Amendment_0008_Specification_01_33_16_Design_After_Award.pdf

TOC SPECIFICATION Defense Distribution Center, Susquehanna New Cumberland, PA

Section 01 33 16 – Design After Award Page 1 of 13

SECTION 01 33 16

DESIGN AFTER AWARD

06/14

TABLE OF CONTENTS

GENERAL.................................................................................................................... 3 PART 1

1.1 SUMMARY

1.2 REFERENCES

1.3 DEFINITIONS

1.3.1 Contractor-originated Design Documents

1.4 GENERAL DOCUMENTATION REQUIREMENTS

1.4.1 RFP Specifications

1.5 SUBMITTALS

1.6 DESIGN QUALITY CONTROL

1.6.1 Reviewing, Certifying, Approving and Accepting Authority

1.6.2 Designer of Record Certifying Authority

1.6.3 Contractor's Responsibilities

1.6.4 QC Organization Responsibilities

1.6.5 Government Responsibilities

1.7 DESIGN DOCUMENTS

1.8 DESIGN DRAWINGS

1.8.1 Design Drawings Used as Shop Drawings

1.8.2 Drawing Format For Shop Drawings Included as Design Drawings

1.8.3 Identification of Shop Drawings as Design Drawings

1.8.4 Drawing Standards

1.8.5 Seal on Documents

1.8.6 Units of Measure

1.9 SPECIFICATIONS

1.9.1 Specifications Components and Format

1.9.2 Submittal Register

1.9.3 Specification Word Processor Program

1.10 DESIGN ANALYSIS

1.10.1 Sustainable Design

1.11 RECORD DOCUMENTS

PRODUCTS ............................................................................................................... 11 PART 2

Section 01 33 16 – Design After Award Page 2 of 13

2.1 DESIGN SUBMITTALS

2.1.1 Design Submittal Packages

2.1.2 Required Design Submittals and Government Review Durations

2.1.3 Duration of Review Requirements

2.1.4 Final Design Submittals

2.1.5 Consolidated Submittals

2.2 IDENTIFICATION OF DESIGN SUBMITTALS

2.3 DESIGN SUBMITTAL REQUIREMENTS

EXECUTION ............................................................................................................. 13 PART 3

3.1 DESIGN REVIEW AND COMMENT RESOLUTION

3.2 CONTRACTOR'S RESOLUTION OF COMMENTS

3.3 VARIATIONS

3.3.1 Consideration of Variations

3.3.2 Submission of Variations

Section 01 33 16 – Design After Award Page 3 of 13

SECTION 01 33 16

DESIGN AFTER AWARD

GENERAL PART 1

1.1 SUMMARY

This section includes requirements for Contractor originated design documents and design submittals.

1.2 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by the basic designation only. The latest version of the publication at time of award shall be used.

U. S. GREEN BUILDING COUNCIL

LEED GBDC (2009) LEED Reference Guide for Green Building Design and Construction

LEED NC (2009) Leadership in Energy and Environmental Design(tm) New Construction Rating System

UNIFIED FACILITIES CRITERIA (UFC)

UFC 1-200-01 General Building Requirements

UFC 1-200-02 High Performance and Sustainable Building Requirements

UFC 1-300-08 Criteria for Transfer and Acceptance of DoD Real Property

UFC 1-300-09N Design Procedures

UFC 3-600-01 Fire Protection Engineering for Facilities

1.3 DEFINITIONS

1.3.1 Contractor-originated Design Documents

Contractor-originated documents include, but are not limited to Drawings, Technical Specifications, Design Analyses, Basis of Design Papers, and Calculations. Such documents are specifically prepared by the Contractor to incorporate pre- or post- Award proposals for review and acceptance by the Contracting Officer and to meet the requirements contained within this RFP.

1.4 GENERAL DOCUMENTATION REQUIREMENTS

Contractor-originated design documents shall provide a project design that complies with the Request For Proposal (RFP), UFC 1-300-09, UFC 1-200-01 and any other UFCs associated with core design disciplines necessary to properly satisfy the architectural and

Section 01 33 16 – Design After Award Page 4 of 13 engineering requirements of the project. Provide design documentation in the English language and utilize inch-pound measures and dimensions.

