SP0600-13-R-0508_OSP.pdf

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SP0600-13- R-0508

Attachment 1 Offeror Submission Package Kabul, Afghanistan COCO Storage

OFFEROR SUBMISSION

PACKAGE

SOLICITATION: SP0600-13-R-0508

PURCHASE PROGRAM NUMBER: 6.2

PERFORMANCE PERIOD: 24 January 2013 through 23 July 2014, with one (1) one-year option.

TO BE TIMELY, OFFERS MUST BE RECEIVED AT

DLA ENERGY

BY

April 15, 2013 @ 9:00 A.M. Local Time, Fort Belvoir, VA, Eastern Standard Time

INSTRUCTIONS:

SP0600-13-R-0508

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Attachemnet 1: Offeror Submission Package Kabul, Afghanistan

ADDITIONAL INSTRUCTIONS FOR ALL PROSPECTIVE OFFERORS

A. Attached is the Request for Proposal Number SP0600-13-R-0508, for facilities and services to receive, store, protect, and ship two grades of U.S. Government-owned product (105,000 bbls of F34/Jet A1 and 16,000 bbls of DF2/Diesel) within Kabul, Afghanistan.

1. PROPOSAL FORMAT

This solicitation will be issued utilizing Full and Open Competition in accordance with FAR 6.1. Award will be made to the Lowest Priced Technically Acceptable Offer. The Government intends to evaluate all proposals submitted. Discussions will be held with all responsible offerors whose proposal is determined to be within the competitive range. All proposals shall be in a written format and submitted in English. This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation.

Proposals will be evaluated on the basis of the lowest priced proposal meeting or exceeding the acceptability standards of all non-cost factors. The proposed performance period is July 24, 2013 through July 23, 2014 with one (1) one-year option.

Your proposal must be received no later than 9:00 AM local Fort Belvoir, VA (EST) time on April 15, 2013.

Offerors shall clearly mark all envelopes/packages sent in response to this solicitation with the words:

"OFFERED UNDER SOLICITATION SP0600-13-R-0508”

b) Offeror’s proposal shall be prepared in three separate volumes and provided in the quantities shown below.

Technical proposals shall include all relevant information outlined in the PWS as well as the evaluation sub-factors identified in section 1 under item no. 3. Volume II, Technical Proposal of this amendment. Proposals that do not provide the required information in the prescribed format may be excluded from further consideration.

Volume Title No. of Copies Required Page Limit I Offeror’s Submission Package and Price 2 (Original + 1 copy) -- II Technical Capability 2 (Original + 1 copy) Up to 50 III Past Performance 2 (Original + 1 copy) None

c) During proposal evaluation, each volume will be reviewed separately. All cost/price information, if required, shall be in Volume I.

d) Proposals will be evaluated for technical capability, past performance, and price reasonableness in accordance with the evaluation criteria outlined in the PWS and in FAR Clause 52.212-2 Evaluation – Commercial Items. The rating methodology will be ACCEPTABLE and UNACCEPTABLE.

e) In order to receive full consideration, firms are encouraged to ensure that the information provided in the Technical proposal is factual and complete. To ensure that an accurate evaluation of the proposal is made, please address the factors in the order in which they appear in the solicitation. Each response shall be titled with the name and number of the factor being addressed.

f) While exceptions/deviations are allowed, a proposal will be considered UNACCEPTABLE for award if it contains deficiencies that preclude award of the contract on the present terms of the proposal, that are not correctable or the corrective action would require essentially rewriting the proposal or require the submission of an approach which would be new or almost entirely different from that previously proposed.

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g) Offerors may provide additional technical information that will enhance the proposal. However, overly elaborate proposals that contain information not pertinent to this acquisition are not desired. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. Hasty responses or responses which merely repeat the Performance Work Statement will not be considered as being responsive to the requirements of this RFP. Failure to provide the information requested may render the proposal UNACCEPTABLE and may lead to a rejection of the offer.

h) Prospective offerors are advised that a proposal meeting the minimum objectives, requirements and technical capability with the lowest price will be selected for award. Offerors should submit their best terms and pricing as the Government reserves the right to issue the award based on receipt of initial proposals.

i) The Government may reject any proposal that is evaluated to be unreasonable in terms of program commitments, including contract terms and conditions, or too high or low in cost when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of technical competence or a failure to comprehend the complexity and performance requirements of the program.

THE FOLLOWING ITEMS REPRESENT THE "PROPOSAL PACKAGE" THAT SHOULD BE RETURNED IN

RESPONSE TO THIS SOLICITATION:

2. Volume I – OFFEROR SUBMISSION PACKAGE/PRICE

(1) Section I

a) Cover Page –

Offerors shall submit a cover page providing the following information regarding the offeror: (1) RFP Number; (2) Proposal Title, (3) Technical Point of Contact, including name, telephone number, FAX number, e-mail address, and mailing address; (4) Administrative/Contracting Point of Contact, including name, telephone number, FAX number, e-mail address, and mailing address; and (5) if proposing as a team, or sub-contractor arrangement, Offeror MUST provide a summary of the responsibility of each teaming partner, sub-contractor (if any).

b) SF 1449 and Amendments.

SF 1449, Solicitation/Contract/Order for Commercial Items – Offeror should ensure the CAGE CODE and DUNS Numbers are placed in Block 17A and complete blocks 30A, 30B, and 30C. Finally, the offeror should sign and date in blue or black ink while ensuring that all changes made are initialed. Offerors shall provide a signed copy of the SF 1449 and all posted amendments in this section.

c) Exceptions –

Unless you specifically state otherwise, your offer is assumed to accept all Terms and Conditions of this solicitation.

Any exceptions to any part of this solicitation in MUST be specifically identified in a cover letter to your proposal.

If no exceptions are being taken to the Terms and Conditions of the Solicitation, offerors shall state so in an affirmative statement in this section.

d) Joint Contingency Contracting System (JCCS).

