BDO Professional Support Services RFP Questions and Responses Version 2.xlsx
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- Solicitation number
- SP3300-22-R-5005
- Issued by
-
Defense Logistics Agency Distribution
About this file
This document contains questions and responses related to a solicitation for professional support services from the Defense Logistics Agency Distribution Business Development Office. Key details include that the solicitation is for staffing support across DLA Distribution programs, including warehousing and distribution, new products and missions, network modeling and planning, and pricing strategies. Labor categories and levels of effort are specified, with productive hours defined as 1,860 per year. Acceptable quality standards will be defined at the task order level. The responses clarify requirements around experience, location, and software to ensure qualified personnel can meet staffing needs.
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Questions
| No. | Question | RFP Page | RFP Para Reference (if applicable) | Government Response | |
| 1 | To ensure that the government receives a concise statement of contractor capabilities for timely evaluation, would the government consider establishing page limits for Volume I at 30 pages, Volume II Factor 2 at 30 pages, and Volume II Factor 3 at 45 pages? | BDO Professional Support Services RFP Page 37 | Proposal Preparation and Submission Requirements Paragraph 1. Organization/Number of Copies/Page Limits | The only page limitation is for the resumes, which shall be no longer than three (3) pages in length as stated in the Instructions to Offerors section of the RFP. | |
| 2 | In the Task Order 0001 PWS page 5 “Labor Categories, FTEs, and Level of Effort” table, the Total FTEs listed in the table is 10.55, but the sum is 11.05, can the government confirm that the intention is to have 11.05 FTEs? | Attachment 2 – Task Order 0001 PWS Page 5 | 3. Labor categories, FTEs, and level of effort | The table in section three (3) of the Attachment 2 - Task Order 0001 PWS has been revised to the correct sum of Total FTEs to 10.70. This figure is based on a 1,860 Productive Manhours per year. | |
| 3 | Requiring bidders to name key personnel with specific experience related to the tasks outlined in the solicitation forces them to demonstrate their ability to staff a team with the right skills while ensuring that the team is ready immediately upon the start of the period of performance, preventing delays and reducing risks to ongoing critical activities across DLA Distribution Business Development Office programs. Would the government consider working with the Business Development Office to add more specific requirements around experience in DoD warehousing and distribution, DLA Distribution programs requiring support, new products and missions for incorporation into DLA Distribution operations, DoD and DLA network modeling and planning, DLA’s WMS platform, and DLA Distribution pricing strategies? | Attachment 1 – Basic IDIQ PWS Page 4 | C-1.4.1 KEY PERSONNEL | The requirements for the Key Personnel are listed in the Attachment 1 - Basic IDIQ PWS section C-1.4.1 KEY PERSONNEL. Resumes are required to be submitted in accordance with the Instructions to Offerors section of the RFP and will be evaluated in accordance with the Evaluation section of the RFP. | |
| 4 | Would the Government please confirm the Productive hours? | TO PWS 5/7 | 3. Labor Categories, FTEs, and Level of Effort | The productive hours are 1,860 Manhours per year. | |
| 5 | Background: The IDIQ PWS states the Project Management Lead needs to have at least 1 year of professional experience in the analytical track of the assigned contract. Question: Would the government please confirm if those personnel need to have experience in the analytical track of this contract (current) or on any assigned contract? | 4 | IDIQ PWS C-1.4.1 #B.4. | The Key Personnel qualifications for the Project Management Lead labor category listed in Section C-1.4.1 KEY PERSONNEL, of the Attachment 1 - Basic IDIQ PWS has been revised. The requirement that the Project Management Lead shall have at least 1 year of professional experience in the analytical track of the assigned contract has been revised to; the Project Management Lead shall have at least 1 year of professional analytical experience, such as data interpretation.. | |
| 6 | Background: The Basic IDIQ position description for Project Management Lead states “The Project Management Lead shall have at least 1 year of professional experience in the analytical track of the assigned contract.” Question: Would the Government please clarify if they are requiring positions be filled by current incumbent staff? | 5 | Basic IDIQ PWS C.1.4.1 (B. 4.) | The Key Personnel qualifications for the Project Management Lead labor category listed in Section C-1.4.1 KEY PERSONNEL, of the Attachment 1 - Basic IDIQ PWS has been revised. The requirement that the Project Management Lead shall have at least 1 year of professional experience in the analytical track of the assigned contract has been revised to; the Project Management Lead shall have at least 1 year of professional analytical experience, such as data interpretation.. | |