Any design information shown on drawings or sketches provided with the RFP are conceptual in nature and may contain a combination of performance and prescriptive requirements for use in preparing the design documents.

A complete set of drawings prepared in AutoCAD, latest version, shall be prepared by the contractor. The use of the contract drawings provided with the RFP may be used for reference but shall not be used for the design submissions or for construction.

1.4.1 RFP Specifications

Whenever provided, use the specifications furnished with the RFP to develop the design documents. The RFP specifications contain requirements for materials, products, systems, and criteria for verifying compliance in the form of performance and prescriptive requirements. References quoted in performance specifications shall be understood to be the dated version of the reference in effect as of the contract award date. The Division 01 Specification Sections included in RFP Part 2 shall remain part of the contract without change unless the Contracting Officer issues a contract modification.

1.5 SUBMITTALS

Submit design submittals, including shop drawings used as design drawings, to the Government for approval. Government approval is required for the submittal with a "G" designation. Submittals not having a "G" designation are for information only or as otherwise designated. Submit the following in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Submittal Register; G

SD-05 Design Data

Design Drawings; G Specifications; G Design Submittal; G

1.6 DESIGN QUALITY CONTROL

Provide a Design Quality Control (DQC) Manager who is responsible for overall management of the design. Refer to Section 01 45 00.10 QUALITY CONTROL FOR MINOR CONSTRUCTION for further requirements. The Design Quality Control Manager shall sign and certify all Design Submittals.

1.6.1 Reviewing, Certifying, Approving and Accepting Authority

The QC organization shall be responsible for reviewing and certifying that submittals are in compliance with the contract requirements. The Contracting Officer is the approving authority for all design submittals with a notation "G".

Section 01 33 16 – Design After Award Page 5 of 13

1.6.2 Designer of Record Certifying Authority

The Designer of Record (DOR), as registered and defined in UFC 1-300-09N, is the design certifying authority. The DOR accepts responsibility for design of work in each respective design discipline, by stamping and approving final construction drawings submitted to the Government approval authority. The DOR shall be a registered engineer practicing within the discipline the drawings are provided for, i.e., architectural, mechanical, structural etc.

1.6.3 Contractor's Responsibilities

a. Designate a lead licensed architect or engineer to be responsible to coordinate the design effort of the entire project. This lead architect or engineer shall coordinate all design segments of the project to assure consistency of design between design disciplines. For this project, all engineering shall be done by the same organization. The need for close coordination between disciplines for this project is important.

b. The Designer of Record shall verify site information provided in the RFP. In addition, provide additional field investigations and verification of existing site conditions as may be required to support the development of design and construction of the project.

c. Indicate on the transmittal form accompanying submittal which design submittals are being submitted as shop drawings.

d. Advise Contracting Officer of variations, as required by paragraph "Variations."

e. Provide an updated, cumulative submittal register with each design package that identifies the design and construction submittals required by that design package and previous submittals.

1.6.4 QC Organization Responsibilities

a. Both the DQC and the QC Manager must certify design submittals for compliance with the contract documents. The DOR stamp on drawings indicates approval from the DOR.

b. QC organization shall certify submittals forwarded by the Designer of Record (DOR) to the Contracting Officer with the following certifying statement:

"I/we hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with Contract Number ___________ , is in compliance with the RFP, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by Design Quality Control Manager _____________________, Date _______

Certified by QC Manager _____________________________________, Date _______

c. Sign certifying statement. The persons signing certifying statements shall be a member of the QC organization. The signatures shall be in original ink. Stamped signatures are not acceptable.

Section 01 33 16 – Design After Award Page 6 of 13

d. Update submittal register as submittal actions occur and maintain the submittal register at project site until final approval of all work by Contracting Officer.

e. Retain a copy of approved submittals at project site.

