BDO Professional Support Services RFP Questions and Responses Version 1.xlsx
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- Solicitation number
- SP3300-22-R-5005
- Issued by
-
Defense Logistics Agency Distribution
About this file
This document contains questions and responses related to a solicitation for professional support services from the Defense Logistics Agency Distribution Business Development Office. Key details include that the solicitation is for strategic, business process improvement, and analytics support services to support DLA Distribution operations. The period of performance for the initial task order is 12 months beginning January 1, 2023. Evaluation criteria include past performance, technical approach, and management approach. Questions from potential offerors clarify scope and requirements related to small business goals, evaluation factors, and period of performance.
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Questions
| No. | Question | RFP Page | RFP Para Reference (if applicable) | Government Response | |
| 1 | In the Proposal Organization Table (page 37), Factor 2 Subfactor (c) is titled “Transition” but on page 46 of the RFP it is titled “Warehouse Execution System (WES) Software Solution”, can the government confirm that Factor 2 Subfactor (c) is requesting Transition support? | BDO Professional Support Services RFP Page 46 | Subfactor (c) Warehouse Execution System (WES) Software Solution | Factor 2 Subfactor (c) is Transition. Factor 2 Subfactor (c) Warehouse Execution System (WES) Software Solution listed on Page 46 of the RFP was an administrative error and has been corrected to read; Factor 2 Subfactor (c) Transition. | |
| 2 | In Attachment 2 (page 5) the period of performance for Task Order 0001 is 12 months and in the RFP document (page 51) it is 9 months, can the government confirm that the desired period of performance for Task Order 001 is 9 months? | Attachment 2 – Task Order 0001 PWS Page 5 and BDO Professional Support Services RFP Page 51 | 4. Period of Performance and BDO Professional Support Services Task Order 0001 Price Proposal Paragraph 3 | The Period of Performance for Task Order 0001 is 12 months, which includes a 3 month transition period. The Period of Performance for Task Order 0001 CLIN 0001 is 9 months for Full Performance and the Period of Performance for Task Order 0001 CLIN 0004 is 3 months for Transition for a total Period of Performance of 12 months for Task Order 0001. | |
| 3 | Can the government confirm that their intent is to track the small business requirement at the Task Order level? | BDO Professional Support Services RFP Page 48 | Factor 4: Small Business Participation Commitment Document Paragraph 2 | The small business requirement will be tracked at the IDIQ level and the percentages will be calculated based on a combination of all Task Orders issued under the IDIQ. | |
| 4 | To provide the best support to DLA, offerors may need to ability to bring in expert subcontractors - large or small - in particular areas of expertise which may not be proportionately aligned with the 20% "minimum quantitative requirement" included in the solicitation. As the incumbent for this work, we have seen that the broadness of scope, diverse skills, level of expertise, and responsiveness required to complete Task Order 0001 do not align well with small business capabilities. Will the government consider removing the 20% requirement from Task Order 0001, and applying it to future task orders, allowing the awardee to bring partners to meet DLA’s small business goals, and work with companies that specialize in specific areas of work to complement the capabilities specific to each Task Order? | BDO Professional Support Services RFP Page 48 | Factor 4: Small Business Participation Commitment Document Paragraph 2 | The Government’s Minimum Quantitative Requirement (MQR) for this effort is as follows: Overall Total Small Business – 20 percent (to include all socioeconomic categories). The 20 percent was determined based on market research conducted by the Government for this requirement. | |
