Attachment 1 - PWS.docx

Iwakuni Japan Hazardous/Industrial Waste Disposal Contract v.04/28/2026 (PKG)

INTRODUCTION

1.0 REMOVAL PHASES

1.1 PRE-REMOVAL

1.1.1 CONTRACT LINE-ITEM NUMBER (CLIN) SELECTION CRITERIA

1.1.1.1 CLIN DISPUTES

1.1.2 PERMIT/SPECIAL REQUIREMENTS

1.1.2.1 REPORTING REQUIREMENTS

1.1.3 SHIPPING/DISPOSAL DOCUMENTATION

1.1.4 NOTIFICATIONS

1.1.5 CONVEYANCE VEHICLE OR TRAILER SECURITY

1.1.6 HOURS OF OPERATION (TABLE VERIFICATION)

1.1.7 CONTRACT RELATED INFORMATION DISCLOSURE

1.1.8 DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS) INSTALLATION ACCESS

1.1.9 TSDF CLOSURES AND OUTAGES

1.1.10 CONTRACTOR PERSONNEL

1.1.11 ADDING CONTAINERIZED WASTE TO ISSUED TASK ORDERS

1.1.12 PACKAGING, MARKING, LABELING, AND PLACARDING

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

1.2.2 SEGREGATION OF HAZARDOUS WASTE

1.2.3 STATEMENT ON CONTAINERS

1.2.4 GOVERNMENT EQUIPMENT & PERSONNEL

1.2.5 TREATMENT OF HAZARDOUS WASTE ON GOVERNMENT FACILITY

1.2.6 LOADING

1.2.7 WEIGHING OF ITEMS (TABLE VERIFICATION)

1.2.7.1 TASK ORDER (TO) ADJUSTMENTS

1.2.8 DEFINITIONS, BULK & CONTAINERIZED WASTE

1.2.8.1 BULK WASTE

1.2.8.2 CONTAINERIZED WASTE

1.2.9 BULK LIQUID PUMPING

1.2.10 BULKING & CONSOLIDATION

1.2.11 EXPEDITED REMOVAL/PERFORMANCE OF SERVICES

1.3 POST REMOVAL

1.3.1 RETURN OF SHIPPING DOCUMENTATION

2.0 DISPOSAL/RECYCLING

2.1 CERTIFICATES OF DISPOSAL, DESTRUCTION, & RECYCLING

2.2 JEGS/GOJ REGULATED, NON-REGULATED ITEMS

2.2.1 ITEMS REGULATED IAW JEGS/GOJ

2.2.2 ITEMS NOT REGULATED BY JEGS/GOJ

2.2.3 CONTRACTORS ELECTED DETAILED ANALYSIS AND SAMPLING

2.3 ASBESTOS MANAGEMENT

2.3.1 DISPERSAL (FRIABLE) ASBESTOS CONTAINING MATERIALS (ACM) BUILDING MAINTENANCE MATERIALS (SHIW)

2.3.2 NON-DISPERSAL (NON-FRIABLE) ACM (IW)

2.3.3 NON-DISPERSAL BUILDING MAINTENANCE MATERIALS ACM (IW)

2.4 AQUEOUS FILM-FORMING FOAM (AFFF) AND OTHER PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) RELATED WASTES

2.5 COMPRESSED GAS CYLINDERS, CARTRIDGES, VESSELS & CANISTERS

2.6 RECYCLING OR RECOVERY

2.6.1 COMMODITY SPECIFIC RECYCLING/RECOVERY REQUIREMENTS

2.7 DEMILITARIZATION

2.7.1 OTHER MILITARY ITEMS

3.0 SPECIAL SERVICES

3.1 INDUSTRIAL CLEANING SERVICES (ICS), DAILY, CREW OF 2

3.2 ICS, WEEKLY, CREW OF 2

3.3 ICS, MONTHLY, CREW OF 2

3.4 ICS, DAILY, CREW OF 3

3.5 ICS, WEEKLY, CREW OF 3

3.6 ICS, MONTHLY, CREW OF 3

3.7 SURCHARGE FOR WEEKEND WORK, DAILY, CREW OF 2

3.8 SURCHARGE FOR WEEKEND WORK, DAILY, CREW OF 3

3.9 ADDITIONAL CHARGE FOR HYDRO/WATER BLASTING WORK, DAILY, CREW OF 3

3.10 ADDITIONAL CHARGE FOR PERMIT-REQUIRED CONFINED SPACE WORK, DAILY, CREW OF 3

3.11 ADDITONAL CHARGE FOR SUPER VAC TRUCK WORK, DAILY, CREW OF 3

3.12 SURCHARGE FOR EXPEDITED COMMENCEMENT OF ICS WORK, CREW OF 2 or 3

3.13 PERFORM SAMPLING AND ANALYSIS

3.14 PREPARE HAZARDOUS WASTE PROFILE SHEET

3.15 PERFORM WASTE CHARACTERIZATION TO IDENTIFY WASTE

3.16 BULK NON-REGULATED WASTEWATER MANAGEMENT

3.17 PERFORM OVERPACKING/LOOSE PACKING SERVICES

4.0 ACCEPTABLE PERFORMANCE LEVEL (APL)

4.1 ACCEPTABLE PERFORMANCE LEVEL (APL) TABLE

5.0 QUALIFIED FACILITIES AND TRANSPORTERS LISTS (QFL/QTL)

5.1 ADDING/UPDATING QUALIFIED FACILITIES AND TRANSPORTERS

5.2 FACILITY REMOVAL

5.3 TRANSPORTER REMOVAL

6.0 ADDITIONAL REQUIREMENTS

6.1 INDEMNIFICATION

6.2 PLACES OF GOVERNMENT INSPECTION

6.3 CONTRACTOR REPRESENTATIVE

6.4 INCIDENTAL FEES

7.0 STANDARD TIMES FOR WASTE REMOVALS AND PERFORMANCE OF SERVICES

7.1 EXPEDITED REMOVALS AND PERFORMANCE OF SERVICES

8.0 DOCUMENTATION REQUIREMENTS, DLA DISPOSITION SERVICES ACCEPTANCE, INVOICING, AND TRACKING

8.1 SUBMISSION OF DOCUMENTATION TO FACILITATE ACCEPTANCE FOR PAYMENT

8.2 ACCEPTANCE AND INVOICING

9.0 CONTRACT MINIMUM/MAXIMUM

10.0 CONTRACTOR ACCESS TO DLA DISPOSITION SERVICES SITES

11.0 PERIOD OF PERFORMANCE

INTRODUCTION

a. This contract is referred to as the Iwakuni Japan Hazardous/Industrial Waste Disposal Contract. This contract covers the non-personal services and requires the removal, transportation, and disposal/recycling of Industrial Waste (IW) from military installations throughout Iwakuni, Japan as identified in the Japan Environmental Governing Standards (JEGS) and wastes regulated by Government of Japan (GOJ) as IW, Specially Controlled Industrial Waste (SCIW), Specially Handled Industrial Waste (SHIW), and listed within the Price Schedule. Also included in this contract are special services in support of the removal and disposal/recycling of hazardous and regulated substances. Infectious, controlled, explosive and radioactive wastes, or mixtures of such wastes with Hazardous Waste (HW), will not be included under this contract. Waste turned in under this contract may possibly be contaminated with one or more substances not specifically identified.