1.6.5 Government Responsibilities

The Government will:

a. Note date on which submittal was received from QC Manager, on each submittal.

b. Perform a quality assurance (QA) review of submittals. The Government will return submittals regardless if comments are included or not for the Contractors record. The Contractor shall evaluate and resolve Government comments prior to the next design submission.

c. Upon submittal of final design package and resolution of comments by the Contractor, the Government will sign final design package, when approved, and return electronic copy of signed design documents to the Contractor.

1.6.5.1 Actions Possible

Submittals will be returned with one of the following notations:

a. Submittals may be marked "Approved."

b. Submittals marked "Not Reviewed" will indicate submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and certified by Contractor, or is not complete. Submittal will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

c. Submittals marked "Revise and Resubmit" or "Disapproved" indicate submittal is incomplete or does not comply with design concept or requirements of the contract documents and shall be resubmitted with appropriate changes. If work has been started on the unacceptable portion of the design submittal, the Contractor shall propose corrective action. No further work shall proceed until the issue is resolved in a manner satisfactory to the Government. Any work that has proceeded ahead of Government approved submittals shall be at the Contractor’s cost.

1.7 DESIGN DOCUMENTS

Provide design documents that include design drawings and design specifications (if modified from original) or in addition to those specifications provided with the RFP, reports, and submittal register in accordance with UFC 1-300-09N, Submittal Procedures.

The Contractor is required to make product, material, and system selections during the project design and indicate these choices on the design documents. Accomplish this by submitting design drawings and specifications that include proprietary submittal information

Section 01 33 16 – Design After Award Page 7 of 13 such as manufacturer’s name, product names, model numbers, product data, manufacturer’s information, provided optional features, appropriate connections, fabrication, layout, and product specific drawings. Adherence to RFP submittal requirements and provision of DOR-approved construction submittal information on the design submittals - eliminates the need for follow-on traditional construction submittals after the final design is approved. The only exception to this would be if the Contractor chooses a different Air Handling unit than the one that was utilized in the design already approved by the Government.

The Contractor is required to submit proprietary information to describe the construction submittal information in the design documents for all products, materials, and systems submittals listed below:

a. All products, materials, and systems on the project.

Refer to 01 33 00, Submittal Procedures for requirements pertaining to Variations.

1.8 DESIGN DRAWINGS

Prepare, organize, and present design drawings in accordance with the requirements of UFC 1-300-09N, Design Procedures.

Submit all CAD files for the final drawings on CD-ROM disks in AutoCAD format.

Drawing files shall be full files, uncompressed and unzipped. Include all external reference files used to complete the drawings. All CAD files shall conform to the AEC CAD Standard.

Contractor-originated drawings shall clearly depict the technical design of the facility.

Design drawings shall be complete, accurate, and explicit enough to show compliance with the RFP requirements and to permit construction. Where the Contractor utilizes portions of the drawings furnished with this RFP in the preparation of the Contractor-originated drawings, make new electronic files from the RFP drawings. Title block format shall be directed by the COR.

1.8.1 Design Drawings Used as Shop Drawings

Design drawings may be prepared more like shop drawings to minimize construction submittals after the final design is approved. If the Contractor chooses or is required to include the construction submittal information on the design documents, indicate proprietary information on the design drawings as necessary to describe the products, materials, or systems that are to be used on the project. Construction submittal information included directly in the design drawings must be approved by the DOR. All design documents must be professionally sealed and signed in accordance with UFC 1-300-09N, Design Procedures.

1.8.2 Drawing Format For Shop Drawings Included as Design Drawings

The Contractor-originated drawings will be used as the basis for the record drawings. Shop drawings included, as design documents shall comply with the same drawing requirements such as drawing form, sheet size, layering, lettering, and title block used in design drawings.

Refer to Drawing Standards herein.

Section 01 33 16 – Design After Award Page 8 of 13

1.8.3 Identification of Shop Drawings as Design Drawings

The Contractor's Transmittal Letter and Submittal Register shall indicate which shop drawings are being submitted as design drawings.

