attachment 11 -questions and answers.xlsx

XLSX spreadsheet 31 KB Posted Jun 25, 2026

Attached to: Iwakuni Hazardous Waste Removal
Solicitation number: SP450026R0009
Issued by: Defense Logistics Agency

About this file

Written by GovTribe AI · Jun 25, 2026

This is a Questions and Answers document for solicitation SP450026R0009, which addresses clarifications on the Performance Work Statement (PWS), Price Schedule, and Instructions to Offerors for the Iwakuni Hazardous Waste Removal contract.

The Q&A document contains 40 questions from contractors regarding contract scope, requirements, and documentation. Key clarifications include: PCB waste is not applicable to this contract despite being mentioned in the synopsis; the 1,500-gallon minimum load requirement for certain CLINs has been removed; repackaging services fall under Special Services CLINs (1202SV-1207SV) and same-day requests cannot be supported; the 10-day storage limitation at transfer facilities may be waived if approved by the Contracting Officer based on host nation practices; electronic manifest submission is acceptable provided all signatures are legible and valid; all documentation must be submitted through the Contracting Officer's Representative (COR); and preparation of Hazardous Waste Profile Sheets (HWPS) is the generator's responsibility, though the contractor is responsible for HWPS pertaining to waste acceptance at disposal facilities. The document also addresses PWS language updates regarding pickup locations within a 50-mile radius, corrections to section references (removing references to non-existent sections 3.19 and 3.20), correction of the Autumnal Equinox Day to September 23, and clarification that confined space permit requirements are host nation responsibilities. Amendment 2 incorporates these answers and updates to the PWS, Price Schedule, and Instructions to Offerors accordingly.

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Other files

File	Type	Posted
Attachment 2- Price Schedule updated.xlsx	XLSX spreadsheet	Jul 8, 2026
Attachment 1-PWS updated.docx	DOCX document	Jul 8, 2026
Attachment 12 additional questions.xlsx	XLSX spreadsheet	Jul 7, 2026
Attachment 10 Changes.docx	DOCX document	Jun 25, 2026
Attachment 9 CAC Application.pdf	PDF	Jun 25, 2026
Attachment 8 PPI Questionnaire.pdf	PDF	Jun 9, 2026
Attachement 4 Additional Contract Terms and Conditions.docx	DOCX document	Jun 9, 2026
Attachment 3 - Pickup Locations.xlsx	XLSX spreadsheet	Jun 9, 2026
Attachment 5 Addenda to 52.212‐1 Instructions to offerors.docx	DOCX document	Jun 9, 2026
Attachment 6 Addenda to 52.212‐2 Evaluation.docx	DOCX document	Jun 9, 2026
Attachment 2 - Price Schedule.xlsx	XLSX spreadsheet	Jun 9, 2026
Attachment 1 - PWS.docx	DOCX document	Jun 9, 2026
Attachment 7 Provisions Fill-in.docx	DOCX document	Jun 9, 2026

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Sheet1

	Question No.	Date Received	REFERENCE			QUESTION	GOVERNMENT RESPONSE	GOV'T RESPONDER
NAME, E-MAIL	CONTRACTOR
POC, E-MAIL	Amend No.	ANSWERS
			Page	Section	Para.
	1		6	PWS	k	The solicitation states that “New pickup locations may be unilaterally added to the contract by the USG at any time during the life of the contract at no additional charges to the USG.” Please provide the farthest possible location anticipated. If unknown, would the Government be willing to discuss adjustments as new locations are added.			Kazunori Hayashi

kazunori-e-hayashi@jt-kankyo.co.jp

2	6	PWS	ｍ	The solicitation states “Publications and attachments applicable to this contract will be made available upon request.” What specific documents does this refer to.	Updated DLAM, DoD Publications, Etc.
3	7	PWS	.1.0	The solicitation states “The Contractor shall ensure that its agents, employees, and subcontractors involved in handling and packaging…” Does “packaging” in this context apply only to SP Service CLINs (1202SV–1207SV).	This statement applies to all CLINs on the price list.

Packaging is a generator responsibility (minus LabPacks) but the contractor should be trained for handling and packaging when on-site.

4 8 PWS 1.1 The solicitation states “Any discrepancies associated with the marking and/or labeling of containers…” What specifically constitutes a discrepancy. Please clearly define the conditions. Mis-labeled drums, Incorrect containers, etc. Any issues that would preclude the waste from being transported or accepted into the disposal facility .

5 10 PWS (9) Reactive (RX) PCB waste is outside the scope of this contract. To avoid confusion, can all PCB‑related references be removed. 1.1.1 (A) 1. States "Not applicable to this Contract" and no PCB CLINs are offered in the Price Schedule.

