SNYOPSIS_ITEMS_DISCUSSED_AT_THE_PREPROPOSAL_CONFERENCE.doc

SYNOPSIS OF ITEMS DISCUSSED AT THE PREPROPOSAL

CONFERENCE/SITE VISIT

HELD ON MAY 30, 2014 AT 9:00 am

FOR VARIETY GENERAL CONSTRUCTION/BUILDING RELATED EFFORTS

DLA DISTRIBUTION SUSQUEHANNA PA (DDSP)

SOLICITATION SP3300-14-R-0014

1. The acquisition specialist reviewed the solicitation package with all contractors present.

2. Contractors were reminded that this acquisition is set-aside 100% for small business concerns. It is anticipated that multiple award Indefinite Delivery/Indefinite Quantity (ID/IQ) contracts will be made to no more than six offerors, with at least two of the awards being made to the following socioeconomic categories – HubZone Small Business (HZn) and Service Disabled Veteran Owned Small Business (SDVOSB) concerns.

3. The small business size standard for the applicable NAICS 236220 is $33.5M. This means that for a contractor to be determined a small business under this NAICS, their average annual revenue for the past three years cannot exceed $33.5M.

4. It was stated that award of the ID/IQ contracts will be based on the lowest price technically acceptable (LPTA) source selection process in accordance with FAR 15.101-2. Task Order 0001 project will be awarded to the successful LPTA offeror as one of the six ID/IQ contracts to be awarded. The remaining awards (five or less) are entitled to the minimum guarantee of $5,000.00 that will be funded at the time of each contract award but may not be “awarded” until the conclusion of year one (1).

5. Contractors were reminded that their company must be registered in the System for Award Management (SAM) Database in order to receive an award. Reference FAR clause 52.204-7 in the solicitation package. SAM website is https://www.sam.gov.

6. Contractors were instructed that all questions concerning this solicitation must be sent in writing to the contracting office. Questions may be sent via email to donna.kautz@dla.mil. Questions should be submitted by June 6, 2014 to allow the Government sufficient time to respond. Questions submitted after this date may not be answered.

7. Contractors were reminded to thoroughly review Sections L-Instructions to Offerors and Section M-Evaluation Factors for Award in preparation and submittal of their proposal.

8. Contractors were reminded the Federal Acquisition Regulation (FAR) Clause 52.219-14 Limitations on Subcontracting is included in this solicitation. The clause states that the business concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

9. Contractors were referred to the DLAD Clause 52.237-9002 Key Personnel Fixed-Price Service Contracts and the requirement’s for use of key personnel during performance.

10. Contractors confirmed that the solicitation package including all attachments were downloadable from the Federal Business Opportunities (FedBizOpps) website. No problems encountered.

11. The Government reviewed the requirements within the Task Order 0001 Request for Proposal Form (Attachment 10 to the solicitation).

12. The Government provided an opportunity for all contractors attending the pre-proposal conference/site visit to inspect the work site for the initial Task Order 0001.

13. It was realized that the Past Performance Questionnaire was not provided as an attachment to the solicitation. The questionnaire is being uploaded as an attachment to this document for use in preparation of contractor’s past performance evaluation technical factor.

END