| 7 | Background: The Government references an assigned contract: “The Project Management Lead shall have at least 1 year of professional experience in the analytical track of the assigned contract.” | ||||
| Question: Would the Government please clarify which contract is being referenced for “experience in the analytical track of the assigned contract.” | 4 | Basic IDIQ PWS C.1.4.1 | The Key Personnel qualifications for the Project Management Lead labor category listed in Section C-1.4.1 KEY PERSONNEL, of the Attachment 1 - Basic IDIQ PWS has been revised. The requirement that the Project Management Lead shall have at least 1 year of professional experience in the analytical track of the assigned contract has been revised to; the Project Management Lead shall have at least 1 year of professional analytical experience, such as data interpretation.. | ||
| 8 | Would the Government accept substituting an advanced degree (Master’s degree or higher) for a Bachelor’s degree and 2 years of additional experience? If not, would you please define what the equivalent additional years of experience should be? | 4 | Basic IDIQ PWS C.1.4.1 | Proposed Key Personnel must meet the requirements listed in the Attachment 1 - Basic IDIQ PWS section C-1.4.1 KEY PERSONNEL. | |
| 9 | Background: All Key Personnel, upon notification, shall be on-site to meet with Government personnel within one (1) hour during normal duty hours and within two (2) hours outside of normal duty hours. | ||||
| Question: Can this be relaxed to 2 and 4 hours so we can utilize existing office space in Frederick Maryland? | IDIQ PWS, C-1.4.E | The requirement remains for all Key Personnel, upon notification, shall be on-site to meet with Government personnel within one (1) hour during normal duty hours and within two (2) hours outside of normal duty hours, when not in an excused absence status. However, Section C-1.4 Personnel, Paragraph E, has been revised to include the following; Upon notification from COR, the contractor may request to fulfill this requirement virtually via video conference, or teleconference. |
| 10 | Please clarify if the Llamasoft software experience is a requirement or if the experience can be with a different software that performs the same functionalities? | 3 | Attachment 2 – Task Order 0001 PWS, Subfactor C: Network Analysis, Planning and Modeling Task | Experience in Llamasoft software is desired, but is not a requirement. |
| 11 | Attachment 1 identified 4 Labor Categories as Key Personnel (Lead Managing Director, Senior Subject Matter Expert, Program Manager, Project Management Lead). Attachment 2 estimated approximately 5.8 FTEs for these Labor Categories. Does the Government intend all proposed individuals for these Labor Categories to be key personnel or one key personnel individual per Labor Category? |
4 – 6
45 - 46 Attachment 1 – Basic ID/IQ PWS, C01.41. Key Personnel
| Subfactor (b): Staffing Plan | The Key Personnel labor categories are identified in Section C-1.4.1 KEY PERSONNEL, of the Attachment 1 - Basic IDIQ PWS. All FTEs proposed for Task Order 0001 that are for labor categories identified in the Section C-1.4.1 KEY PERSONNEL, shall meet the corresponding Key Personnel qualifications listed in this section. | |
| 12 | Can the Government provide an estimated percentage of hours designated as key personnel hours and non-key personnel hours? |
4 – 6
45 - 46 Attachment 1 – Basic ID/IQ PWS, C01.41. Key Personnel
| Subfactor (b): Staffing Plan | The estimated hours for Key Personnel and Non-Key Personnel for Task Order 0001 are identified in the table in section three (3) of the Attachment 2 - Task Order 0001 PWS. | ||||
| 13 | Per the RFP Technical Proposal volume, Factor 2 related to Task Order 0001. Does Factor 3 also relate to Task Order 0001? | RFP Pg. 46 | Factor 2 and 3 | Factor 3: Management and Quality Control Approach, relates to the Attachment 1 - Basic IDIQ PWS. The Instructions to Offerors section and the Evaluation Section of the RFP for Factor 3: Management and Quality Control Approach, has been revised to reference the Attachment 1 - Basic IDIQ PWS. | |
| 14 | Additionally, can the Government clarify which Performance Work Statement (PWS) to reference when responding to Factor 2 and Factor 3? i.e., Should this be the Base IDIQ PWS (Att. 1) or the Task Order 0001 PWS (Att. 2)? | RFP Pg. 46 | Factor 2 and 3 | Factor 2: Task Order 0001 relates to Attachment 2 - Task Order 0001 PWS. However, for Factor 2, Subfactor (a): Key Personnel, the duties and qualifications of personnel are provided in the Attachment 1 - Basic IDIQ PWS and for Factor 2, Subfactor (c): Transition, the performance requirements for transition are listed in the Attachment 1 - Basic IDIQ PWS. The Instructions to Offerors section and the Evaluation Section of the RFP for Factor 2: Task Order 0001, has been revised to include the specific references. |
Factor 3: Management and Quality Control Approach, relates to the Attachment 1 - Basic IDIQ PWS. The Instructions to Offerors section and the Evaluation section of the RFP for Factor 3: Management and Quality Control Approach, has been revised to reference the Attachment 1 - Basic IDIQ PWS.