Effective October 1, 2011 offerors for all solicitations for storage services in Afghanistan shall be registered in the JCCS. (See https://www.jccs.gov/olvrcac/bta_jccs_login.aspx) The offeror must provide proof of registration in the JCCS and must provide its Company JCCS ID number. The Contract Specialist will search the JCCS database using the JCCS Company ID number supplied by the vendor to determine eligibility. Offerors not rejected are https://www.jccs.gov/olvrcac/bta_jccs_login.aspx

Page iv eligible for award and a statement to this effect shall be included in the Contracting Officer’s Responsibility Determination. Failure to submit this information may result in your proposal being considered non-responsive.

e) Representations and Certifications –

Please review your offer thoroughly, ensuring all of the following: (a) Representations and Certifications are all complete.

Offerors shall include a completed copy of the FAR provision at 52.212-3, Offeror Representations and Certifications – Commercial Items and DFARS 252.212-7000. This provision is a part of the Offeror’s Submission Package.

(2) Section I (includes Pricing information) – Price

The offeror is required to submit a price proposal for Contract Line Items, and Sub-Line Items as stated in the PWS under Contract Provision B-0001-B34.01 SERVICES TO BE FURNISHED AND PRICES. Review your offer thoroughly, ensuring that prices and extended prices have been inserted and are correct. (Insert your offered prices on the pricing sheets included in the OSP.). PLEASE DO NOT SUBMIT YOUR PRICES IN ANY OTHER FORMAT. DO NOT SUBMIT PRICING ON YOUR COMPANY LETTERHEAD. For additional information, see FAR 52.212-1, Instructions to Offerors – Commercial Items (FEB 2012).

3. Volume II, Technical Proposal:

a) The technical proposal shall demonstrate the offeror’s ability to meet the Government’s requirements as set forth in this solicitation. An offeror’s Technical Management proposal shall provide, at a minimum, the information requested in Clause 52.212-1(1), “SPECIAL INSTRUCTIONS/CONDITIONS/NOTICES TO OFFERORS FOR SUBMITTAL OF SOURCE SELECTION PROPOSAL INFORMATION”, DLA Energy Contract Provision L- 0004-L116.01 – DATA REQUIREMENTS (STORAGE) (DLA ENERGY JAN 2013) and L-0005-L201.02 – INSTRUCTION TO OFFERORS (COCO) (DLA ENERGY JAN 2012) Failure to provide the information requested by any of the evaluation factors may be considered a “no response” and a rating of “UNACCEPTABLE” given to the applicable factor, sub-factor, element or sub-element.

b) You are required to prepare and submit your proposal aligned with the evaluation factors listed below. Each of your individual responses shall cite the applicable factor and sub-factor and paragraph to which you are responding.

Continuation sheets shall clearly identify the solicitation number and your firm’s name on each page.

c) A Technical proposal shall be submitted in response to this RFP. Technical proposals in this RFP shall be limited to 50 single sided, 8 ½” x 11” pages, including Appendices and Attachments. Proposals less than 50 pages are permitted provided all required material is covered. Additional pages beyond 50 will not be considered in the evaluation. The Table of Contents and Section I - Exceptions (required) will NOT be considered in the page limit.

Type font shall be 12 point Times New Roman with 1” margins around the page. The Non-Price Proposal shall contain two sections: (1) Technical Capability and (2) Past Performance.

(1) Section I – Technical Capability

The Technical Proposal which consists of nine sub-factors will demonstrate the offeror’s approach and ability to provide services as referenced in the PWS for storage services. This proposal shall address the evaluation sub-factors identified in the section below.

EVALUATION SUB-FACTORS:

Sub-factor 1. Area of Consideration Sub-factor 2. Storage Tank Requirements

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Sub-factor 3. Grade of Petroleum Sub-factor 4. Estimated Throughput Requirements Sub-factor 5. Tank Truck Fill Stand Facility Sub-factor 6. Product Receiving Requirements Sub-factor 7. Product Shipping Requirements Sub-factor 8. Filtration Sub-factor 9. Additive Injections

(2) Section II –

Section II shall state any exceptions taken to the Performance Work Statement. If no exceptions are being taken to the Performance Work Statement, offerors shall state so in an affirmative statement in this section.

4. Volume III – Past Performance: The offeror shall demonstrate that their firm has performed services of similar scope and complexity. The offeror shall at a minimum provide:

a) A list of 2-5 contracts that the offeror has held in the past 3-years, in which the services of similar scope and complexity were performed. A maximum of 5 referenced contracts with a point of contact information (i.e. phone number and e-mail address) shall be included.

b) A summary description of the services performed for each referenced contract including the similarities of the service to those requirements referenced in the PWS. Within past performance, the offeror must demonstrate relevant experience and success in performing tasks that are similar to those in the PWS. To receive credit for past performance by a subcontractor, or work which the prime contractor previously performed as a subcontractor to another prime, the Past Performance information provided must state in detail the nature of the work performed as a subcontractor, the total percentage of the overall contract performed as a subcontractor and the total amount of work performed as a subcontractor.

To receive credit for past performance by a Joint Venture, the Past Performance information provided must state in detail the nature of the work performed by either of the Joint Venture partners, the total percentage of the work performed by either of the Joint Venture and the total amount of work performed by either of the Joint Venture.

c) The total dollar value of each contract referenced.

The Government may supplement past performance information provided with any other information it may obtain from any other source including its own experience with your firm.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)

(2) (iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability, “Unknown” shall be considered ACCEPTABLE.

There are two aspects to this Past Performance evaluation: 1) a determination of relevance of other contracts performed to the requirements of the solicitation and 2) a determination of how well the contractor performed on these prior contracts. These two aspects above, when combined, will result in the contractor’s overall performance confidence assessment rating of either ACCEPTABLE or UNACCEPTABLE.

d) The attached Past Performance Questionnaire MUST be completed by the POC providing the reference. Upon completion, the Offeror’s past performance POC should forward the completed questionnaire to: Shandra N. Herrod, Acquisition Specialist without Warrant, via email to Sean.Turner@.dla.mil no later than 3 days from receipt.

mailto:Sean.Turner@.dla.mil

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B. FAXED PROPOSALS ARE NOT AUTHORIZED. You may, however, email your proposal to:

bidcustodian@dla.mil. All emailed proposals MUST be followed-up with a hard copy of your proposal no later than ten business days after solicitation closing. Late proposals will be processed in accordance with FAR 15.208, Submission, Modification, Revision and Withdrawal of Proposal.