| 5 | Given the size, scale, and complexity of DLA Distribution’s operations as well as the essential nature of DLA Distribution’s mission, it is essential that the Government receives examples of past performance that demonstrate the contractor’s ability to understand and provide strategic, business process improvement, and analytics support to organizations of similar scale and complexity regardless of the contractor’s use of small business. The current evaluation for past performance places a significant emphasis on evaluating a contractor's ability to meet small business goals, which may result in devaluing an offeror's experience in and ability to perform the scope requirements of this effort. As offerors will already be evaluated on providing a small business plan for this RFP, would the government consider removing the small business utilization and small business subcontracting plan evaluation criteria (Items a and b on page 57) from the Past Performance Volume? | BDO Professional Support Services RFP Page 57 | Factor 1: Performance Confidence Assessment Paragraph a and b | The Government will not be removing the Small Business Utilization and Small Business Subcontracting Plan from Factor 1: Performance Confidence Assessment. | |
| 6 | Could the government confirm that the Small Business Subcontracting Plan should be included in Volume III along with the Small Business Participation Commitment Document | ||||
| (SBPCD)? | Page 53 – |
SECTION 4: SUBCONTRACTING PLAN (LARGE BUSINESS ONLY):
| SECTION 4: SUBCONTRACTING PLAN (LARGE BUSINESS ONLY): | SECTION 4: SUBCONTRACTING PLAN (LARGE BUSINESS ONLY): | As stated in the Instructions to Offerors Section of the RFP the Section 4: Subcontracting Plan shall be provided under Volume IV: Cost/Price Proposal. | |||
| 7 | Would the Government please clarify if Subfactor ( c) Warehouse Execution System (WES) Software Solution is mistitled and instead should be related to staffing? | 46/83 | RFP Subfactor (c ) | Factor 2 Subfactor (c) is Transition. Factor 2 Subfactor (c) Warehouse Execution System (WES) Software Solution listed on Page 46 of the RFP was an administrative error and has been corrected to read; Factor 2 Subfactor (c) Transition. | |
| 8 | Would the Government please clarify that when responding to the required Task Areas does the Government desire the contractor to repeat responses to PWS elements for the IDIQ level PWS and TO PWS since they are largely the same? | 37/83 | Proposal Preparation and Submission Requirements | Offerors shall provide a proposal in accordance with the Instruction to Offerors section of the RFP. The Government is okay with the vendor repeating responses if it is necessary respond appropriately to the Instructions to Offerors. | |
| 9 | Would the Government confirm if incumbents are to be offered first right of refusal? If so, would the Government please provide a list of the current incumbents? | There is no requirement for incumbents to be offered first right of refusal for this requirement. | |||
| 10 | Background: The PWS for Task Order 0001 seems to simply expand on the IDIQ PWS | ||||
| Question: Since the IDIQ PWS Specific Tasks (Section C-5) is a subset of the Task Order 0001 PWS Specific Tasks 2.A through 2.E, is it sufficient to respond the Task Order PWS Specific Tasks Section C-5? Or does the Government want to see solutions for both the IDIQ PWS and the Task Order 0001 PWS, which may be substantially similar if not identical if both need to be addressed in the proposal. | IDIQ PWS, Task Order 0001 PWS | Please provide responses in accordance with the Instruction to Offerors section of the RFP. | |||
| 11 | Background: The Attachment 0003 – Schedule Page is completed with pricing values. | ||||
| Question: Is it the Government’s intent to establish a price ceiling for the IDIQ Labor CLIN 0001 at $26,009,387.73, and the Travel CLIN at $806,250.00 for the five year ordering period? | Attachment 0003 – Schedule Page | The IDIQ Labor CLIN 0001 and the IDIQ Travel CLIN 0002 are based of estimates for the five year ordering period. It is anticipated that a ceiling price of $26,815,637.73 will be established for the IDIQ for the five year ordering period based off these estimates. | |||
| 12 | Background: The Government will assess the Offeror’s cost/price proposal. | ||||
| Question: Can the Government clarify that the cost/price proposal for Task Order 0001 is the cost being evaluated, and not the IDIQ-level plugs that establish the ceiling for the five year ordering period? | Page 59 | Solicitation FAR 52.212-2 – EVALUATION, Volume IV: Cost/Price Proposal | Cost/Price will be evaluated in accordance with the Evaluation Approach section of the RFP, Volume IV: Cost/Price Proposal. | ||
| 13 | Please confirm if the Volume II Technical Proposal is intended to be responded specifically against the Task Order 0001 PWS rather than the overall IDIQ PWS? The Proposal Organizational Table notes “Factor 2: Task Order 0001” under Volume II Technical Proposal. | 37, |
