SP451024R1002-Amend 1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 | 9

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

1/25/2024

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable) N/A

6. ISSUED BY CODE

SP4510 7. ADMINISTERED BY (If other than Item 6) CODE SP4500

DLA Disposition Services Federal Center 74 North Washington Ave.

Battle Creek, MI 49037-3092

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

SP4510-24-R-1002

9b. DATED (SEE ITEM 11) 1/4/2023

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

CODE: FACILITY CODE:

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [X ] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting And Appropriation Data (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return __ __ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SEE CONTINUATION PAGES

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-9070 – Electronically Reproduced PerFORM (DLA)STANDARD FORM 30 (REV. 10-83) PREVIOUS EDITION UNUSABLE Prescribed by GS

The purpose of this amendment is to answer the below offeror questions:

1. Will a site visit be offered?

a. Answer: No, there will be no site visits offered.

2. Scale Calibration: please provide the scale specifications to ascertain the calibration cost.

a. Scales are annotated in the attached site equipment list.

3. Is it required for the PPQ to be forwarded to the COR office on Feb 05, 2024, as mentioned above? or can be sent anytime till the closing date?

a. Answer: Completed past performance surveys (Attachment 7), can be submitted to the contracting officer anytime until the closing date of the solicitation. See FAR 52.212-01 Fill-in coverage.

4. Is it necessary that the MHE operators have heavy Kuwaiti driving licenses to operate all types as per Kuwaiti laws?

a. Answer: Yes.

5. Loaner Vehicles - Is the contractor responsible for having the vehicles registered for the base or will the personnel working for DLA complete the paperwork? Estimated amount of loaner vehicles required? Is there a particular year, model, and make?

a. Answer: The contractor is responsible for base vehicle registration. Loaner Amount: Unknown.

Year, Make, Model: Unknown.

6. Joint Venture - Since the company we are partnering with is based in Kuwait do they have to be registered in SAMS (cage code)?

a. Answer: All offerors, and all proposed subcontractors, must be registered online at the Joint

Contingency Contracting System (JCCS) website in order to be eligible for award. Every account in JCCS must have a CAGE code.

7. Payment Schedule - Are the payments NET30?

a. Answer: Payments will be made the 30th day after Government acceptance of supplies delivered or services performed. See 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023). Invoices shall be submitted in Wide Area WorkFlow (WAWF).

Invoicing instructions will be listed under 252.232-7006 WIDE AREA WORKFLOW PAYMENT

INSTRUCTIONS (JAN 2023).

8. DBA Insurance - Do I need to provide proof of the insurance in the proposal, or can it be provided if we are awarded the contract?

a. Answer: DBA Insurance verification is provided after contract award.

9. Roadside Assistance - Are the vehicles that require assistance only NTV or are there other types of vehicles that will require assistance?

a. Answer: Roadside assistance will be required for NTV’s only.

10. Increase of Personnel - Is there a grace period beyond the 60-day requirement?

a. Answer: No

11. Custodial - The solicitation stated a floor plan layout was attached but I did not see any floor plan map of the trailers.

a. Answer: Solicitation provides daily /weekly checklist and square footage as attachment

12. Workforce - The solicitation states it's a single award but, if there is no single company that is awarded the contract will it be awarded to multiple companies for different services? If so, we would like to submit a proposal for the custodial services.

a. Answer: The solicitation will result in a single award Indefinite Delivery Indefinite Quantity (IDIQ) contract.

13. Section 3f states services shall be provided 8 hour per day, 5 days per week. Are contractor employees also given the same federal holidays and Kuwait local national holidays off?

a. Answer: Site Leadership will arrange work schedules taking all into account. Ensuring Contractor provides full service coverage and flexibility for the required mission.

14. Section 1.e states that the contractor will not be reimbursed for any days contracted staff are not present due to sick days or vacation. This seems to contradict Kuwait labor law which mandates paid sick and vacation days. Could you please clarify if Section 1.e is in compliance with legal requirements regarding paid leave for employees in Kuwait? If it is non-compliant, what steps can be taken to align with Kuwait labor regulations?"

a. Answer: Contractor is required to fully man the site as outlined, variances are expected to be covered. Priced, and handled by the contractor. Following all legal requirements.