b. The removal, transportation, storage, characterization, treatment, disposal, and recycling or recovery of wastes offered under this contract are to be performed in accordance with (IAW) JEGS. Additionally, the Contractor shall perform work under this contract IAW the respective Japanese national, prefecture and local environmental laws and regulations, as well as any applicable international agreements governing the transportation of dangerous goods, safety, and health laws and regulations; international agreements governing the generation, storage, transportation and disposal/recycling of dangerous goods; and in conformance with industry standards that minimize risks to human.

c. The Contractor shall comply with any changes or new requirements identified by the above regulating bodies that should be promulgated during the performance of the contract. The latest version of Overseas Environmental Baseline Guidance Document (OEBGD) is available on the Department of War (DoW) Directives Website at: http://www.esd.whs.mil/DD/ and the JEGS available at the time of this Performance Work Statement (PWS) issuance for the Japan where services will be required for this contract.

d. The Contractor, unless specifically stated in this contract to the contrary, shall provide at its cost, without reimbursement, all supplies, transportation, equipment, and personnel necessary to perform the requirement of this PWS. This includes ensuring all vehicles transporting materials subject to this contract are properly placarded IAW applicable Japanese transportation laws. All Contractor personnel are required to have appropriate current and valid working permits and shall be qualified via training and experience, commensurate with the duties they will perform.

NOTE: The words container and drum are used interchangeably throughout the PWS.

e. The Contractor agrees to provide all services necessary for the final recycling, treatment, and/or disposal of the materials listed in the Price Schedule of this contract IAW the JEGS and respective national and local environmental laws and regulations, as well as any applicable international agreements governing the transportation of dangerous goods and the terms and conditions of this contract. This includes ensuring all vehicles transporting materials subject to this contract are properly placarded IAW applicable Japan transportation laws and requirements. These services shall include all necessary Contractor personnel and subcontractor (henceforth referred to as “joint venture partner”) personnel labor, sampling and analysis, transportation, packaging, equipment, and compilation and submission of all documentation pertaining to include inspecting, packaging, marking, labeling, loading, unloading, removal, transportation, disposal, and recycling of materials subject to this contract from DoW/GOJ installations and activities throughout Japan.

f. All materials/wastes subject to this contract must be identified and transported IAW GOJ transportation and safety standards and/or those indicated in the Globally Harmonized System (GHS). All items turned in under this contract, regardless of condition, are being discarded by the United States Government (USG) as waste for disposal or recycling.

g. The standard performance time for the removal of all waste at all pickup locations is 20 business days from the date of Task Order (TO) issuance, except when expedited removal/service CLINs are ordered. Refer to Section 1.2.11 for expedited removals/services. The Contractor agrees that for those portions of the services provided on a USG installation, services will be provided during the core hours for the specified facility. Typical core working hours are 0700-1700 hours, Monday through Friday and do not apply to U.S. Federal and Japanese Public holidays. Hours of operation for specific installations and facilities may be obtained from the DLA Disposition Services Iwakuni. A schedule of U.S. Federal holidays and Japanese Public holidays is presented in Section 1.1.6.

h. This contract is a firm-fixed price indefinite delivery/indefinite quantity (IDIQ) contract written as a performance-based contract.

i. This contract consists of one (1) 30-month Base Period, followed by one (1) 30-month Option Period.

