Amendment_0003.pdf

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-

83) PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE 1 OF 24

PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

16 January 2014

4. REQUISITION/PURCHASE REQ. NO.

SP0600-14-1089

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

DLA ENERGY - FEPAB

SP0600 7. ADMINISTERED BY (If other than Item 6)

CODE

8725 JOHN J. KINGMAN ROAD, SUITE 4950

FORT BELVOIR, VA 22060-6222

BUYER/SYMBOL – SHELLY BRAYBOY/UNIQUEKA DAVIS/DLA

ENERGY FEPAB

PHONE - (703) 767-9524/767-9533 P.P. 3.2F

8. NAME AND ADDRESS OF CONTRACTOR (NO., street, city, county, State, and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

SP0600-14-R-0206

9b. DATED (SEE ITEM 11)

27 NOVEMBER 2013

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is [X] extended, is not [] extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning _1_copy of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ X ] is required to sign this document and return _1_ copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

1. The Solicitation is amended to extend the closing time for submission of offers until Thursday, 23 January 2014, 3:00 P.M. Local Fort Belvoir Time.

2. All offerors are required to acknowledge receipt of this amendment by completing Blocks 15A, 15B and 15C below.

Return this amendment to Shelly.brayboy@dla.mil and/or Uniqueka.davis@dla.mil.

SEE CONTINUATION PAGES

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C. DATE

SIGNED

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Amendment 0003

The purpose of this Amendment 0003 is to make revisions to Solicitation SP0600-14-R-0206 as follows:

A. The following clause is hereby ADDED to the Solicitation:

F4 DELIVERY AND ORDERING PERIODS (DLA ENERGY JUN 2002)

(a) The period of this contract during which the Ordering Officer may order and the Contractor shall deliver, if ordered, will be as follows unless the Schedule specifies otherwise:

(1) Ordering period begins: 01 Jun 2014 and ends: 31 May 2019.

(2) Delivery period begins: 24 hours after contract activation and ends: 30 days after end of ordering period. Please see Appendix A for specific ordering and delivering details.

(b) Notwithstanding the foregoing, deliveries prior to the delivery period, made at the option of the Contractor and pursuant to an order by the Government, shall be deemed to have been made under this contract at the applicable contract price(s).

B. Page 31 paragraph (f), replace 01 January 2016 with 30 June 2019

C. Page 24 of Attachment I Schedule, replace 006 Region V with 006 Region VI

D. Page 47 of Attachment I Schedule, CLIN 010-US3 quantity replace 27,690 with 155,775

E. Page 33, I330 Readiness Fee Performance-Based Payment Terms (DLA Energy Sep 2007) replace “quarterly” with “bi-annual” to represent two (2) readiness drills per year.

F. Please see the revised Price Data Sheet to include five (5) year requirement for the following: Mogas, Diesel, Hourly Truck Rate, and Readiness Fee Performance-Based Payment, also attached. Please ensure all attached documents accompany your offer.

G. All references of the following are revised as follows: “DESC” to DLA Energy and “Mobilization Centers (MC)” to

Incident Support Bases (ISB).

REMAINDER OF THE PAGE LEFT BLANK INTENTIONALLY

H. The following Performance-Based Work Statement (PWS) is ADDED to the Solicitation:

Ground Fuel Support during National Declared Emergencies In support of

Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA)

SOLICITATION SP0600-14-R-0206

Performance-Based Work Statement (PWS)

1. BACKGROUND

1.1 Background: The Defense Logistics Agency - Energy has been requested and authorized to enter into contracts in support of Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) requirements for delivery of diesel fuel and gasoline on a regional/statewide basis to support disaster mobilization, emergency response and recovery efforts. The contactor shall provide rapid deployment and complete support of ground fuels requirements to emergency/disaster relief areas for FEMA and other authorized personnel and assets.

1.2 Acquisition Strategy: The purpose of this solicitation, SP0600-14-R-0206, is to procure supplies and services for ground fuel support during National Declared Emergencies.