1.8.4 Drawing Standards

Prepare, organize, and present design drawings in accordance with the requirements of the A/E/C CAD Standard. Submit all CADD files for the design drawings on CD-ROM disks in AutoCAD (DWG) format. The version of AutoCAD shall be the release that is in use by the Government at the time of each project award which is currently Autodesk’s AutoCAD 2014. Drawing files shall be full files, uncompressed and unzipped. Design CAD files shall adhere to A/E/C Standards with regard to Drawing File Organization (use of Model and Layout tabs, External References, Electronic File and Drawing Sheet Naming, etc.), Graphic Concepts (Linetypes, Screening, Text Styles/Heights, Dimensioning), and Layer Assignments.

1.8.5 Seal on Documents

All final Contractor-originated design drawings shall be signed, dated, and bear the seal of an Architect or Engineer registered in the State where the work will be installed. This seal shall be the seal of the Designer of Record for that drawing, who is professionally registered to perform work in that discipline. A principal or authorized licensed or certified employee shall electronically sign and date final drawings and cover sheet, in accordance with UFC requirements associated with each design discipline as applicable. Indicate the Contractor's company name and address on the drawing coversheets of each design submittal.

Application of the electronic seal and signature indicates acceptance of responsibility for work shown thereon.

1.8.6 Units of Measure

Utilize English (Inch-Pound) units of measure on the design documents.

1.9 SPECIFICATIONS

Provide a Contractor-originated design Specification that, in conjunction with the Drawings, demonstrates compliance with materials, equipment, execution, and field quality control requirements of the RFP. The specified products, equipment, fixtures, devices, and systems and equipment that are approved by the DOR; submitted to the Government by the Contractor; and reviewed by the Contracting Officer shall be used to construct the project.

Provide specification sections for all products and processes in this project utilizing the 48 Division format utilized by the Whole Building Design Guide, based on the performance and prescriptive technical requirements specified in this RFP. Prescriptive Technical Sections contained in this RFP shall become a part of the Contractor-originated specification exactly as stated in the RFP. Building codes, industry standards, product types, styles, classes, and other requirements identified in the RFP shall be incorporated into the project specification.

Section 01 33 16 – Design After Award Page 9 of 13

1.9.1 Specifications Components and Format

The Contractor shall prepare design specifications that include a UFGS specification for each product, material, or system on the project. If the Contractor chooses or is required above to combine design and construction submittal information on the design documents, provide a UFGS specification and also proprietary information such as catalog cuts and manufacturers data that demonstrates compliance with the RFP. Organize the specifications in accordance with the requirements of UFC 1-300-02 United Facilities Guide Specifications (UFGS) Format Standard. Provide project specifications to include the following:

a. Provide the specification cover sheet with the professional seal and signature of the lead licensed Architect or Engineer of the project design team. Indicate the Contractor's company name and address on the specification cover sheet.

b. Table of Contents for entire specification.

c. Individual UFGS specification sections for each product, material, and system required by the RFP. Edit UFGS sections in accordance with RFP Part 4, PTS Section Z-10, Design Submittals.

d. If proprietary information is provided or required, include a coversheets for the product, material, or system information that is being proprietarily specified. This information is to follow the related UFGS specification.

e. If proprietary information is provided or required, include highlighted and annotated Catalog Cuts, Manufacturer's Product Data, Tests, Certificates, Manufactures information and letters for each product, material, or system that is being proprietary specified.

f. Coordinated submittal register for all products, materials and systems with each design submittal. Provide a cumulative register that identifies the design and construction submittals required by each design package along with previous design submittals. The DOR shall assist in developing the submittal register by determining which submittal items are required to be approved by the DOR. Complete all fields in the final submittal register in order to obtain Government approval of the final design.

1.9.2 Submittal Register

A submittal register that identifies all materials used in that design submittal shall accompany each design submittal. The submittal register shall be cumulative and on acceptance of the final design, the register shall have all the fields completed. Fill in all fields required by the Quality Control Manager and the Government during the construction phase of the contract.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-04 Drawings) required in each specification section.