j. The six-character disposal Contract Line-Item Number (CLIN) consists of two parts. The term “Base CLIN” refers to the first four characters of the CLIN. The Base CLIN represents the waste description according to the waste profile for a particular waste stream. The term “CLIN Suffix” refers to the last two characters of the CLIN. The CLIN Suffix designates the unit of measure for purposes of tracking and Contractor payment.

k. CLIN pricing for specified waste streams as awarded and reflected in the contract Price Schedule shall be for the complete removal, transportation, and final disposal or recycling of the waste for which the CLIN was ordered on the Task Order. Transportation shall include the removal of the waste from any pickup location in Attachment 3, including all U.S. DoW/GOJ military bases and activities, and delivered to the final treatment, storage, and disposal facility (TSDF) or recycling facility. New pickup locations may be unilaterally added to the contract by the USG at any time during the life of the contract at no additional charges to the USG. Disposal shall include all pre-disposal treatment, such as physical, chemical, or thermal treatment, and ultimate disposal of all wastes and treatment residues at a qualified TSDF as defined below. Recycling shall consist of the partial or complete conversion of waste into reusable energy or materials.

l. Some CLINs ordered under this contract require the Contractor to provide a Certificate of Destruction or Disposal (CD), e.g., demilitarization-required items, Aqueous Film-Forming Foam (AFFF)/ Per- and Polyfluoroalkyl Substances (PFAS), etc. The Contractor is cautioned to closely read all CLIN descriptions where such requirements are indicated. Unless explicitly written elsewhere in this PWS, the Contractor must only provide a CD when so reflected in the Price Schedule CLIN description and IAW Section 2.1.

m. Publications and attachments applicable to this contract will be made available upon request. During the solicitation and life of this contract, the USG may make requirement changes, additions, and/or deletions to those initially identified.

n. When turning in containerized waste for removal by the Contractor, Generators shall utilize containers meeting United Nations (UN) specifications, JEGS, and applicable GOJ transportation laws and regulations for the storage and transportation of HW/IW on and off the installation. The Contractor shall ensure containers and packaging meet GOJ transportation laws and regulations prior to removal of IW from the USG installation or activity.

o. Minimum Task Order charges under this contract will be ¥ 240,000.00 except when minimum Task Order charges do not apply, i.e., those Task Orders in which the following services have been ordered: general support services, expedited removal services, expedited performance services, industrial cleaning services, sampling and analysis services, and repackaging/loose packing services. A surcharge for “Less Than Minimum Task Order” will be ordered by the Government on every TO not meeting or exceeding this amount. CLIN 1093SV will have a firm-fixed price as shown in the Price Schedule of this contract.

p. Required time frames for Contractor performance of services including waste removal are expressed in business days. For timekeeping purposes in the performance of services, the day in which the Task Order (TO) is issued to the Contractor will constitute “Day 0” (zero), and the following business day will constitute “Day 1”. All business days thereafter, whether in whole or in part, will constitute one (1) day for timekeeping purposes. A business day will be defined as any day on which normal business is conducted. It does not include weekends, U.S. federal holidays, GOJ public holidays, or other days in which the Contractor is denied installation access due to force protection or other conditions.

q. For purposes of this Contract, the term Treatment, Storage, and Disposal Facility (TSDF) refers to a commercial waste management facility and/or commercial recycling facility listed on the DLA Qualified Facility List. Per JEGS Volume V: Waste, Volume V.A.: Definitions, a Hazardous Waste Storage Area (HWSA) refers to any location on a DoW installation where hazardous waste is collected before shipment for treatment or disposal. An HWSA may store more than the equivalent of a 208-liter [55-gallon] drum of hazardous waste, or a 1.0 liter [1.0-quart] container of an acute hazardous waste, from each waste stream.

r. The Contracting Officer's Representative (COR) is a USG representative designated by the Contracting Officer (KO) and is authorized in writing to perform specific technical or administrative functions. The Contractor will receive a copy of the written COR designation. It will specify the extent of the COR's authority to act on behalf of the KO. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

1.0 REMOVAL PHASES

The requirements for removal of waste under this contract are divided into three main phases: Pre-Removal (1.1), Removal (1.2), and Post-Removal (1.3). The Contractor and their subcontractors must always perform in a prudent, conscientious, safe, and professional manner. The Contractor shall ensure that its agents, employees, and subcontractors involved in handling and packaging the hazardous waste be trained for the level of expertise required for the proper performance of the task and in the areas of chemical incompatibility, general first aid procedures, and spills. The Contractor shall provide all Material Handling Equipment (MHE) and Personal Protective Equipment (PPE) unless otherwise stated. The MHE and PPE must be appropriate to safely handle hazardous waste to include meeting any additional military installation specific requirements. The Contractor agrees that all personnel and equipment used in the performance of this contract are subject to safety inspections by Government personnel while on federal property.

1.1 PRE-REMOVAL

The Contractor has the option to perform a pre-removal inspection of all waste containers at least five (5) business days prior to the day of the removal. Any discrepancies associated with the marking and/or labeling of containers as described in Section. 1.2.3, shall be corrected during the pre-removal inspection. If not corrected, discrepancies shall be reported to the COR for resolution. See Section 1.1.1.1 for CLIN disputes.

