Amd0008.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

February 29, 2008

4. REQUISITION/PURCHASE REQ.

NO.

5. PROJECT NO. (If applicable)

AF GOCOs-Region 1

6. ISSUED BY CODE SCO600 7. ADMINISTERED BY (If other than Item 6) CODE SCO600

DEFENSE ENERGY SUPPORT CENTER

8725 JOHN J. KINGMAN RD., SUITE 4950

FT. BELVOIR, VA 22060-6222

BUYER/SYMBOL – MONICA FASS/DESC-FPA

PHONE - (703) 767-9335 FAX - (703) 767- 9338

Email – Monica.Fass@dla.mil 6.1a

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

SP0600-07-R-0511

X

9b. DATED (SEE ITEM 11)

April 9, 2007

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[xx] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ]is extended, [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning ___1____ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The solicitation is further modified to incorporate the following Performance Work Statement (PWS). This PWS replaces and supersedes the Amendment 0007 version.

See pages 2-26.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

SECTION C

PERFORMANCE WORK STATEMENT

(PWS)

For Operation and Maintenance of Air Force Bulk Storage Fuel Facilities

As of 2/29/2008 1

As of 2/29/2008 2

TABLE OF CONTENTS

SECTION C-1.0 INTRODUCTION

C-1.1 General Description

SECTION C-2.0 BACKGROUND

C-2.1 DESC Mission C-2.2 AF Mission

SECTION C-3.0 SCOPE

C-3.1 General Scope of Work C-3.2 Contract Turnover

SECTION C-4.0 APPLICABLE DIRECTIVES

C-4.1 General

SECTION C-5.0 PERFOMANCE REQUIREMENTS

C-5.1 Fuel Operations C-5.1.1 Operating Hours C-5.1.2 Product Receipt C-5.1.3 Product Storage C-5.1.4 Product Issues and Transfers C-5.2 Inventory Management C-5.2.1 Physical Inventory Management C-5.2.2 BSM-E Requirements C-5.3 Quality Surveillance C-5.4 Facility Maintenance C-5.4.1 Operator Maintenance C-5.4.2 Preventive Maintenance C-5.4.3 Other Maintenance C-5.4.4 Sustainment, Restoration, and Modernization (SRM)/Military

Construction (MILCON) C-5.4.5 Buildings and Grounds Maintenance C-5.5 Safety C-5.6 Security C-5.7 Environmental Protection C-5.7.1 Spill Response C-5.8 Training C-5.8.1 Government Provided Training C-5.8.2 Air Force Training

C-5.9 Contractor Furnished Items C-5.9.1 Disposition of Furnished Equipment C-5.9.2 Uniforms, Clothing, and Safety Equipment C-5.10 Government Furnished Equipment and Facilities C-5.10.1 Other Government Furnished Equipment C-5.10.2 Inventory of Government Furnished Equipment/Property C-5.10.3 Unauthorized Use of Facilities

C-6.1.1 Contract Compliance Plan (CCP)

As of 2/29/2008 3

SECTION C-6.0 DELIVERABLES

C-6.1 Contractor Detailed Plans

C-6.1.2 Maintenance Plan C-6.1.3 Operations Plan C-6.1.4 Safety Plan C-6.1.5 Security Plan C-6.1.6 Training Plan C-6.1.7 Environmental Protection Plan

APPENDIX A DEFINITIONS

APPENDIX B ACRONYMS

APPENDIX C APPLICABLE DIRECTIVES

APPENDIX D BASE INFORMATION

APPENDIX E PERSONNEL QUALIFICATIONS

APPENDIX F GOCO PERFORMANCE REQUIREMENTS

APPENDIX G LOGISTICS SUPPORT COST REIMBURSABLES

As of 2/29/2008 4

SECTION C-1.0 INTRODUCTION

C-1.1 General Description Under this solicitation, the Defense Energy Support Center (DESC) is procuring operation, maintenance, security, safety, and environmental protection for aviation and ground fuel bulk storage operations on Air Force (AF) installations. These services will not include performing alongside aircraft refueling, making truck deliveries, handling cryogenics, or operating automated service stations.

SECTION C-2.0 BACKGROUND

C-2.1 DESC Mission Prior to 1992, DESC operated as wholesale supplier of bulk petroleum products to working capital funds maintained by the Military Services. Since 1992, DESC has significantly expanded its footprint by assuming responsibility as the Department of Defense (DoD) Integrated Material Manager for Defense Working Capital Fund (DWCF) Class III Bulk Petroleum and Aerospace energy products. Throughout this period, Military Services have generally retained management responsibility for the operation, maintenance, and funding of their on-installation fuel functions.

In August 2004, DoD designated the Director of the Defense Logistics Agency (DLA) as the DoD Executive Agent (EA) for Bulk Petroleum, and DLA delegated responsibility to DESC in accordance with DoD Directive 5101.8. This EA Directive mandates that DESC ensure effective end-to-end distribution of bulk petroleum and represents an expansion of supply chain management, intended to promote, through partnership, the efficiency and effectiveness of all activities supporting DoD Bulk Petroleum logistics.