2. GENERAL

2.1 General Scope: The scope of this contract includes providing complete ground fuel support, inclusive of contractor mobilization, contractor fuel delivery, and contractor detailed record keeping. The rapid deployment to support emergency relief may result anytime fuel is in short supply. In order to provide critical fuel support during disasters and emergencies and in response to validated requirements submitted by FEMA, DLA ENERGY will undertake to establish contingency contract(s) in each FEMA region to purchase fuel and transport it to sites designated by authorized FEMA officials. DLA ENERGY’s top priority, as determined by HQ FEMA, will be to provide support to FEMA regions at locations specified in section 7 of this document. States are responsible for fulfilling their own requirements, unless they request assistance through FEMA, in which case, their requirements may become supportable under this contract.

2.2 Ordering: As of the date of contract award, the contractor shall be prepared to provide fuel support to disaster-impacted areas with 24 hours advance notice. The Contractor will be notified when any line item(s) under the Contract are being activated in response to a disaster or emergency. Requirements will be communicated to the Contractor via orders placed by DLA ENERGY via Ground PORTS (G-PORTS). In the event the Contractor receives a fuel order from another source, the Contractor should confirm that order in advance by contacting the DLA ENERGY CO and/or CS.

Ground fuels, defined for purposes of this contract as Commercial Grade Diesel (CGD) and gasoline, shall be delivered to the location designated in the order. Generally, orders will specify the initial delivery point as a FEMA incident support bases (ISB) or staging area (SA), with trucks then being directed to their final distribution point if other than the ISB or SA specified in the order. Orders may specify delivery directly to a final distribution point. Written telecommunication (facsimile and/or email) is authorized for transmittance of fuel orders. Oral orders may be issued by the CO, but must be confirmed in writing within 24 hours. Unless otherwise stated in the order, delivery shall be made within 24 hours of issuance of the order. The Contractor shall maintain availability for receipt of orders and other communications 24/7 during activation periods. Note that key Government points of contact will be provided upon award.

2.3 Processes: For additional insight into stakeholder (FEMA, DLA ENERGY, and Contractor) coordination that will take place in the event of activation, ordering, and back haul see Appendix A FEMA-DLA ENERGY Ground Fuel Processes.

2.4 Fuel Ownership: For additional detail into the transfer of ownership of the product see Appendix B Fuel Ownership.

2.5 Readiness: The contractor shall have sufficient equipment available for rapid deployment to support the quantity of fuel required and delivery conditions of each area and preventive maintenance programs to ensure optimum equipment readiness levels at all times. The contractor shall have a quality control program to ensure fully compliant services are provided throughout the contract period. The contractor shall stage fully functioning fueling sites to FEMA specified relief areas. The contractor shall also have alternate supply sources in case of pipeline(s) shutdown or any other disruptions in supply occur. Contractor shall provide continuous supply as necessary.

2.5.1 Readiness Rating: Based upon the initial survey and subsequent inspections, the contractor will be rated as either satisfactory or unsatisfactory. A satisfactory rating requires the contractor to meet or exceed each of the following standards. Failure to meet or exceed any one of these items below could result in an unsatisfactory Readiness Rating:

• Contractor will create checklists to be approved by the CO or COR and plan demonstrating how contractor will execute the contract, mobilization, task orders, contingency operations, demobilization backhaul and disposal of excess fuel.

• Contractor will provide exercise plans to be approved by the CO or COR to demonstrate readiness.

• Contractor will provide updated (Quarterly) list of personnel to include completed security investigations, vehicle maintenance records, records of CDL licenses with endorsements, physicals, drug testing, driver records check and driver logs to be reviewed by the CO or COR.

• Contractor will provide emergency contacts that are available 24 hours a day, 7 days a week, which may be verified on a random basis.

• Contractor will demonstrate that it has sufficient personnel, or the ability to obtain sufficient personnel, available for rapid deployment at all times. The contractor shall be available 24 hours a day/ 7 days per week for receipt of activation notice and/or orders. The contractor will provide customer service capability to respond within one hour to an order for service or request for assistance.

2.5.2 Readiness Fee, Performance-Based Payment Terms: For more details see I 330, page 34 of the solicitation.

2.6 Equipment: The contractor shall standardize the equipment used for each deployment to the maximum extent possible so that the quality of support is consistent throughout the period of performance. Equipment deployed shall be sufficient to meet the capacity set forth in the order and conditions in the area where delivery is to be made. Contractor shall have sufficient trucking assets to account for the fact that trucks may be detained for long periods awaiting download or further direction to a distribution point. Contractor’s offer should include a detention rate for idle time.

