PWS0514.pdf

SP0600-07-R-0514

SECTION C

PERFORMANCE WORK STATEMENT

(PWS)

For Operation and Maintenance of Air Force Bulk Storage Fuel Facilities

TABLE OF CONTENTS

SECTION C-1.0 INTRODUCTION

C-1.1 General Description

SECTION C-2.0 BACKGROUND

C-2.1 DESC Mission C-2.2 AF Mission

SECTION C-3.0 SCOPE

C-3.1 General Scope of Work C-3.2 Contract Turnover

SECTION C-4.0 APPLICABLE DIRECTIVES

C-4.1 General

SECTION C-5.0 PERFOMANCE REQUIREMENTS

C-5.1 Fuel Operations C-5.1.1 Operating Hours C-5.1.2 Product Receipt C-5.1.3 Product Storage C-5.1.4 Product Issues and Transfers C-5.2 Inventory Management C-5.2.1 Physical Inventory Management C-5.2.2 BSM-E Requirements C-5.3 Quality Surveillance C-5.4 Facility Maintenance C-5.4.1 Preventive Maintenance C-5.4.2 Operator Maintenance C-5.4.3 Minor Maintenance C-5.4.4 Major Maintenance C-5.4.5 Buildings and Grounds Maintenance C-5.5 Safety C-5.6 Security C-5.7 Environmental Protection C-5.7.1 Spill Response C-5.8 Training C-5.8.1 Government Provided Training C-5.8.2 Air Force Training

C-5.9 Contractor Furnished Items C-5.9.1 Disposition of Furnished Equipment C-5.9.2 Uniforms, Clothing, and Safety Equipment C-5.10 Government Furnished Equipment and Facilities C-5.10.1 Other Government Furnished Equipment C-5.10.2 Inventory of Government Furnished Equipment/Property C-5.10.3 Unauthorized Use of Facilities

C-6.1.2 Maintenance Plan

SECTION C-6.0 DELIVERABLES

C-6.1 Contractor Detailed Plans C-6.1.1 Contract Compliance Plan (CCP)

C-6.1.3 Operations Plan C-6.1.4 Safety Plan C-6.1.5 Security Plan C-6.1.6 Training Plan C-6.1.7 Environmental Protection Plan

APPENDIX A DEFINITIONS

APPENDIX B ACRONYMS

APPENDIX C APPLICABLE DIRECTIVES

APPENDIX D BASE INFORMATION

APPENDIX E RECOMMENDED MAINTENANCE

APPENDIX F PERSONNEL QUALIFICATIONS

APPENDIX G GOCO PERFORMANCE REQUIREMENTS

APPENDIX H LOGISTICS SUPPORT COST REIMBURSABLES

SECTION C-1.0 INTRODUCTION

C-1.1 General Description Under this solicitation, the Defense Energy Support Center (DESC) is procuring operation, maintenance, security, safety, and environmental protection for aviation and ground fuel bulk storage operations on Air Force (AF) installations. These services will not include performing alongside aircraft refueling, making truck deliveries, handling cryogenics, or operating automated service stations.

SECTION C-2.0 BACKGROUND

C-2.1 DESC Mission Prior to 1992, DESC operated as wholesale supplier of bulk petroleum products to working capital funds maintained by the Military Services. Since 1992, DESC has significantly expanded its footprint by assuming responsibility as the Department of Defense (DoD) Integrated Material Manager for Defense Working Capital Fund (DWCF) Class III Bulk Petroleum and Aerospace energy products. Throughout this period, Military Services have generally retained management responsibility for the operation, maintenance, and funding of their on-installation fuel functions.

In August 2004, DoD designated the Director of the Defense Logistics Agency (DLA) as the DoD Executive Agent (EA) for Bulk Petroleum, and DLA delegated responsibility to DESC in accordance with DoD Directive 5101.8. This EA Directive mandates that DESC ensure effective end-to-end distribution of bulk petroleum and represents an expansion of supply chain management, intended to promote, through partnership, the efficiency and effectiveness of all activities supporting DoD Bulk Petroleum logistics.

C-2.2 Air Force Mission The AF operates more than 100 facilities worldwide. The Logistics Readiness Squadrons or Base Operating Support Services contractors typically perform fuels management operations at these facilities. This encompasses bulk fuel storage; fuels distribution via hydrant systems and mobile equipment; inventory and accounting; quality surveillance; refueling maintenance; cryogenics;

and the ground products automated military service stations. Also, under the Civil Engineering Squadron, the Liquid Fuels Maintenance section maintains the petroleum fixed facilities.

SECTION C-3.0 SCOPE

C-3.1 General Scope of Work The AF GOGO bulk aviation and bulk ground fuel storage operations and maintenance are being transformed into DESC managed GOCO facilities. The Contractor will be responsible for operating and performing the maintenance on the bulk storage facility to ensure safe and accurate receipt, storage, transfer, and issue for DWCF-owned petroleum products under their control.

Appendix F provides minimum personnel qualifications for key personnel. In addition, the Contractor will ensure all personnel are adequately trained to perform job tasks to include operating bulk fuel storage and distribution systems, performing maintenance on associated systems, maintaining the security of facilities, and complying with environmental protection and safety directives.