| 15 | Related to Question 4 and 5 above, can the Government confirm which PWS should be used to create the Organizational Chart in Factor 3, Subfactor (a)? Should this relate to the overall IDIQ or Task Order 0001? Or should we provide two (2) organization charts – one for IDIQ level and one for the Task Order 0001? | RFP Pg.46 | Factor 3, Subfactor (a) Management Approach | The Instructions to Offerors section of the RFP for Factor 3, Subfactor (a): Management Approach, has been revised to remove the requirement to provide an organizational chart for this contract, identifying all skill set positions by title. |
| 16 | Please confirm which PWS (Base IDIQ or Task Order 0001) to reference to develop the Quality Control response in the Technical Proposal. | RFP Pg.47 | Factor 3, Subfactor (b): Quality Control Approach | Factor 3, Subfactor (b): Quality Control Approach, relates to the Attachment 1 - Basic IDIQ PWS. The Instruction to Offerors section and the Evaluation section of the RFP for Factor 3, Subfactor (b): Quality Control Approach, has been revised to reference the Attachment 1 - Basic IDIQ PWS. |
| 17 | The Government states, “the narrative shall explain an approach to maintaining acceptable quality standards throughout contract performance and should address the methods for meeting the performance standards.” What are the current acceptable quality standards as defined for the incumbent contract? | RFP Pg. 47 | Subfactor (b): Quality Control Approach | If Acceptable Quality Standards are required, they will be defined at the Task Order Level. |
| 18 | The suggested FTEs total is incorrect. Based on the current itemized FTEs, the total should be 11.05 not 10.55 FTEs or an FTE estimate should change for a labor category. | Attachment 2 – Task Order 0001PWS.pdf |
| 3. Labor Categories, FTEs, and Level of Effort | The table in section three (3) of the Attachment 2 - Task Order 0001 PWS has been revised to the correct sum of Total FTEs to 10.70. This figure is based on a 1,860 Productive Manhours per year. | ||||
| 19 | Background: The Solicitation states that 1920 hours is the productive hours that the Government used to calculate its level of effort estimate, yet the Task Order 0001 PWS clearly defines 930 productive hours representing a 0.5 FTE, which is 1860 productive hours per FTE. | ||||
| Question: Which number of productive hours did the Government use to arrive at the estimates in the table provided in the Task Order 0001 PWS? | RFP, pg. 45 | Section L, Subfactor (b) Staffing Plan, part 3 | The Instructions to Offerors section of the RFP for Factor 2, Subfactor (b): Staffing Plan, has been revised to update the annual productive factor from 1,920 hours to 1,860 hours. | ||
| 20 | The Subject Matter Expert and Program Manager roles are indicated as master degree or higher. Based our on experience, this requirement beyond bachelor degrees and years of experience is unnecessary and restrictive. Is the DLA willing to consider Bachelor degree resources if the capability and years of experience meet or exceed the requirement? | Basic IDIQ PWS page 4 and 5 | Proposed Key Personnel must meet the requirements listed in the Attachment 1 - Basic IDIQ PWS section C-1.4.1 KEY PERSONNEL. | ||
| 21 | Does the DLA expect a separate RFP response for the IDIQ PWS and the Task Order PWS? Or should the RFP response address the IDIQ PWS in Factor 3? The IDIQ PWS response is not specifically called out in the RFP outline. | General. Page 37 of 83 | No Specific | Factor 3: Management and Quality Control Approach, relates to the Attachment 1 - Basic IDIQ PWS. The Instructions to Offerors section and the Evaluation section of the RFP for Factor 3: Management and Quality Control Approach, has been revised to reference the Attachment 1 - Basic IDIQ PWS. | |
| 22 | In the provided Attachment 2 – Task Order 0001 PWS, section 3 Labor categories, the total FTEs field is stated as 10.55. The Sum of the FTEs by Labor Category in the same table yields 11.05, which FTE amount is the intended total? | The table in section three (3) of the Attachment 2 - Task Order 0001 PWS has been revised to the correct sum of Total FTEs to 10.70. This figure is based on a 1,860 Productive Manhours per year. |
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