6	12	PWS	CLIN Suffix B5 (GL)	Regarding “Minimum Load Ordered: 1,500 gallons,” if the actual volume is less than 1,500 gallons, may the contractor invoice for 1,500 gallons.	1500 gallons minimum requirement removed
7	15	PWS	1.1.3	The solicitation states that the contractor must prepare the Hazardous Waste Profile Sheet (HWPS) and other transportation documents. However, isn’t preparation of the HWPS the responsibility of the Government.	Yes, the generator is responsible for proper identification of their waste.

This statement covers HWPS as it pertains to the waste acceptance epacket due at the disposal facility/

8	17	PWS	ｄ	Is submission of the manifest in electronic data format acceptable once transportation is completed.	Yes as long as all signatures are legible and valid
9	20	PWS	Autumnal Equinox Day	The Autumnal Equinox Day is September 23. Please correct the date.	Updated in PWS
10	23	PWS	1.1.8 h	Should USAG‑J Form 1529 be submitted through the COR.	All documentation should be submitted through the COR. If USAG-J Form 1529 can

be submitted electronical for access then it should be done in this manner with a copy provided to the COR.

11 24 PWS 1.1.12 b Repackaging falls under SP Services. Requests to the contractor should be issued under CLINs 1202SV–1207SV. Will the Government provide several days’ advance notice. Same‑day requests cannot be supported. What is the minimum advance notice the Government can provide. Repackaging falls under SV Services. This will be worked through the COR but typically the USG would not request an expedite ( same day) service unless CLIN 1095SV-1098SV is ordered. If not possible the contractor can discuss this with the COR for a removal timeframe.

12	27	PWS	1.2.3 a	To ensure safety and prevent expansion‑related damage, can containers be filled to approximately 80% of capacity during packaging.	This is up to the generator but can be addressed through the COR.
13	30	PWS	1.3.1 b	The solicitation states that storage at any transfer facility must not exceed 10 days. In practice, transfer facilities often exceed 10 days, and this is not prohibited under Japanese Waste Management Law. Please remove the 10‑day limitation.	If this is a common practice in the host nation then the KO can approve.
14	30	PWS	1.3.1 ｃ	PCB waste is outside the scope of this contract. To avoid confusion, can all PCB‑related references be removed.	It states "Not applicable to this Contract" and no PC CLINs are offered in the Price Schedule.
15	30	PWS	2.0	PCB waste is outside the scope of this contract. To avoid confusion, can all PCB‑related references be removed.	It states "Not applicable to this Contract" and no PC CLINs are offered in the Price Schedule.
16	41	PWS	2.2.3	The solicitation states “only contractors approved by Disposition Services.” Which contractors are approved. Also, analysis and sampling work should be ordered under SP Service CLIN 1001SA. Please confirm.	Removed "and approved by Disposition Services" in PWS
17	41	PWS	2.2.3	Are the tasks described in this section limited to Special Services 3.13, 3.14, and 3.15.	Yes
18	45	PWS	2.5 c	Are the tasks described in this section limited to Special Services 3.13, 3.14, and 3.15.	Yes
19	45	PWS	2.5 e	Are the tasks described in this section limited to Special Services 3.13, 3.14, and 3.15.	Yes
20	45	PWS	2.5 f	Are these tasks not the responsibility of the generator.	2.5-This requirement is if the contractor releases gas

while removing (spill) or post removal

21	45	PWS	2.5 g	Cylinders containing inert gas with non‑functional valves cannot be handled safely. Please remove this requirement.	Cylinders containing inert gas with non‑functional valves will not be turned in.
22	46	PWS	2.5 i	Are these tasks not the responsibility of the generator.	The generator is responsible for ensuring their waste is properly packaged.

If a waste cylinder is turned in and shipped, the contractor is then responsible to ensure DoW markings are removed. The contractor should work through the COR for removing DoW markings.

23 47 PWS 2.6.1d CLIN RE08C7 states “unused,” while PWS 2.6.1(d) states “used.” Please correct PWS 2.6.1(d). Changed in PS and IGE CLIN RE08: Mercury, High, Dental Amalgams, Debris & Residues, Hg >260 mg/Kg.