C-3.2 Contract Turnover The Contractor will receive, during the ten working days prior to the start of contract performance, assistance from current military/government personnel, representatives from DESC and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, product testing and inventory. During the last ten working days of this contract, the incoming government/Contractor personnel shall be permitted access to the bulk storage facility to observe its operation. The outgoing Contractor shall assist DESC, the COR, and the incoming operator to accomplish the facility turnover inspection, product testing, and inventory accounting as well as provide any relevant information concerning the facility and its operation including maintenance records and engineering documentation.

SECTION C-4.0 APPLICABLE DIRECTIVES

C-4.1 General. The contractor shall comply with all applicable federal, state, local, and international laws, regulations, and policies including, but not limited to, the directives listed in Appendix C in performance of the contract effort. In the event of conflicting guidance, the most stringent requirements shall be followed.

SECTION C-5.0 PERFORMANCE REQUIREMENTS

C-5.1 Fuel Operations. The Contractor shall operate and perform maintenance on the existing bulk fuel storage facilities (Appendix D). Contractor performance will be evaluated and payment based on the standards identified in Appendix G. Fuel operations and maintenance at the bulk fuel facility must be safely and efficiently conducted to receive, store, transfer, and issue petroleum products with appropriate controls to ensure adequate fuel quality and inventory accuracy. In the event of failure of the existing bulk storage facilities resulting in extended downtime, the Contractor may be required to perform the same functions using alternative storage provided.

C-5.1.1 Operating Hours. See Appendix D for base specific requirements. The Contractor shall conduct fuel operations during the stated hours of operation at the bulk fuel facilities. If directed by COR to conduct operations outside normal hours, contractor shall respond and provide required support within 1 hour notice.

C-5.1.2 Product Receipt. The Contractor shall receive fuel without causing operational delays or incurring demurrage. The COR shall notify the Contractor of any fuel quality discrepancy. The Contractor will not offload fuel found to be non-conforming during receipt inspection until approval has been granted by the COR. The Contractor shall notify the COR/designated office and Resource Control Center (RCC) of any fuel quantity discrepancy. The contractor shall prepare all documents required for product receipt.

C-5.1.3 Product Storage. The Contractor shall be responsible for product integrity and quantity while in contactor custody. Product will be maintained to preclude degradation, contamination, commingling, or other occurrences which render the product unsuitable for its intended use. The Contractor shall notify the COR/designated office and RCC of any issues which impact the integrity, quantity, or availability of fuel in storage.

C-5.1.4 Product Issues and Transfers. The Contractor shall issue and transfer fuel without causing operational delays. The COR shall notify the Contractor of any fuel quality discrepancy. The Contractor shall notify the COR/designated office and RCC of any fuel quantity discrepancy. For any discrepancy, the Contractor shall initiate required corrective actions to facilitate delivery of on-specification product. The contractor shall prepare all documents required for product issue.

C-5.2 Inventory Management. The management of inventories involves a range of physical and accounting actions associated with ordering/requisitioning, receiving, storing, issuing, and transferring fuel.

C-5.2.1 Physical Inventory Management. The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract clauses

• Ensure all orders, receipts, transfers, issues, losses, gains and adjustments are properly documented.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

• Ensure inventory variations are within allowable limits. Investigate, document, report, and take corrective action if necessary on excessive variations.

C-5.2.2 Business Systems Modernization-Energy (BSM-E) Requirements. The Contractor will provide all applicable documentation within required timeframes to RCC for input into BSM-E.

C-5.3 Quality Surveillance. The Government will be responsible for verifying quality of fuel receipts and of fuel in the custody of the Contractor. The Contractor shall follow all applicable directives to ensure products remain on-specification.

C-5.4 Facility Maintenance. The Contractor shall establish and maintain automated maintenance and supply records for all equipment and components at the fuel facility. The Contractor shall provide a detailed maintenance plan for all facilities, equipment, and system components. The plan shall address the frequencies, methods, and procedures for accomplishing the maintenance objectives. Appendix E provides recommended maintenance items and guidelines for accomplishing maintenance actions. The maintenance records and maintenance plan shall be updated as changes occur and be made available for review by the COR upon request. The Contractor shall ensure maintenance activities are scheduled to prevent or minimize impact to operations. The contractor shall immediately notify the COR/designated office and the RCC of any maintenance downtime that could effect operational use of the system and the estimated time in commission (ETIC) the system will be back in operation.

C-5.4.1 Preventive Maintenance (PM): The Contractor will perform preventive maintenance to maintain all fuel distribution systems in accordance with manufacturer’s specifications, applicable directives, and best commercial practices. The Contractor shall provide all manpower, material, tools and equipment to establish and implement a systematic preventive maintenance program for facilities and equipment.

The Contractor shall provide for the inspection and servicing of equipment and facilities at time intervals that meet or exceed manufacturer recommendations for preventive maintenance. PM includes performing, at a minimum, the recurring services recommended by the manufacturer, or in accordance with commercially accepted practices, and UFC 3-460-03F, as well as the effort required to keep a facility, a piece of equipment or system functioning.

The Contractor’s PM program shall provide a systematic approach to planning, scheduling, documenting/reporting and managing (labor, materials and time) to perform those actions that contribute to the uninterrupted functioning of the fuel terminal.

C-5.4.2 Operator Maintenance: The Contractor will provide all manpower, material, tools, and equipment to perform operator maintenance during routine inspections and during system use/operation.

C-5.4.3 Minor maintenance. The Contractor will perform all minor maintenance needed based upon the maintenance plan and unplanned deficiencies discovered during preventive maintenance or operations. The Contractor will not perform maintenance and repairs beyond preventive and operator maintenance unless directed by the COR as reimbursable work.