Contractors are permitted, but not required, to consolidate idle loads to maximize trucking assets. Contractor shall permit FEMA to attach tracking devices to trucks at the ISB/SA to permit tracking the load to the final distribution point.

2.7 Deliveries: Contractor shall have the ability to meet deliveries at officially designated ISBs and SAs as well as other distribution points within a 300-mile radius of designated incident support bases sites. The contractor shall be responsible for performing all ground fuel delivery operations during normal and adverse conditions, 24 hours a day/7 days a week. Contractor shall provide supplies in compliance with contract quality terms and all other local, state and federal regulatory standards and conditions. The Contractor is permitted, but not required, to establish mobile refueling centers, including temporary storage capability, to facilitate meeting requirements under this contract, provided that it coordinates with FEMA and the DLA ENERGY Contracting Officer.

2.8 Compliance with Law: The contractor is responsible for adherence to applicable local, state, and federal regulations and laws. The contractor shall be responsible for acquiring all certificates, permits and approvals for the supplies provided. The contractor shall perform a local code review of the jurisdictional area where the incident support bases is located and implement any requirements determined to be more stringent than that contained in the contract.

2.9 Pricing Structure: See Appendix C Pricing Structure for various pricing elements and expectations.

3. GOVERNMENT FURNISHED PROPERTY (GFP)/EQUIPMENT (GFE)/SERVICES (GFS)

3.1 GFP, GFE, and GFS: The Government will provide global positioning system (GPS) units to the Contractor. The Contractor shall submit the number of units needed and the point of contact information for their property manager to the CO in order to receive GFE. Upon activation of the contract by the Government, the Contractor will provide a daily report containing the positioning data of the units issued. The Contractor shall comply with the procedures in FAR Clause 52.245-1, Government Property, when receiving any GFE under this contract.

4. FUEL SPECIFICATION/REQUIREMENT

4.1 Environmental Requirements: Supplies delivered under this contract shall conform to all Federal, State, and local environmental requirements applicable to the geographic location of the receiving activity on the date of delivery. This includes delivery of fuel and documentation in a manner consistent with any existing or after-imposed Title V (Clean Air Act) Permits. The list of such requirements contained in this contract is not intended to be a complete list, and the Contractor shall be responsible for determining the existence of all such requirements. In the event that a Federal, State, or local environmental requirement is more stringent than a specification contained in this contract, the Contractor shall deliver product that complies with the more stringent requirement. Product that fails to meet the more stringent requirement will be considered to be a nonconforming supply. Product(s) to be supplied shall fully meet the requirements of the applicable specification(s) as cited below.

4.2 Fuel Specifications: Gasoline and Diesel Fuel specification (including but not limited to commercial product DLA Energy descriptions, ASTM standards, delivery conditions, gasoline motor grades requirements, spill prevention, material data safety sheets, etc.) shall conform to best commercial practices as outlined in the solicitation and enforced in any resultant contract.

4.3 Changes to Fuel Requirements/Specifications: Orders may be modified by the ordering official(s) designated in Paragraph 2.2 above or by the DLA ENERGY contracting officer to increase or decrease fuel requirements and/or fuel specification. Any changes to fuel specifications must be approved by the contracting officer who will coordinate with the FEMA Transportation Supervisor. All increases in fuel requirements must be filled within 24 hours of the order modification. Orders may not be modified more than 25% in capacity without written/e-mail concurrence of the FEMA Transportation Supervisor.

4.4 Evaluated Optional Tasks and Associated Deliverables: This contract may require modification during the audit process if issues unknown at this time are discovered. The Contracting Officer will provide an additional order for a price proposal. Work shall not begin until authorization is received from the Contracting Officer.

4.5 Transit Times: The Contractor shall make delivery to the designated destination within the delivery time stipulated in the order. The Contractor shall notify the Contracting Officer or Contracting Officer’s Representative immediately if delivery times cannot be met.

4.6 Hours of Service

1. Prior to activation of the Contract as DLA Energy described in paragraph 2.2 above, the Contractor shall maintain availability 24 hours a day, 7 days a week for receipt of activation notice and/or orders.

2. When activated, the Contractor shall provide qualified personnel 24 hours a day, 7 days a week who are familiar with the contract's terms and conditions. The Contractor shall provide customer service capability to respond within one hour to an activation notice, order for service or request for assistance. The Contractor shall accept orders for service, arrange for shipment, and perform delivery 24 hours a day, 7 days a week.

