. The small business size standard is 1,000 employees. The Federal Supply Class code is 3610.

The Government intends to award without discussions.

The awards will be based upon a Lowest Priced Technically Acceptable basis. The technical requirements are enumerated within the Statement of Work (SOW). (See below, FAR 52.212-02 – EVALUATION – COMMERCIAL ITEMS, and Addendum to FAR 52.212-02, Evaluation Criteria, and for additional information.)

The maximum number of 40” wide format units which may be ordered under the program shall be thirty (30). Once this ceiling is met there will be no further delivery orders issued. The guaranteed minimum (for the entire IDIQ, not per vendor) shall be three (3) units.

Upon award of the contract and prior to any orders taking place, DLA Data Management Services (DMS) shall identify the specific pieces of equipment and software that require network testing, security accreditation, and approval. The devices are to be delivered within 30 calendar days of notification, at no cost to the Government, to the DLA J67 DMS (formerly known as DLA Document Services) production facility in Mechanicsburg, PA for testing of its compliance to the requirements set forth in the Statement of Work. Please refer to Attachment 2 – Statement of Work (SOW) Section 5 for testing details.

Delivery orders will be issued after fair opportunity is given to all IDIQ holders to participate in a reverse auction. Instructions for participating in the reverse auction process are provided in Attachment 7 Procurex Reverse Auction Procedures.

Quantities and locations will be specified on each delivery order.

The provision at FAR 52.212-1, Instruction to Offerors applies to this solicitation.

Offerors shall submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications with its proposal (see Attachment 9). The vendor shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov. If the vendor has not completed the annual representations and certification electronically the vendor shall complete only paragraphs (c) through (v) of this provision.

The clause at FAR 52.212-4, Contract Terms and Conditions - Commercial Items applies to this acquisition.

The clause at FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items, and all clauses checked (x) are applicable to this acquisition.

Requirement Description

DLA Information Operations Data Management Services (DMS) Division seeks to enter into a multiple award IDIQ contract for the purchase of 40" wide format color and black & white color engineering technical drawing equipment. This IDIQ will also include associated maintenance (offered in a minimum of a 36-month package), and add-on options (accessories) for the devices. The software required for the equipment shall be Brand Name only, Serendipity Black Magic Bureau. The ceiling for the IDIQ contract shall be 30 devices.

Estimated Period of Performance

Base Period: 05/01/2020 - 04/30/2025, (60 Months)

Testing

As mentioned previously, please refer to Attachment 2 – Statement of Work (SOW) Section 5 for testing details. If an awardee is unable to pass testing, then the award will be terminated for cause in-accordance-with FAR 52.212-4(m).

Delivery

30 Days after receipt of delivery order. If testing is required, 30 days after testing is complete. See Attachment 2 – SOW for additional details.

Important Dates

Solicitation Issue Date: 02/05/2020 Questions Due Date: 02/12/2020 no later than 4 PM Eastern.

Solicitation Close Date: 03/06/2020 no later than 4:00 PM Eastern.

Points of Contact

Please submit correspondence in conjunction with this solicitation to the point of contact listed below.

Primary POC: Secondary POC:

Contracting Specialist: Tyler Bowman Contracting Officer: Timothy A. Danowski E-mail address: Tyler.Bowman@dla.mil E-mail address: Timothy.Danowski@dla.mil

Provisions/Clauses

The following FAR, DFARS and DLAD clauses and provisions apply to this solicitation. The complete text of any of the clauses and provisions may be accessed in full text at http://acquisition.gov/.

FAR 52.212-1 Addendum

Quotes must be submitted electronically only to the points of contacts listed below. Quotes must be submitted in English and in United States Dollars. It is the vendor’s responsibility to ensure that their electronic correspondence and/or quote information has been received by the Government. Any quotes received after the closing date and time will be late and will not be accepted. The Contracting Officer reserves the right to make award without discussions.

PLEASE NOTE FAILURE TO SUBMIT ANY OF THE INFORMATION REQUIRED BY THIS

SECTION MAY RESULT IN A NON-RESPONSIVE DETERMINATION:

Please submit the quote in five (5) different parts: Cover Page, Technical, Past Performance, Pricing, and Offeror Representations and Certification. Please include the following statement on every page for Parts II, III, and IV of your proposal: “SOURCE SELECTION INFORMATION – SEE FAR 2.101 and FAR 3.104.” Additionally, include Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation)

Part I – Cover Page

a. Offeror company name

b. Offeror Commercial and Government Entity (CAGE) Code

c. Offeror mailing address

d. Offeror POCs

e. Offeror POC job title

f. Offeror POC phone number

g. Offeror POC e-mail address

h. Quote expiration date

Part II – Technical (Must submit completed Attachments 1a – Specs, 1b – CLIN Structure, 3 – SOW Compliance Form, and 4 – Section 508 Compliance Form) Part III - Past Performance. Indicate prior past performance, if applicable.