C-5.4.3 Major maintenance. Major maintenance required is the Government’s responsibility in accordance with the Sustainment, Restoration and Modernization (SRM) program and policies in DoD 4140.25M. The Contractor will notify the COR of major maintenance needed based upon the maintenance plan and unplanned deficiencies discovered during preventive maintenance or operations.

C-5.4.5 Buildings and Grounds maintenance. The Contractor shall maintain buildings and grounds in accordance with Base guidelines. The Contractor will ensure buildings are clean, free from debris, and pest free. The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds. The Contractor shall not perform major repairs or make any alterations to the buildings or grounds without prior approval from the COR.

C-5.5 Safety. The Contractor will ensure that contractor personnel have a safe and healthy work environment. It is essential that personnel handling fuel products and related equipment at the fuel facilities are thoroughly knowledgeable of the principle hazards to be encountered and how to prevent or reduce these hazards in accordance with applicable federal, state and local laws and regulations. The Contractors safety program shall instruct employees how to eliminate the hazards or cope with them in a safe manner. Contractor shall comply with all safety requirements and base fire regulations at all times and shall maintain documentation showing compliance which shall be available to the government or designated representative at any time.

Contractor shall provide 24 hour contact information to the base fire department dispatch center.

C-5.6 Security. The Contractor shall incorporate necessary physical, personnel, and information system security to ensure the integrity and safety of bulk fuel facility and any government furnished equipment. The Contractor shall incorporate security measures in the Contract Compliance Plan. These security measures shall include controlling access by only authorized personnel to fuel facilities and equipment under Contractor control; maintaining fencing surrounding fuel facilities; securing gates, buildings, and system valves when not in use;

conducting background checks and security clearances for Contractor personnel, and establishing information systems security measures appropriate to the level of computer use. The Contractor shall establish liaison with appropriate base law enforcement agencies in development of security measures.

C-5.7 Environmental Protection. The Contractor shall actively protect and enhance the quality of the environment by adhering to all applicable regulatory requirements and by preventing or controlling pollution at the fuel facilities. If the Contractor receives a notice of violation from a federal, state, or local agency, the Contractor shall immediately notify the COR or Contracting Officer. The contractor shall support and participate in either the host base or the DESC Environmental Management System. The government will provide the following environmental documents: Spill Prevention Control and Countermeasures (SPCC) Plan, Facility Emergency Response Plan (OPA 90), Hazardous Waste Management System, National Pollutant Discharge Elimination System (NPDES) Permits Program, Storm Water Pollution Prevention Plan (SWPPP), and Oil Pollution Prevention Operations Manual (USCG where applicable).

C-5.7.1 Spill Response.

1. In the event of a fuel spill, the Contractor shall notify installation officials in accordance with the Spill Prevention Control Plan (SPCP) or Facility Response Plan.

2. The Contractor shall immediately initiate the necessary procedures required for containment and cleanup.

3. The Contractor will be reimbursed for all reasonable and allowable expenses incurred in containing, preventing the spread of, and, if required, cleanup of a petroleum spill, or leak.

4. Tier II and Tier III spill response actions beyond those outlined above should be provided by a DESC Environmental Services contractor

C-5.8 Training. The Contractor shall adequately train the contractor’s fuel facility personnel to ensure success and safety of the fuel facility operation. Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The Contractor shall document all training by name of employee, training and date and make these records available to the COR upon request. This training provided shall include fuel operations, environmental compliance, and safety IAW applicable federal, state and local laws and regulations.

C-5.8.1 Government Provided Training. DESC shall provide the following training where unavailable at the local level: Confined Space Entry, First Response/Facility Response Plan (FRP) (OPA ’90), Hazard Communication, Hazardous Waste Operations and Emergency Response (HAZWOPER), Lock-Out/Tag-Out, and Safe Transportation of Hazardous Materials..

C-5.8.2 Air Force Training. The contractor shall provide 5 hours of monthly training to Air Force personnel on fixed fuel systems. The training shall focus on component familiarization, core task, and upgrade training requirements.

C-5.9 Contractor Furnished Items. The Contractor shall provide sufficient and adequate tools, equipment, materials, and vehicles to adequately and safely perform all operational and maintenance tasks required by the contract. The contractor shall insure compatibility between contractor-furnished equipment and government-furnished equipment and facilities.

C-5.9.1 Disposition of Contractor Furnished Equipment. Contractor furnished equipment identified herein shall be used solely in the performance of the work defined in Section C-5.0. The Contractor shall not store equipment in excess of the contract requirements on Government property. On termination of the contract, all equipment shall be removed from Government property within 30 days. Thereafter, the Contractor shall be charged the prevailing commercial storage rate for each piece of equipment kept on Government property.

C-5.9.2 Uniforms, Clothing, and Safety Equipment. The Contractor shall provide a distinctive company uniform for personnel to wear in the performance of their duties.

Uniforms shall be maintained in a clean, serviceable condition and replaced when excessive wear requires. The Contractor shall provide all personnel safety equipment including safety shoes, safety glasses, reflective vests, sound suppression devices, cranial protection, gloves and other identifiable special safety equipment for specific operation and maintenance procedures for personnel.