C-2.2 Air Force Mission The AF operates more than 100 facilities worldwide. The Logistics Readiness Squadrons or Base Operating Support Services contractors typically perform fuels management operations at these facilities. This encompasses bulk fuel storage; fuels distribution via hydrant systems and mobile equipment; inventory and accounting; quality surveillance; refueling maintenance; cryogenics;

and the ground products automated military service stations. Also, under the Civil Engineering Squadron, the Liquid Fuels Maintenance section maintains the petroleum fixed facilities.

SECTION C-3.0 SCOPE

C-3.1 General Scope of Work The AF GOGO bulk aviation and bulk ground fuel storage operations and maintenance are being transformed into DESC managed GOCO facilities. The Contractor will be responsible for operating and performing the maintenance on the bulk storage facility to ensure safe and accurate receipt, storage, transfer, and issue for DWCF-owned petroleum products under their control.

Appendix E provides minimum personnel qualifications for key personnel. In addition, the Contractor will ensure all personnel are adequately trained to perform job tasks to include operating bulk fuel storage and distribution systems, performing maintenance on associated systems, maintaining the security of facilities, and complying with environmental protection and safety directives.

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C-3.2 Contract Turnover The Contractor will receive, during the ten working days prior to the start of contract performance, assistance from current military/government personnel, representatives from DESC and the Contracting Officer’s Representative (COR) to accomplish a joint facilities turnover inspection, product testing and inventory. During the last ten working days of this contract, the incoming government/Contractor personnel shall be permitted access to the bulk storage facility to observe its operation. The outgoing Contractor shall assist DESC, the COR, and the incoming operator to accomplish the facility turnover inspection, product testing, and inventory accounting as well as provide any relevant information concerning the facility and its operation including maintenance records and engineering documentation.

SECTION C-4.0 APPLICABLE DIRECTIVES

C-4.1 General. The contractor shall comply with all applicable federal, state, local, and international laws, regulations, and policies including, but not limited to, the directives listed in Appendix C in performance of the contract effort. In the event of conflicting guidance, the most stringent requirements shall be followed.

SECTION C-5.0 PERFORMANCE REQUIREMENTS

C-5.1 Fuel Operations. The Contractor shall operate and perform maintenance on the existing bulk fuel storage facilities (Appendix D) to support normal base operations, deployments, exercises, and contingencies as well as during periods of heightened security. Contractor performance will be evaluated and payment based on the standards identified in Appendix F.

Fuel operations and maintenance at the bulk fuel facility must be safely and efficiently conducted to receive, store, transfer, and issue petroleum products with appropriate controls to ensure adequate fuel quality and inventory accuracy. In the event of failure of the existing bulk storage facilities resulting in extended downtime, the Contractor may be required to perform the same functions using alternative storage provided.

C-5.1.1 Operating Hours. See Appendix D for base specific requirements. The Contractor shall conduct fuel operations during the stated hours of operation at the bulk fuel facilities. If directed by COR to conduct operations outside normal hours, contractor shall respond and provide required support within 1 hour notice.

C-5.1.2 Product Receipt. The Contractor shall receive fuel without causing operational delays or incurring demurrage. The COR shall notify the Contractor of any fuel quality discrepancy. The Contractor will not offload fuel found to be non-conforming during receipt inspection until approval has been granted by the COR. The Contractor shall notify the COR/designated office and Resource Control Center (RCC) of any fuel quantity discrepancy. The contractor shall prepare all documents required for product receipt.

C-5.1.3 Product Storage. The Contractor shall be responsible for product integrity and quantity while in contactor custody. Product will be maintained to preclude degradation, contamination, commingling, or other occurrences which render the product unsuitable for its intended use. The Contractor shall notify the COR/designated office and RCC of any issues which impact the integrity, quantity, or availability of fuel in storage.

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C-5.1.4 Product Issues and Transfers. The Contractor shall issue and transfer fuel without causing operational delays. The COR shall notify the Contractor of any fuel quality discrepancy. The Contractor shall notify the COR/designated office and RCC of any fuel quantity discrepancy. For any discrepancy, the Contractor shall initiate required corrective actions to facilitate delivery of on-specification product. The contractor shall prepare all documents required for product issue.

C-5.2 Inventory Management. The management of inventories involves a range of physical and accounting actions associated with ordering/requisitioning, receiving, storing, issuing, and transferring fuel.

C-5.2.1 Physical Inventory Management. The Contractor shall follow the physical inventory management procedures specified in applicable directives and contract clauses.

• Ensure all orders, receipts, transfers, issues, losses, gains and adjustments are properly documented.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

• Ensure inventory variations are within allowable limits. Investigate, document, report, and take corrective action if necessary on excessive variations.

C-5.2.2 Business Systems Modernization-Energy (BSM-E) Requirements. The Contractor will provide all applicable documentation within required timeframes to RCC for input into BSM-E.