44 Proposal Organization Table,
| Volume II: Technical Proposal | Volume II Technical Proposal for Factor 2: Task Order 0001 should use the Attachment 2 - Task Order 0001 PWS, and for Factor 3: Management and Quality Control Approach should use the Attachment 1 - Basic IDIQ PWS. | ||
| 14 | Please clarify if the Volume II Technical Proposal Factor 2, Subfactor (c) is intended to cover to “Transition” as noted on p.37 or the “Warehouse Execution System (WES) Software Solution” as noted on p.46. | 37, |
| 46 | Proposal Organization Table, | ||
| Subfactor (c): Warehouse Execution System (WES) Software Solution | Factor 2 Subfactor (c) is Transition. Factor 2 Subfactor (c) Warehouse Execution System (WES) Software Solution listed on Page 46 of the RFP was an administrative error and has been corrected to read; Factor 2 Subfactor (c) Transition. | ||
| 15 | Please clarify where Government wants organized within the Proposal the technical approach and methodology to address requirements of the PWS? The Proposal Organization Table and Volume II instructions note organization of the Volume II Technical Proposal around subfactors of Key Personnel, Staffing Plan, Transition, Management Approach, and Quality Control Approach only. Will Technical Approach be considered as a subfactor in the basis for award? | 37, |
44-46, 55, 57 Proposal Organization Table, Volume II: Technical Proposal, Evaluation Factors,
| Volume II: Technical | The technical approach is your responses to the Factors and Subfactors listed in the Volume II Technical Proposal. | ||||
| 16 | Please clarify if the 20% for subcontractors is for the overall IDIQ or per task order. | 48 | Factor 4: Small Business Participation Commitment Document | The 20% applies to sum of all the Task Orders that are anticipated to be issued under the five year IDIQ. | |
| 17 | The period of performance for the simultaneously awarded ID/IQ and the initial Task Order is January 1, 2023. Due to the anticipated start date, we respectively ask the proposal response submission due date to be extended. | The due date and time for proposal submission has been extended to 2:00 pm eastern local time on September 23, 2022. | |||
| 18 | Can the Government confirm Times New Roman, no less than 11 pt. font is acceptable formatting for this proposal? | ||||
| Similarly, Times New Roman and/or Arial Family at no less than 10 pt. font for graphics, tables, and other figures? | N/A | N/A | The Government confirms that Times New Roman, no less than 11 pt. font is acceptable formatting for this proposal. |
The Government confirms that Times New Roman and/or Arial Family at no less than 10 pt. font for graphics, tables, and other figures is acceptable formatting for this proposal.
| 19 | On pg. 37 it states there are no page limitations for any of the volumes, factors or subfactors. However, on pg. 45 it states that resumes must be no more than three (3) pages in length. Please clarify page limitations. | RFP Pg. 37 and Pg. 45 | Para. 1 on Pg.37, Subfactor (a).2. on Pg. 45 | The only page limitation is for the resumes that shall be no longer than three (3) pages in length as stated in the Instructions to Offerors section of the RFP. |
| 20 | “Subfactor (c): Warehouse Execution System (WES) Software Solution” appears to be an error – should this be Transition? | RFP Pg. 46 | Subfactor (c) WES Software Solution | Factor 2 Subfactor (c) is Transition. Factor 2 Subfactor (c) Warehouse Execution System (WES) Software Solution listed on Page 46 of the RFP was an administrative error and has been corrected to read; Factor 2 Subfactor (c) Transition. |
| 21 | This section states, “proposals will be evaluated in terms of both price and other technical evaluation factors;” however, the cost is not included as an evaluation factor. How does the Government intend to revise either this statement or the evaluation criteria? | RFP Pg. 36 | Instructions to Offerors | The RFP states; although price is not adjectivally rated or combined with the other evaluation factors to establish a merit rating, it will be assessed as part of the best value analysis. Based on this statement, no revisions are necessary. |
| 22 | The Government reserves the right to award statement without discussion; however, FAR Part 15, Contracting by Negotiation was provided. Please clarify. | RFP Pg. 37 | Instructions to Offerors, 3. | The Evaluation section of the RFP states the following: |
The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a cost and technical standpoint.