C-5.10 Government Furnished Equipment and Facilities. The Government will furnish the facilities and equipment listed in Appendix D. Contractor shall submit all data required; maintain all records; and care for, maintain and account for all government-furnished property. The Contractor shall be responsible for the equipment and be required to maintain a signed receipt document furnished by the government. Equipment and supply additions to the document may originate from a number of sources. When an item of Government property is no longer required, the Government, at its discretion, is not required to replace the item.

C-5.10.1 Other Government Furnished Equipment. In addition to the facilities listed in Appendix D, the Government will provide the following:

• Fire Suppression Equipment: All fire suppression equipment (i.e., fire extinguishers, portable and installed fire suppression equipment) will be provided, overhauled, and when necessary, replaced by the Government. The Government will determine the quantity and type of fire suppression equipment at the stations.

• Utilities: Electricity, water, sewage, and telephone (One outside commercial line).

• Materiel Safety Data Sheets (for Government-Owned Products only)

• Credit Card Imprinters

• Dumpster/Trash removal and disposal

C-5.10.2 Inventory of Government Furnished Equipment/Property Inventory. At contract start-up, the Contractor and Government (COR) will conduct a joint inventory of all Government property (Appendix D). The Contractor and the COR shall certify the listing. Thereafter, the Contractor and COR shall conduct a joint inventory of Government Furnished Equipment annually. This joint inventory shall be conducted not later than 30 days from the anniversary date each year of a multi-year contract.

C-5.10.3 Unauthorized Use of Facilities. The Contractor shall not permit or authorize personnel to store or repair any personal property including boats, vehicles, trailers, motorcycles, etc., on government property. In addition, the Contractor shall not utilize government equipment, property, or facilities for storage or repair of Contractor-owned vehicles and equipment not specifically required by the contract provisions. Parking of personal vehicles used for transportation to and from work will be permitted in designated vehicle parking areas during working hours. The Contractor shall not allow employee’s to cook, smoke, have open flames, or have flammable materials in the work areas or inside any building. The designated smoking and cooking area will be designated by the COR.

SECTION C-6.0 DELIVERABLES

C-6.1 Contractor Detailed Plans Following contract award, the Contractor shall have 60 days, unless otherwise indicated, to submit the detailed plans listed below to the COR and Contracting Officer for review and acceptance. The plans are considered dynamic documents and shall be updated, as required, throughout the contract period.

C-6.1.1 Contract Compliance Plan (CCP) The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written Contract Compliance Plan (CCP) developed and used by the Contractor to measure performance on a continuous basis. The CCP shall include performance based plans. General performance criteria shall include the Contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, bulk storage operations, facility/equipment maintenance, and upkeep and appearance of grounds and facilities under Contractor control. The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the Contracting Officer’s Representative (COR). The Contractor shall submit a CCP to the Contracting Officer for review and approval within 30 days after contract award. The CCP shall be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the COR for monitoring and assessing contract performance.

C-6.1.2 Maintenance Plan: The Contractor shall provide a detailed maintenance plan for all facilities, equipment, and system components. The plan shall identify the frequencies, methods, and procedures for accomplishing the maintenance objectives set forth within and will be developed in accordance with applicable directives including UFC 3 460-03F and T.O. 37-1-1, manufacturers recommendations, best commercial practice, and industry standards.

C-6.1.3 Operations Plan: The plan shall provide comprehensive and detailed step-by-step procedures covering all requirements specified in C-5.1.

C-6.1.4 Safety Plan: The plan shall outline procedures necessary to maintain safety in accordance with applicable federal, state, and local laws and regulations. At a minimum, this plan shall include Confined Space Entry, Disaster Preparedness, Fire Prevention and Protection, Personal Protective Equipment, Hazardous Waste Operations, Emergency Response, Safety and Health Standards, Hazardous Communications, Lockout/Tagout, and Fuel Handling Operations.

C-6.1.5 Security Plan: The plan shall clearly identify staffing and procedures necessary to maintain security and incorporate all elements of the concept plan.

C-6.1.6 Training Plan: The plan shall identify length of training, training sources, and a brief description of courses for federally, state, and locally mandated and generally required safety training, environmental protection training, and job qualification training.

C-6.1.7 Environmental Protection Plan: The Contractor shall provide a comprehensive and detailed plan that will ensure compliance with federal, state, and local environmental laws, regulations, and other guidance.

APPENDIX A: DEFINITIONS

Contractor: The individual, person or group of persons, company or corporation specifically named and contracted by/with the Government to fulfill the terms of this contract document.

The term “Contractor” as used herein refers to the company or corporation as a whole or any individual, attendant, technician, operator, driver, dispatcher, or laborer who may be acting on behalf of the Contractor.

Contracting Officer: Includes Procurement Contracting Officer (PCO) and Administrative Contracting Officer (ACO) functions.

Contracting Officers Representative (COR): The individual designated in writing by the contracting officer to act as the contracting officer’s authorized representative to monitor specific aspects of the contract and take action as authorized in the letter of appointment.

Major Maintenance: Maintenance actions above and beyond requirements in UFC 3-460-03F.

i.e. System modifications requiring pipeline installation/remove, tank cleaning, electrical motor repair or replacement, installation of electrical switches, solenoids, or components, annual hydrostatic pressure test, remove and replace any unit (e.g., valve, spool, strainer housing, meter) which can be handled manually by no more than two employees with the assistance of a portable A-frame, hoist, chain, cable, sling, skids, rollers, and/or jack.