C. Any material (i.e. Brochure or presentation) beyond those sufficient to present a complete and effective response to his solicitation, are not desired and may be construed as an indication of the offeror’s lack of cost consciousness. Elaborate artwork, expensive paper and bindings, expensive visual and other presentations are not required.

D. NOTICE REGARDING SUSPENSION/DEBARMENT/INELIGIBILITY: Any contract awarded to a Contractor who, at the time of award was suspended, debarred, and ineligible for receipt of contract with Government Agencies or in receipt of a notice of proposed debarment from any Government Agency, is voidable at the option of the Government.

E. SYSTEM FOR AWARD MANAGEMENT (SAM) DATABASE: All Contractors must be registered in the System for Award Management (SAM) database. Lack of registration in SAM will make an Offeror ineligible for award as described in FAR52.204-99. The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS + 4. If the Offeror does not have a CAGE code, one can be obtained at the SAM website at http:// www.sam.gov. (c) Do NOT delay submission of the offer pending receipt of a CAGE code.

F. INVOICE SUBMISSION INFORMATION: The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract resulting from this solicitation. Any questions and/or concerns about payment shall be directed to the assigned Contract Specialist or the Contractor may call DFAS-Columbus customer service at 1-800-756-4571.

G. TAX EXEMPT NUMBER: For the Defense Logistics Agency-Energy is: 31-4420477.

H. QUESTIONS RELATING TO THIS SOLICITATION: Must be emailed to Sean Turner, Contract Specialist at Sean.Turner@dla.mil no later than April 1, 2013. Please reference the Solicitation Number in the SUBJECT LINE of your email. All responses will be provided via an amendment to the solicitation.

The following is the address in which to submit an "original" and "one copy" of your TECHNICAL PROPOSAL, OFFEROR SUBMISSION PACKAGE:

US Post Office and US Post Office Express Mail offer only:

ATTN: DLA Energy-FESB Bid Custodian Room 2945 Defense Logistics Agency Energy 8725 John J. Kingman Road, Suite 2945 Fort Belvoir, VA 22060-6222

Hand Carried/Courier Delivery Service only:

ATTN: DLA Energy-FESB Bid Custodian Room 2945 Ms. Debbie Lloyd/ Telephone: 703-767-9350 Defense Logistics Agency Energy 8725 John J. Kingman Road, Suite 4950 Fort Belvoir, VA 22060-6222

FOR VERIFICATION OF RECEIPT: Contact Ms. Debbie Lloyd at (703)-767-9350. PLEASE DO NOT

CONTACT THE PROCUREMENT OFFICIAL ISSUING THE SOLICITATION FOR VERIFICATION

OF RECEIPT.

mailto:bidcustodian@dla.mil mailto:Sean.Turner@dla.mil

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TABLE OF CONTENTS

SECTION B – SUPPLIES/SERVICES AND PRICE/COST

CLAUSE NO. CLAUSE TITLE PAGE (S)

B-0001-B34.01 SERVICES TO BE FURNISHED AND PRICES (DESC FEB 1991) 2-10

SECTION C – DESCRIPTION/SPECIFICATIONS

PERFORMANCE WORK STATEMENT 2-9

C-0003-C19.07 SAMPLING AND TESTING OF PETROLEUM PRODUCTS (STORAGE) (DLA ENERGY JAN 2012) 11

SECTION E – INSPECTION AND ACCEPTANCE

E-0002-E18 INSPECTION AND CLEANING OF BULK PETROLEUM STORAGE TANKS (DLA ENERGY NOV 2003) 11-13

SECTION F – DELIVERIES OR PERFORMANCE

F-0006-F76 CONTRACT PERIOD/PERFORMANCE REQUIREMENTS (STORAGE) (DLA ENERGY DEC 1991) 13

SECTION G- CONTRACT ADMINISTRATION DATA

G-0002-G9.06 ADDRESS TO WHICH REMITTANCE SHOULD BE MAILED (DLA ENERGY DEC 1999) 13 G-0003-G9.07-5 ELECTRONIC TRANSFER OF FUNDS PAYMENTS – FEDERAL RESERVE WIRE TRANSFER

SYSTEM (DLA ENERGY JAN 2012)

14-15

G-0006-G148.05 SUBMISSION OF INVOICES FOR PAYMENT (SERVICES) (DLA ENERGY MAR 2012) 15-16

SECTION H – SPECIAL CONTRACT REQUIREMENTS

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR 1984) 17

252.225-7039 CONTRACTORS PERFORMING PRIVATE SECURITY FUNCTIONS (JUN 2012) 17-19

252.225-7993 PROHIBITION ON CONTRACTING WITH THE ENEMY IN THE UNITED STATES CENTRAL

COMMAND THEATER OF OPERATIONS (DEVIATION 2012-O0005)(JAN 2012)

252.225-7994 CONTRACTOR PERSONNEL PERFORMING IN THE UNITED STATES CENTRAL COMMAND AREA

OF RESPONSIBILITY (DEVIATION 2011-O0004) (APR 2011)

252.225-7995 CONTRACTOR PERSONNEL PERFORMING IN THE UNITED STATES CENTRAL COMMAND AREA

OF RESPONSIBILITY (DEVIATION 2011-O0004) (APR 2011)

20-24

252.225-7997 ADDITIONAL REQUIREMENTS AND RESPONSIBILITIES RELATING TO ALLEGED CRIMES BY OR

AGAINST CONTRACTOR PERSONNEL IN IRAQ AND AFGHANISTAN (DEVIATION 2010-O0014)

(AUG 2010)