C-5.3 Quality Surveillance. The Government will be responsible for verifying quality of fuel receipts and of fuel in the custody of the Contractor. The Contractor shall follow all applicable directives to ensure products remain on-specification.

C-5.4 Facility Maintenance. The Contractor shall establish and maintain automated maintenance and supply records for all equipment and components at the fuel facility. The Contractor shall provide a detailed maintenance plan for all facilities, equipment, and system components. The plan shall address the frequencies, methods, and procedures for accomplishing the maintenance objectives. The maintenance records and maintenance plan shall be updated as changes occur and be made available for review by the COR upon request and turned over to the COR at the end of the contract. The Contractor shall ensure maintenance activities are scheduled to prevent or minimize impact to operations. The contractor shall immediately notify the COR/designated office and the RCC of any maintenance downtime that could effect operational use of the system and the estimated time in commission (ETIC) the system will be back in operation.

C-5.4.1 Operator Maintenance: The Contractor will perform operator maintenance to inspect, service, and maintain all fuel distribution systems and equipment in accordance with T.O. 37-1-1, other applicable directives, manufacturer’s specifications, and best commercial practices. The Contractor shall provide all manpower, material, tools, and equipment to perform operator maintenance during routine inspections and system use/operation.

C-5.4.2 Preventive Maintenance (PM): The Contractor will perform PM to inspect, service, repair, and maintain all fuel distribution systems and equipment in accordance

As of 2/29/2008 7 with UFC 3-460-03F Chapter 10, other applicable directives, manufacturer’s specifications, and best commercial practices. The Contractor shall provide all manpower, material, tools and equipment to establish and implement a systematic PM program contributing to the uninterrupted functioning of the fuel terminal.

C-5.4.3 Other Maintenance. The Contractor will notify the COR of other maintenance needed based upon the maintenance plan and unplanned deficiencies discovered during preventive/operator maintenance or operations. The Contractor will not perform maintenance and repairs beyond preventive and operator maintenance unless directed by the COR as reimbursable work.

C-5.4.4 Sustainment, Restoration, and Modernization (SRM)/ Military Construction (MILCON). SRM or MILCON required is the Government’s responsibility in accordance with DESC policies and DoD 4140.25M. The Contractor will notify the COR of SRM or MILCON needed based upon the maintenance plan and unplanned deficiencies discovered during preventive/operator maintenance or operations.

C-5.4.5 Buildings and Grounds Maintenance. The Contractor shall maintain buildings and grounds in accordance with Base guidelines. Mowing will be provided by the Base.

The Contractor will be responsible for week control on berms and within containment areas using Base approved methods. The Base will provide snow removal for access roads and parking lots. The Contractor will be responsible for snow and ice removal on all walking surfaces within the Bulk Fuel Facility to include sidewalks, tank stairs, and dike wall stairs. The Contractor will ensure buildings are clean, free from debris, and pest free. The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds. The Contractor shall not perform major repairs or make any alterations to the buildings or grounds without prior approval from the COR.

C-5.5 Safety. The Contractor will ensure that contractor personnel have a safe and healthy work environment. It is essential that personnel handling fuel products and related equipment at the fuel facilities are thoroughly knowledgeable of the principle hazards to be encountered and how to prevent or reduce these hazards in accordance with applicable federal, state and local laws and regulations. The Contractors safety program shall instruct employees how to eliminate the hazards or cope with them in a safe manner. Contractor shall comply with all safety requirements and base fire regulations at all times and shall maintain documentation showing compliance which shall be available to the government or designated representative at any time.

Contractor shall provide 24 hour contact information to the base fire department dispatch center.

C-5.6 Security. The Contractor shall incorporate necessary physical, personnel, and information system security to ensure the integrity and safety of the bulk fuel facility and any government furnished equipment. Base specific requirements are identified in Appendix D. The Contractor shall incorporate security measures in the Contract Compliance Plan. These security measures shall include controlling access by only authorized personnel to fuel facilities and equipment under Contractor control; maintaining fencing surrounding fuel facilities; securing gates, buildings, and system valves when not in use; conducting background checks meeting National Agency Check and Inquiry (NACI) standards for Contractor personnel, and establishing information systems security measures appropriate to the level of computer use. The Contractor shall establish liaison with appropriate base law enforcement agencies in development of security measures.

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C-5.7 Environmental Protection. The Contractor shall actively protect and enhance the quality of the environment by adhering to all applicable regulatory requirements and by preventing or controlling pollution at the fuel facilities. If the Contractor receives a notice of violation from a federal, state, or local agency, the Contractor shall immediately notify the COR or Contracting Officer. The contractor shall support and participate in either the host base or the DESC Environmental Management System. The government will provide the following environmental documents: Spill Prevention Control and Countermeasures (SPCC) Plan, Facility Emergency Response Plan (OPA 90), Hazardous Waste Management System, National Pollutant Discharge Elimination System (NPDES) Permits Program, Storm Water Pollution Prevention Plan (SWPPP), and Oil Pollution Prevention Operations Manual (USCG where applicable).

