SYNOPSIS_OF_PRE-AWARD_SITE_VISIT.pdf

SYNOPSIS OF ITEMS DISCUSSED AT THE PREPROPOSAL

CONFERENCE/SITE VISIT

HELD ON APRIL 26, 2018 AT 10:00 am Pacific Time

FOR VARIETY GENERAL CONSTRUCTION/BUILDING RELATED EFFORTS

DLA DISTRIBUTION TRACY CA (DDJC)

SOLICITATION SP3300-18-R-0002

No questions will be accepted today. Please email all questions to me by the due date and they will be answered and posted in an amendment to the FBO website.

This is solicitation SP330018R0002: This requirement is for an Indefinite Delivery/Indefinite

Quantity (IDIQ) Multiple Award Task Order (MATOC) for performance of maintenance, repair, construction and design-build services throughout the installation. All work shall be performed at

DLA Distribution (DDJC), San Joaquin CA.

This acquisition is 100% set-aside for small businesses in accordance with FAR 52.219-6. It is anticipated that multiple award Indefinite Delivery/Indefinite Quantity (ID/IQ) contracts will be made to no more than six offerors, with at least two of the awards being made to the following socioeconomic category – Hub Zone Small Business (HZn) concerns.

o 100% Set-Aside for Small Business – Anticipated Multiple Awards:

o -Four (4) awards to Small Business Concerns;

o –Two (2) reserved awards for Hub Zone Small Business (HZn) concerns

The applicable NAICS code for this acquisition is 236220. To be considered a small business under this code Revenue cannot exceed $36.5M

The average dollar value of task orders is between $50,000.00 and $300,000.00.

The only work authorized under an ID/IQ Contract is work ordered by the Government through the issuance of task orders.

The estimated magnitude of construction based on the FAR price ranges for this contract vehicle is

$67 Million over a five (5) year period of performance.

The period of performance for this contract vehicle will begin on or around: August 27, 2018 through August 26, 2023.

CONTRACT AWARD

This acquisition will result in the award of no more than six (6) separate ID/IQ contracts, one with the

Task Order 0001 project identified within this solicitation, and the remaining with a minimum guarantee of $5,000 for the entire contract. Two(2) of the six (6) contracts may potentially be awarded to Hub Zone concerns, provided proposals received from this socioeconomic group are determined to be technically acceptable. Award of the ID/IQ contracts will be based on the lowest price technically acceptable (LPTA) source selection process in accordance with FAR 15.101-2. Task Order 0001 project will be awarded to the successful LPTA offeror as one of the six (6) ID/IQ contracts to be awarded. The remaining awards (five (5) or less) are entitled to the minimum guarantee that will be funded at the time of each contract award but may not be “awarded” until the conclusion of year one

(1). Following award of Task Order 0001 project, individual task orders will be issued for each subsequent construction project and will be competed between all awardees. Task orders will be evaluated on the basis of lowest price or using the LPTA process. Task orders will be issued as 100% plans and specifications with some design/build. All task order work will be performed at the following location: DDJC, Tracy, CA 95304.

Construction Wage Rate Requirements shall be applicable to all awarded task orders. By submitting an offer, the contractor agrees to comply with the current applicable Construction

Wage Rate. The applicable Construction Wage Rate will be provided with the Notice of Proposed

Task Order Request for Proposal Form. The applicable wage decision will then be incorporated into each task order issued. ****POSSIBLE MOD TO UPDATE WAGE DETERMINATION

PROPOSAL GUARANTEE (BID GUARANTEE)

See solicitation section L FAR Clause 52.228-1.

A bid bond of 20% of the proposed price for the Task Order 0001 project is required to be submitted with contractor’s proposal. An original hard copy of the bid bond with raised seal is to be mailed to the Contract Specialist to the following address by the closing date and time referenced in Section L of the Solicitation:

DLA Distribution

Acquisition Operations (J7-AB)

430 Mifflin Avenue Suite 3102A

Attn: Mogen Gilson

New Cumberland PA 17070-5008

1. The packaging of the bid bond must be clearly marked with the Offeror’s Name and solicitation number and the following statement: “FOR OFFICIAL USE ONLY --

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND FAR 3.104”

Subsequent Task Orders: Bid bonds may be required for award of all subsequent task orders.

The requirement for a guarantee will be included in the Task Order Request for Proposal Form.

INCURRED EXPENSES

The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation. The Government is also not responsible and will not reimburse contractors for the cost to prepare and submit proposals for any task orders issued under this contract.

ELECTRONIC SOLICITATION

This solicitation, including the specifications, drawings, attachments, and any amendments, is only available electronically at the Federal Business Opportunities website (http://www.fbo.gov) and

AMRDEC SAFE WEBSITE. Offerors are cautioned that it is their responsibility to access the website for any amendments that may be issued under the solicitation. There will be no advance notification of an amendment being issued. Offerors are advised to consult the website frequently to check for amendments since an amendment may be issued up until the proposal due date.