Minor Maintenance: Maintenance actions including but not limited to all activities normally performed in an Air Force LFM shop as outlined in UFC 3-460-03F, Chapter 10.

Operator Maintenance: Operator maintenance is that work accomplished during routine inspections and during system use/operation. Operator maintenance may be, but is not necessarily limited to, work such as the replacement of ground wires, plugs, and clips, the replacement of O-rings and gaskets, the tightening of nuts, bolts, and screws to prevent leakage, cleaning of fuel system strainers, or corrosion control and spot painting. Operator maintenance is normally limited to those actions taken by qualified operators using common hand tools as outlined in T.O. 37-1-1.

Preventive Maintenance (PM): A documented program of recurrent periodic or cyclic scheduled work designed to preserve and maintain equipment, apparatus or facilities in such conditions that they may be effectively used for their intended purpose.

APPENDIX B: ABBREVIATIONS AND ACRONYMS

ABBREVIATIONS AND ACRONYMS

AFOSH Air Force Occupational Safety and Health AFPET Air Force Petroleum Office API American Petroleum Institute AQL Acceptable Quality Level AST Aboveground Storage Tank ASTM American Society for Testing Materials ATG Automatic Tank Gauging BBLS Barrels BCE Base Civil Engineer BEAP Base Exterior Architecture Plan BSM-E Business System Modernization - Energy CDR Contract Discrepancy Report CFR Code of Federal Regulations CLIN Contract Line Item Number CNG Compressed Natural Gas COR Contracting Officer’s Representative DFAMS Defense Fuel Automated Management System DER Defense Energy Region DESC Defense Energy Support Center DFSP Defense Fuel Support Point DLA Defense Logistics Agency DoD Department of Defense DoDAAC Department of Defense Activity Address Code EDP Emergency Distribution Plan EPA Environmental Protection Agency FAR Federal Acquisition Regulation FSII Fuel System Icing Inhibitor GFE Government-Furnished Equipment IAW In Accordance With ICP Integrated Contingency Plan JPO Joint Petroleum Office MILCON Military Construction MPMS Manual of Petroleum Measurement Standards MRP Maintenance & Repair Project MUR Motor Gasoline Unleaded Regular NAC National Agency Check NASA National Aeronautics and Space Administration NEC National Electric Code

NFPA National Fire Protection Association NPDES National Pollution Discharge Elimination System NSN National Stock Number OPA Oil Pollution Act OSC On-Scene Coordinator OSHA Occupational Safety and Health Administration PC&S Posts, Camps, and Stations PM Preventive Maintenance PMI Preventive Maintenance Inspection POL Petroleum, Oils & Lubricants POS Peacetime Operating Stock PQA Petroleum Quality Assurance PWO Public Works Office PWS Performance Work Statement RCC Resource Control Center QCP Quality Control Plan SCP Service Control Point SOP Standard Operating Procedure

SPCC Spill Prevention Control and Countermeasure Plan SRM Sustainment, Restoration, and Modernization SWMP Storm Water Management Plan TO Technical Order UF Uniform Fire Code UFC Unified Facilities Criteria UST Underground Storage Tank

APPENDIX C – APPLICABLE DIRECTIVES

1. Federal Acquisition Regulation

2. DoD 4140.25M

3. AF Technical Order 37-1-1

4. AF Technical Order 42B-1-1

5. 29 CFR 1910.1200, Hazardous Communication Program

6. 33 CFR 154, Oil Pollution Prevention Operations Manual

7. 40 CFR 112, Oil Pollution Prevention

8. 40 CFR 260-268, EPA Hazardous Waste Management System Plan

9. 40 CFR 122, National Pollutant Discharge Elimination System Permit Plan

10. 49 CFR 171, Hazardous Materials Regulations

11. 49 CFR 172, Hazardous Materials Regulations

12. OSHA 29 CFR 1910.120, Hazardous Waste Operations and Emergency Response

13. OSHA 29 CFR 1910.132, Personal Protective Equipment

14. OSHA 29 CFR 1910.134, Respiratory Protection Program

15. OSHA 29 CFR 1910.146, Confined Space Entry

16. OSHA 29 CFR 1919.147, Energized Equipment, Lockout/Tagout

17. OSHA 29 CFR 1910.1025

18. OSHA 29 CFR 1910.1200, Hazard Communication Program

19. OSHA 29 CFR 1904, Reporting of Occupational Injuries and Illnesses

20. OSHA 29 CFR 1925, Safety & Health Standards for Federal Service Contracts

21. DoL 41 CFR 50-204, Safety & Health Standards for Federal Supply Contracts

22. EPA 40 CFR 112, Oil Pollution Prevention

23. EPA 40 CFR 122, NPDES Permit Plan

24. EPA 40 CFR 260- 268, EPA Hazardous Waste Management System

25. EPA 40 CFR 280, Underground Storage Tanks

26. DoT 33 CFR 154, USCG Oil Pollution Prevention

27. DoT 49 CFR 171-172, Hazardous Materials Regulations

28. DoT 49 CFR 195 (Pipeline Safety – Where Applicable)

29. Oil Pollution Act of 1990

30. National Fire Protection Association (NFPA)/Uniform Fire Code (UF)

31. Unified Facilities Criteria (UFC)

APPENDIX D

See attached base information spreadsheets

SCOTT

JP-8

Facility / Tank # Capacity (gallons) Tank Type (AST or UST) Total JP-8 Annual Throughput Total # of