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (JUN 2012) 24-25 952.222-0001 PROHIBITION AGAINST HUMAN TRAFFICKING, INHUMANE LIVING CONDITIONS, AND

WITHHOLDING OF EMPLOYEE PASSPORTS (AUG 2011)

952.223-0001 REPORTING KIDNAPPINGS, SERIOUS INJURIES AND DEATHS (AUG 2011) 26-27

952.225-0001 ARMING REQUIREMENTS AND PROCEDURES FOR PERSONAL SECURITY SERVICES

CONTRACTORS AND FOR REQUESTS FOR PERSONAL PROTECTION (DEC 2011)

27-31

952.225-0002 ARMED PERSONNEL INCIDENT REPORTS (DEC 2011) 31-32

952.225-0003 FITNESS FOR DUTY AND MEDICAL/DENTAL CARE LIMITATIONS (DEC 2011) 32-33

952.225-0004 COMPLIANCE WITH LAWS AND REGULATIONS (DEC 2011) 33-34

952.225-0005 MONTHLY CONTRACTOR CENSUS REPORTING (AUG 2011) 34

952.225-0009 MEDICAL SCREENING AND VACCINATION REQUIREMENTS FOR THIRD COUNTRY NATIONALS

OR LOCALLY HIRED EMPLOYEES OPERATING IN THE CENTCOM AREA OF RESPONSIBILITY

(AOR) (DEC 2011)

34-35

952.225-0011 GOVERNMENT FURNISHED CONTRACTOR SUPPORT (MAY 2012) 36-37

952.225-0013 CONTRACTOR HEALTH AND SAFETY (DEC 2011) 37

952.225-0016 CONTRACTOR DEMOBILIZATION (AFGHANISTAN) (AUG 2011) 37-40

952.225-0020 CONTRACTOR ACCOUNTABILITY AND PERSONNEL RECOVERY (AFGHANISTAN) (AUG 2011) 40-41

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952.225-0022 VISIBILITY OF INBOUND/OUTBOUND CARGO AND CONTRACTOR EQUIPMENT CENSUS

(AFGHANISTAN) (APR 2012)

952.232-0002 NOTIFICATION OF PAYMENT IN LOCAL CURRENCY (AFGHANISTAN)(DEC 2011) 41-42

952.232-0004 PAYMENT IN LOCAL CURRENCY (AFGHANISTAN)(DEC 2011) 42

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR QUOTERS

52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR 1985) 42-43

52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010) 43-44

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (FEB 2012) 44-45

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS -- COMMERCIAL ITEMS (DEC 2012) 45-55

252.247-7022 REPRESENTATION OF EXTENT OF TRANSPORTATION BY SEA (AUG 1992) 55

K-0001-K15 RELEASE OF PRICES (DLA ENERGY MAR 2009) 55

K-0002-K33.01 AUTHORIZED NEGOTIATORS (DLA ENERGY APR 2007) 55

K-0003-K86 FOREIGN TAXES (DLA ENERGY JAN 2012) 56

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B-0001-B34.01 SERVICES TO BE FURNISHED AND PRICES (DLA ENERGY FEB 1991)

PERFORMANCE WORK STATEMENT FOR DEFENSE FUEL SUPPORT POINT Kabul, Afghanistan

1. Description of Required Services

1.1 Area of Consideration

1.2 Storage Tank Requirements

1.3 Grade of Product

1.4 Physical System Requirements

1.5 Estimated Throughput Requirements

1.6 Property Control, Records and System Records

1.7 Fuels Management Defense (FMD) ADP Equipment

1.8 Product Accountability

2. Facilities

2.1 Product Receiving Requirements

2.2 Product Shipping Requirements

2.3 Truck Fill Stand Requirements

2.4 Secure Parking

2.5 Berthing and Mooring Facilities

2.6 Storage Tanks

2.7 Filtration

2.8 Additive Injection

2.9 Laboratory Services

3. Product Quality Surveillance

3.1 Responsibilities

3.2 Quality Control Plan (QCP)

3.3 Calibration

3.4 Quality during Shipments

3.5 Quality during Receipts

3.6 General

4. Appendix Contract Provision Forms References Acronyms

1. Description of Required Services: Defense Fuel Support Point (DFSP) facilities and services to receive, store, protect and ship 105,000 BBLS of F34/JetA1 and 16,000 BBLS of DF2/Diesel of U.S.

government owned product within Kabul, Afghanistan.

SERVICES ARE REQUIRED: Services will be required upon contract award.

CONTRACT PERFORMANCE PERIOD: The contract performance period shall be for a period of one (1) year with one (1) one- year option.

1.1 Area of Consideration: Within a 25 -50 Kilometers radius of Kabul, Afghanistan.

1.2 Storage Tank Requirements: A minimum Turbine Fuel Aviation, Grade F34/JetA1 and DF2/Diesel for storage at a single geographical location:

(1) 105,000 barrels (storage capacity) of Turbine Fuel Aviation, Grade F34/JetA1

(2) 16,000 barrels (storage capacity) of Diesel Fuel, Grade DF2/Diesel

A minimum of two tanks, interconnected and isolated from other facilities and products handled within the tank farm is desired, however, one tank per product will be considered. Dedicated facilities are required.

1.3 Grade of Product: F34

(1) Aviation Turbine Fuel Grade F34/JetA1

(2) Diesel Fuel Grade DF2/Diesel

1.4 Physical System Requirements: Storage and handling facilities capable of receiving, storing, protecting, and shipping two grade of U.S. Government-owned petroleum product. A dedicated system is preferred, however, a common system will be considered, providing the offeror(s) submit the data required by L-0003-L116.01, DATA REQUIREMENTS (STORAGE) (DLA ENERGY JAN 2013). In addition to the data required by L-0003-L116.01, DATA REQUIREMENTS (STORAGE) (DLA ENERGY JAN 2013), the potential Contractors will be required to provide the tank cleaning and inspection data required by E-0002-E18, INSPECTION AND CLEANING OF BULK PETROLEUM STORAGE TANKS (DLA ENERGY NOV 2003) as part of their proposal. The tank cleaning and inspection data will be evaluated and utilized as an evaluation factor in determining the governments risk associated with the utilization of the facility.

