0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE J

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

November 25, 2013

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

South East Environmental.

6. ISSUED BY CODE

SP0600 7. ADMINISTERED BY (If other than Item 6) CODE SP0600

DLA Energy

8725 JOHN J. KINGMAN RD., ROOM 2945

FT. BELVOIR, VA 22060-6222

BUYER/SYMBOL – Viki Metzger/DLA Energy-FESAC

PHONE - (703) 767-9326 FAX - (703) 767- 9338

Email –Viki.Metzger@dla.mil 6.1

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

SP0600-14-R-0504

X

9b. DATED (SEE ITEM 11)

October 28, 2013

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ X ] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning _______ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE

DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [] Is not, [X] is required to sign this document and return __one_(1)____ copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The purpose of amendment 0003 to the solicitation is to:

1. Revise the following documents:

Solicitation –Solicitation SP0600-14-R-0504 page 2 update solicitation number for submittals

Solicitation – Addendum to 52.212-1: Instructions To Offers – Commercial Items, submittal instructions for pricing spreadsheets.

Attachment 1 – PWS – delete/remove Task 12 and add j. to special notes section

Attachment 2 – 2.212-3 Offeror Representations and Certifications – Removed DFARS

252.212-7001

Attachment 3 – Update column heading on the Ft. Hood Price Proposal Worksheet

2. Advise offerors of the Contracting Officer’s decision regarding use of reverse auctioning under

DLAD 52.215-9023 REVERSE AUCTION (NOV 2012)

3. Provide answers to Contractor questions Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER (Type or print)

YUNYOUNG CHO

15B. NAME OF CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Amendment 000

B. Solicitation page 2 item B. is revised to read:

DLA ENERGY–FESAC is the designated office for receipt of offers. All offerors shall clearly mark envelopes/packages sent in response to this solicitation with the words “Offer Under Solicitation SP0600-14-R-

0504.” Offers may be mailed by US Postal Services, FedEx, UPS, etc. Mailed offers should be sent to the following address:

DLA Energy-FESAC

Attn: Bid Custodian

8725 John J. Kingman Road, Suite 2945

Fort Belvoir, VA 22060

C. ADDENDUM TO 52.212-1: INSTRUCTIONS TO OFFERS – COMMERCIAL ITEMS, Volume II –

Business Management Proposal, c. Section III – PRICE is revised to read:

Electronic pricing spreadsheets are to be prepared using Attachments 3 to the solicitation.

One hard copy shall be submitted in the pricing proposal, Volume 2. Two electronic versions of the costing spreadsheet on CD-ROM shall be submitted with the hardcopy of Volume 2.

D. Task 12 is deleted from the Performance Work Statement.

E. The following is added Attachment 1 – Performance Work Statement, Special Notes section:

j. To assure continuity between the Facility, the Contractor’s home office, and DLA Energy, the Contractor shall employ during the life of this contract a Project Manager who can make decisions concerning this contract:

who has a complete understanding of the terms and conditions of this contract; and who has experience in the environmental assessment, environmental remediation, and emergency response.

F. DFARS 252.212-7001 is removed from Attachment 2 – 2.212-3 Offeror Representations and Certifications

G. IAW DLAD 52.215-9023 REVERSE AUCTION (NOV 2012) on page 72 of the solicitation states that the

Contracting Officer may conduct discussions using on-line reverse auctioning as a pricing technique, for this solicitation, the Contracting Officer has decided to not use reverse auctioning.

H. The column heading “CLIN” on the Ft. Hood Price Proposal Worksheet (solicitation attachment 3) is corrected to read: Reference Number.

I. The following answers to contractor’s questions are provided:

1. Task 12 Monitoring is not a separate Task on the Price Proposal Worksheet for Hunter (sub CLIN 0080).

Does this Task need to be added for Hunter? Also, please provide the existing self-monitoring program, including # of samples to be collected, sampling frequency, testing parameters, and reporting frequency for

Hunter.

ANSWER: Task Twelve, which is not applicable to these locations, has been deleted from the PWS.

2. For Task 12 Monitoring for Fort Hood, please provide the existing self-monitoring program, including # of samples to be collected, sampling frequency, testing parameters, and reporting frequency.