Fillstands Total # of Filter

Separators

ATG (Y

or N)

Primary Receipt Mode & How Many Receipt

Headers

Alternate Receipt Mode & How Many Receipt Headers Available

# of Product Recovery Systems

8732 153,396 AST Y Tank Truck 0 8733 178,558 AST Y Tank Truck 0 8734 186,237 AST Y Tank Truck 0

TOTAL 518,191 4,300,000 2 4 2 0 5

Does the base have an operational hydrant system? Yes or No (if yes how many) no

Does hydrants have truck fillstand capability? Yes or No N/A

Can hydrants support weekend mission without re-supply from storage (both flightline and truck fills)? Yes or No N/A

Can hydrants support after-hour (1700-0700) mission requirements (both flightline and truck fills) without re-supply? Yes or No N/A

Is Hydrants located outside of the Bulk Storage Compound? Yes or No N/A

What are your current Bulk Storage hours? Mon-Fri 0600-2400, Sat & Sun 0700-2400 /Tuesday -Fri 0600-1800

How is after-hours support provided? (i.e. RTB's & De-icing...does Distro unlock Storage and fill / RTB trucks / is someone on standby) Distro unlocks storage

What are the requirements for Bulk Storage support during Aircraft Surges (i.e. 12 hour shifts, no change)? depends on the need

Limitations…please indicate transfer/receipt limitations (i.e. can't transfer and receive at the same time, can't receive and fill same time). List all limitations

Can't transfer and receive at the same time Can't transfer and fill at the same time there are no Hydrants can issue and receive same time

****NOTE**** ONCE BULK STORAGE IS CONTRACTED BY DESC, THE CONTRACTOR BECOMES RESPONSIBLE FOR IT. BULK STORAGE WILL BE OFF-LIMITS TO MILITARY PERSONNEL WITHOUT AN ESCORT FROM THE

CONTRACTOR.

Low-Sulfur Diesel

Facility / Tank # Capacity (gallons) Tank Type (AST or UST) Total Diesel Annual Throughput Total # of

Fillstands Total # of Filter

Separators

ATG (Y

or N)

Primary Receipt Mode & How Many Receipt

Headers

Alternate Receipt Mode & How Many Receipt Headers Available

# of Product Recovery Systems

111 (LS2) 10,000 UST Y Tank Truck 0

TOTAL 10,000 42,609 1 0 1 0 0

Can Fuel Operations support weekend missions without re-supply from storage (please consider seasonal operations -- i.e. winter heating fuel tanks)? Yes or No No, Can Fuel Operations support after-hour (1700-0700) mission requirements without re-supply from storage (please consider seasonal operations -- i.e. winter heating fuel tanks, C-300's/301's and service station)? Yes or No no

Limitations…please indicate transfer/receipt limitations (i.e. can't transfer and receive at the same time, can't receive and fill same time). List all limitations single ground product fillstand/receipt area, can only accomplish 1 ground product operation at a time. No mission impact

****NOTE**** ONCE BULK STORAGE IS CONTRACTED BY DESC, THE CONTRACTOR BECOMES RESPONSIBLE FOR IT. BULK STORAGE WILL BE OFF-LIMITS TO MILITARY PERSONNEL WITHOUT AN ESCORT FROM THE

CONTRACTOR.

Unleaded

Facility / Tank # Capacity (gallons) Tank Type (AST or

UST)

Total Unleaded Annual Throughput

Total # of Fillstands

Total # of Filter Separators

ATG (Y

or N)

Primary Receipt Mode & How Many Receipt

Headers

Alternate Receipt Mode & How Many Receipt Headers Available

# of Product Recovery Systems

108 10,000 UST Y Tank Truck 0 109 10,000 UST Y Tank Truck 0

TOTAL 20,000 104,564 1 0 1 0 0

Can Fuel Operations support weekend and after-hour (1700-0700) mission requirements without re-supply from storage (both C-300's/301's and service station)? Yes or No no

Limitations…please indicate transfer/receipt limitations (i.e. can't transfer and receive at the same time, can't receive and fill same time). List all limitations see above

****NOTE**** ONCE BULK STORAGE IS CONTRACTED BY DESC, THE CONTRACTOR BECOMES RESPONSIBLE FOR IT. BULK STORAGE WILL BE OFF-LIMITS TO MILITARY PERSONNEL WITHOUT AN ESCORT FROM THE

CONTRACTOR.

Bio-Diesel

Facility / Tank # Capacity (gallons) Tank Type (AST or

UST)

Total Bio-Diesel Annual Throughput

Total # of Fillstands

Total # of Filter Separators

ATG (Y

or N)

Primary Receipt Mode & How Many Receipt

Headers

Alternate Receipt Mode & How Many Receipt Headers Available

# of Product Recovery Systems

110 (BDI) 10,000 UST Y Tank Truck 0

TOTAL 10,000 55,250 0 0 1 0 0

Can Fuel Operations support weekend and after-hour (1700-0700) mission requirements without re-supply from storage (both C-300's/301's and service station)? Yes or No no

Limitations…please indicate transfer/receipt limitations (i.e. can't transfer and receive at the same time, can't receive and fill same time). List all limitations see above

****NOTE**** ONCE BULK STORAGE IS CONTRACTED BY DESC, THE CONTRACTOR BECOMES RESPONSIBLE FOR IT. BULK STORAGE WILL BE OFF-LIMITS TO MILITARY PERSONNEL WITHOUT AN ESCORT FROM THE

CONTRACTOR.