If, after initial evaluation of offers, an award cannot be made without discussions, a competitive range determination will be made by the Contracting Officer IAW FAR 15.306(c).
| 23 | Factor 1: Past Performance requires 5 Single Award (SA) IDIQ type contracts; however, most small businesses within this NAICS 541611 are too small to have performed on a SA IDIQ. Under what conditions would the Government consider a revision to either the NAICS or Factor 1 criteria to increase small business participation? | RFP Pg. 47 | Volume III: Small Business Participation Commitment Document (SBPCD) | NAICS 541611 was selected based on the requirement. | |
| 24 | Since price is not included as an evaluation factor, how does the Government intend to establish a ‘competitive range’? | RFP Pg. 53 | SECTION 3: Offeror Representations and Certifications | As stated in the Evaluation section of the RFP; If, after initial evaluation of offers, an award cannot be made without discussions, a competitive range determination will be made by the Contracting Officer IAW FAR 15.306(c). | |
| 25 | The Government states its intent to use FAR Part 15, Contracting by Negotiation; however, this section also states, “The Government intends to evaluate proposals and award a contract without discussions with Offerors….and initial proposals should contain the Offeror’s best terms from a cost and technical standpoint.” How does the past performance as Factor 1 in evaluation align with these two statements? | RFP Pg. 54 | Evaluation Approach | Offerors shall provide a proposal in accordance with the Instruction to Offerors section of the RFP. | |
| 26 | The Government states the basis for contract award as a Best Value / Trade Off. How is this possible when Cost is not an evaluated factor? | RFP Pg. 55 | Basis for Contract Award | The RFP states; although price is not adjectivally rated or combined with the other evaluation factors to establish a merit rating, it will be assessed as part of the best value analysis. | |
| 27 | The Government states, “Ultimately, the source selection decision will take into account the offeror’s capability to meet the requirements of this solicitation on a timely and cost effective basis;” however, cost is not evaluated. | RFP Pg. 55 | Basis for Contract Award | The RFP states; although price is not adjectivally rated or combined with the other evaluation factors to establish a merit rating, it will be assessed as part of the best value analysis. | |
| 28 | Should we expect the DLA WMS to be released as a TO for this effort? | N/A | N/A | While there may be Task Orders that are related to the DLA WMS, there in no plans to release the DLA WMS as a Task Order for this effort. | |
| 29 | Please clarify the Organization Conflict of Interest (OCI) statement. Does the government foresee any specific OCI issues with the DLA JETS 2.0 and/or DLA WMS contracts? | ||||
| Background; as a newly emerging mid-tier company that intends to focus on investing time, energy, and money to support the DLA mission, we are particularly interested in the DLA JETS 2.0 procurement and the DLA WMS Recompete. The government’s response to this question materially impacts our bid/no-bid decision, so we respectfully request your response as soon as possible. | 20 | ORGANIZATIONAL CONFLICT OF INTEREST | Based on the nature of this requirement, there are potential for Organizational Conflicts of Interests (OCIs) that could make the awardee ineligible from participation as a contractor, subcontractor, or consultant in any procurement arising or resulting from any of the services provided to DLA Distribution on this contract. | ||
| 30 | Based on the unexpected evaluation criteria, please provide an extension of two (2) weeks. | The due date and time for proposal submission has been extended to 2:00 pm eastern local time on September 23, 2022. | |||
| 31 | Item 11 on page 3 states, "The Government is not soliciting for the “same old way” of doing business" with the goal to "encourage proposals that will achieve savings through innovative processes... eliminate unnecessary requirements and negotiating for a reduction in material prices". This seems to conflict with the Government's first evaluation factor, where past performance is weighted as higher than technical and cost. Can the Government clarify the intent of item 11 on page 3 when the offeror is required to provide 5 IDIQ past performances that are in the "same old way of doing business"? | 3 | 11 | The RFP Instructions to Offerors for Factor 1: Performance Confidence Assessment states; The Government recommends submission of a total of five (5) contracts encompassing the prime Offeror and/or any major subcontractors. The Government recommends submission of a total of five (5) contracts, but this is not required. | |
