Amendment_0004_Questions_SP0600-13-R-0526.pdf

SP0600-13-R-0526

DFSP and Joint Base Charleston, SC

July 30, 2013

Question and Answer Amendment 0004

1. Attachments four and five of the solicitation are the same, please post the past experience form.

Answer: Attachment five was deleted under amendment 0003, July 29, 2013.

2. How many copies of the Past Performance reference contracts do you wish to receive from offerors?

Shall we include this information in a separate volume from the OSP and Technical/Management?

Answer: One copy of past performance reference information is suffice per contract/reference.

It can be included in the offer in the offer submission package or technical/management volume.

3. Ref. PWS C.6.1.1 Contract Compliance Plan – this paragraph states that the “contractor shall submit the CCP to the COR/QAP for review and approval with submission of proposal”, however section L201 Instructions to Offerors (b) Technical/Management does not require offerors to submit a CCP.

Please clarify.

Answer: The Contractor shall submit the CCP to the Contracting Officer for review and approval within 30 days after contract award.

4. A site visit is requested:

Answer: Amendment 0002 was issued on July 24, 2013.

5. The OSP SF1449 Continuation Sheet (Attachment 3) indicates questions are due Aug 21; however, the basic solicitation SF1449 Continuation Sheet has a due date for questions of Jul 29. Which is correct?

Answer: Questions are due on August 21, 2013 (3:00 PM Fort Belvoir, VA time)

6. DLA normally schedules the question due date sometime after the site visit – is that your intent for this procurement?

Answer: Yes, questions are due on August 21, 2013 (3:00 PM For Belvoir, VA time)

7. Attachments 4 and 5 appear to both be Past Performance Questionnaires, although the formats are slightly different. Which one should we use? Due they have a date at the bottom of the form? If so us the most current.

Answer: Attachment 5 was deleted by amendment 0003, 29 July 2013.

8. The Past Performance Experience Form referenced as Attachment 4 in L201(c) (pg 100 of the solicitation) doesn't appear to be posted. Post the correct form.

Answer: Attachment 4 is correct for past performance and experience.

9. Can you provide information on the current contracts, such as incumbent names, initial award amounts, etc.?

Answer: These services are currently being performed as two separate contracts; any information related to these contracts must be requested via the DLA’s Freedom of Act (FOIA) office:

DFSP Charleston Contract: SP0600-09-C-5912, March 30, 2009 Charleston AF GOCO Contract: SP0600-08-C-5827, June 27, 2008 FOIA request process available at: dlaenergy.efoia@dla.mil

10. Lawn care (paragraph C-5.13.20.1): does the incumbent contractor use a third party service to maintain the 44 acres of grounds maintenance?

Answer: We do not disclose the incumbents methods of performance.

11. In the RFP, there are references describing the need for contractors to provide guard service, and other references that state contractors will not be responsible to provide guards, and Force Protection is the responsibility of the base (Paragraphs: C-5.19.3, C-5.13.5, C-5.19.3, C-5.23.5).

Can you clarify whether or not there is a requirement to provide guard services, and what the hours will be?

Answer: The offerors/bidders must understand that these contract services are required at two separate locations/sites. The requirements for the DFSP Terminal are under outlined in Section C-5.0 Performance requirements-DFSP Charleston of the PWS. The requirements for Joint Base Charleston (JBC) are outlined under Section C-5.23 Performance requirements-DFSP Charleston of the PWS. The guard services are only required to be performed at the DFSP Charleston Fuel Terminal, not the JBC. As the JBC, it’s the military bases responsible to provide force protection, not the contractor. The Guard hours for the DFSP Terminal are outlined in (C-5.19.3

– Terminal Guard Hours of the PWS).

12. Please provide historical data related to terminal operations sufficient to develop staffing requirements and proposal pricing. Statistics should include numbers of tankers/barges/rail cars/tank trucks/pipeline receipts per year and approximate loading/offloading durations. How frequently do such operations go beyond normal working hours? Such historical data is critical to pricing in a fixed price arena where contract requirements are typically definable and quantifiable.