1.5 Estimated Throughput Requirements: The U.S. Government will be entitled to initial fill and final shipment during the 1-year performance period, in addition to 1,700,000 bbls of F34, of total product turnover for product within a 12-month period, hereafter referred to as allowed throughput. Initial fill is defined as all receipts required to-fill the storage tanks to 100% of the awarded safe fill capacity. Final shipment is defined as all issues required withdrawing 100% of the awarded safe fill capacity.

The U.S. Government will be entitled to initial fill and final shipment during the 1-year performance period, in addition to 5,100 bbls of DF2/Diesel, of total product turnover for product within a 12-month period, hereafter referred to as allowed throughput. Initial fill is defined as all receipts required to-fill the storage tanks to 100% of the awarded safe fill capacity. Final shipment is defined as all issues required withdrawing 100% of the awarded safe fill capacity.

1.5.1 Excess Throughput: Offeror(s) shall indicate any additional throughput charge for volumes in excess of the allowed throughput under Sub-line Item CLIN 1001AA - Excess Throughput. Excess throughput charge will be calculated by multiplying the total number of barrels received and shipped in a 12-month period above the allowed throughput quantity by the excess throughput charge offered under Sub-line Item CLIN 1001AA.

1.6 Property Control, Records and System Records: The Contractor shall provide Property Control and System Records in compliance with paragraph (a) (1) of I-0004- I119.04, INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS (DLA ENERGY JAN 2012). The Contractor furnished computer system shall meet the current commercial standards for a computer system capable of accomplishing the data reporting and records keeping required by the FMD; maintaining the data collection and records keeping associated with product quality surveillance (i.e., product analysis and testing reports); and the document collection and records keeping associated with the Contractors preventive maintenance program, etc.

1.6.1 The Contractor shall input inventory and sales data for Government owned product directly into Fuel Management Defense (FMD) utilizing a Contractor-furnished computer system via a Contractor-furnished internet access. Additional data and requirements can be found in I-0004- I119.04, INVENTORY

CONTROL RECORDS AND SYSTEM OF RECORDS (DLA ENERGY JAN 2012).

1.7 Fuels Management Defense (FMD) ADP Equipment: The Contractor furnished computer system shall meet the current commercial standards for a computer system capable of accomplishing the data reporting and records keeping required by FMD; maintaining the data collection and records keeping associated with product quality surveillance (i.e., product analysis and testing reports); and the document collection and records keeping associated with the Contractors preventive maintenance program, etc. The Contractor shall input inventory data of Government-owned product directly into FMD utilizing Government-furnished computer software. DLA Energy will install the necessary software and provide training to a minimum of two Contractor personnel. See I-0004- I119.04, INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS (DLA ENERGY JAN 2012) for additional information regarding the Government’s inventory data requirements.

1.8 Product Accountability The Contractor will adhere to:

a. DLA Energy I -11 (http://www.desc.dla.mil/DCM/DCMPPage.asp?pageID=479).

b. F-0002-F1.14, DETERMINATION OF QUANTITY (STORAGE) (DLA ENERGY NOV 2003)

c. I-0004- I119.04, INVENTORY CONTROL RECORDS AND SYSTEM OF RECORDS (DLA

ENERGY JAN 2012).

2. Facilities

2.1 Product Receiving Requirement: The Contractor's facilities shall be capable of receiving U.S.

Government-owned product via tank trucks 24 hours per day, 7 days per week, at pumping rates (500-600 USG per minute) and compatible with the mode of transportation tendered. The facility will be capable of receiving approximately 25 plus tank trucks per day. The facility will be capable of receiving tank truck simultaneously (6K to 10K gallon capacity). The receiving process will include the use of an individual (Temperature Compensated Meter) per receiving point. This meter will be capable of recalibration, reset, and register in U.S. gallons (USG). There will also be receipt and issue filtration that meet API 1581. The contractor will ensure that there are sampling points on the receiving manifolds. The contractor will ensure necessary adapter available to accommodate various truck manifold point connections.

2.2 Product Shipping Requirement: The Contractor's facilities shall be capable of shipping U.S.

Government-owned product via tank trucks 24 hours per day, 7 days per week, at pumping rates (500-600 USG per minute) and compatible with the mode of transportation tendered. The facility will be capable of shipping approximately 25 plus tank trucks per day. The facility will be capable of shipping tank trucks simultaneously (6K to 10K gallon capacity). The shipping process will include the use of an individual (Temperature Compensated Meter) per shipping point. This meter will be capable of recalibration, reset, and register in U.S. gallons (USG).

There will also be receipt and issue filtration that meet API 1581. The contractor will ensure that there are sampling points on the receiving manifolds. The contractor will ensure necessary adapter available to accommodate various truck manifold point connections.

http://www.desc.dla.mil/DCM/DCMPPage.asp?pageID=479)

2.3 Tank Truck Fill Stand Facility: The Contractor's truck fill stand facility shall be capable of loading and shipping tank trucks to meet the 24 hour delivery requirement. The Contractor shall be responsible for loading and shipping tank trucks on a 7 day workweek schedule; 24 hours per day, 52 weeks a year, at pumping rates (500-600 USG per minute) and compatible with the mode of transportation tendered.

The facility will be capable of receiving and shipping trucks simultaneously. All shipping of product should be coordinated with the appropriate base agency. The contractor will ensure that there are sampling points on the tanks, receiving and offloading manifolds. The Contractors tank truck fill stand facilities shall require loading capabilities IAW all applicable rules and regulations and be equipped with fire extinguishers. The tank truck fill stand facilities shall be equipped with a meter capable of accurately measuring the volume of product being loaded.

a. G-0006- G148.05, SUBMISSION OF INVOICES FOR PAYMENT (SERVICES) (DLA ENERGY

MAR 2012).

