Amendment0005-0514.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT J 1 5

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

See Blk 16C

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Scott AFB Region 2

6. ISSUED BY CODE SCO600 7. ADMINISTERED BY (If other than Item 6) CODE

Defense Energy Support Center 8725 John J. Kingman Road, Suite 2941 Ft. Belvoir, VA 22060-6222 Pat Jacobs/DESC-FPA/703-767-9328 Purchase Program: 6.1

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.

X

SP0600-07-R-0514

9B. DATED (SEE ITEM 11)

April 16, 2007

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE Cage Code

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X] is extended [ ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) by separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office appropriation date, etc.) SET FORTH

IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return copies to the issuing office.

Solicitation SP0600-07-R-0514 is amended to incorporate revised Clause B33.01.100, SERVICES TO BE FURNISHED AND PRICES (MULTIYEAR) (AF GOCOs) (DESC MAY 2007). An incorrect revision was included in Amendment 0001 which stated incorrect NOT TO EXCEED amounts for individual CLINS in paragraph (b).

The responses to technical questions incorporated into the Solicitation by Amendment 0004 are also included.

The closing date and time remains unchanged.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C.DATE SIGNED

Amendment 0005

B33.01.100 SERVICES TO BE FURNISHED AND PRICES (MULTIYEAR) (AF GOCOs) (DESC MAY 2007)

(a) The services to be furnished during the period specified herein and the unit prices are as follows:

LINE ITEM 1001: NONPERSONAL SERVICES: (FIRM-FIXED PRICE)

The Contractor shall operate and maintain the Government-owned bulk fuel facility at the following Air Force facilities in accordance with the Performance Work Statement (PWS), Section C, and all other terms and conditions set forth herein, for the period 1200 hours, December 1, 2007, 1200 hours, December 1, 2012.

PLACES OF PERFORMANCE: Scott AFB, IL

The offered price per month for performing these services is: $_________________

(PRORATED FOR PART MONTHS)

(b) The following line items are cost reimbursable line items under which the Contractor shall furnish non personal services and/or supplies and materials. The Contractor will be reimbursed under these line items for services actually performed as approved in advance by the Contracting Officer or COR. The "NOT TO EXCEED" amounts shown below are for Government administrative fund obligation and represent the Government's best estimate of the cost reimbursable supplies, services, and overtime for each contract year.

LINE ITEM 1002: MAINTENANCE AND REPAIR NOT TO EXCEED $50,000.00

(TASK ORDER REQUIRED)

LINE ITEM 1003: EMERGENCY SERVICES NOT TO EXCEED $10,000.00

(TASK ORDER REQUIRED)

LINE ITEM 1004: OVERTIME NOT TO EXCEED $_2,640.00

(TASK ORDER REQUIRED)

LINE ITEM 1005: EMERGENCY SPILL RESPONSE SERVICES NOT TO EXCEED $50,000.00

(TASK ORDER REQUIRED)

(c) The following rates have been applied to the offered prices and shall apply to any changes during the contract.

CLIN 1001 (FIXED PRICE):

General and Administrative (G&A) Rate: ______________ Profit Rate: _____________

CLINs 1002 through 1005 (COST REIMBURSABLE):

General and Administrative (G&A) Rate: _______________

Profit Rate: _____________

(DESC 52.207-9F90)

Scott AFB Questions

1. PWS C-5.1.1 Operating hours - In Appendix D operating hours are listed 0600-2400, Monday – Friday. 0600-1800 Tuesday – Friday, and 0700-2400 Saturday and Sunday. During the site visit, POL staff indicated that their mission is 24/7. Please clarify what hours and days the contractor will be required to operate the facility continuously, and what hours and days the contractor will be required to provide stand-by (1-hr response) support?

The Appendix D spreadsheets have been reviewed extensively in regards to hours of operation at each site, and revised accordingly to remove ambiguities. Typical hours outside the normal hours of operation cannot be quantified, but the one hour response time cannot be waived. These hours will be covered as overtime in CLIN 1004.

2. Does the base support extended exercises that will affect bulk storage operating hours and required manning? If yes, will the government provide a schedule to facilitate our proposal preparation?

Appendix D spreadsheets have been reviewed extensively in regards to hours of operation at each site, and revised accordingly to remove ambiguities. Typical hours outside the normal hours of operation cannot be quantified. These hours will be covered as overtime in CLIN 1004. Surge and stand-by personnel requirements are difficult to predict due to OPSTEMPO, deployments, etc.; however, the key to minimizing bulk storage operations on nights and weekends is close coordination with the COR regarding upcoming operational requirements and actions that may be taken in advance. An example of this is to make rue the hydrant tanks are full before shutting down storage for the day.

3. PWS C-5.4 Facility Maintenance - Can you more clearly define the line between minor/major maintenance? Will the minimum qualifications for the maintenance mechanic be adjusted as needed to reflect the actual requirement?