15. Section 3g outlines various property handling tasks. Can the government provide demilitarization standards and procedures for disposing of excess DoD property?

a. Answer: Yes

16. Regarding operation of equipment in Section 3g - Can the government provide current standard operating procedures and safety manuals for all Material Handling Equipment that contractor employees will be required to operate?

a. Answer: The Government can, Site has all required safety and SOP material which will be coordinated with site work crews once contract is awarded.

17. Section 8b states office consumables will be provided but does not specify what will be furnished. Can the government provide examples or a listing of what common office supply items will be provided for contractor use?

a. Answer: Standard suppliers you would reasonably expect to be present in an office setting.

18. Regarding corrective maintenance in Section 10r - What is the prioritization process for equipment repairs and who from the government determines repair priorities?

a. Answer: Site Leadership will determine both and coordinate that through communication and meetings with the work site.

19. Are there specific hazardous materials procedures or documentation required when draining and disposing of fluids?

a. Answer: Yes situation/commodity dependent, Site leadership will coordinate with contractor personal.

20. Is 3rd party inventory or documentation software utilizing that contractors should have working knowledge of?

a. Answer: Microsoft Excel

21. Section 4.g states that the Contractor shall provide all management, labor, supplies and equipment necessary to ensure proper custodial services at the Site. Could you please clarify what specific cleaning supplies and equipment the Contractor is expected to furnish? The PWS mentions tasks like sweeping, mopping, dusting, polishing furniture, and cleaning restrooms, but does not include details on what supplies (e.g. cleaning solutions, mops, vacuums, etc.) the Contractor must provide for these services. A list of expected custodial supplies would be helpful for accurately estimating the resources required to meet the PWS requirements.

a. Answer: All supplies necessary to accomplish the mission.

22. Will secure storage be made available onsite for the Contractor furnished supplies and equipment?

23. Does DLA cover the cost of all hygiene kits, cleaning products, cleaning supplies, etc., and clothing for employees for this contract such as coveralls, Safety shoes, and PPE materials?

a. Answer: No. Under Attachment 1 see 1(c) “The Contractor shall provide services to include all necessary labor and Personal Protective Equipment (PPE).” Section 4(g) “g. The Contractor shall provide all management, labor, supplies and equipment necessary to ensure that custodial services are performed at DLA Disposition Services Kuwait. The Contractor shall provide all supplies and equipment for the cleaning of floor areas.”

24. Does DLA provide the supplies to restock the bathroom, paper towels, hand soap, toilets tissue?

25. Kindly explain why in 12 Months Base Period-CLIN 014, CLIN 015 the unit quantity is 5 and 3 respectively and provisions not provided in the Option period 1 and Option period 2? (As to the method used to quantifying the service)

a. Answer: These are Estimates in the amount needed. Site does not anticipate needing this service beyond the first year.

26. Kindly confirm that CLIN 0011; Scale calibration services entails contractor to Calibrate, operate and maintain at 4 Locations for the given duration?

a. Answer: Entails contractor calibrating scales on the sites equipment listing provided.

27. Kindly explain why in Option Period 1, Option Period 2; Mobilization –CLIN 1013,2013; the unit quantity is 6? (The Number of personals hasn’t changed from 48 in the table).

a. Answer: This is an estimate.

28. If there is any SF1442 Form to be filled?

a. Answer: There is no SF1442 or SF1449. The solicitation is a combined synopsis / solicitation.

29. Under Volume I – Price Proposal, only the attached Price sheet need to be filled or anything else need to be added.

a. Answer: See FAR 52.212-01 listed on page 18 of Attachment 1 for proposal submission format and content.

