Appendix_A_DLA_Energy_Ground_Fuel_Procedures.pdf

Amendment 0003

SP0600-14-R-0206

APPENDIX A: FEMA-DLA ENERGY Ground Fuel Processes

1. Vendor submits correcting Bill of Lading (BOL) to FEMA Ordering Officer (FOO).

2. FOO reviews correcting BOL and verifies quantity and applicable order.

3. FOO initiates modification through the use of the FEMA Ordering Log to DLA ENERGY. FEMA Ordering Officers will info copy FEMA LMC on all fuel modifications. FEMA LMC will place orders when ISB and/or SA do not have transmission capabilities.

4. DLA ENERGY accepts fuel order modification against the tasker from the FOO and places order modification with Vendors via Ground PORTS (G-PORTS). DLA ENERGY- CCC will notify JLOC when orders have placed with the vendor (s).

5. DLA ENERGY provides confirmation that order modification has been placed back to FOO with copy of G-PORTS generated 1449s, with info copy to FEMA LMC, DLA JLOC & DLA ENERGY-AM.

6. If invoice has already been submitted vendor will issue a correcting invoice to reflect order modification.

Vendor will issue a claim to DLA ENERGY for all back haul itemizing by order.

7. DLA ENERGY will coordinate review with FEMA and negotiate fair and reasonable price with vendor.