C-5.7.1 Spill Response.

1. In the event of a fuel spill, the Contractor shall notify installation officials in accordance with the Spill Prevention Control Plan (SPCP) or Facility Response Plan.

2. The Contractor shall immediately initiate the necessary procedures required for containment and cleanup.

3. The Contractor will be reimbursed for all reasonable and allowable expenses incurred in containing, preventing the spread of, and, if required, cleanup of a petroleum spill, or leak.

4. Tier II and Tier III spill response actions beyond those outlined above should be provided by a DESC Environmental Services contractor

C-5.8 Training. The Contractor shall adequately train the contractor’s fuel facility personnel to ensure success and safety of the fuel facility operation. Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The Contractor shall document all training by name of employee, training and date and make these records available to the COR upon request. This training provided shall include fuel operations, environmental compliance, and safety IAW applicable federal, state and local laws and regulations.

C-5.8.1 Government Provided Training. DESC shall provide the following: First Response/Facility Response Plan (FRP) (OPA ’90), Hazardous Waste Operations and Emergency Response (HAZWOPER), and Safe Transportation of Hazardous Materials..

C-5.8.2 Air Force Training. The contractor shall provide 5 hours of monthly training to Air Force personnel on fixed fuel systems. The training shall focus on component familiarization, core task, and upgrade training requirements.

C-5.9 Contractor Furnished Items. The Contractor shall provide sufficient and adequate tools, equipment, materials, and vehicles to adequately and safely perform all operational and maintenance tasks required by the contract. The contractor shall insure compatibility between contractor-furnished equipment and government-furnished equipment and facilities.

C-5.9.1 Disposition of Contractor Furnished Equipment. Contractor furnished equipment identified herein shall be used solely in the performance of the work defined in Section C-5.0. The Contractor shall not store equipment in excess of the contract requirements on Government property. On termination of the contract, all equipment

As of 2/29/2008 9 shall be removed from Government property within 30 days. Thereafter, the Contractor shall be charged the prevailing commercial storage rate for each piece of equipment kept on Government property.

C-5.9.2 Uniforms, Clothing, and Safety Equipment. The Contractor shall provide a distinctive company uniform for personnel to wear in the performance of their duties.

Uniforms shall be maintained in a clean, serviceable condition and replaced when excessive wear requires. The Contractor shall provide all personnel safety equipment including safety shoes, safety glasses, reflective vests, sound suppression devices, cranial protection, gloves and other identifiable special safety equipment for specific operation and maintenance procedures for personnel.

C-5.10 Government Furnished Equipment and Facilities. The Government will furnish the facilities and equipment listed in Appendix D. Contractor shall submit all data required; maintain all records; and care for, maintain and account for all government-furnished property. The Contractor shall be responsible for the equipment and be required to maintain a signed receipt document furnished by the government. Equipment and supply additions to the document may originate from a number of sources. When an item of Government property is no longer required, the Government, at its discretion, is not required to replace the item.

C-5.10.1 Other Government Furnished Equipment. In addition to the facilities listed in Appendix D, the Government will provide the following:

• Fire Suppression Equipment: All fire suppression equipment (i.e., fire extinguishers, portable and installed fire suppression equipment) will be provided, overhauled, and when necessary, replaced by the Government. The Government will determine the quantity and type of fire suppression equipment at the stations.

• Utilities: Electricity, water, sewage, and telephone (One outside commercial line).

• Materiel Safety Data Sheets (for Government-Owned Products only)

• Credit Card Imprinters

• Dumpster/Trash removal and disposal

C-5.10.2 Inventory of Government Furnished Equipment/Property Inventory. At contract start-up, the Contractor and Government (COR) will conduct a joint inventory of all Government property (Appendix D). The Contractor and the COR shall certify the listing. Thereafter, the Contractor and COR shall conduct a joint inventory of Government Furnished Equipment annually. This joint inventory shall be conducted not later than 30 days from the anniversary date each year of a multi-year contract.

C-5.10.3 Unauthorized Use of Facilities. The Contractor shall not permit or authorize personnel to store or repair any personal property including boats, vehicles, trailers, motorcycles, etc., on government property. In addition, the Contractor shall not utilize government equipment, property, or facilities for storage or repair of Contractor-owned vehicles and equipment not specifically required by the contract provisions. Parking of personal vehicles used for transportation to and from work will be permitted in designated vehicle parking areas during working hours. The Contractor shall not allow employee’s to cook, smoke, have open flames, or have flammable materials in the work

As of 2/29/2008 10 areas or inside any building. The designated smoking and cooking area will be designated by the COR.

SECTION C-6.0 DELIVERABLES

C-6.1 Contractor Detailed Plans Following contract award, the Contractor shall have 60 days, unless otherwise indicated, to submit the detailed plans listed below to the COR and Contracting Officer for review and acceptance. The plans are considered dynamic documents and shall be updated, as required, throughout the contract period.