List all Government Furnished Equipment (CA/CRL items i.e. computers, radios, cell phones) in Bulk Storage that will be turned over to the Contractor.

radios 400 gallon fuel bowser

COMMENTS:

APPENDIX E

RECOMMENDED MAINTENANCE

Preventive Maintenance and Minor Repair – Facilities and Equipment

All information below pertains to suggested requirements and minimum performance standards for preventive maintenance and minor repair. All maintenance activities should be IAW manufacturer’s specifications, best commercial practices, American Petroleum Institute publications and recommended practices, Air Force Directives and UFC 3-460-03F.

Minor Painting and Spot Painting

The Contractor shall accomplish minor painting as part of his housekeeping requirements. Minor painting shall consist of painting pumps and valves and applying color code bands as prescribed by Military Standard Identification Methods for Bulk Petroleum Products Systems, MIL-STD- 161, except for the requirement of paragraph 5.1.1 of MIL-STD-161 which requires such markings on the storage tanks.

Spot painting is painting needed to protect equipment, pipes, tanks, buildings, fences, etc., or to keep the major portion of the paint in good condition. Spot painting is repainting of equipment, etc., when paint has chipped or loosened from painted surface. When more than 25% of the surface requires painting, this will not be considered spot painting. All vertical surfaces above 10 feet from existing secure footing, which require spot painting. Paint and primer used shall be oil base type suitable for use on metal, exterior surfaces and shall be matching or compatible with existing surface paint.

Storage Tanks

The Contractor shall visually inspect the exterior of all storage tanks and tank components and visually examine the various samples taken from the tanks on a continuous basis. All inspections and visual examinations shall be documented and corrective action within the scope of PM/operator maintenance accomplished as deficiencies are noted. Maintenance requirements such as the need for exterior corrosion control and painting of tank(s) and tank inspection/cleaning as may be indicated by the visual examination of drawn samples shall be recorded on the appropriate inspection documents and reported to the COR.

Pumps

The Contractor shall maintain all the terminal pumps in a serviceable condition by performing inspections and maintenance, such as adjusting the packing, stuffing glands, mechanical seals, providing lubrication, replacing gaskets and pump seals, tightening loose bolts and repairing and adjusting valves. Inspection and maintenance shall be performed as outlined in the PM Plan.

Valves

The Contractor shall provide maintenance and inspection on all types of valves. The Contractor shall, as required, dismantle valves to replace worn parts, replace gaskets, repack stuffing glands, lubricate, reseat, polish and provide for frequent inspection and operation of each valve in the terminal manifold and pipeline system as outlined in the PM Plan.

The Contractor shall ensure that all fuel valves on the terminal remain in the closed position except when the tanks is actually being utilized to receive, issue, or transfer product.

Pits

The Contractor shall ensure that all valve pits and pipeline pits are kept clean and free of debris.

The Contractor shall remove any water and/or fuel that may accumulate in the pits and shall periodically allow the pits to air so that moisture can escape and reduce/prevent corrosion by oxidation. In the event any pit appears to contain excessive fuel vapors or if there is free fuel in the pit, the Contractor shall inspect all pipeline connections (flanges), valve, controls, etc., in order to locate the source of the leak.

Truck Fill Stand:

The Contractor shall ensure that the truck fill stands are clean and free of debris and that the truck fill stand containment area is free of product residue (e.g., product drips, spills, etc.).

The Contractor shall inspect the truck fill stand on a continuing basis for the presence of leaks, faulty equipment, loose connections, clogged filters and need for repairs.

All truck fill stand assemblies shall be checked by the Contractor for electrical continuity.

Continuity checks shall be made between the fixed piping sections of the truck fill stand and the end of the discharge or drop tube of the loading assembly. The continuity checks shall be made through the entire range of movement of the loading assembly. If during the checks, electrical continuity is not established or is broken, the truck fill stand shall be out of service until repaired.

The continuity checks shall be performed by the Contractor at least every three months. (NOTE:

Jumpers shall not be installed around insulated joints used to isolate a section of cathodically protected piping from a non-protected section). For piping which is not cathodically protected, the Contractor shall ensure that piping resistance to ground shall not exceed 25 ohms and shall check the resistance at least annually.

The Contractor shall measure the truck grounding cable resistance to ground monthly. The resistance from cable clip end to ground shall not exceed 25 ohms.

The Contractor shall perform the necessary maintenance for the truck fill stand and shall replace ground wires, clamps, connections, gaskets, O-rings and burned out light bulbs. The Contractor shall overhaul valves, clean and replace filters and strainers, and perform other minor repairs as needed.

Fuel Meters

Meter calibration/proving shall be accomplished by a qualified Contractor or sub-company at least once each year or each time the meter is repaired in IAW manufacturer’s recommendations, commercial practices and UFC 3-460-03F

Pipeline Meters for the Air Force Pipeline System

The Contractor shall accomplish maintenance on ALL pipeline meters in accordance with the manufacturer's recommendations and UFC 3-460-03F

The Contractor shall have the ALL pipeline meters calibrated under the provisions of this contract. The Contractor shall maintain an informal record of the throughput data (beginning and ending meter reading) for each meter and the date of each calibration. The informal records shall be kept with the terminal maintenance records and shall be available upon request.