2.4 Secure Parking: Contractor shall provide a secure lot with tank truck inspection area outside of the facility for force protection concerns to accommodate tank trucks waiting to offload product. Contractor shall be responsible for all security.

2.5 Berthing and Mooring Facilities: N/A

2.6 Storage Tanks: The storage tanks and facilities must meet the minimum requirements of current API and industry standards, and all laws, regulations, etc, applicable to tanks and facilities of the type to be provided. Cone roof tanks with interior floating roof pan are preferred however; cone roof will be acceptable. Floating roof tanks will be equipped with roof drains. The tanks shall be interconnected so as to provide the capability of transferring and filtering product between tanks. Do we want the storage tanks to be epoxy coated.

2.7 Filtration: Contractor-furnished filtration system that meets the specifications outlined in the current API Publication 1581, Specifications and Qualification Procedures -Aviation Jet Fuel Filter Separator.

The capability must exist to filter product during receiving, shipping and tank- to-tank transfers under max flow conditions, as a minimum the filtration system must meet a 600 GPM flow rate. The contractor will ensure that there are sampling points before and after the filter separators.

2.8 Additive Injections: Contractor will be required to purchase, receive, store in a covered storage, and provide all required additives in accordance with the latest revisions of the Quality Products Database – 25017-16 (QPD), MIL-I-85470. The Contractor will be required to keep an adequate amount of Fuel System Icing Inhibitor (FSII), Corrosion Inhibitor/Lubricity Improver (CI/LI) and Static Dissipater Additive (SDA) on hand for injection and operation capability. The Contractor will ensure that there are sampling points down stream of the injectors.

Contractor must furnish an additive injection system(s) to provide ability to inject additives to F34 grade.

Additives include Fuel System Icing Inhibitor (FSII), Corrosion Inhibitor/Lubricity Improver (CI/LI) and Static Dissipater Additive (SDA).

C-2.8.1 The Contractor shall provide an injection system for Fuel System Icing Inhibitor (FSII). The Contractor FSII will be injected, by the Contractor, based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. Injection requirements apply to F34 stocks will be IAW:

– See F-0004 - F45.03, OPERATION OF FUEL SYSTEM ICING INHIBITOR ADDITIVE SYSTEM (DLA ENERGY Jan 2012).

C-2.8.2 The Contractor shall provide an injection system for Conductivity Additive (CA). The Contractor CA will be injected by the Contractor based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. Injection requirements apply to F34 stocks will be IAW:

– See F-0003- F45.01, OPERATION OF CONDUCTIVITY ADDITIVE SYSTEM (DLA ENERGY OCT 1998).

C-2.8.3 The Contractor shall provide an injection system for Corrosion Inhibitor Additive (CI). The Contractor CI will be injected, by the Contractor, based on product specification requirements. Additive will be injected downstream of the storage tank, but prior to the loading pump and issue vessel. Injection requirements apply to F34 stocks will be IAW:

– F-0005- F45.04, OPERATIONS OF CORROSION INHIBITOR ADDITIVE SYSTEM (DLA ENERGY

JUL 1992).

2.9 Laboratory Services: The Contractor shall provide laboratory services to test U.S. Government-owned petroleum products. If the Contractor cannot provide full testing capabilities acceptable to the Government, the Contractor shall be responsible for shipping the required samples to a laboratory specified by the Government representative within the Middle East and all shipping expensive are the responsibility of the contractor. As a minimum, Type C testing capability plus FSII and Conductivity shall be available within the Contractor’s facility. All samples must be taken IAW MIL-STD-3004C latest edition.

3. Product and Quality Surveillance

3.1 Responsibilities: The Contractor will be responsible for maintaining quality and quantity of the Government-owned product stored at the Contractor’s facility, to include but not limited to monitoring product deterioration and contamination, in accordance with the contractor developed Quality Control Plan and MIL-STD-3004C latest edition.

3.1.1 No petroleum products shall be received or shipped without first determining and confirming conformance with product quality requirements. No conveyance/container shall be loaded until it is inspected by a qualified contractor person and deemed suitable to carry the intended product. Products shall be shipped on a first-in, first-out basis unless otherwise approved or directed by the QAR/QM. Non-conforming product shall be reported to the QAR/QM immediately. Anytime product is received into a tank, the tank’s contents shall be suspended from issue pending quality conformance sampling and testing

IAW MIL- MIL-STD-

3004C latest edition. The Contractor shall ensure that certificates of quality conformance (test reports) are forwarded electronically to DLA Energy-ME QAR/QM for review and maintained on file for all on-hand fuel stocks.

3.2 Quality Control Plan: The Quality Control Plan (QCP) shall provide comprehensive and detailed step-by-step procedures covering all requirements in E-0001- E1.11, QUALITY CONTROL PLAN (DLA ENERGY MAR 2000). Following contract award, the Contractor shall have 30 days to submit the detailed plan to the QAR/QM and Contracting Officer for review and acceptance. Written procedures must be clear and concise as to: what is done, where it's done, when it's done, how it's done, and who (which contractor employee position) does it. It must describe, in proper sequence, how contract compliance will be achieved and how the contractor intends to perform the required services in order to ensure that all products meet specification requirements during the performance of the contract. The plan shall include procedures for the following operations, as they affect quality control, and an organizational chart that identifies responsible parties for these operations:

a. Receiving – See FAR CLAUSE 52.211-9072, GENERAL RECEIVING AND STORING

CONDITIONS (DLA ENERGY NOV 2011).

b. Blending – See F-0004 - F45.03, OPERATION OF FUEL SYSTEM ICING INHIBITOR ADDITIVE

SYSTEM (DLA ENERGY JAN 2012).

c. Sampling – See C-0003 -C19.07, SAMPLING AND TESTING OF PETROLEUM PRODUCTS

(STORAGE) (DLA ENERGY JAN 2012).

d. Testing – See C-0003 - C19.07, SAMPLING AND TESTING OF PETROLEUM PRODUCTS (STORAGE) (DLA ENERGY JAN 2012) and E-0005-E28, CONTRACTOR INSPECTION