Section 01 33 16 – Design After Award Page 10 of 13

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Column (f): Indicate approving authority for each submittal. "G" indicates approval by Contracting Officer; a blank indicates approval by QC manager. Indicate with a "G" all submittals to be reviewed by the Contractor's Designer of Record and approved by the Contracting Officer.

1.9.3 Specification Word Processor Program

The Contractor shall use either MS Word or Specs-In-Tact to create the project specification. The final specification shall be submitted in MS Word – 2010 version.

1.10 DESIGN ANALYSIS

The Design Analysis shall not be required for this project.

1.10.1 Sustainable Design

Sustainable design features shall not be required for this project.

1.10.1.1 EPA Designated Products

Use products that meet or exceed EPA guideline standards for recovered content to the maximum practicable extent in the performance of the contract. See www.epa.gov/cpg/products.htm for a list of EPA designated products and a list of manufacturers and suppliers of EPA designated products.

1.11 RECORD DOCUMENTS

The Quality Control Manager shall deliver the marked-up As-Built drawings to the Contractor's Designer of Record who shall incorporate all as-built modifications. The as-built modifications shall be accomplished by electronic drafting methods on the Contractor-originated CADD.DWG design drawings to create a complete set of record drawings. For each Record drawing, provide CADD drawing identical to signed Contractor-originated .PDF drawings that incorporate modifications to the as-built conditions. In addition, copy initials and dates from the Contracting Officer approved .PDF documents to the title block of the Record CADD.DWG drawings. The Record electronic files shall have a "RD" added to the end of the file name just before the ". DWG" file extension. An example of properly arranged Record drawing file name is 02222.A-101RD.DWG. The RFP reference or definitive drawings are not required for inclusion in the Record set of drawings.

After all as-built conditions are recorded on the CADD .DWG files, produce a .DWF (Auto Desk Design Web Format) file of each individual record drawing in conformance with UFC 1-300-09N/UFC 1-300-10N. Electronic signatures are not required on Record drawings.

Provide four copies of the Record files in AUTOCADD .DWG and .DWF formats on CD- ROM disks. Mark CD-ROM Disk with Project Name, Construction Contract Number, Project Number, Specification Number, and Record Drawing date.

Section 01 33 16 – Design After Award Page 11 of 13

In addition to the drawings provide the specifications, design analysis, reports, surveys, calculations, and any other contracted documents on the CD-ROM disk.

PRODUCTS PART 2

2.1 DESIGN SUBMITTALS

Complete the Contractor-originated design submittals as defined by this RFP, and coordinate with the accepted design network analysis schedule. Refer to UFC 1-300-09N for technical content and further description of the Design-Build Submittal packages.

2.1.1 Design Submittal Packages

The Government prefers to review as few submittal packages as possible. Submit Required Design Packages as outlined in the RFP.

Examples of project elements to be included in the Design Submittal package are:

Demolition Design, the Structural Steel Design, Architectural Elements (roof / flashing) Design, Mechanical and Plumbing design, long lead items, or any other construction activity or project element that can be organized into a submittal package that can be reviewed and accepted by the Government.

The design submittal(s) shall be accepted prior to commencement of material/equipment purchase, fabrication or construction of any element covered by that submittal. Design acceptance will be by written notification from the Contracting Officer.

2.1.1.1 System Design

The Systems Design shall include, but is not necessarily limited to, the following components:

a. Demolition Plans to include resolution of in-office interferences during construction.

b. Structural steel modifications – Plans and details

c. Mechanical Equipment Selections – equipment submittals from manufacturer

d. Mechanical Plans to include ductwork, insulation, and any piping modifications necessary for the installation of the new Air Handling Units.

e. Architectural Plans to include roof details for new penetrations and the repair of existing penetrations. Provide plans to show flashing details to assure a watertight installation.

f. Construction Sequencing Plans to show sequencing of construction / units to be replaced and the execution of road closures necessary for crane lifts to install new units.