C-6.1.1 Contract Compliance Plan (CCP) The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance. The inspection system is to include a written Contract Compliance Plan (CCP) developed and used by the Contractor to measure performance on a continuous basis. The CCP shall include performance based plans. General performance criteria shall include the Contractor’s ability to provide continuous support capabilities as specified in this PWS, record keeping and reporting procedures pertaining to administrative requirements, bulk storage operations, facility/equipment maintenance, and upkeep and appearance of grounds and facilities under Contractor control. The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Report (CAR) and Quality Deficiency Reports (QDR) generated by the Contracting Officer’s Representative (COR). The Contractor shall submit a CCP to the Contracting Officer for review and approval within 30 days after contract award. The CCP shall be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the COR for monitoring and assessing contract performance.

C-6.1.2 Maintenance Plan: The Contractor shall provide a detailed maintenance plan for all facilities, equipment, and system components. The plan shall identify the frequencies, methods, and procedures for accomplishing the maintenance objectives set forth within and will be developed in accordance with applicable directives including UFC 3 460-03F and T.O. 37-1-1, manufacturers recommendations, best commercial practice, and industry standards.

C-6.1.3 Operations Plan: The plan shall provide comprehensive and detailed step-by-step procedures covering all requirements specified in C-5.1.

C-6.1.4 Safety Plan: The plan shall outline procedures necessary to maintain safety in accordance with applicable federal, state, and local laws and regulations. At a minimum, this plan shall include Confined Space Entry, Disaster Preparedness, Fire Prevention and Protection, Personal Protective Equipment, Hazardous Waste Operations, Emergency Response, Safety and Health Standards, Hazardous Communications, Lockout/Tagout, and Fuel Handling Operations.

C-6.1.5 Security Plan: The plan shall clearly identify staffing and procedures necessary to maintain security and incorporate all elements of the concept plan.

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C-6.1.6 Training Plan: The plan shall identify length of training, training sources, and a brief description of courses for federally, state, and locally mandated and generally required safety training, environmental protection training, and job qualification training.

C-6.1.7 Environmental Protection Plan: The Contractor shall provide a comprehensive and detailed plan that will ensure compliance with federal, state, and local environmental laws, regulations, and other guidance.

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APPENDIX A: DEFINITIONS

Contractor: The individual, person or group of persons, company or corporation specifically named and contracted by/with the Government to fulfill the terms of this contract document.

The term “Contractor” as used herein refers to the company or corporation as a whole or any individual, attendant, technician, operator, driver, dispatcher, or laborer who may be acting on behalf of the Contractor.

Contracting Officer: Includes Procurement Contracting Officer (PCO) and Administrative Contracting Officer (ACO) functions.

Contracting Officers Representative (COR): The individual designated in writing by the contracting officer to act as the contracting officer’s authorized representative to monitor specific aspects of the contract and take action as authorized in the letter of appointment.

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APPENDIX B: ABBREVIATIONS AND ACRONYMS

ABBREVIATIONS AND ACRONYMS

AFOSH Air Force Occupational Safety and Health AFPET Air Force Petroleum Office API American Petroleum Institute AQL Acceptable Quality Level AST Aboveground Storage Tank ASTM American Society for Testing Materials ATG Automatic Tank Gauging BBLS Barrels BCE Base Civil Engineer BEAP Base Exterior Architecture Plan BSM-E Business System Modernization - Energy CDR Contract Discrepancy Report CFR Code of Federal Regulations CLIN Contract Line Item Number CNG Compressed Natural Gas COR Contracting Officer’s Representative DFAMS Defense Fuel Automated Management System DER Defense Energy Region DESC Defense Energy Support Center DFSP Defense Fuel Support Point DLA Defense Logistics Agency DoD Department of Defense DoDAAC Department of Defense Activity Address Code EDP Emergency Distribution Plan EPA Environmental Protection Agency FAR Federal Acquisition Regulation FSII Fuel System Icing Inhibitor GFE Government-Furnished Equipment IAW In Accordance With ICP Integrated Contingency Plan JPO Joint Petroleum Office MILCON Military Construction MPMS Manual of Petroleum Measurement Standards MRP Maintenance & Repair Project MUR Motor Gasoline Unleaded Regular NAC National Agency Check NASA National Aeronautics and Space Administration NEC National Electric Code

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NFPA National Fire Protection Association NPDES National Pollution Discharge Elimination System NSN National Stock Number OPA Oil Pollution Act OSC On-Scene Coordinator OSHA Occupational Safety and Health Administration PC&S Posts, Camps, and Stations PM Preventive Maintenance PMI Preventive Maintenance Inspection POL Petroleum, Oils & Lubricants POS Peacetime Operating Stock PQA Petroleum Quality Assurance PWO Public Works Office PWS Performance Work Statement RCC Resource Control Center QCP Quality Control Plan SCP Service Control Point SOP Standard Operating Procedure

SPCC Spill Prevention Control and Countermeasure Plan SRM Sustainment, Restoration, and Modernization SWMP Storm Water Management Plan TO Technical Order UF Uniform Fire Code UFC Unified Facilities Criteria UST Underground Storage Tank