Failure to acknowledge an amendment(s) may render your proposal ineligible for award.

PROPOSAL SUBMISSION

Proposals must be submitted as ELECTRONIC FILES (EMAIL) only. OFFERS MUST BE

RECEIVED ELECTRONICALLY (EMAIL) IN THIS OFFICE BY THE DATE AND TIME

REFERENCED IN SECTION L. Facsimile and hard copy submissions of proposals will not be accepted. Reference Section L of this solicitation, Proposal Preparation Instructions for more detailed information. Again: . A hard copy of the bid bond with raised seal is to be mailed to the Contract Specialist to the following address by the closing date and time referenced in

Section L of this Solicitation.

QUESTIONS

All questions Shall be submitted by electronic mail to the Acquisition Specialist, Mogen Gilson via email at MOGEN.GILSON@dla.mil with the appropriate subject: SP3300-18-R-0002

Solicitation Question; and must be received by the due date and time referenced in section L of the solicitation. Questions received after this date and time will not receive a response.

http://www.fbo.gov/ mailto:MOGEN.GILSON@dla.mil

Answers to questions will be posted to the FEDBIZOPPS website via an amendment to the solicitation.

DUE DATE

The hour and date for receipt of offers is 10:00 AM. Pacific time on May 16, 2018.

OFFERS MUST BE RECEIVED ELECTRONICALLY (EMAIL) IN THIS OFFICE BY THIS

DATE AND TIME. Facsimile and hard copy submissions of proposals will not be accepted.

ONLY THE BID BOND IS TO BE MAILED TO THE SPECIALIST IN IN HARD COPY

FORM.

PROPOSAL PREPARATION REQUIREMENTS

Organization/Number of Copies/Page Limits: The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents and number of copies required for each volume are defined in this table. Proposals shall be submitted as two (2) separate volumes (

ELECTRONIC FILES) as follows::

VOLUME

TITLE

PAPER

COPIES

PAG

E

LIMITATIO

N

I Technical Proposal (EMAIL) Original No page limit

Introduction

Section 1 - Technical/Management

Capability

Section 1.1: Contractor On-Site Staff

Section 1.2: Construct Multiple Projects

Section 1.3: Quality Control Plan

Section 2 - Task Order 0001 Evaluation No page limit

Section 3 - Past Performance Proposal No page limit

II

Price Proposal (EMAIL) Original No page limit limit

**SECTION 2 -TASK ORDER 0001 EVALUATION: THIS WILL BE AMENDED TO

INCORPORATE DESIGN/BUILD LANGAUGE VIA AN AMENDMENT IN THE NEXT

FEW DAYS. In addition, there is a distinct possibility that an extension for the receipt of proposals will be executed as well DUE TO THIS CHANGE.

Reference Section L of this solicitation, Proposal Preparation Instructions for more detailed information.

PRICE REALISM

Price realism analysis shall be conducted on any offerors that are determined to be unrealistically low in order to measure the offeror’s understanding of the contract requirements and to assess the risk inherent in the offeror’s proposal. If the price realism analysis determines that the price is unrealistically low, the offeror shall be eliminated from consideration for award.

NOTICE TO ALL PROSPECTIVE OFFERORS

To receive awards resulting from solicitations, your company must be registered in the System for

Award Management (SAM) Database. Reference FAR clause 52.204-7. SAM website is https://www.sam.gov.

https://www.sam.gov/

HOURS OF WORK

The Contractor shall be prepared to pursue the contracted tasks in most cases during the normal working period between 7:00 AM to 4:30PM (except weekends and Federal holidays). Specific hours will be identified with each Task Order Request for Proposal Form.

PROGRESS PAYMENTS

For Task Orders with a performance period of less than 30 days, progress payments will not be authorized. Payment will be made after final acceptance by the Government.

For Task Orders with a performance period of 30 days or more, progress payments will be authorized once monthly, based on the percentage of work completed. Reference FAR 52.232-5

Payments under Fixed-Price Construction Contracts located in this solicitation.

INSURANCE

Reference FAR Clause 52.228-5 Insurance-Work on a Government Installation located in this solicitation.

The minimum amount/kind of insurance required is shown below:

Workers’ Compensation and Employer’s Liability - $100,000 (except in states with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.)

General Liability- $500,000 per occurrence

Automobile Liability – Property damage $20,000 per occurrence, Bodily injury $200,000 per person and $500,000 per occurrence.

COMMENCEMENT OF WORK

The Contractor shall be fully operational and capable of starting work on any required Task

Order(s) within 30 calendar days from the date of the basic contract award. However, the

Contractor shall not commence work on any task order until the Contracting Officer has issued a

Notice to Proceed.

Reference Section L of this solicitation, Proposal Preparation Instructions when preparing proposal. Section M will contain the details of proposal evaluation.