ANSWER: Task Twelve, which is not applicable to these locations, has been deleted from the PWS.

3. The Performance Work Statement, pages 3-4 of Attachment 1, specifies a California Geologist in Tasks 4 and 5. Can you confirm that a Georgia Geologist is required?

ANSWER: A California Geologist is not required for this solicitation. The requirement is to have a licensed geologist in the state for which work is to be completed. For this solicitation, a geologist licensed in the state of

Texas is required for DFSP Fort Hood, and a geologist licensed in the state of Georgia for DFSP Hunter.

4. May more than one Project Manager be assigned to a single solicited facility?

ANSWER: No only one Project Manager is to be assigned at a facility. Per the Addendum to 52.212-1:

Instructions to Offerors – Commercial Items, Volume I, Technical Management, Proposal: The proposal must provide a Project Manager for each solicited facility; however, it is acceptable to provide the same Project

Manager for two or more facilities.

5. How will item #126 - percent markup for overhead and profit be evaluated? There is no estimated quantity to multiply that percentage by to get an evaluated extended price.

ANSWER: Per the PWS Task 15, this Task is reimbursable and is the only one under this contract for which the contractor will be entitled to mark-ups for overhead and profit (OH&P) to be added to the direct cost of the work since the prices offered on all other TASKS are to include OH&P. The percentage entered into the spreadsheet is required, is not part of the evaluated total, and will be used for reimbursable items during contract performance.

6. Are there any recurring sampling (annual, semiannual etc.) events for compliance at HAAF? The pricing sheet shows 125 samples analyzed for 8260 indicating that this may be a known groundwater parameter sampled on a recurring basis.

ANSWER: No. All ongoing sampling is linked to restoration cleanup goals.

7. Is it permitted to deliver the costing spreadsheet on CD-ROM instead via e-mail? If so, how many CD-

ROMs would you want (Do you want a CD-ROM for each hardcopy of Volume 2, or would 1 CD-ROM suffice)?

ANSWER: Yes. See C. Addendum To 52.212-1: Instructions To Offers – Commercial Items, Volume II –

Business Management Proposal, c. Section III – Price above.

8. Are you able to receive FedEx and UPS packages at the following address?

ANSWER: Yes.

9. Are there security issues that would prevent/delay this type of delivery?

ANSWER: No.

10. In lieu of Past Performance Questionnaires, would you accept copies of CPARS or PIPRS? If so, can we send these CPARS and PIPRS with the proposal, as opposed to sending them ahead of time via e-mail?

ANSWER: No. They are required by Addendum To 52.212-1: Instructions To Offers – Commercial Items, Section II – Past Performance. We pull CPARS and PIPRs reports as part of the review process.

11. Regarding the Pricing clause below, since we have not had a DCAA audit, but are confident that our system and protocols can meet the government accounting standards, can we self-certify that we will have in place a

DCAA acceptable system, to be certified by DCAA or a CPA, prior to award?

ANSWER: If the offeror does not have Accounting System Certification IAW clause 52.212-1 by the submission due date a statement may be submitted to that effect (offeror does not yet have the certification), and that the offeror understands that the statement certifying the offeror’s accounting system IAW ADDENDUM

TO 52.212-1: INSTRUCTIONS TO OFFERS – COMMERCIAL ITEMS must be submitted prior to the contract award.

12. Will our bid be considered non-responsive if we do not include an Accounting System Certification by a

CPA with our proposal? With the holiday, we are having difficulty getting the CPA certification by the proposal due date of Dec. 4.

ANSWER: See above.

13. Paragraph B (page 2 of 73), states offerors envelope should include the words “Offer Under Solicitation

SP0600-13-R-0529”

ANSWER: This should read solicitation SP0600-14-R-0504.

14. Question/Confirmation – Please confirm the submittals should be sent to the following:

DLA Energy-FESAC

Attn: Bid Custodian

8725 John J. Kingman Road, Suite 2945

Fort Belvoir, VA 22060

ANSWER: Yes. This is the correct address.

15. In Section H, Paragraph H0003 (page 16 of 73), the insurance provisions indicate “AT LEAST” coverage values. Question - Are these values the required insurance coverage, or is there a maximum value that we may also have to meet?