1.1.1 CONTRACT LINE-ITEM NUMBER (CLIN) SELECTION CRITERIA

CLINs are assigned to waste streams by the Government and are designed around Resource Conservation and Recovery Act (RCRA) regulations, treatment, and disposal technology standards. DOT regulations, including Proper Shipping Name (PSN) and Hazard Class are not a basis for CLIN selection. The waste description, generation process, and physical state are the primary considerations for CLIN selection. CLIN selection begins with the identification of a Base CLIN category and sequence number. It is selected, if available, from the Price Schedule, and is completed with the assignment of a CLIN Suffix.

a. Base CLIN categories and their descriptions used for waste disposal CLINs under this contract are as follows:

(1) Batteries (BA) – Used for all battery types, some, or all of which may be turned in as Industrial Waste (IW) where no waste codes are assigned, or as Specially Controlled Industrial Waste (SCIW), where applicable waste codes are assigned.

(2) Corrosives (CS) – Used for all corrosive wastes meeting the JEGS/GOJ definition of corrosive and carrying the Waste Code D002, J002, or unless it is a Lab Pack/Loose Pack, or unless the waste is concurrently assigned a D001, J001 (ignitable) or D003 (reactive) waste code. Some corrosive acid oxidizers may carry the D001 or J001 waste code and be assigned to a CS CLIN.

(3) Compressed Gas Cylinders/Cartridges/Vessels (CY) – Used for all types of compressed gas cylinders, vessels, canisters, and cartridges. Base CLINs are assigned based on the specific chemical name of the gas or gases comprising the contents of the cylinder, vessel, or canister. Cartridges are assigned Base CLINs based on whether the gas is flammable or inert.

(4) Flammable/Combustible/Ignitable (FL) – Used for all ignitable and other than reactive or corrosive oxidizers carrying the D001, J001 waste code, unless it is a Lab Pack or Loose Pack or unless the waste is concurrently assigned a D003 (reactive) Waste Code. FL CLINs may also be assigned to waste streams not carrying the D001 and J001 waste code but containing flammable/combustible/ignitable constituents such as organic solvents or chemicals.

(5) Lab Packs/Loose Packs (LP) – Used for most overpacked small containers of chemicals and consumer commodity-type products. “Lab Pack” refers predominantly to the overpacking of multiple containers of like laboratory chemicals into a single outer container. The chemicals must be of the same JEGS/GOJ hazard class, and a detailed inventory must be affixed to the outer container. Lab packing is a packaging method performed by the Contractor (or subcontractor) under a separate service CLIN. “Loose Pack” refers predominantly to the overpacking of multiple containers of like consumer commodity products (e.g., paints, lubricants, expired products, etc.) into a single outer container and does not require the preparation of a detailed inventory. Generators of this waste may be authorized to loose-pack containers for turn-in. Lab-packed and loose-packed drums and boxes containing smaller containers of same type of waste provide the best alternative when consolidation is impractical. For purposes of disposal, Lab Packs and Loose Packs share the same Base CLIN depending upon the contents of the inner containers and their assigned EPA, JEGS/GOJ Waste Code(s) when applicable.

(6) Non-Regulated (NR) – Used for wastes that are not deemed hazardous under the JEGS and GOJ regulations and carry no JEGS/GOJ Waste Code(s). Some such waste may be regulated and may carry specific Waste Code(s). Managed by the Contractor as nonhazardous or Industrial Waste (IW), as applicable, upon removal from the installation and where applicable GOJ waste codes are assigned.

(7) PFAS-Related (PF) – Used for various wastes containing or contaminated by a source of per- and PFAS including some AFFF wastes. Managed on USG installations as a toxic substance under US EPA laws and regulations. Managed by the Contractor as Industrial Waste (IW) as applicable, upon removal from the installation where applicable GOJ Waste Codes are assigned.

(8) Recycle/Recovery (RE) – Used for various wastes that require by contract and/or regulation the recycling/recovery of constituents and/or components contained in the waste stream, including lamps, high mercury devices and residues, antifreeze, used oil, oil filters, and fully drained fuel filters. When “RE” CLINs are ordered, the Contractor is required to recycle/recover the waste under which the CLIN was ordered.

(9) Reactive (RX) – Used for various reactive wastes bearing the D003 Waste Code or potentially bearing reactive characteristics. All wastes bearing the D003 Waste Code will be turned in for disposal using an “RX” or appropriate “LP” Base CLIN, except for waste also contaminated by a source of PCBs that is equal to or greater than 0.5 ppm.

(10) Toxic (TX) – Used for various toxic wastes that are not ignitable, corrosive, or reactive waste bearing the D001, J001, D002, J002, or D003 Waste Codes, respectively, apart from hexavalent chromium (Cr+6) related waste bearing the D001 Waste Code exclusively due to the oxidizing properties of Cr+6.

(11) GOJ Regulated (RG) – Used for Government of Japan wastes of friable asbestos, non-friable asbestos, and petroleum contaminated soils with heavy metals as described in the price schedule.

b. Base CLIN selection criteria is further based upon information found in the waste profile sheet to include the waste description, physical state of the waste, and the presence of Waste Code(s) assigned (only to regulated HW). The USG will ensure that all wastes being turned in for removal will carry applicable Waste Code(s). The USG is responsible for identifying their waste and assigning proper profile-based CLINs to every waste stream being turned-in for removal.