30. Is the $200,000 an annual Not-To-Exceed limit on the Government's reimbursement for spare parts expenses?

a. Answer: $200,000.00 is the annual not-to-exceed limit listed for parts under the IDIQ contract. The funded task orders off of the IDIQ contract will separately list a not-to-exceed limit.

31. For reimbursement, what documentation is required from the contractor to support "actual" purchase costs?

Will supplier invoices listing exact parts numbers and costs be sufficient?

a. Answer: Yes. When invoicing for parts the contract will need to provide a supplier invoice to support the actual cost is being reimbursed.

32. Can you please confirm our interpretation that "actual rates" means the contractor does not add any indirect costs, overhead, or profit to the direct expenses from suppliers?

a. Answer: Correct. The contractor is reimbursed at the actual cost of the part with no overhead or profit.

33. Is there a current service provider for this contract?

34. If yes, could you provide the previous contract number?

a. Answer: The current contract is SP451021D0002.

35. What was the value and term of the previous contract?

a. Answer: The previous contract was for a 12-month base period and (2) 12-month option periods.

The estimated total contract value was $1,978,552.14. The award notice for SP451021D0002 can be viewed at: https://sam.gov/opp/882fcff15c2b470e9a5f1513ba510fb7/view

36. What's the anticipated initiation date for this project?

a. Answer: The performance start date is 5/1/2024

37. Does the current contract contain the same requirements as the previous contract?

a. Answer: The current contract was modified five times. Roadside assistance / recovery was modified onto the contract after award. The personnel base line on the current contract was 40 personnel, which was changed to 48 personnel on this solicitation.

38. Please provide any historical data / consumption rates you can provide for the consumables or parts. Parts reimbursable quantity is our estimate for the period. Reimbursed at actual cost of each requirement.

39. Does the customer have all appropriate spill kits for the respective equipment?

40. For drainage disposal; Paragraph 4.K.3, since this material is considered industrial waste, will the disposal fees be paid at actual cost? Is this done weekly/monthly or as needed etc?

a. Answer: Disposal fees are not applicable. Frequency: As required.

41. Tire /Lubricants request: Does it need to be any Particular brand. As per Attachment 1 PWS Kuwait EPM. -

SPECIFIED TASKS DESCRIPTION: Point “N”

a. Answer: Site leadership will direct/approve all purchases. Parts are reimbursed for actual cost as part of Parts reimbursable CLIN.

42. Kuwait labor law mandates Workmen compensation insurance for all employees. Per this mandatory law all personnel will be insured as per Host Nation (Kuwait) labor laws. So, is DBA insurance still required? - As per EPM Attachment 6 Price Schedule Kuwait EPM.

a. Answer: Yes, DBA Insurance is required. See FAR 52.228-3 Workers’ Compensation Insurance (Defense Base Act) (Jul 2014), included in the solicitation.

43. Can we know what certifications employees (Mechanics) have provided under the ongoing Contract? - As per Attachment 1 PWS Kuwait EPM.: - SPECIFIED TASKS DESCRIPTION: Point “O” https://sam.gov/opp/882fcff15c2b470e9a5f1513ba510fb7/view

a. Answer: No.

44. Mechanics (6) are for diesel and petrol engines. Does this include tire man/ electrician/denter/ Painter OR just basic six mechanics - As per EPM Attachment 6 Price Schedule Kuwait EPM.

a. Answer: Mechanics are expected to be able to cover all these situations.

45. Kindy elaborate on role and responsibility for TORCH CUTTER (Qty: 15) As per EPM Attachment 6 Price Schedule Kuwait EPM.

a. Answer: Perform duties as the Sites cutting and welding capabilities. Equipment listed in the attachment.

46. Mobile Truck is GFE or CFE As per Attachment 1 PWS Kuwait EPM - SPECIFIED TASKS

DESCRIPTION: 2) Roadside Recovery

a. Answer: CFE

47. What tools / accessories does current Garage have in it? Is the Garage GFE OR it must be provided by the

Contractor?

a. Answer: Contractor must furnish all tools/accessories required to perform services. Workspace is

GFE.