ANSWER: These are the minimum coverage amounts required. There is no maximum.

16. Provision 52.246-25(b) states that the Contractor is liable for “lack of good faith” which isn’t defined and is too vague. Please clarify.

ANSWER: Mirriam-Webster defines Good Faith: honesty or lawfulness of purpose

17. Please confirm, as stated in the site visit, that the offerors intent is NOT to utilize reverse auctions for this work?

ANSWER: IAW DLAD 52.215-9023 REVERSE AUCTION (NOV 2012) on page 72 of the solicitation, the

Contracting Officer may conduct discussions using on-line reverse auctioning as a pricing technique, however for this solicitation, the Contracting Officer has decided to not use reverse auctioning. See G. Above.

18. Within Section L, Volume1 description (page 68 of 73), it states resumes will not be considered in the 40 page limit. Within Volume 2 description (69 of 73), it is requested that resumes be included in the Past

Performance section and are limited to 2 pages.

a. Confirmation – Please confirm resumes should be included in Volume 2 only?

ANSWER: That is correct.

19. Do resumes need to be submitted for every position listed in the pricing worksheet or are there only key technical positions that DLA would like to see resumes for?

ANSWER: IAW Addendum To 52.212-1: Instructions To Offers – Commercial Items, Section II – Past

Performance, specifies Project Manager.

20. The pricing spreadsheet states it is for the “full five-year term of the contract” – Are we to provide for each line item a single rate for the 5 years, or is a first year base rate plus an annual escalator allowed?

ANSWER: The rate entered in the pricing worksheet is the rate for the five years of the contract – there will be no escalation.

21. It is stated in Section B - Firm-Fixed Price rates submitted in Attachment 3 "Pricing Proposal Worksheet" will be incorporated into the resultant contract as ceiling rates to be utilized in the preparation of quotes at the

Task Order level. This suggests the rates submitted should be acceptable for the entire 5 year contract, but that

DLA may request lower rates for specific Task Orders? Please confirm?

ANSWER: The rate entered in the pricing worksheet is the rate for the five years of the contract.

22. Section B shows a Chart with CLIN 0001, 0002, and 0003. Does this chart need to be completed along with Attachment 3 spreadsheet?

ANSWER: No.

23. As a Small Business we intend to have a larger firm supporting us as a subcontractor.

a. Question - For pricing line items that overlap between the 2 firms, should we provide separate pricing for each firm or does one unit price fit all?

ANSWER: The rate entered in the pricing worksheet is the only rate for the five years of the contract for those items. The prime contractor is responsible for the work of subcontractors and their payments.

24. It appears the electronic pricing spreadsheet (Attachment 3) can be emailed – please confirm this is to be emailed?

ANSWER: No, it should be submitted on CD Rom. See C. Addendum To 52.212-1: Instructions To Offers –

Commercial Items, Volume II – Business Management Proposal, c. Section III – Price above.

25. We are to assume 30 hours for Work Plan preparation. Is this to include the review cycle?

ANSWER: Yes the 30 hours is inclusive of the review cycle.

26. Please confirm that one review cycle is considered sufficient?

ANSWER: One review cycle is considered sufficient for the purpose of completing the pricing spreadsheet.

For complex work plans, or where additional reviews are required, additional hours beyond the 30 hours included may be awarded.

27. Will DLA allow for smaller font size within tables and charts?

ANSWER: Yes, 10pt Arial Narrow will be accepted for tables and graphics only.

28. Will DLA allow 11x17 sized pages to be used, and if so, will they count as 1 page?

ANSWER: Yes, 11x17 sized will be accepted for tables and graphics only and it will count as one (1) page.

29. Can DLA please confirm that the Petroleum Remediation Experience is to be solely from the offeror and not a team member.

ANSWER: The company experience can come from any team member.

30. Section iii. Petroleum Remediation Experience, requires copies of site closure or no further action required letters from regulatory agencies. Will DLA please confirm that these letters will not count towards the volume’s

40- page limit. Also, please confirm that these can be provided in an appendix.

ANSWER: Letters do count towards volume’s 40 page limit. And yes, they can be provided in an appendix but appendices are part of the volume’s 40 page limit.