A Base CLIN is generally authorized for use by the Government when the subject waste meets the waste description, physical state, as specified for that CLIN in the contract. Base CLINs will be selected using the following Waste Codes and other descriptions as the order of precedence:

(1) PCB-Related, Containing or Contaminated with - Not applicable to this Contract.

(2) Reactive (D003)

(3) Ignitable/Oxidizer (D001, J001), including flammable/combustible waste, other than Cr+6 related waste bearing the D001, J001 Waste Code, in which a corrosive CLIN is applied.

(4) Corrosive (D002, J002)

(5) Toxic (D004-D043, J004-J030)

(6) Acutely Hazardous (P-Listed)

(7) Leachate (F039)

(8) Electroplating-Related (F006-F012, F019)

(9) Spent Solvent (F001-F005)

(10) Other F-Listed

(11) U-Listed

(12) K-Listed

(13) AFFF/PFAS-Related Wastes

(14) JEGS/GOJ-Regulated Waste (SCIW/SHIW)

(15) JEGS/GOJ Non-Regulated Waste (IW)

c. Base CLIN sequence number – Refer to the Master Disposal CLIN Catalog.

d. CLIN Suffix – Refer to the following CLIN Suffix Table:

CLIN Suffix Table

Containerized Wastes

Container Size:

Type:

Up to 5 Gal

(DM/DF)

Up to 15 Gal

(DM/DF)

Up to 30 Gal

(DM/DF)

Up to 55 Gal

(DM/DF)

Container Size:

Type:

Up to 110 Gal

(DM/DF)

Pumpable Liquid Wastes Removed in Totes / IBCs

Container Size:

Type:

Up to 220 GL 850 Liters

(TP)

Up to 275 GL 1,050 Liters

(TP)

Up to 330 GL 1,250 Liters

(TP)

Bulk Solid & Liquid Wastes

Priced per Lb., Based on Bulk Loads that are…

Not to be used for lightweight solids weighing less than 600 Lbs/yd3.

Removed via Vac Truck or Tanker Bulk Solids Lightweight (<600 Lbs/Yd3) Remove via ROB

(GL)

Cubic Yards

(CD)

ROB Capacity

Compressed Gas Cylinders (Sizes do not include valve or handle.)

CLIN Suffix ME (Miscellaneous, Each) also has applications for other than compressed gases.

e. Recycle/Recovery Base CLINs beginning with “RE” are designated for mandatory recycling/recovery by the USG. If the Contractor asserts that a waste designated for recycling cannot be recycled because it does not meet the required recycling parameters:

(1) The Contractor must notify the KO in writing of the rationale and proof for waste rejection at least five (5) business days before pickup. This must include written input from at least two recycling facilities listed on the Qualified Facilities List (QFL), at least one of which is not owned by the Contractor.

(2) The KO will notify the Contracting Officer Representative (COR) to resolve requests to change the assigned mandatory recycling CLIN to the appropriate disposal CLIN. The final decision to change a mandatory recycling CLIN to a disposal CLIN is solely that of the Government. If the Government agrees with the CLIN change, the applicable disposal CLIN will be assigned.

1.1.1.1 CLIN DISPUTES

a. CLIN discrepancies noted on a TO during a pre-removal inspection and/or during waste removal by the Contractor will be addressed immediately via the COR and Generator. If the COR, Generator, and KO concur with the CLIN change request, TO Modification will be issued.

b. The Government may unilaterally issue TO modifications for such reasons as quantity changes, noun description changes, CLIN changes, adding/deleting TO lines, extending TO end dates, etc. The Contractor will be paid for the actual items and quantities removed per the awarded contract price schedule. If upon receipt of a unilateral TO modification, the Contractor does not agree with the change(s), the Contractor reserves the right to seek resolution with the KO. These modifications are only against TOs. No changes are made to the terms and conditions of the contract.

c. If the Contractor asserts after removal that an inappropriate CLIN has been assigned, the burden of proof lies with the Contractor. At the Contractor’s expense, electronic documentation must be submitted within 10 business days to the KO and COR following the TSDF receipt date supporting the assertion. Requests for a CLIN change without supporting documentation will not be accepted. After review of the documentation, the Contractor will be notified by the KO of the Government’s final determination. Requests for a CLIN change without supporting documents will not be accepted. After review of the documentation, the Contractor will be notified by the KO of the Government’s final determination.

d. The Contractor must ensure that the waste in question is not treated or disposed of until the Government has made a final CLIN determination. If the subject waste has been treated and/or disposed of prior to the Government’s final determination, the Contractor will be deemed to have waived its objection to the Government’s CLIN assignment, and the disposal or service must be invoiced based on the CLIN designation on the TO. Failure to timely dispute a CLIN designation on the TO IAW this provision, when the basis of the dispute was or should have been known to the Contractor, is itself a breach of the contract’s terms and cannot form the basis for a later claim under the Disputes clause of the contract.

e. If the CLIN dispute cannot be resolved to the satisfaction of the parties, the Contracting Officer will treat the dispute as a Contractor claim involving the interpretation of contract provisions applicable to the assignment of CLINs. The Contractor shall be provided the opportunity to provide additional information or evidence, and the Contracting Officer shall issue a final decision within 60 days, or such other reasonable time as may be appropriate under the Contract Disputes Act.