LFM will no longer perform maintenance of bulk storage. The contractor is responsible for operator maintenance under CLIN 1001. Operator maintenance is typically what POL accomplished as operators/system users IAW T.O. 37-1-1:

GENERAL OPERATION AND INSPECTION OF INSTALLED FUEL STORAGE AND DISPENSING SYSTEMS. It may include, but is not limited to, work such as the replacement of ground wires, plugs, and clips, the replacement of O-rings and gaskets, the tightening of nuts, painting, changing single-point nozzles, hoses and camlock fittings; performing product recover operations, draining filter separators sumps for water and sediment, removing water from fuel pits and tank dikes;

replacing nitrogen bottles on an ATG system using common hand tools. The contractor is responsible for minor maintenance under CLIN 002 via Task Order. Minor maintenance is any and all maintenance activities which are normally performed in a typical Air Force LFM shop as outlined in UFC 3-460-03F, Chapter 10 OPERATION AND MAINTENANCE OF PETROLEUM SYSTEMS such as repair of Filter separators, air eliminators, surge suppressors, pressure reliefs, fuel discharge valves, filter element/coalescver changes, automatic control valves repair, rebuild and replacement to include all sub-assemblies, diaphragms, seats, discs, seals and pilot controls. Repair and overhaul of installed fuel system pumps i.e., adjusting the packing glands, stuffing boxes, mechanical seals, pump shafts, impellers, bearing etc. Repair/rebuild fuel meters and associated components, gears, rotors, sliding vanes; repair/replacement of fuel system electrical components, motors, contactors, starters, relays, solenoids, actuators, capacitors, anodes, flow/pressure and emergency switches; tank components i.e., tank and pressure gauges, vacuum/pressure vents, floating pans, tank seals, roof drains, testing of flange float controls, high and flow lever shutoffs and alarms. The contractor is responsible for identifying and coordinating major maintenance with DESC. Major maintenance is everything above the level of minor maintenance. An example rule of thumb is: If it takes more than two people using a portable A-Frame hoist/lift assembly, chain, cable, skids, roller and or jack apparatus to move a fuel pump, automatic or manual control valve, meter, strainer, filter separator, spool, or piping assembly; then it may qualify as major maintenance or an SRM activity. Ultimately, if a question arises regarding the level of maintenance, it should be addressed to the COR.

4. Please confirm that contracts are in place and will continue providing the following services through the Base CE:

o Spot painting on piping and tanks o Corrosion protection o Mowing and grounds maintenance

Spot painting and corrosion control is the responsibility of the contractor. Facility and grounds maintenance should be included in the contractor developed Operations and Maintenance Manual. During the 10 day transition prior to contractor take-over, AQL’s in regards to grounds maintenance will be identified by the COR. Section 5.4.5 of the Performance Work Statement has been clarified as follows in regards to grounds maintenance:

C-5.4.5 Buildings and Grounds Maintenance. The contractor shall maintain buildings and grounds in accordance with Base guidelines. Mowing will be provided by the Base. The contractor will be responsible for weed control on berms and within containment areas using Base approved methods. The Base will provide snow removal for access roads and parking lots. The Contractor will be responsible for snow and ice removal on all walking surfaces within the Bulk Fuel Facility to include sidewalks, tank stairs, and dike wall stairs. The Contractor will ensure buildings are clean, free from debris and pest free.

The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds . The Contractor shall not perform major repairs or make any alterations to the buildings or grounds without prior approval from the COR.

5. PWS C-5.6 Security - Please describe contractor’s responsibility for security during hours the facility is unmanned.

Section 5.6 of the Performance Work Statement has been revised as follows to clarify the requirement regarding Security:

C-5.6 Security. The Contractor shall incorporate necessary physical, personnel, and information system security to ensure the integrity and safety of the bulk fuel facility and any Government furnished equipment. Base specific requirements are identified in Appendix D. The Contractor shall incorporate security measures in the Contract Compliance Plan. These security measures shall include controlling access by only authorized personnel to fuel facilities and equipment under Contractor control; maintaining fencing surrounding fuel facilities; securing gates, buildings, and system valves when not in use; conducting background checks meeting National Agency Check and Inquiry (NACI) standards for Contractor personnel, and establishing information systems security measures appropriate to the level of computer use. The Contractor shall establish liaison with appropriate base law enforcement agencies in development of security measures.

6. Can you more clearly define the “shared access” responsibilities for the contractor?

The Appendix D spreadsheets have been reviewed extensively in regards to hours of operation at each site, and revised accordingly to remove ambiguities. Typical hours outside the normal hours of operation cannot be quantified, but the one hour response time cannot be waived. These hours will be covered as overtime in CLIN 1004.

7. PWS Appendix D appears to be incomplete. Will the government be providing a more comprehensive list of GFE, to include any furniture items, existing spill kits, etc.?

The Appendix D spreadsheets have been reviewed extensively in regards to available Facilities and Government Furnished Equipment (GFE) at each site, and revised accordingly. If specific Facilities and GFE are not listed in Appendix D and the Offeror thinks the Facilities and Equipment are necessary for the performance of the contract, then the Facilities and Equipment must be provided by the Offeror. The Offeror’s proposal should identify what Facilities and Equipment it plans to provide. The Offeror will be responsible for maintaining the Equipment and any Facilities that it provides.

8. PWS Appendix G. If facility maintenance (including grounds) do not meet AQL at the time the contract begins, will the Government issue task orders to the contractor to bring the facilities up to AQL levels? For instance, if grass is too high or gages/meters are overdue calibration at the start of the contract period, what will be the process to establish a baseline for acceptable contract performance?

See #4 above.

9. How many confined spaces – permit/non-permit required, are located in the bulk storage area and how often are they entered?

It is the responsibility of the contractor to define confined spaces upon contract award.

10. For previous solicitations involving GOCO DFSPs, DESC ordinarily provides a facility O&M guide to aid in preparation of the solicitation. Will the government provide similar documents for this solicitation (i.e. Operating Checklists or Local Operating Instructions)?

Base specific plans and maintenance records will be provided to the Contractor upon award of the contract. Links to AF Technical Orders 37-1-1 and 42B-1-1 as well as the most current version of UFC 3-460-03 are provided as part of this solicitation amendment. Current up to date checklists for each storage operation will be available for the Contractor to consider as it develops its Operations and Maintenance Manual. Any time an operational change to facilities or procedures 8is necessary; the contractor would be required to submit a new revised checklist to Fuels Management for approval.

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X] is extended [ ] is not extended.