3. The Contractor shall remain in activated status until such time as the Contractor receives notice to stand down from the FOO.

5. CONTRACTOR FUEL REPORTING REQUIREMENTS

5.1 Reporting Requirements

1. The Contractor shall provide reports with the frequency and contents indicated below. The reports should be delivered by electronic mail, using Excel, to FEMA HQ Logistics or designated FEMA Logistics representative, as well as to the DLA ENERGY Contracting Officer.

2. Daily Fuel Delivery Log: A log compiling the detailed data outlined below for all fuel deliveries shall be provided on a daily basis:

a. The Contractor shall document and maintain each ground fuel issue using forms or logs that provide all the information required to fully satisfy the Government’s data entry requirements. Currently, the information required consists of the following:

(1) Type of fuel delivered;

(2) Date of the delivery into the specific vehicle;

(3) Vehicle Identification Number/Vehicle License Plate Number;

(4) Delivered quantity

b. Note that the Government reserves the right to modify the information required to be documented on the fuel delivery logs at any time.

3. Delivery Documents: The Contractor shall provide a commercial receipt (bill of lading, metered ticket, or delivery ticket) upon arrival at the initial destination specified in the order. The Government representative at that location will date and sign the commercial receipt and shall be provided with a legible copy.

4. The Contractor will maintain all signed receipts as evidence of delivery and will provide them to the Government upon request.

5. The Contractor shall forward invoices with copies of signed delivery receipts to the applicable paying office stated in the order.

6. FEMA Region Map and ORGANIZATIONAL STRUCTURE

6. 1 See Appendix D for FEMA Region Map and Organizational Structure.

7. INCIDENT SUPPORT BASES (ISB) and STAGING AREA (SA) LOCATIONS BY STATE

7.1 See Schedule for ISBs and SAs. The location of ISBs and SAs is subject to change and their location will be provided in the order(s) a Contractor will receive after activation.

8. INCIDENT SUPPORT BASES REQUIREMENTS

8.1 Incident support bases (ISB) Requirements

a. Tractor Trailers (TTs). Incident support bases will have a maximum of 1,100 TTs. Each TT is estimated to require 100 gallons per day (GPD) of CGD for a total maximum consumption of 110,000 GPD. Included within the 1100 TTs, will be approximately 400 refrigerated trailers, which are estimated to require an additional 40 GPD of CGD. Therefore, the total estimated TT consumption will be 16,000 GPD.

b. Rental Trucks. Incident support bases will support up to 50 rental trucks (24’ cargo box trucks). Each rental truck is estimated to require 50 GPD of CGD for a total estimated rental truck consumption of 2,500 GPD.

c. Rental Cars. Incident support bases will support up to 50 rental cars. Each rental car is estimated to require 30 GPD of MOGAS for a total rental car consumption of 1,500 GPD.

d. Mobile Disaster Recovery Vehicles. Incident support bases will also support up to 25 Mobile Disaster Recovery Center Vehicles (MDRC) that will be deployed widely around the state. Each MDRC is estimated to require 35 GPD of CGD for a total MDRC consumption of 875 GPD.

e. Health and Human Services (HHS) Incident Response Coordination Team (IRCT). Incident support bases will also support one HHS IRCT. Each of which, manages:

• up to ten disaster medical assistance (DMAT) teams,

• one veterinarian medical assistance team (VMAT),

• one disaster portable morgue unit (DPMU), and

• Ten strike teams

The IRCT and the teams it supports have an estimated total of 33 cargo box trucks (24’) and 125 rental cars, plus up to 20 seventy Kilowatt (KW) generators and 30 fifteen KW generators.

(1) Each 24’ cargo box truck is estimated to require 50 GPD of CGD for a total consumption of 1,650

GPD.

(2) Each rental car is estimated to require 30 GPD of MOGAS for a total consumption of 3,750 GPD.

(3) The average generator’s daily fuel requirement is estimated at 75 GPD of CGD for a total consumption of 3,750 GPD.

f. Urban Search & Rescue Management Team (US&R). Incident support bases will also support one US&R Incident Support Team (IST). Each IST, of which manages up to ten task forces. The IST and the teams it supports have a maximum total of 210 rental and organic vehicles plus up to 20 seventy KW generators and 30 fifteen KW generators.