1.1.2 PERMIT/SPECIAL REQUIREMENTS

a. The Contractor shall, without additional expense to the USG, be responsible for paying all fees, preparing, or obtaining any necessary licenses, permits, customs notifications (if applicable), other notifications, waste profiles, and/or reports, which result from a Contractor's transportation, recycling, or disposal decision. This includes acquiring any required permits or registrations necessary to operate on any installation. This includes signing (on behalf of the USG) waste profiles required by Treatment, Storage, and Disposal Facilities (TSDF), which includes recycling facilities. All Contractor signed waste profile sheets shall be written for the actual waste stream using the Generator's profile for backup documentation. The Contractor shall be responsible for all damages to persons or properties that occur because of Contractor negligence.

b. All waste turned in and removed under this contract shall be disposed of or recycled only at DLA approved TSDFs located in the GOJ. Only newly approved TSDFs and those TSDFs already appearing on the DLA Qualified Facilities List (QFL) are considered approved for usage by the Contractor. This applies to ALL wastes, whether hazardous, non-hazardous, designated, and non-designated. The Contractor may submit proposals for additional TSDFs per Section 5.1. DLA is under no obligation to approve additional facilities but will do so if/when proper credentials and documents are provided, and the facility is deemed qualified. All disposal, storage, transportation, chemical analyses, and additional authorization costs required for the delivery of wastes/materials to facilities added to this contract, afterward, will be prepared and performed by the Contractor at no additional charge to USG. The current lists of qualified facilities and transporters list may be accessed at: http://www.dla.mil/DispositionServices/Offers/Disposal/HazardousWaste/HazWasteDisposal.aspx

c. The Contractor, their employees, agents, or any representative may be required to attend special training, seminars, instructions, classes, safety orientations, etc., provided by the USG or to provide information to perform work or gain access to the installation. Example: pass and ID requirements, antiterrorist training, Environmental Management System (EMS) policies, range safety briefs, and USG inspections of Contractor cranes and/or forklift training.

d. Any incidental local fees, taxes, or penalties assessed against the USG arising from the Contractor's decisions in the performance of this contract will be paid by the Contractor, including those costs levied because of the Contractor's failure to prepare and provide reports and/or documents as required under the performance of this contract.

1.1.2.1 REPORTING REQUIREMENTS

a. The Contactor shall provide an annual report summarizing hazardous waste movements from point of generation to disposal facility. The summary shall be utilized as the tracking log. This report shall be in English and include the installation pickup name, waste description, and shall include the method of disposal (i.e., incineration, landfill, energy recovery, or recycling, etc.). The report shall be provided in Excel format no later than 15 January of each year, or the next business day should the 15th fall on a weekend, through the last TO issued under the contract and shall be provided to the KO and the competent authorities upon request. The Invoice, DLA Form 2505 may be utilized for format reference, however, it is not required the Contractor use this exact form. The tracking log should be kept current so that it may be supplied to the Generator upon request by COR/KO and must include:

1. Company Name and address

2. Contract Number

3. Invoice amount

4. Task Order Number

5. Task Order Line-item number

6. Document number (HMMS).

7. HIN/CLIN

8. Pickup Manifest Number

9. Disposal Facility and any other facilities utilized for storage, disposal, and recycling if different than a. above.

10. Quantity picked up

11. Applicable waste codes

12. Final treatment/and or disposal method description including recycling. Handling or treatment codes if applicable for Japan.

13. Quantity disposed must match quantity picked up

14. Date of final treatment, and/or disposal, and/ or recycling.

b. The content of this Summary Manifest Report will be IAW the regulations of the Japanese prefecture requiring the report.

1.1.3 SHIPPING/DISPOSAL DOCUMENTATION

a. All references to hazardous waste manifest in this contract refers to the Japanese Industrial Waste Manifest (IWM). Industrial Waste Manifests will be provided and prepared by the Contractor and will be signed by the Generator with a printed name IAW Japan Laws. DLA Disposition Services COR(s) will not co-sign any manifest(s). The Contractor shall provide to the DLA Disposition Services Iwakuni COR coordinating the waste disposal with completed copies of the shipping papers for review at least five (5) business days prior to removal. The Contractor shall also prepare all Hazardous Waste Profile Sheets (HWPS) required for acceptance of waste into a DLA Qualified Disposal Facility (QFL) and any other required shipping documents.

b. Each pickup manifest (i.e., with a Government activity identified as a Generator), as well as all other documentation required herein, shall be clearly and distinctly marked with the name DLA Disposition Services Iwakuni in addition to the Generators and the contract and task order number, as applicable. The Contractor is required to provide Emergency response information and 24-hour emergency phone numbers shall be listed on the manifest. If blocks for emergency information are not provided, this information shall be placed in the upper right-hand corner of each document.

c. The Contractor shall complete a DD Form 1155 Order for Supplies or Services Form for all items ordered or services performed on a task order (TO). DD Form 1155 latest version available on the DLA Official Forms website at https://www.dla.mil/Forms/. The Contractor shall record the type of waste codes, quantities removed, unit of measurement, manifest numbers, and date removed. The Contractor shall obtain the COR’s signature and date to verify the wastes removed.

d. Once the waste has been removed from the installation, the Contractor shall provide the COR with a copy of the signed and dated manifest(s) no later than 10 calendar days following the acceptance of the waste by the initial and all TSDFs as applicable. The documents must reference the applicable contract number, task order number, and the manifest number.