Part IV – Pricing (Must submit attachment 1b - CLIN structure)

Part V - Offeror Representations and Certifications (See FAR clause 52.212-3) mailto:Tyler.Bowman@dla.mil mailto:Timothy.Danowski@dla.mil http://acquisition.gov/

FAR 52.212-2 Addendum Evaluation Criteria

FAR 13.500 Evaluation of Quotations or Offers – The Government intends to evaluate quotes in response to this quotation in accordance with FAR 13.5 (Simplified Procedures for Certain Commercial Items) as supplemented by FAR Part 12 (Acquisition of Commercial Items) and Far 15.101- 2 (Lowest Price Technically Acceptable, or LPTA Source Selection Process). The technical requirements are enumerated within the Statement of Work (SOW).

Award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. Tradeoffs are not permitted. Quotes are evaluated for acceptability but not ranked using the non-cost/price factors. The evaluation criteria are as follows: Price, Technical Capability, and Past Performance.

Price

The vendor must enter a single unit price for each line item listed in Attachment 2, CLIN Structure.

(Note: On the CLIN structure spreadsheet, vendors will enter their unit price for each CLIN, the total for each CLIN will calculate. The total price will be used to evaluate the lowest priced quote. Vendors are encouraged to discount prices in order to provide the lowest price technically acceptable quote. Complete and submit Attachment 1b, CLIN Structure, with your response.

Technical Requirements

To be technically acceptable, the vendor must complete Attachments 1 – Specs, 2 – CLIN Structure, 4 – SOW Compliance Form, 5 – Section 508 Compliance Form, and 9 - Response to FAR 52.212-3 Offeror Reps and Certs. Responses will be evaluated only on an “Acceptable” or “Unacceptable” basis and will not be rated. In order to receive an “Acceptable” rating the quote must clearly demonstrate the ability to comply with all sections set forth in Attachment 2 –SOW and responses to required attachments. A quote that is evaluated as “Unacceptable” for any requirement will not be considered for award. Failure to indicate you will comply with all technical requirements set forth in the Statement of Work may result in your quote being deemed non-responsive and not being considered for award.

Past Performance

The vendor is required to submit information, on a single page, identifying federal, and/or state and/or local Government and/or private contracts performed within the past three years, which are similar in scope and complexity to the effort described in this solicitation. In the case of a vendor without a record of relevant past performance or for whom information on past performance is not available, the vendor shall state none. Vendors may submit up to three (3) customer references for work performed that is relevant and similar in scope to this requirement. Include reference names, telephone numbers, email addresses, and a brief description of the work performed.

Past performance shall be used as an evaluation factor within the LPTA process, unless waived by the Procurement Contracting Officer, in accordance with FAR 15.101-2(b). Past performance shall be evaluated in accordance with FAR 15.305 and DFARS 215.305. However, the comparative assessment in FAR 15.305(a)(2)(i) does not apply. Therefore, past performance will be rated on an “acceptable” or “unacceptable” basis using the ratings below.

Acceptable: Based on the vendors performance record, the Government has a reasonable expectation that the vendor will successfully perform the required effort, or the vendor performance record is unknown.

Unacceptable: Based on the vendor’s performance record, the Government has no reasonable expectation that the vendor will be able to successfully perform the required effort.

Note: In the case of a vendor without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the vendor may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the vendor shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

In addition, the contracting officer will review the System for Award Management (SAM), Past Performance Information Retrieval System (PPIRS), and the Federal Awardee Performance and Integrity Information System (FAPIIS) repositories to determine contractor responsibility for the vendor with the lowest priced quote.

All invoicing under this contract will be accomplished via Wide Area Workflow (WAWF).

Additional required clauses other than those above will be included in continuation pages.

Attachments

1 – SPECS

2 – CLIN STRUCTURE

3 – SOW

4 – SOW Compliance Form

5 – Section 508 Compliance Form

6 – MIL STD 3060

7 – NGA Color Target

8 – Procurex Reverse Auction Instructions (For awards at delivery order level)

9 - Response to FAR 52.212-3 Offeror Reps and Certs

10 – Question and Comment Form