24	50	PWS	3.1 e	What specific facilities on MCAS Iwakuni are considered “non‑permit confined spaces.” Please provide building numbers. Additionally, the solicitation states that these spaces do not involve hazards that could cause death or serious physical harm. Please provide the regulatory basis for this definition.	This is a question that should be routed through the generators/COR
25			3.1	What materials are stored in the tanks referenced in the solicitation, and what are the origins of each waste stream. Please provide detailed information.	This is a generator identified requirement
26				Regarding high‑pressure washing and blast cleaning under the cleaning CLINs, are there any special regulatory requirements.	As required by Host Nation
27				Please provide the expected number of occurrences for each Service CLIN.	Estimated quantities are listed in the Price Schedule
28		PWS	1.2.8.1e	TX06 and TX07 are not in the price schedule. Should we wait for a modified price schedule, or will the section be removed?	If TX06 is not on the Price Schedule then it was not used in the current 60 month contract and

most likely will not be ordered on this renewal. If ordered a MOD will be necessary

29	30	Attachment+2+-+Price Schedule	1001SA	In the price schedule, it states "see 3.20", however there is no 3.20 in the PWS.	Remove 3.20
30		Attachment+2+-+Price Schedule	1301SV	In the price schedule, it states "see 3.19", however there is no 3.19 in the PWS.	Remove 3.19
31		Attachment+5+Addenda+to+52.212‐1+Instructions+to+offerors	©-1)-e	The solicitation states “Completed DLA Disposition Services – Contractor Representative (PWS Section 6.4).” Should this be PWS Section 6.3.	Changed to 6.3
32	50	PWS	e	Please provide a specific definition of an enclosed space that does not require a permit.	KO responsibility
33	56	PWS	a	Please provide specific definitions of confined spaces that require a permit and those that do not.	This is a host nation requirement.

The contractor should be able to determine which space does not require a permit.

34 56 PWS b What is the process for obtaining a confined space entry permit? Is there a form available? This is a host nation requirement.

The contractor should be able to determine which space does not require a permit.

35 58 PWS b(2) What is a Chain of Custody form? Is there a form available? There is no DLA Form for "Chian of Custody".

This would be a contractor/facility generated document that shows who handled the sample up to S&A and disposal (3.13 b. 3.)

	36	60	PWS	3.15
(4)e	Since it takes several days to receive the analysis results (which varies significantly depending on the items being tested and analyzed), it is difficult to submit the analysis report and HWPS within 15 business days. Is it possible to extend the 15-business-day deadline?				Worked through the COR
	37	60	PWS	3.16
a	Since these are facilities (such as WWTPs and POTWs) that do not exist in Japan, aren't they excluded from consideration?				Yes
	38	60	PWS	3.16
b	We treat this wastewater at the TSDF. Is there a problem with that?				No
	39	61	PWS	3.17
a	Could you please provide specific examples or criteria for the “appropriate size, type, material, marking, and labeling of containers” for which the contractor is responsible?				Could you please provide specific examples or criteria for the

“appropriate size, type, material, marking, and labeling of containers” for which the contractor is responsible?

40 Additional time is required to develop safe methods for performing Service CLINs and to select appropriate analytical subcontractors. Please extend the due date by approximately three weeks. There is still ample time before solicitation close. No extension necessary at this time.

Page &P of &N

PWS language has been updated to within 50 miles of current location.

Hayashi

	Question No.	Date Received	REFERENCE			QUESTION	GOVERNMENT RESPONSE	GOV'T RESPONDER
NAME, E-MAIL	CONTRACTOR
POC, E-MAIL	Amend No.
			Page	Section	Para.
	1		30	PWS	1.2.8.1e	TX06 and TX07 in the CLIN price schedule state, reference section			Kazunori Hayashi

kazunori-e-hayashi@jt-kankyo.co.jp

2	Attachment+2+-+Price+Schedule	1001SA	Another line states “See 3.20,” but no such reference section can be found.
3	Attachment+2+-+Price+Schedule	1301SV	Another line states “See 3.19,” but no such reference section can be found.
4	Attachment+5+Addenda+to+52.212‐1+Instructions+to+offerors	©-1)-e	The solicitation states “Completed DLA Disposition Services – Contractor Representative (PWS Section 6.4).” Should this be PWS Section 6.3.
5	Attachment+5+Addenda+to+52.212‐1+Instructions+to+offerors	©-1)-ｇ	The solicitation references completed provision 52.209‑7 “Information Regarding Responsibility Matters.” Should this be provision 52.209‑9.
6	Attachment+5+Addenda+to+52.212‐1+Instructions+to+offerors	©-1)-ｈ	The solicitation references completed provision 52.229‑11 “Tax on Certain Foreign Procurements—Notice and Representation.” Should this be provision 52.229‑12.
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File details come from the government source that posted it. Updated Jun 25, 2026.