e. Mock EPA identification (ID) numbers will be created by DLA Disposition Services for any TSDF, or transporter located outside of United States territories (OCONUS) when added to the Qualified Facility List (QFL) or Qualified Transporter List (QTL). The use of the mock EPA ID number is required on all applicable shipping documentation/waste manifests. Mock EPA ID numbers for TSDFs and transporters will be used on DLA Form 2505 when submitted to DLA for invoicing purposes.

f. The Contractor shall complete and provide the COR, DLA Form 2505 Invoice, annotating all wastes removed after each removal. The Contractor must describe and document in detail any differences between the actual quantities picked up and the actual quantity disposed/ recycled. The Contractor may use attachments to the form if necessary. The Contract Manager or Alternate Contract Manager shall sign the form certifying its accuracy and completeness. The Contractor will use the most up-to-date official form.

1.1.4 NOTIFICATIONS

a. Unless otherwise specified in this contract, the Contractor shall notify the COR and/or other designated Government representative at least five (5) business days BEFORE attempting installation access to conduct business related to performance under this contract.

(1) In addition to the above notification requirement the Contractor shall provide:

(a) A weekly schedule shall be communicated via email to the COR no later than Thursday of the preceding week

(d) Driver’s Commercial Driver License (CDL) number, HAZMAT endorsement and expiration date

b. The Contractor may proactively provide the COR with a list of qualified drivers designated to perform removals under this contract, along with the above information. However, for proper Security notification, the Contractor must notify the COR of the specific driver scheduled to arrive for each removal effort.

c. If a driver other than the one scheduled arrives to perform a removal, the COR or other designated Government representative will verify the personnel change with the Contractor before the removal commences. This will require written notice from the Contractor and may result in the driver’s late arrival to the pickup location (See 1.2.6).

d. For TOs containing expedited removal or other performance CLINs, the Contractor shall notify the COR or other Government representative for each location in the following timeframes BEFORE attempting installation access for any reason:

See Section 1.2.11 for additional information on expedited service CLINs.

e. Notification requirements for an excusable delay request. If at any time following the issuance of a written TO or anytime during the performance period, the Contractor determines standard removal times for any waste streams cannot be met due to unforeseen issues at the TSDF(s) beyond the Contractor’s control, the Contractor shall notify the KO and COR in writing via email by close of business (COB) the following business day, that a delay in removals under the subject TO will ensue. Written notifications shall include the subject TO number, reason(s) for the delay, substantiable documentation from TSDF(s), and the estimated date/time of performance completion. Substantiable documentation shall include written evidence showing earnest attempts were made by the Contractor to utilize at least two alternatives qualified TSDF needed to meet the performance requirements in the contract. Failure by the Contractor to make a proper notification to the KO, as needed to render an informed decision regarding the Contractor’s asserted inability to perform timely due to factors beyond their control, shall constitute a waiver by the Contractor to exercise its excusable delay request.

(1) Following proper notification, if the KO determines the Contractor has met the burden of proof to demonstrate the delay is beyond the Contractor’s control, the following conditions apply:

(a) The Government reserves the right to issue a new (standalone) TO for impacted TO line(s) or modify and re-issue a previously issued TO. Minimum TO charges will not apply to these TOs.

(b) The Contractor will provide biweekly TO updates to the KO and COR beginning 30 days after the new or modified TO is issued. Updates shall include the status of the TO, the estimated time/date for removal, and further substantiable documentation that will provide the KO information to make an informed decision whether the delay remains beyond the control of the Contractor. The requirement for TO updates will terminate when the Contractor’s requirements under the TO have been met.

(c) The Contractor will immediately notify the KO and COR immediately upon determining that meeting standard removal times will resume.

(d) If a delay situation arises after issuance of a TO having a combination of impacted and non-impacted wastes, the KO, COR, and Contractor will mutually agree upon how best to address the situation with follow-on TO issuances and execute a contract modification memorializing said agreement.

1.1.5 CONVEYANCE VEHICLE OR TRAILER SECURITY

a. The Government will notify the Contractor when a conveyance vehicle, trailer, or roll off box (ROB) must be locked and/or sealed due to Government policy or preference. The Contractor will provide the lock and, if needed, the Government will provide the seal. The Contractor will in all cases comply with state and federal laws, including DOT regulations as they pertain to conveyance vehicle and trailer security.

b. The Government has the right to request identification and/or endorsement(s) from the driver, even beyond what is identified in this contract. The Government further has the right to refuse installation access and to stop Contractor/Subcontractor work of any kind, at any time, for any reason if/when the Government believes that a security risk may exist. Any demurrage resulting from the driver verification process will not be grounds for Government reimbursement to the Contractor.

1.1.6 HOURS OF OPERATION

a. The service to be performed under this contract shall be performed during normal Government working days, as applicable for the site(s) on the TO, with specific office hours available from the COR, except for Federal holidays. Work that cannot be completed by close-of-business for the TO site(s) shall be discontinued and resumed the next business day, when approved by the KO. Services will not be scheduled to be performed on regularly scheduled Federal holidays (see below), or one designated by Presidential proclamation.

