ITEMS DISCUSSED AT THE PREPROPOSAL CONFERENCE.pdf

ITEMS DISCUSSED AT THE PREPROPOSAL CONFERENCE/SITE VISIT

HELD ON JULY 28, 2011 9:00 am

FOR REPLACE HEATING & VENTING UNITS, PIPING AND CONTROLS,

INSTALL HEAT RECOVERY SYSTEM, BUILDING 87

DLA DISTRIBUTION SUSQUEHANNA

1. Contractors were reminded that this acquisition is set-aside 100% for small business concerns. The small business size standard for the applicable NAICS 236220 is $33.5M. This means that for a contractor to be determined a small business under this NAICS, their average annual revenue for the past three years cannot exceed $33.5M.

2. Contractors were reminded that their company must be registered in the Central Contractor Registration database for their proposal to be considered for award.

Information concerning registration is contained in the solicitation package.

3. Contractors were reminded that their company must complete annual representations and certifications electronically via the Online Representations and Certifications Applications (ORCA) website. Information concerning this requirement is contained in the solicitation package.

4. Contractors were reminded that a Bid Bond in the amount of 20% of the bid price must be submitted with their bid. Failure to provide a bid bond for an adequate amount shall result in rejection of the bid.

5. Contractors were instructed that all questions concerning this project must be sent in writing to the contracting office. Questions may be sent via email to donna.kautz@dla.mil and mogen.gilson@dla.mil or via facsimile to 717-770- 7591. Questions should be submitted by August 17, 2011 to allow the Government sufficient time to respond.

6. Contractors were reminded of the evaluation factors for award. The Government intends to award a contract resulting from this solicitation to a single responsible offeror with the total lowest price for Contract Line Item Numbers (CLIN) 0001, 0002, 0003 & 0004. It was further stated that contractors must bid on all CLIN items to be considered responsive.

7. Contractors were reminded the Federal Acquisition Regulation (FAR) Clause 52.219-14 Limitations on Subcontracting is included in this solicitation. The clause states that the business concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

8. Contractors confirmed that the solicitation package including all attachments were downloadable from the Federal Business Opportunities (FedBizOpps) website.

No problems encountered.

9. The Government provided an opportunity for all contractors attending the pre-proposal conference/site visit to inspect the work site.

END

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