Answer(s)

a. Estimate numbers of tankers/barges: est. every 30-45day

b. Estimate offloading durations for tanker/barges: 24hrs

c. Estimate number of rail cars: 7-14 Weekly (varies range)

d. Estimate loading/offloading durations for rail cars? TBD

e. Estimate number of tank trucks: est. 20-80 weekly (varies range)

f. Estimate loading durations for tank trucks: 600 gallons per min mailto:dlaenergy.efoia@dla.mil

g. Estimate number of pipeline receipts: From the Barge to the DFSP, every 30-45 days. From the DFSP to JBC, 3-5 per week

How frequently do such operations go beyond normal working hours?

h. Answer: Rare; if so, IAW APPENDIX “F” of the PWS, CLIN 1004, Overtime, can be used to support overtime request.

13. What is the off-loading rate from the pier to the terminal?

Answer: Estimate: 8,500-10,000 barrels per pipeline (two offloading headers via two outgoing pipeline)

14. How many times are vessels received at the pier and what is the average quantity unloaded?

Answer: Estimate: 1 vessel per 30-45 days /150-180MBLS

15. What is the average off-loading time per vessel?

Answer: The contractor meeting the requirements IAW the PWS C-5.3 – Normal Workday Operations, Table 2 hours of operations: Tanker/Barge Operations (Receive/Ship) 24 hours per day; 7 days per week.

16. What is the number of times per week that transfers to Charleston AFB occur?

Answer: The offeror/bidders meet the requirement IAW PWS C-5.3 – Normal Workday Operations, Table 2 hours of operations: Pipeline Operations/Quality Surveillance to include Joint Base Charleston 24 hours per day; 7 days per week.

17. How long is each transfer to the Charleston AFB?

Answer: Estimate: 6-8hrs (varies).

18. How many tank trucks are loaded weekly, and how many rail cars are loaded weekly?

Answer: Estimate: Tank Trucks, 20-80 trucks (varies) Estimate: Rail/Tank Cars, 7-14 tank car (Varies)

19. Is Longshoreman insurance required for personnel?

Answer: Longshoreman insurance is not a specific DLA Energy requirement. However, it is the responsibility of the offors to follow any state or local requirement.

20. Contractor Furnished Radios. Please provide specific information regarding the SP provided radios outlined in the “Contractor-Furnished Communication Services Requirements” section of the PWS (p.30), i.e. make, model, accessories, etc.

Answer: The radios make, model, accessories are totally up to the offeror to decide, just as long as the radio meets the requirements outline in the PWS, C-5.22 – Contractor-Furnished Equipment and Services, (Contractor-Furnished Communication Services Requirements). During the pre-proposal conference, the offerors/bidders should be able to observe the radio’s that are currently used.

21. Reference PWS paragraph C-1.1 and Appendix “E”; Paragraph 1.1 states that JB Charleston has an

80,000-barrel tank, two 20,000-barrel tanks and one 60,000-barrel tank. This information does not match the information provided in Appendix “E” which only shows 2 Jet-A tanks. Please clarify/update the provided information.

Answer: Appendix E, Identifies the specific operational requirements for the JBC terminal. The offerors/bidders will be responsible for providing services on these two tanks only, the other tanks on site will be the operational responsibility of the Air force personnel who the contractors will work jointly with during normal operational hours.

As stated in C-1.1 Joint Base Charleston fuel terminal is located within the perimeter of Joint Base Charleston. The tank fuel terminal consists of a newly constructed aviation fuel storage and distribution facility; the facility underwent reconstruction in August 2012, and is expected to be completed prior to this contractor starting (1May 2014).

Currently, the facility is still undergoing construction. Once the construction project is completed (prior to the contract start date, estimate, 1 May, 2014), the facility be furnished with 80,000-barrel tank, two 20,000-barrel tanks and one 60,000-barrel tank.

In Appendix E, the two mentioned storage tanks (4&5) will be the (only) two storage tanks the contractor will be required to provide operational services on.

22. Reference PWS paragraph C-5.4.1.4; This paragraph states, “Each storage tank is also equipped with a connection for draining water. For additional information see the DFSP Charleston Operation & Maintenance Manual. Also the Best Management Plan (BMP) addendum to the SPCC Plan should be referenced for detailed operating procedures for draining water from dike basins.” As the referenced documents are not included in Appendix C ‘Applicable Directives’, we respectfully request that they be published in order to provide a better understanding of the requirement.

Answer: TBD

23. Reference PWS paragraph 5.4.2, Marine Terminal Pipelines System; Please confirm that the flow rate of the pipelines are only 8.5 Barrels 357 gallons) per Hour.