*The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

Services will not be scheduled to be performed on a regular Japanese holiday or one designated by the Government of Japan:

*The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday, respectively.

b. Installation specific normal hours of operations for this contract are available upon request from the COR. This contract is for various military and Government activities of which may have different work schedules. Excluding weekends and observed Federal holidays, the Contractor agrees that, for those portions of the services provided on a government installation, the services will be provided during the normal hours of operation for the installation.

c. The generator will make every attempt to ensure that contractor access is arranged for scheduled removals. If the contractor finds that access to sites as requested on the TO are continually in conflict with available scheduling, the contractor may request through the COR a written valid reason from the generator for not being able to perform the service. The COR will elevate the issues to site leadership, the DSD and/or the KO as required.

1.1.7 CONTRACT RELATED INFORMATION DISCLOSURE

The Contractor may not publicly release or share any data, reports, or other information relating to the contract with other firms or individuals who are not performing as subcontractors under the contract with a need to know and must keep such information confidential. Other than waste disposal of data or other information that is required pursuant to laws and regulations implemented by regulatory authorities and applicable to all businesses, the release of any information pertaining to this contract is conditioned on the Contracting Officer providing approval in writing prior to release. The contractor shall immediately notify the Contracting Officer upon receipt of any request for information from any entity, including regulatory authorities or the Press, to include any order to disclose information received from any competent judicial or administrative authority (e.g., federal, state, local or host nation officials or entities in a foreign country). Disposition Services will respond promptly to advise the contractor regarding whether it authorizes the requested disclosure of information. The contractor is also prohibited from sharing information related to the contract in any forum or industry symposium without approval from the Contracting Officer.

1.1.8 DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS) INSTALLATION ACCESS

a. This Section applies to all Contractors and their representatives, including subcontractors.

b. DoW installations now require all Contractors and their representatives to be credentialed via enrollment in the DBIDS to gain access to these installations. DBIDS requires a security background check for all Contractors and their representatives. The Contractor should plan accordingly. For more information on DBIDS and to complete pre-enrollment steps see the link below:

https://dbids-global-enroll.dmdc.mil/preenrollui/#/landing-page

c. DBIDS increases installation security and communications by receiving frequent database updates on changes to personnel and credential status, law enforcement warrants, lost/stolen cards, and force protection conditions.

d. Contractor registration in DBIDs and/or other security access systems does not guarantee the Contractor can gain access to every installation serviced under this contract. Additional security measures may be required at some installations and activities. Consult the COR for information regarding additional credentialing requirements at specific locations.

e. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

f. The Contractor shall be responsible for spearheading all annual DBIDS renewal requirements.

g. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of final payment.

h. USAG-J Form 1529 is required to obtain visitor access authorization to the Hiroshima Area sponsor and submitted to the Provost Marshal in Kure Pier 6 at least four (4) working days prior to the scheduled visit date.

1.1.9 TSDF CLOSURES AND OUTAGES

Permanent or temporary closures or outages of the Contractor’s TSDF of choice, whether owned or subcontracted by the Contractor, does not alleviate the Contractor of its responsibility to perform on-time waste removals according to specified performance times and firm-fixed pricing in this contract. Advanced notifications to the COR of scheduled TSDF outages for such reasons as maintenance may allow for flexibility in removal dates when agreed upon by the Government. Unless the COR or KO authorize in writing to accept delays of service due to a TSDF closure or outage, the Contractor shall utilize an alternative qualified TSDF when necessary to meet containerized and bulk waste removal requirements at no additional cost to the Government. The Contractor is advised to always have an alternative qualified TSDF in place to ensure timely removals. Refer to Section 1.1.4 for excusable delay requests needed after the issuance of a written TO.

1.1.10 CONTRACTOR PERSONNEL

All Contractor personnel performing work under this PWS shall be qualified via training and experience, commensurate with the duties being fulfilled at least to the minimum requirements under relevant and updates thereto. The Contractor shall be responsible for all initial and refresher training required of Contractor personnel and it shall be completed in the appropriate timeframes. Upon request by the Government, the Contractor shall provide proof that these trainings were completed.

1.1.11 ADDING CONTAINERIZED WASTE TO ISSUED TASK ORDERS

The Government will be allowed to add limited containerized waste to issued TOs up to five (5) business days prior to regularly scheduled removals. The addition of such containers to an active TO will be limited to those waste streams having been fully profiled and having their associated CLINs available on the price schedule. If the Contractor has already provided the COR and the Generator with a copy of the completed manifest per Section 1.1.3, the Contractor will edit the manifest on or before the time of removal. Adding bulk waste to an issued TO will not be allowed unless agreed to by the Contractor.

1.1.12 PACKAGING, MARKING, LABELING, AND PLACARDING

a. Prior to removal, the Contractor shall verify all turned-in property for recycling and disposal are packaged in the proper container, and properly marked, labeled, manifested, and placarded to meet all applicable JEGS regulations. The Contractor shall provide and affix the appropriate placards to each conveyance vehicle and trailer prior to leaving the Government premises. Improvised or hand-crafted placards shall not be used for transportation of hazardous materials (HM) off the installation.

b. If property being turned in by the Government has not been properly packaged, marked, and labeled, the Generator shall either remove the waste item(s) from the TO, repackage the waste, or order services to have the Contractor repackage the waste using the applicable service CLIN(s).

c. The Contractor shall not package together (same container) with non-regulated waste.

1.2 REMOVAL

1.2.1 SPILL RESPONSIBILITY

a. The…