RESPONSIBILITIES (STORAGE) (DLA ENERGY DEC 2011).

e. Storage and Handling – See E-0004- E28 CONTRACTOR INSPECTION RESPONSIBILITIES (STORAGE) (DLA ENERGY DEC 2011) and I-0002-I116, RESPONSIBILITY FOR GOVERNMENT-

OWNED PETROLEUM PRODUCTS (DLA ENERGY JAN 2012).

f. Loading and Shipping – See F-0001 -F1.05, GENERAL SHIPPING CONDITIONS (DLA ENERGY

OCT 1997).

g. Quantity Determination – See F-0002-F1.14, DETERMINATION OF QUANTITY (STORAGE) (DLA

ENERGY NOV 1997).

h. Records and Reports – See I-0004- I119.04, INVENTORY CONTROL RECORDS AND SYSTEM OF

RECORDS (DLA ENERGY JAN 2012).

i. Corrective Action

The QCP must describe at a minimum those functions pertinent to contract performance and compliance.

The QCP must be reviewed/approved upon initial award to assure the technical and procedural requirements are adequately described. The QCP must be dynamic (i.e., modified or extended as changes in technical or procedural requirements occur). Contractor responsibility to inspect product and services shall be in accordance with clause E-0005-E28 CONTRACTOR INSPECTION RESPONSIBILITIES

(STORAGE) (DLA ENERGY DEC 2011)

3.2.1 The Contractor shall report immediately to DLA Energy Middle East or the QAR/QM all receipts or on-hand stocks that fail to meet product quality for receipt, storage, or shipment in accordance with the

Quality Control Plan. Suspected off-specification product will be isolated and shall not be released for shipment until authorized by the Contracting Officer or the QAR/QM.

3.3 Calibration: Calibration of testing equipment required under the provisions of this contract shall be covered in the QCP. The frequency of testing may be increased by the QAR/QM as required.

3.4 Quality During Shipments: General loading conditions for tank trucks, tank cars, tankers and barges shall be in accordance with F-0001-F1.05, GENERAL SHIPPING CONDITIONS (DLA ENERGY OCT 1997). Written procedures shall be in place for product movement and related quality/quantity checks from shipping tank(s) to conveyance in order to maintain product integrity. The QCP shall provide a description of procedures to use for transfer system from shipping tank to conveyance in order to maintain product integrity, including but not limited to, procedures for properly isolating loading system from shipping tank to conveyance to prevent contamination.

3.5 Quality During Receipts: General receiving conditions for Tank trucks shall be in accordance with

FAR CLAUSE 52.211-9072, GENERAL RECEIVING AND STORING CONDITIONS (DLA ENERGY

NOV 2011).

(a) The Contractor shall transfer and store product in a manner that preserves the quality of the product and will prevent contamination. The responsibility for preventing contamination of Government owned product rest completely with the Contractor.

(b) When requested, the Contractor will transfer product between tanks to consolidate like types or grades.

(c) Whenever a product is to be removed from a tank to accomplish cleaning or repair of the tank, or to change product, or to affect the release of the tank to the Contractor, the Contractor shall strip such tank to preclude loss of recoverable fuel.

(d) Before commencing with a receipt of fuel, the contractor shall assure that the tank is ready to receive and ensure the quality of the product in the receipt tank(s) after receiving the product is on spec.

(e) The terminal shall be aware of the time of the tank trucks arrival.

(f) State procedures for assuring condition of loading line (i.e., full of tested product, all air bled and pressure packed, etc.) and gauging storage tanks, both before and after discharge. Determine net quantities before receipt or issue.

3.5.1 Additional testing shall be performed if required to assure split cargoes have not been commingled.

Establish procedures for the transportation of samples from tank truck to the testing facility. Establish procedures for monitoring the discharging from tank truck to storage tank, investigating irregularities immediately, and stopping receipt or issue if necessary. Establish procedures for investigating discrepancies in quality (mandated if off-specification or out of testing tolerance) and quantity.

3.5.2 The Contractor shall provide the Quality Assurance Representative (QAR) with information pertaining to the amount of fuel deemed unrecoverable, the reason why the fuel cannot be recovered, and an analysis of the unrecovered fuel quality. All unrecoverable tank bottoms/line fill quantities will be reported to the Property Administrator for disposition instructions. Contaminated/off-specification product will be reported to the QAR in order to obtain disposition instructions. Tanks out of service for repair shall be removed from revenue until such time as they are returned to Government Service. Tanks out of service for cleaning shall be governed by E-0002- E18 INSPECTION AND CLEANING OF BULK

PETROLEUM STORAGE TANKS (DLA ENERGY NOV 2003).

3.5.3 Establish procedures for immediately notifying the QAR/QM when irregularities occur or are suspected and on all occasions when loading is interrupted. Establish procedures for completing and distributing required documentation prior to release of the tank truck. Documentation includes 1348-7, DD 250’s , ullage reports, and results of quality/quantity investigations.

3.6 General: In the absence of any contract provision or referenced method, specification, or other instruction, the Contractor shall perform all services in accordance with the best commercial practices.

Acronyms

DLA Energy Defense Logistics Agency Energy QAR Quality Assurance Representative QM Quality Manager FAR Federal Acquisition Regulation

QCP QUALITY CONTROL PLAN

CI Corrosion Inhibitor Additive CA Conductivity Additive FSII Fuel System Icing Inhibitor GPM Gallons per Minute USG United States Gallons F34 Aviation Turbine Fuel Grade DF2 Diesel Fuel Grade CLIN Client Line Item Number FMD Fuel Management Defense

LINE ITEM 1001 – MONTHLY USE CHARGE (MUCC): (PERFORMANCE PERIOD: One year from date of contract award, with one (1) one-year option)

NOTE: IAW DLA ENERGY I-0007-I209.03, Extension Provision (Storage), the contractor is accepting that price for the six one (1) – month extensions (if required) will remain the same as the offered price under CLIN 1001 (MUCC) unless otherwise stipulated.