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APPENDIX C – APPLICABLE DIRECTIVES

1. Federal Acquisition Regulation

2. DoD 4140.25M

3. AF Technical Order 37-1-1

4. AF Technical Order 42B-1-1

5. OSHA 29 CFR 1910.120, Hazardous Waste Operations and Emergency Response

6. OSHA 29 CFR 1910.132, Personal Protective Equipment

7. OSHA 29 CFR 1910.134, Respiratory Protection Program

8. OSHA 29 CFR 1910.146, Confined Space Entry

9. OSHA 29 CFR 1919.147, Energized Equipment, Lockout/Tagout

10. OSHA 29 CFR 1910.1025

11. OSHA 29 CFR 1910.1200, Hazard Communication Program

12. OSHA 29 CFR 1904, Reporting of Occupational Injuries and Illnesses

13. OSHA 29 CFR 1925, Safety & Health Standards for Federal Service Contracts

14. DoL 41 CFR 50-204, Safety & Health Standards for Federal Supply Contracts

15. EPA 40 CFR 112, Oil Pollution Prevention

16. EPA 40 CFR 122, NPDES Permit Plan

17. EPA 40 CFR 260- 268, EPA Hazardous Waste Management System

18. EPA 40 CFR 280, Underground Storage Tanks

19. DoT 33 CFR 154, USCG Oil Pollution Prevention

20. DoT 49 CFR 171-172, Hazardous Materials Regulations

21. DoT 49 CFR 195 (Pipeline Safety – Where Applicable)

22. Oil Pollution Act of 1990

23. National Fire Protection Association (NFPA)/Uniform Fire Code (UF)

24. Unified Facilities Criteria (UFC)

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APPENDIX D

See base information spreadsheets

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APPENDIX E

PERSONNEL QUALIFICATIONS

The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance standards and comply with all applicable Federal, State and local laws and regulations. They shall be able to speak, read and comprehend English (be literate) to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials and be able to compose reports which convey complete information. For overseas locations, the Contractor shall ensure sufficient personnel are able to speak, read, and comprehend the host nation language if required to effectively conduct operations or maintenance.

Contractor personnel should be identified as mission-essential as required to ensure uninterrupted fuel support during normal base operations, deployments, exercises, and contingencies as well as during periods of heightened security.

The Contractor agrees to assign to the contract those persons whose resumes and personnel qualifications statements were submitted as required above to fill the requirements of the contract. No substitution or addition of personnel shall be made except in accordance with this contract.

The Contractor agrees that during the first 60 days of the contract performance period, no personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s sudden illness, death or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required below.

If personnel for whatever reason become unavailable for work under this contract for a continuous period exceeding 30 work days or is expected to devote substantially less effort toward the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel in accordance with the following:

All proposed substitutions shall be submitted, in writing, to the Contracting Officer at least 15 days prior to the proposed substitution. Each request shall provide detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution. All proposed substitutes (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced.

In the event a requirement to increase the specified level of effort for a designated labor category, but not change to the overall level of effort of the contract occurs, the Contractor shall submit to the Contracting Officer a written request for approval to add personnel to the designated labor category. The information required is the same as that required above. The additional personnel shall have qualifications greater than or equal to at least one (1) of the individuals proposed for the designated labor category.

The Contracting Officer shall evaluate requests for substitutions and addition of personnel and promptly notify the Contractor, in writing, whether the request is approved or disapproved.

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If the Contracting Officer determines that suitable and timely replacement of personnel who have been reassigned, terminated or are unable to perform under the contract is not reasonably forthcoming or that the resultant reduction or productive effort would impair the successful completion of the contract, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate. Alternatively, at the Contracting Officer’s discretion, if the Contracting Officer finds the Contractor to be at fault for the condition, he may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor’s action.

Key Personnel

Corporate Fuels Officer: To assure continuity between the terminal and the Contractor’s home office, the Contractor shall employ during the life of this contract an executive who can make decisions concerning this contract; who has a complete understanding of the terms and conditions of this contract; and who has experience in the operation and maintenance of bulk petroleum storage terminals.

Terminal Superintendent: A Terminal Superintendent will be employed at each AF base under this contract and:

(1) Shall have a minimum of six years of specialized experience in fuel terminal operations and maintenance. This experience shall include receiving, storing, issuing, and shipping petroleum products via tank truck, pipeline, rail, and tanker/barge as appropriate to the Air Force installation capability and maintenance and repair of bulk petroleum storage terminals, systems, and equipment.

(2) Shall have a minimum of three years of supervisory experience gained within five years just prior to the contract start date. Of these three years, two years of experience shall be specialized supervisory experience in fuel terminal operations with emphasis in terminal maintenance, operations and environmental compliance. One year may be general supervisory experience.

(3) This cannot be a collateral duty job.

Assistant Superintendent:

(1) Shall have a minimum of three years experience in fuel terminal operations engaged in receiving, storing and shipping petroleum products via tank truck, pipeline and tanker/barge.