31. The CLIN estimate worksheet is missing Task 12 - Monitoring, is this intentional?

ANSWER: Task is not applicable for this solicitation and has been removed from the PWS.

32. CLIN 0002 (Reference Number 0126) has no evaluation estimate associated with it, how will this percentage be evaluated for pricing purposes?

ANSWER: For CLIN 0002 (Reference Number 0126) offeror is to propose the percentage which is part of the pricing proposal evaluation. The percentage itself is not evaluated, except in comparison to generally accepted business practice for this kind of O&H markup. See PWS: Task 15. Other Direct Costs (Cost Reimbursement).

33. Could the DLA provide any additional clarification on the "relevancy determination" assigned by the review team to past performance references (page 72 of 73)?

ANSWER: Per The Addendum To 52.212-1: Instructions To Offers – Commercial Items, Section II – Past

Performance, relevancy is based on contracts held in the past 5 years providing services similar in scope and complexity to the requirement in this solicitation. The offeror should describe how their experience and success in performing tasks that are similar to those in the PWS, and how they demonstrate experience performing

Environmental Response Services for DoD bulk storage terminals or fuel storage terminals of similar size and complexity.

34. Please confirm whether the Project Manager needs to be onsite within 12 hours. Also, please clarify whether the Project Manager can be a subcontractor if the Program Manager is from the prime contractor.

ANSWER: The performance work statement indicates that the contractor shall immediately respond when notified by DLA that there is a fuel release or a discovery of contamination that requires immediate emergency services to mitigate the risk to human health and the environment. For the purposes of this solicitation, a response time longer than 12 hours would be considered unsatisfactory.

35. During the site visit there were discussions regarding UST removal – will this be part of the DLA contract?

ANSWER: The UST removal is part of DLA’s Military Construction or MILCON program and will not be included in this contract. Activities such as the removal and disposal of contaminated soil discovered during

MILCON activities may be included under this contract if the costs exceed the amounts allocated under the

MILCON contract.

36. Also noted during the site visit was the ongoing cleanup. DLA mentioned that a barrier wall would be installed by CB&I (formerly Shaw). Please confirm what, if any, activities will remain after the barrier wall is installed. Will additional soil removal or additional treatment be required?

ANSWER: After removal of the USTs in Fiscal Year 2015, DLA will be required to address remaining contamination at the site. A source removal will likely be required, and is anticipated to be included as part of this contract. After the source removal, should the site still exceed cleanup target levels, additional treatment may be required.

37. DLA stated that the Army would initially respond to the cleanup – please confirm whether the contractor is to supply a cleanup crew within 12 hours of the spill. Can DLA confirm the scenario where the contractor would take over from the Army?

ANSWER: All emergency response activities are typically the responsibility of the host installation (Army). As a result, the contractor would not be expected to supply a cleanup crew. The project manager, however, should deploy to the site of the spill within 12 hours to provide oversight, and technical recommendations to DLA regarding the spill cleanup activities. Once the emergency response is complete, the contractor would begin with the site assessment phase.

38. Existing reports were not included in the backup documents provided – Can DLA supply this information?

ANSWER: Any reports will be available at the site after contract award.

39. Can the DLA provide an extension so that the contractors will have time to complete the proposal process?

ANSWER: Current proposal submission date remains Wednesday, 4 December 2013 3:00 p.m. EST.

40. The RFP states that the Table of Contents does not count towards page count. Please confirm whether

Proposal Covers, Cover Letter, List of Exhibits and Acronym List also will not count towards the page count requirement.

ANSWER: IAW Addendum To 52.212-1: Instructions To Offers – Commercial Items, theTechnical

Management proposals in this RFP shall be limited to 40 single sided, 8 ½” x 11” pages, including Appendices and Attachments. The Table of Contents, Section I – Exceptions (required), and resumes will NOT be considered in the page limit.

41. Is it acceptable to use less than a 12-point font in Tables and Graphics? If so, please specify smallest font acceptable for such.

ANSWER: Yes, 10pt Arial Narrow will be accepted for tables and graphics only.

42. Is it acceptable to use 11 x 17-inch paper for presentation of tabular information? The project experience table and perhaps the Project Manager table in particular look like they will require such in order to present the information in the most usable manner. If the paper size is acceptable, please confirm how many pages are counted on 11 x 17 size paper.