(1) Each rental car is estimated to require 30 GPD of MOGAS for a total consumption of 6,300 GPD.

(2) The average generator’s daily fuel requirement is estimated at 75 gallons per day of CGD for a total consumption of 3,750 GPD.

9. STAGING AREA REQUIREMENTS

9.1 Staging area (SA) Requirements

a. Tractor Trailers. Each staging area will have up to 300 TTs.

(1) Each TT is estimated to require 100 GPD of CGD for a total TT consumption of 30,000 GPD.

(2) Included in the 300 TTs are 125 refrigerated trailers, which are estimated to require 40 GPD of CGD for a total consumption of 5,000 GPD.

b. Rental Trucks. Staging areas will also support up to 50 rental trucks (24’ cargo box trucks). Each rental truck is estimated to require 50 GPD of CGD for a total rental truck consumption of 2,500 GPD.

c. Rental Cars. Staging areas will also support up to 25 rental cars. Each rental car is estimated to require 30 GPS of MOGAS for a total rental car consumption of 750 GPD.

10. POINTS OF DISTRIBUTION REQUIREMENTS

10.1 Points of Distribution (POD) Requirements: Generators and Additional Rental Cars: In addition to the vehicle fuel requirements addressed above, FEMA also requires CGD fuel for off-highway use generators and Mogas for rental cars located at base camps, Emergency Operations Centers (EOCs), Interim Operating Facilities (IOFs), Joint Field Offices (JFOs), Deployed Response Teams and other Points of Distribution (PODs) beyond the mobilization sites and staging areas.

a. Generators. The average fuel consumption for generators on a statewide basis during a disaster is estimated at

10,200 gallons of diesel fuel per day. Typical generator requirements for PODs include the following:

(1) Total of 250 each 25KW/125KW Generators (for FEMA/USACE missions)

(2) Total of 80 each 126KW/5.2MW Generators (for FEMA/USACE missions)

(3) Total of 10 each 75KW Generators (for miscellaneous missions, e.g., individual shower locations, etc.)

b. Rental Cars. Total EOC/IOF/JFO personal rental car requirements for Mo-Gas are 9,000 gallons per day. The requirement is based on an estimated 300 rental cars with an average usage of thirty gallons per day per car.

11. CHANGES TO THE PERFORMANCE-BASED WORK STATEMENT

11.1 Changes to PWS: Any changes to this Performance-Based Work Statement (PWS) shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the selected contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

12. DEMOBILIZATION, BACK HAUL, and DEACTIVATION

12.1 Demobilization: Contractor established mobilization sites shall be demobilized when notified by FEMA or Contracting Officer. The contractor shall demobilize, clean the site, dispose of all garbage and used materials and return the area to the original (or better) condition within 7 days of the demobilization notice. Expedited demobilization may be needed if the site is threatened by additional disasters or other threatening occurrences put the assets or responders at risk. See Appendices A and C for Back Haul Process and Demobilization and Deactivation.

12.2 Back Haul: Upon receiving word from the FOO that no additional fuel is needed for emergency relief Contractor will be directed to deposit remaining fuel (already accepted) into government storage sites. Should there not be enough storage capacity at government storage sites the Contractor will be paid for back haul services for the remainder of the fuel as opposed to the actual price of the fuel. Contractor will need to provide supporting documentation at that time to facilitate a correction to the original order for the amount of product that was not consumed by the emergency or alternate storage. Based upon that documentation a correcting order can be processed. After reconciling applicable order(s) the back haul service can be processed as a claim to the contract. See Appendices A and C for Back Haul Process and Demobilization and Deactivation.

12.3 Deactivation: Upon being released (deactivation) by the FOO from support duties for the emergency relief Contractor will return to Contractor home location. See Appendices A and C for Back Haul Process and Demobilization and Deactivation.

List of Appendices

A. FEMA-DLA ENERGY Processes: Includes process flows and notes for Activation, Ordering and Back Haul.

B. Fuel Ownership: Illustrates change of ownership between various stakeholders during the lifecycle of disaster support.

C. Pricing Structure: Identifies the pricing structure and with explanation of when pricing is active during the lifecycle of the contract.

D. FEMA Region Map and Organizational Structure: Illustrates FEMA Regions and organizational structure.