48. Material handling equipment operators are for which equipment’s – kindly specify? - As per Attachment 1 PWS Kuwait EPM: - SCOPE: Point B

a. Answer: Equipment listed in the Attached site equipment listing.

49. If the operators have from their home country, is it acceptable to process license of USG army base – Camp Arifjan MHE Operators shall be licensed in accordance with Host Nation, Installation, DLA DS, and applicable Occupational Safety and Health Agency (OSHA) standards and regulations As per Attachment 1 PWS Kuwait EPM. - SPECIFIED TASKS DESCRIPTION: point of all stationery & printing supplies would be provided by USG

a. Answer: Contractor employees will meet all instillation licensing requirements.

50. Can we have Site visit. If yes, please confirm and let us know what documentations are required.

a. Answer: NO there will be no site visits due to amount of expected bidders and the cumbersome badging/credential process.

51. Will Rest Area & office space be provided for our employees working under this Contract?

52. Does Scale Calibration require manpower only? As per EPM Attachment 6 Price Schedule Kuwait EPM.

a. Answer: Requires all necessary to bring scale to compliance and Fully mission capable.

53. Roadside Assistance (5 personnel needed), so only manpower is needed OR wench truck is also required to support this As per EPM Attachment 6 Price Schedule Kuwait EPM.

a. Answer: Manpower & necessary equipment is required to support roadside assistance.

54. Roadside Recovery (3 personnel needed), so only manpower is needed? As per EPM Attachment 6 Price Schedule Kuwait EPM.

a. Answer: Manpower & necessary equipment is required to support roadside assistance.

55. Will Diagnostic Computer for all vehicles be provided by USG?

56. The Contract minimum guaranteed ordering amount for the base period of performance is $2000.00. There is no minimum guarantee for option periods. The maximum Contract value is 200% of the cumulative estimated Contract amount for all periods of performance. 200 % means 4000 additional so that’s target price. % Means 4000 additional so that’s target price – Will there be no monthly Invoicing under this Contract? - As per Attachment 1 PWS Kuwait EPM CONTRACT MINIMUM AND MAXIMUM:

a. Answer: There is no minimum guarantee on the option periods. The contractor shall invoice monthly in accordance with the invoicing instructions listed under 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023). This is an Indefinite Delivery Indefinite Quantity (IDIQ) type contract. Every IDIQ contract is required to state a minimum and maximum value. The minimum for the contract is $2,000.00. The maximum contract value is 200% of the awarded contract estimate based on the awarded price schedule.

57. For procurement there will be administration fees chargeable. Kindly specify how should be the administration fees and how will it be compensated? - As per Attachment 1 PWS Kuwait EPM Parts ordered under this PWS are reimbursed at actual rates (no overhead or profit is authorized). The Contractor shall have sufficient cash flow to fund approximately $200,000.00 of parts per year.

a. Answer: It is up to the contractor how to account for overhead / fees on the pricing structure provided.

58. Requesting maintenance history for all assets for a duration of minimum 1 year - As per Attachment 1 PWS

Kuwait EPM EMPLOYEE REQUIREMENTS: clause J

a. Answer: Sites operations, SOPs, and historical data will not be shared with the solicitation. Needs and requirements as well as supporting attachments are outlined in the PWS.

59. Is storage space/warehouse provided by USG for storing spares etc.? - As per Attachment 1 PWS Kuwait EPM l. Parts Manager:

60. Assuming the Contractor must provide all tools for mechanics etc. for MHE maintenance, how will we be compensated? - As per Attachment 1 PWS Kuwait MATERIAL HANDLING EQUIPMENT (MHE)

MAINTENANCE:

a. Answer: Compensation will come though the CLIN schedule and structure.

61. In equipment list DPAS Equipment List & HR equipment list all the equipment’s are not overlapping. IF yes please provide one master list of all equipment for our assessment. As per Attachment 3 Equipment List tabs.

a. Answer: Equipment list provided is the sites current applicable listing, subject to change, updating, and renewal. Contractor is expected to support equipment provided now and when updated as stated in the PWS.