Filters and Filter Separators

The Contractor maintained filtration system shall meet the requirements of the current API Bulletin for product filtration during receiving, shipping, tank-to-tank, truck loading operations, and tank-to-tank transfers.

Oil/Water Separator System

The Contractor shall arrange annual cleaning of the oil/water separator systems. . The cleaning shall, as a minimum, provide for removal of fuel residue and other debris from each compartment/ chamber. The oil/water separator systems shall be inspected on a continuing basis to ensure proper operation and to protect against improper discharge.

Strainer/Basket Strainers

The Contractor shall inspect and clean the strainers/basket strainers monthly. The receipt line/basket strainers will be inspected and cleaned after each tanker receipt.

Fuel Hoses:

Fuel hoses shall be drained and capped and stored on hangers or other supports when not in use.

The Contractor shall test hoses annually at 1-1/2 times the maximum allowable working pressure (MAWP). The MAWP is defined in 33 CFR. The Contractor shall mark the testing dates on the outside where it can be seen. The Contractor shall replace hoses when necessary.

Hoses Other Than Fuel Hoses:

The Contractor shall drain and cap hoses after each use. The Contractor shall test all hoses other than fuel hoses annually as prescribed by Federal, State and local regulations and UFC 3-460- 03F.

Cathodic Protection System:

The contractor will ensure the cathodic protection rectifiers and sacrificial anode installations shall be tested monthly for amperage and voltage outputs. A “cathodic protection operating log” recording test results shall be maintained by the Contractor utilizing Government-furnished forms. A copy of the monthly record shall be forwarded to the Contracting Officer, and the COR by the first of each month. Inoperative cathodic protection systems shall be reported immediately to the Contracting Officer and the COR.

Manifolds

The Contractor shall inspect manifolds for leaks and general condition of equipment daily. The Contractor shall accomplish minor repairs including, but not limited to, replacing gaskets, reconditioning valves and spot painting. The Contractor shall keep manifolds clean and free of debris, and if the manifold is in a pit, the pit shall be kept free of water.

Piping: Annual Pipeline Pressure Check: SEE UFC 3-460-03F

Annual pressure check shall be performed for each section of the terminal piping and the pipelines. Each section of the piping and pipelines to be pressure checked should be shut down with a minimum of 30 pounds' pressure above the static head of the section. The test shall be maintained for at least 12 hours with pressure and air temperature readings taken at hourly intervals. During the first 5 to 8 hours, the pressure should drop as the liquid adjusts to ground temperature. During the remainder of the test, the pressure should remain constant. A copy of the test results complete with a narrative of problems encountered shall be provided to the ACO within 10 working days after completion of the test.

Electrical Bonding, Static Grounds and Insulators

The Contractor shall check electrical bonds for continuity of current flow, static grounds for resistance, and insulators checked for non-flow current conditions. Checks shall be made monthly and a record shall be maintained of these readings by location. Repairs shall be made immediately by the Contractor where the readings are not within acceptable limits. The bonding through the system tanks, piping, loading system, and structures shall not be rated satisfactory by the Contractor if the resistance measured from any one point on the system to any other point exceeds 25 ohms. The static ground rods with a resistance value greater than 10,000 ohms shall not be utilized by the Contractor as static ground.

Emergency Generator and Driver

The base Civil Engineer Power Production shop will train contractor personnel on the proper use, inspection, and operational procedures for emergency/back-up generators, associated electrical controls/panels and switching gear IAW AFI 32-1062 and AFI 32-1063 . Once trained, the Contractor shall ensure that personnel are qualified to operate the diesel driven generator and are also qualified to operate the electrical controls/panels and switching gear. The Contractor's qualified personnel shall be available to operate the diesel driven generator 24 hours per day, 7 days per week. The Contractor shall post a list, in a conspicuous place, of the qualified personnel who are trained to operate the diesel driven generator and the electrical controls/panels and switching gear. Refresher training will be conducted annually.

APPENDIX F

PERSONNEL QUALIFICATIONS

The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance standards and comply with all applicable Federal, State and local laws and regulations. They shall be able to speak, read and comprehend English (be literate) to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials and be able to compose reports which convey complete information.

The Contractor agrees to assign to the contract those persons whose resumes and personnel qualifications statements were submitted as required above to fill the requirements of the contract. No substitution or addition of personnel shall be made except in accordance with this contract.

The Contractor agrees that during the first 60 days of the contract performance period, no personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s sudden illness, death or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required below.

If personnel for whatever reason become unavailable for work under this contract for a continuous period exceeding 30 work days or is expected to devote substantially less effort toward the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel in accordance with the following:

All proposed substitutions shall be submitted, in writing, to the Contracting Officer at least 15 days prior to the proposed substitution. Each request shall provide detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution. All proposed substitutes (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced.

In the event a requirement to increase the specified level of effort for a designated labor category, but not change to the overall level of effort of the contract occurs, the Contractor shall submit to the Contracting Officer a written request for approval to add personnel to the designated labor category. The information required is the same as that required above. The additional personnel shall have qualifications greater than or equal to at least one (1) of the individuals proposed for the designated labor category.

The Contracting Officer shall evaluate requests for substitutions and addition of personnel and promptly notify the Contractor, in writing, whether the request is approved or disapproved.

If the Contracting Officer determines that suitable and timely replacement of personnel who have been reassigned, terminated or are unable to perform under the contract is not reasonably forthcoming or that the resultant reduction…