| 32 | The Government expects "adequate competition" however, evaluation factor 1, past performance, and the requirement to have 5 single award IDIQs, will reduce, rather than encourage, competition. Under what circumstances would the Government consider reducing this requirement? | 36 | Instructions to Offerors, 2. | The RFP Instructions to Offerors for Factor 1: Performance Confidence Assessment states; The Government recommends submission of a total of five (5) contracts encompassing the prime Offeror and/or any major subcontractors. The Government recommends submission of a total of five (5) contracts, but this is not required. | |
| 33 | The Government has very well defined the Scope, Magnitude, and Complexity for this effort; however, it also creates barriers for participation as it appears impossible for all but the incumbent bidders to score well on the number 1 evaluation criteria. | 42, 43 | Volume I: Past Performance, Factor 1: Performance Confidence Assessment, 2.a-c | All offerors will be evaluated in accordance with the Evaluation Criteria stated in the Evaluation section of the RFP. | |
| 34 | The Government states, "relevant SUBCONTRACTS performed within five (5) years of the solicitation issuance date" are allowable; however, this doesn't sync with the past performance evaluation criteria 'Magnitude' as there's no way to provide past performance as a single award IDIQ holder as a subcontractor. Is it the Government's intent to allow other than single award IDIQs for past performance? | 41 | The definition of Magnitude is a Single award Indefinite Delivery Indefinite Quantity contract with a 5 year ordering period from date of contract award. This does not limit offerors to only submit past performance examples that are Single award Indefinite Delivery Indefinite Quantity contracts with a 5 year ordering period from date of contract award. | ||
| 35 | What was the Government's rationale behind the incumbent NAICS code 541330 changing to the current acquisition NAICS code 541611? | 3 | SF 1449 Continuation of Supplies and Services 2. | The previous acquisitions for this requirement have used the NAICS 541611 not 541330. | |
| 36 | What was the Government's rationale to release the solicitation via sam.gov vs the DLA JETS contract? | This requirement was solicited in accordance with the approved acquisition plan. | |||
| 37 | The Government requires a 'single award IDIQ' to meet the magnitude requirement; however, is a Blanket Purchasing Agreement (BPA) also considered 'single award IDIQ' for this effort? | 43 | Volume I: Past Performance, Factor 1: Performance Confidence Assessment, 2.b | The definition of Magnitude is a Single award Indefinite Delivery Indefinite Quantity contract with a 5 year ordering period from date of contract award. This does not limit offerors to only submit past performance examples that are Single award Indefinite Delivery Indefinite Quantity contracts with a 5 year ordering period from date of contract award. | |
| 38 | Would the Government please clarify where in the Technical Proposal DLA would like to find the technical approach to each of the PWS requirements? | RFP, pg 44 | Volume II Technical Proposal | The technical approach is your responses to the Factors and Subfactors listed in the Volume II Technical Proposal. | |
| 39 | Can the proposal due date be extended by 1 week from 12 September to 19 of September? | RFP page 38 | The due date and time for proposal submission has been extended to 2:00 pm eastern local time on September 23, 2022. | ||
| 40 | What is the period of performance for Task 1? Attachment 2 states the POP is from Jan 1, 2023 – Dec 31, 2023, however Attachment 3, tab 3 defines the Performance Period as April 1, 2023 – December 31, 2023. | Attachment 2 | The Period of Performance for Task Order 0001 is 12 months, which includes a 3 month transition period. The Period of Performance for Task Order 0001 CLIN 0001 is 9 months for Full Performance and the Period of Performance for Task Order 0001 CLIN 0004 is 3 months for Transition for a total Period of Performance of 12 months for Task Order 0001. | ||
| 41 | In the provided Attachment 3, tab 3, Item No 0004 is defined as a “Firm Fixed Price (Applicable to CLIN 0005)” with Performance Period January 1, 2023 – March 31, 2022. Please clarify if this Performance Period should state January 1, 2023 – March 31, 2023. Confirm if this is the transition period associated with the first Task Order, as stated in Attachment 1 “The first task order will include a 90 day transition period.” | Attachment 3, tab 3, Item No 0004 | The Period of Performance for Task Order 0001 is 12 months, which includes a 3 month transition period. The Period of Performance for Task Order 0001 CLIN 0001 is 9 months for Full Performance and the Period of Performance for Task Order 0001 CLIN 0004 is 3 months for Transition for a total Period of Performance of 12 months for Task Order 0001. |
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