62. Will transportation (vehicle) be provided to Contractor personnel to move between Yards and other work locations outside the Camp.

63. Will there be an administrative period between contract award and physical start date to account for the visa and work permitting process? Current processing times are up to eight weeks.

64. What is the estimated timeline for approval for hiring of Kuwaiti nationals?

a. Answer: Contractor will be responsible for hiring, vetting, managing, and manning the site with regard to contract employees.

65. What are the force protection requirements of the host nation as well as any other force protection requirements of the DLA DS? (i.e. classes, training, certifications, etc.)

a. Answer: See Section 5, further coordination as necessary, will be made once contract is awarded.

66. In section 1-d., Is the anticipated10% drawdown decrease formulated from the base 48 personnel or from the 200% increased surge activities?

a. Answer: 48

67. When is the anticipated physical start date for work requirements within the PWS?

a. Answer: The anticipated start date is 5/1/2024

68. Is there a list of all equipment which requires calibration? If so, please list the manufacturer, equipment model number, and periodicity for calibration for each.

a. Answer: See attached Equipment listing provided.

69. Will a calibration schedule be provided?

a. Answer: Yes. Work schedules will be coordinated with site leadership.

70. In section 4/c., What are the current host nation/base requirements?

71. In section 4/k./5., What does this task involve? Size, magnitude, number of vehicles, etc. Would this task require additional personnel once a month? Is there currently an ESS maintenance plan and schedule?

a. Answer: No additional required, it would be a part of the site personal normal duties. Much like cyclical, scheduled maintenance requirements.

72. In section 4/o., Will a complete list of contract specific training requirements be provided?

73. What are the security specifications and force protection requirements in accordance with the Site and base security guidelines for entry and work conducted on the base camp as described in section 5/a.

74. In section 7/j, What personnel will perform the scrap yard task? There is not a description for this tasking on attachment 4.

a. Answer: Managers, Laborers, MHE operators, torch cutter, and anyone else deemed necessary by the site leadership.

75. In section 7/p. Is there a min/max distance radius from Camp Arifjan for roadside assistance and recovery?

a. Answer: As stated within the Country of Kuwait.

76. In section 10/b., Please provide the current schedules for the repair and maintenance activities described in this section for the equipment listed in attachment 3.

a. Answer: Sites equipment list is provided. Further, Specific site details, management and working will not be provided as part of the solicitation.

77. Section 10/d. states “The Contractor shall be paid for the actual services provided; all repairs will require estimates to be provided to the KO or COR before work is approved for determination that funding is available”. Will the contractor be reimbursed for days that KTR personnel are in country or only for repairs as listed in this section?

a. Answer: Contractor will be reimbursed using the CLIN schedule provided.

78. Please list specific diagnostic equipment as described in section 10/e.

a. Answer: Any equipment needed to support the provided Site equipment listings.

79. In section 10/i., “SM services required under this contract shall be performed as required on each piece of equipment listed in Attachment 3. No piece of equipment shall go more than 15 calendar days past its scheduled service date.” Will this service schedule be provided prior to the proposal due date?

80. In section 10/p., “The Contractor shall perform PMCS to minimize downtime. All PMCS, including those items that have been received under warranty, shall be performed in accordance with OEM specifications and appropriate manufacturers’ manuals/recommended timelines. The Contractor shall not be reimbursed for services rendered outside of these timelines.” Will a list of equipment which is still under warranty and subject to the requirements of this section be provided?

a. Answer: All Maintenance requirements will be coordinated with site leadership.

i. If so, please provide the equipment type, and current warranty dates. Comment: “We would need to know which items have been received under warranty and the manufacturers recommended timeline before contract award. This statement has the potential to be troublesome and costly.”

1. Answer: Equipment listing is already provided as part of the packet. Contractor will be required to maintain all equipment allowing site to accomplish its mission.

81. Will EMS information described in section 13 be provided prior to the submittal response date?

1/25/2024