Answer: The actual flow rating in the PWS should read 8,500 barrels/hour. A modification will be made to the PWS.

24. Reference PWS paragraph 5.5.1, Tank Vehicle Receipts from the U. S. Army War Reserve Support Command, Combat Equipment Group-Float (AWRSPTCMD, CEG-F); Please provide additional information regarding this activity. Is the referenced vehicle along the lines of a R-11 type of tank truck? What is the historic/anticipated workload of this activity? Where does this activity take place, the CEG-F facility, or the DFSP?

25. Reference PWS paragraph 5.6, Terminal Product Shipments; Sub-paragraphs C-5.6.1 and 5.6.2 do not reference rail cars, is rail car loading still a part of the requirement?

Answer: Yes; currently, the DFSP Terminal ships fuel products via rail car to Shaw AFB (only).

The PWS will be updated to reflect this requirement.

26. Please expand on the contractors involvement regarding tanker/barge receipts. Is the contractor responsible for the setting of containment booms around the vessel? Do any of the contractors personnel have to go aboard the vessel? Are the contractor personnel have any involvement in connecting the vessel to the pipeline?

27. Reference PWS paragraph C-5.13.20.2; This paragraph states that “Herbicides and pesticides used must follow the guidelines of the DLA Pest Management Plan.” Please provide a copy of the DLA Pest Management Plan?

Answer: A copy of the DLA Pest Management Plan will be provided in amendment 0004.

28. Reference PWS paragraph C-5.19.3, Terminal Guard Hours; Is the contractor required to physically have a guard at the gate from 8:00 am to 4:00 pm, 5 days a week? What is the frequency of rail traffic entering and/or leaving during these hours as the 2 locations are at opposite ends of the

DFSP.

a. Answer: Yes, the guard will be positioned in the shed located at the main entrance of the facility; IAW the PWS outline in Section C-5.19.3 – Terminal Guard Hours.

b. Answer: Estimate: 7-14 per week.

29. What is the likelihood of activity overlap occurring, i.e. pipeline/barge receipts, transfers to

Charleston AFB, Tank truck and Rail car loading?

Answer: This is very likely; therefore, it’s imperative that the offeror understands that they must be capable of performing simultaneous operations in effort to meet the requirements outline in Table 2 (Terminal Operating Hours) and Appendex E GOCO performance requirements (Continuation-2) – Joint Base Charleston.

30. Reference Appendix “E”, GOCO Performance Requirements – Joint Base Charleston; In the limitations section for Jet-A, there is a reference to tank 3, however there is no Tank 3 listed as part of the Jet-A capacity. Please clarify.

Answer: The fuel facility is currently undergoing a major reconstruction; however, during the time the PWS was developed, tank-3 was in full operation. The PWS will be revised to reflect this change. The four bulk storage tanks will be number 1, 2, 4, and 5. The awarded contractor will have operational responsible for tanks 4 and 5 only. Tanks 1 and 2 will be the responsibility of the assigned air-force personnel.

31. Per Attachment A, page 5 of 7, Section L201 INSTRUCTIONS TO OFFERORS (GOCO) (DLA ENERGY NOV 2010) paragraph (b), “Factor 1 – Technical/Management and Factor 2 – Past Performance are hereby combined to determine technical acceptability.”

Question: Is Factor 2 included in the technical volume page count?

Answer: No.

32. Per Attachment A, page 5 of 7, Section L201 INSTRUCTIONS TO OFFERORS (GOCO) (DLA

ENERGY NOV 2010) paragraph (c), “The offeror shall include five (5) contracts representing the offeror’s relevant past performance, using the attached Past Performance Experience Form (Attachment 4).”

Question: Are there any other requirements for past performance volume submission other than Attachment 4?

Answer: No

33. Per solicitation page 2, “Questions should be submitted via email to barry.vanorden@dla.mil no later than 3:00 pm Ft Belvoir Time/29 JUL 2013.” Per Attachment 3 Offers Submission Package, “Questions should be submitted via email to barry.vanorden@dla.mil no later than 3:00 pm Ft Belvoir Time/ 21 Aug 2013.”

Answer: Questions are due on August 21, 2013 (3:00 PM Fort Belvoir, VA time)