This experience shall include operation and maintenance of a bulk petroleum storage terminal;

receiving and shipping of petroleum products via pipeline, barges, tankers, and tank trucks; and maintenance and repair of bulk petroleum storage terminals.

(2) This may be a collateral duty job.

Fuel Distribution Systems Mechanic (FDSM) (as defined in the Service Contract Act, Directory of Operations category 23340): Shall have a minimum of two (2) years experience in maintaining fuel bulk storage and distribution systems and equipment. A minimum of one FDSM will be employed at each AF base under this contract.

Fuel Distribution System Operator (as defined in the Service Contract Act, Directory of Operations category 21010): Shall have a minimum of one-year experience in operating fuel bulk storage and distribution systems and equipment. Lead Operators shall have a minimum of two years experience.

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APPENDIX F

GOVERNMENT OWNED, CONTRACTOR OPERATED (GOCO)

PERFORMANCE REQUIREMENTS

Introduction:

This Performance Requirements Table identifies specific fuel service performance requirements and related standards: 1. Operations; 2. Maintenance; 3. Safety; 4. Environmental; 5. Training;

and, 6. Security. The Acceptable Quality Level (AQL) in the table is a measure allowing a degree of performance variation from the contracted standard. It is a point at which the contractor will receive 100% or less than 100% of the designated monthly payment, depending upon the level/% of service the contractor delivers to the government. Using the Performance Standard and the Surveillance Method, a government Contracting Officer Representative (COR) observes and rates contractor performance on the 8 requirements and determines if the AQL was or was not met. The COR will evaluate performance using valid methodology. When a contractor meets the AQL of a requirement, they will receive the 100% of the established Monthly Payment for that requirement (or receive less than 100% for performance below the AQL). Contractors meeting AQLs for all 8 requirements will receive 100% of the fuel services monthly payment.

PERFORMANCE REQUIREMENTS – FUEL SERVICES

Requirement/

Contract Reference

Performance Standard

Acceptable Quality Level

(AQL)

Surveillance Method

Performance Measure

Percent Payment for Meeting

AQL

1. Operations/ See PWS ¶ C-5.0-5.1 (inclusive)

All operations conducted to meet normal & surge response, & operating time requirements.

95% or greater requirements fulfilled.

Periodic – Weekly sampling by COR in regards to timeliness of response & customer satisfaction using operating hours, product receipt, product issues, and customer complaint data.

Effectiveness – % requirement fulfilled compared to requirement specified.

% of service delivered on time.

30%

2.

Maintenance/ See PWS ¶ C-5.4

Facilities & equipment maintained IAW maintenance plan.

90% or greater facilities and equipment maintained.

Periodic – Monthly COR review maintenance reports & conduct visual inspection.

Effectiveness – # of outstanding projects.

20%

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5. Safety/ See

PWS ¶ C-5.5

All operations conducted IAW safety plan.

No lost time medical injury accidents or accidents $100 or greater damage.

Periodic – Monthly COR review of safety reports and actual incidents.

Effectiveness – # of preventable safety incidents.

15%

6.Environmen tal/ See PWS ¶ C-5.7

Strict compliance maintained with environmental protection & spill plans.

No environmental violations or noncompliance

Periodic – Monthly COR review of environmental records.

Effectiveness – # of base Notices of Violation (NOV) & Noncompliance due to contractor negligence.

15%

7. Training/ See PWS ¶ C- 5.8

Maintains fully trained personnel.

90% or greater trained or scheduled.

Periodic – Monthly COR review of training records.

Effectiveness – % of trained or scheduled workforce.

10%

8. Security/ See PWS ¶ C-5.6

Maintain facility, personnel, & information security, & antiterrorist force protection IAW security plans and installation force protection plan.

No serious security violations observed or documented.

Periodic – Monthly COR review of security logs.

Effectiveness – # of base security violations, # of DESC information systems violations, # antiterrorist violations.

10%

Example:

Given: Contract payment per month for operations and maintenance - fuel services - $10,000 Requirements:

1. Operations (partial monthly payment received by contractor):

• COR Evaluation. The COR conducts periodic evaluations during each week of the pay period month. The COR observes actual product receipts and deliveries, timeliness and meeting customer needs, documentation of same, customer complaint data, and hours of operation, and determines the cumulative quality performance using each of these factors. 85% of the COR’s evaluations during the pay period met operational requirements, 15% did not - cause attributable to the contractor.

• Payment. The contractor did not meet the 90% AQL. Full payment would be 30% of $10,000 or $3,000. Contractor payment is 85% of full payment or $2,550).

$2,550

2. Maintenance (full monthly payment received by contractor):

• COR Evaluation. During the pay period month, the COR conducts periodic evaluation of housekeeping, grounds maintenance and periodic maintenance on fuel equipment/property, using the maintenance plan & best commercial practices industry standards as the template. Contractor has 5 incomplete maintenance projects.