2.1.2 Required Design Submittals and Government Review Durations

The following Design Submittals are required, comprehensive, multi-discipline design packages and shall include Design Drawings, Specifications, equipment selections (AHUs

Section 01 33 16 – Design After Award Page 12 of 13 as a minimum) and Calculations for all project elements fully developed to the design stage indicated. Include in the Network Analysis Schedule, the Government review time indicated below.

a. Design Development, 40 percent, - 14 calendar day Government review.

b. 95 percent Design, - 14 calendar day Government review.

c. Final Design, - 14 calendar day Government review.

2.1.3 Duration of Review Requirements

The Government review time begins when the EFD/EFA marks the submittal received and ends when the Contractor is notified of the review completion. If a Government review of a design submittal requires a resubmittal for conformance to the RFP, the review time of the resubmittal shall be the same as the review time duration for the original submittal.

2.1.4 Final Design Submittals

When all review comments have been resolved for either Required or Critical Path Design Submittals, submit for final acceptance and signatures. The quantities of paper copies for revised submittals shall be the same as specified for each design submittal. In addition, submit two electronic copies of the Contractor-originated, signed drawings and specifications, assembled and bookmarked in .DWF format on CD-ROM disk to the Contracting Officer.

Provide electronic professional seals and signatures on the .PDF drawings and specifications using the signature process required in UFC 1-300-10N.

Upon securing signatures for the accepted submittal, the Contracting Officer will return the Contractor-originated .PDF drawings to the Contractor for the Contractor's printing, distribution, construction work and as-built effort. Note that the Final Design Submittal is NOT submitted after the as-built effort. As-builts are considered a part of construction phase of this project and are not included in the design phase.

2.1.5 Consolidated Submittals

For the Final Submittal, provide two electronic copies in .DWF format and two electronic copies in CADD.DWG format in accordance with UFC 1-300-09N/UFC 1-300-10N. In addition to the drawings provide the specifications, reports, surveys, calculations, and any other contracted documents on the CD-ROM disk.

2.2 IDENTIFICATION OF DESIGN SUBMITTALS

Provide a title sheet to clearly identify each submittal, the completion status, and the date.

The title sheet shall use the standard format indicated in the UFC 1-300-09N/UFC 1-300- 10N for title sheets. The title sheet shall be unique to a particular design submittal. Submit the project title sheet with design status and date for the design submittals.

2.3 DESIGN SUBMITTAL REQUIREMENTS

Section 01 33 16 – Design After Award Page 13 of 13

Refer to the architectural and engineering discipline UFC's for design requirements for design submittals.

EXECUTION PART 3

3.1 DESIGN REVIEW AND COMMENT RESOLUTION

The Contracting Officer will evaluate the Contractors design submittals and provide comments.

3.2 CONTRACTOR'S RESOLUTION OF COMMENTS

Provide written responses to all written comments by the Government and proceed to the next required Design Submittal. When a design submittal is considered unacceptable to the Government, the Contractor will be advised and required to provide a resubmittal.

Resubmittal shall include all the required components of that design submittal as specified.

Government required resubmittal for conformance to the RFP is not a delay in the contract.

3.3 VARIATIONS

Variations from contract requirements require Government approval and will be considered where advantageous to the Government. Variations to the Accepted Final Design must be approved by the Designer of Record prior to submittal to the Government for approval of the Variation.

3.3.1 Consideration of Variations

Discussion with Contracting Officer prior to submission will help ensure functional and quality requirements are met and minimize rejections and resubmittals. When considering a variation to the Government Accepted Final Design, ensure the variation will be compatible with all furniture, furnishing, material, equipment selections and other decisions made by the Government based on the Accepted Design.

3.3.2 Submission of Variations

Provide a written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government.

Provide a cost-benefit analysis and submittals required for the item. Variations from the - Accepted Final Design will be reviewed by the Contractor's Designer of Record and warranted to be desirable, beneficial and compatible with the Designer's intent and operational requirements prior to forwarding to the Contracting Officer. Clearly mark the proposed variation in all documentation.

-- End of Section --