ANSWER: Yes, 11x17 sized will be accepted for tables and graphics only and it will count as one (1) page.

43. Page 69, Section II Past Performance. We assume that the definition of “contract” can be either a Master

Contract under which individual task orders are performed OR an individual task order. Please confirm.

ANSWER: Yes, however the requirement is for 2-5, so you want to submit those items that demonstrate evidence of experience in performing Environmental Response Services for DoD bulk storage terminals or fuel storage terminals of similar size and complexity the best.

44. Clients are not receptive/responsive to completing PPQs because of workload and the sheer number of requests they get. One Corp District recently instructed their personnel to NOT complete any requests. In light of this, would it be acceptable to provide a copy of the PPIRS evaluation from the Government system; a previously completed questionnaire (PPQ Zero template from Navy) or a Letter of Recommendation vs. sending the questionnaire included in the RFP to the client?

Given the site visit dates and the Thanksgiving Holiday would the Government extend the proposal due date to

December 13?

ANSWER: No. Addendum To 52.212-1: Instructions To Offers – Commercial Items, Section II – Past

Performance specifies Past Performance questionnaires. We pull CPARS and PIPRs reports as part of the review process.

45. At the site visit it was indicated that there has been very little emergency response work under the current contract. In light of this, we are asking if the Government would consider reducing the number of projects that need to have been for emergency response work from the current six to a lesser number?

ANSWER: No. Addendum To 52.212-1: Instructions To Offers – Commercial Items,– Volume I, Technical

Management Proposal, iv. Project Manager Experience – specifies submitting information about six (6) emergency responses to petroleum discharge incidents which the proposed Project Manager has been involved with.

46. We notice the CLIN structure of the two price worksheets are not set up the same. One has one CLIN with

127 Sub CLINS and the other has 127 CLINS. Is there a reason for this difference?

ANSWER/CLARIFICATION: The Hunter AAF Price Proposal Worksheet has both the CLINs which are the same as the CLINs and reference numbers in clause B-0001 B35 Services to be Furnished and Prices, shown in the chart on solicitation page 7. The Ft. Hood Price Proposal Worksheet is corrected to read: Reference

Number. See item H. above.

Is it acceptable to present ongoing projects in demonstration of past performance and will they be evaluated just as completed project work is? And if it is acceptable, what percentage complete do the ongoing projects need to be?

ANSWER: Yes, ongoing projects may be submitted for past performance. The offeror should describe how their experience and success in performing these tasks that are similar to those in the PWS, and how they demonstrate experience performing Environmental Response Services for DoD bulk storage terminals or fuel storage terminals of similar size and complexity.

47. Please confirm that the past performance of a subcontractor who is a member of the Team can be included and that evaluation will be for that of the Team vs. individual companies.

ANSWER: Yes it can be included; but recommend you describe how the experience reflects the offeror’s capabilities, describes the teaming arrangement, and how the work shows the company can provide

Environmental Response Services for DoD bulk storage terminals or fuel storage terminals of similar size and complexity.

48. Will the Government implement the Reverse Auction in the award of these contracts?

ANSWER: No. See item G. above.

49. Pg 3-4 of the PWS. Task 4 Soil Borings and Task 5 Monitoring Wells: These sections reference

California Geologist or the State of California. We assume this is in error, but please clarify/correct.

Tasks 4 and 5. Can you confirm that a Georgia Geologist is required?

ANSWER: A California Geologist is not required for this solicitation. The requirement is to have a licensed geologist in the state for which work is to be completed. For this solicitation, a geologist licensed in the state of

Texas is required for DFSP Fort Hood, and a geologist licensed in the state of Georgia for DFSP Hunter.

50. There have been requests for information regarding the current contract and contractor at Ft. Hood TX.

Period of performance July 1, 2009 – June 30, 2014

Current contractor: Shaw

Task orders issued: 0001

Task Order 0001 – issued August 25, 2009 for creek clean-up and monitoring due to flooding with petroleum on creek surface water. This work continued until the creek environmental cleanup site was closed. The task order for the closure was issued April 26, 2011.