• Payment. The contractor met the 90% or greater AQL. Payment is 20% of $10,000 $2,000

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3. Safety (full monthly payment received by contractor):

evaluation of safety using the safety plan and applicable laws and regulations as the template. The COR reviews reports data and fuel operations practices. No preventable lost time, medical injuries or property/resources/equipment damage accidents noted.

• Payment. The contractor met the AQL. Payment is 15% of $10,000 $1,500

4. Environmental (full monthly payment received by contractor):

• COR Evaluation. During the pay period month, the COR reviews environmental records, conducts periodic evaluation of Environmental compliance and response using the environmental protection and spill plans as the template. No Notices of Violation (NOVs) & Noncompliance noted.

• Payment. The contractor met the AQL. Payment is 15% of $10,000 $1,500

7. Training (full monthly payment received by contractor):

evaluation of training using training records and spot checking employee job proficiency. 9% of the workforce needs training.

• Payment. The contractor exceeded the AQL. Payment is 10% of $10,000 $1,000

8. Security (full monthly payment received by contractor):

evaluation of personnel and information security and antiterrorist force protection using the Security Plan and logs and Antiterrorist Plan as templates. No serious security/antiterrorist violations were noted/reported. Example of a serious violation is “The fuel service facility access was left unlocked/unguarded overnight, whereas a minor violation is “The door to the fuel services ops room was left unlocked overnight, however the fuel facility was properly guarded.”

• Payment. The contractor met the AQL. Payment is 10% of $10,0000 $1,000

GRAND TOTAL MONTHLY PAYMENT - $9,550

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APPENDIX G

LOGISTICS SUPPORT COST REIMBURSABLES

CLIN 1002, 1003, 1004, and 1005

The Contractor shall provide supplies, materials, equipment and emergency services not specified elsewhere in this contract when approved and funded by the Contracting Officer or COR. Such approval will be provided in the form of a DD 1149 (Task Order) signed by the Contracting Officer or COR (for task orders within the COR’s funding threshold as delegated by the Contracting Officer in a letter of appointment). In emergency situations, the Contractor may receive verbal approval, which will be followed up by written task order within two working days.

Reimbursement under CLIN 1002, 1003 and 1005 shall be for the prime Contractor’s allowable, allocable and reasonable direct cost of any subcontracts for furnishing supplies, equipment, material and services specified in Section C-5.0. All G&A and profit for these line items must be included in CLIN 1001. No additional indirect/overhead costs or fee will be reimbursed.

Reimbursement for overtime, CLIN 1004, shall be for allowable, allocable and reasonable directed overtime labor costs plus fringe benefits and payroll taxes of the prime Contractor’s regular employees. Allowable, allocable and reasonable cost will be reimbursed pursuant to FAR, Section 31. No additional indirect/overhead costs or fee will be reimbursed.

The Contractor will not be reimbursed under CLIN 1002, 1003, 1004 or 1005 for any labor costs for using employees during normal work hours in the performance of any task listed under Section C-5.0. Nor will the Contractor be reimbursed under CLIN 1002 for equipment costs using Government-furnished or Contractor-furnished equipment in the performance of any task listed under Section C-5.0.

CLIN 1002 – Services and Equipment/Supplies/Materials Requiring a Task Order Maintenance and Repair: The Contractor shall provide maintenance and repair beyond preventive maintenance as directed by the Contracting Officer or COR.

The following procedures apply:

Contractor-initiated:

The Contractor identifies in writing to the COR any maintenance which is beyond preventive maintenance and minor repair. The written request shall include the following information:

A detailed description of the deficiency A detailed description of the required corrective action(s) A detailed description of the repair to be accomplished The proposed performance period The estimated cost to have the repairs accomplished The urgency for accomplishing the repairs

The Contractor identifies in writing to the COR the need for supplies, materials and/or equipment which are not provided under this contract as Government-furnished or Contractor-furnished. The written request shall include the following information:

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Item description, Source of supply, Purchase description, Required delivery date, Estimate costs

If approved, a task order will be shipped directing the Contractor to proceed. The Contractor shall obtain consent to subcontract when required by and pursuant to Clause I400.09(F) and shall subcontract for the supplies, materials, equipment or subcontract work to a responsible Contractor who is in the business of performing similar work.

Government-initiated:

The Government will determine the need to accomplish maintenance, which is beyond preventive maintenance and a written task order will be shipped directing the Contractor to proceed.

The Government identifies the need for supplies, materials and/or equipment. If purchase through the Contractor is approved, a task order directing the Contractor to proceed will be shipped.

The Contractor shall obtain consent to subcontract when required pursuant to Clause I400.09(F) and shall subcontract for the supplies, materials, equipment or subcontract work to a responsible Contractor who is in the business of performing similar work.

CLIN 1003 – Emergency Services Emergency Services: Emergency services include repairs or services required immediately to permit performance of the contract and/or eliminate hazards to life or property following a breakdown of facilities or equipment, accident, fire, or product spill.

Emergency Services include, but are not limited to the following:

• Repair to fire suppressions systems and all supplies, materials,…