NOTE: For clarification of THROUGHPUT:

TANK

NUMBER

SHELL

CAPACITY

(BARRELS)

FILL

CAPACITY

(BARRELS)

USE CHARGE PER TANK PER

MONTH (INCLUDES INITIAL FILL,

FINAL SHIPMENT, AND

ALLOWED THROUGHPUT) PRICE

ANNUAL PRICE $/BBL/YR

TOTAL CONTRACT PRICE:

The Government expects to receive the first 105,000 barrels of product into storage after initial fill, per year or prorated for part thereof for any part year that the use of the storage is limited to a period of less than one year at NO ADDITONAL CHARGE (Include TANKAGE charge).

The Government expects to ship the first 105,000 barrels of product out of storage after initial fill, per year or prorated for part thereof for any part year that the use of the storage is limited to a period of less than one year at NO ADDITIONAL CHARGE (Include TANKAGE charge).

LINE ITEM 1001AA - EXCESS THROUGHPUT (EXTP):

Excess Throughput: Excess throughput will be calculated by multiplying the total number of barrels received and shipped in a 12-month period above the allowed throughput quantity by the excess throughput charge offered under Sub-line Item CLIN 1001AA. (See DLA Energy Internal Instruction B- 0001-B34.01, paragraph 1.5). The Contractor will be reimbursed $_______ per barrel.

LINE ITEM 1002 – PURCHASE OF ANTI-CORROSION ADDITIVE (PACA):

The Government will normally purchase and provide corrosion inhibitor additive. In case those cases where the Contractor is required to purchase the additive, the Government will reimburse the Contractor for direct out-of-pocket costs incurred in acquiring such additive (See F-0005-F45.04). The Contractor will be reimbursed $________*per barrel for the purchase of anti-corrosion additive (if required).

* Contractor may elect to provide a price with offer or may elect to be reimbursed by the Government at actual costs.

LINE ITEM 1003 – PURCHASE OF CONDUCTIVITY ADDITIVE (PFCA):

The Government will normally purchase and provide the Conductivity Additive. In those cases where the Contractor is required to purchase additive, the Government will reimburse the Contractor for direct costs incurred in acquiring such additive. (See F-0003-F45.01). The Contractor will be reimbursed $_____*per barrel for the purchase of the conductivity additive (if required).

* Contractor may elect to provide a price with offer or may elect to be reimbursed by the Government at actual costs.

LINE ITEM 1004 – PURCHASE OF ANTI-ICING ADDITIVE (PFSI):

The Government will normally purchase and provide FSII. In case those cases where the Contractor is required to purchase the additive, the Government will reimburse the Contractor for direct out-of-pocket costs incurred in acquiring such additive (See F-0004-F45.03). The Contractor will be reimbursed $_____*per barrel for injecting FSII additive (if required).

* Contractor may elect to provide a price with offer or may elect to be reimbursed by the Government at actual costs.

LINE ITEM 1005 – INJECTION OF ANTI-CORROSION ADDITIVE (IACA): The Contractor will be reimbursed $_____ per gallon for injection of anti-corrosion inhibitor. (See Clause F-0005- F45.04)LINE ITEM 1006 – INJECTION OF CONDUCTIVITY ADDITIVE (1FCA): The Contractor will be reimbursed $_____ per gallon for injection of conductivity additive. (See F-0003-F45.01)

LINE ITEM 1007 – INJECTION OF ANTI-ICING (FSII) ADDITIVE (IFSI): The Contractor will be reimbursed $_____ per gallon for injection of anti-icing additive. (F-0004-F45.03)

SECTION C – DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

C-0003-C19.07 SAMPLING AND TESTING OF PETROLEUM PRODUCTS (STORAGE) (DLA

ENERGY JAN 2012)

(a) SAMPLING. The samples identified in the solicitation attachment entitled MINIMUM REQUIREMENTS FOR STORAGE SAMPLING AND TESTING are a required part of the services to be provided. The Contractor must provide these samples using qualified personnel, facilities, and equipment on-site and shall include all associated costs in the monthly service charge. These on-site resources may be provided by Contractor personnel or by a commercial source acting on behalf of the Contractor. The Quality Representative will not be responsible for taking any samples for the Contractor. All samples must be taken in accordance with ASTM D 4057, Standard Practice for Manual Sampling of Petroleum and Petroleum Products (API Manual of Petroleum Measurement Standards (MPMS), Chapter 8.1).

(b) TESTING. The tests identified in this solicitation attachment entitled MINIMUM REQUIREMENTS FOR STORAGE SAMPLING AND TESTING are a required part of the services to be provided. Those tests identified in the attachment which are part of a higher order analysis (defined as follows: Composite Samples, Storage Tanks After Receipt, Interface Mixture, Dormant Stocks, and Individual Tests, including particulate contamination) shall be provided by the Contractor using one of the following options (the Contractor shall check the appropriate box below):

[ ] The Contractor will perform the tests using its own qualified personnel, facilities, and equipment. (All costs for this service are to be included in the monthly service charge.)

[ ] The Contractor will not perform the tests using its own personnel, but will provide on a seven days per week, 24 hours a day basis, it’s own facilities and equipment for testing of product by Government personnel. (All costs for this service are to be included in the monthly service charge.)

[ ] The Contractor will not provide its own personnel, facilities, or equipment. Instead, the Contractor will, within 24 hours after sampling, transport any sample(s) to a commercial laboratory approved by the Government and arrange for that commercial laboratory to perform all the required tests.

The Government, at its own option, may direct that samples be tested at a Government laboratory under contract to the Government. In this case, transport of such samples is still the responsibility of the Contractor. (The Government will reimburse the Contractor for the actual costs of the tests performed by their commercial laboratory. All other associated costs must be included in the monthly service charge.)

All other tests found in the above referenced attachment, which are not part of a higher order analysis, shall be provided in accordance with the CONTRACTOR INSPECTION RESPONSIBILITIES (STORAGE) contract provision.

(c) All facilities and equipment to be provided, whether that of a Contractor or a commercial laboratory, must conform to the standards for such facilities and…