Amd0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE J

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

May 23, 2007

4. REQUISITION/PURCHASE REQ.

NO.

5. PROJECT NO. (If applicable) AF GOCOs-Region 1

6. ISSUED BY CODE SCO600 7. ADMINISTERED BY (If other than Item 6) CODE SCO600

DEFENSE ENERGY SUPPORT CENTER

8725 JOHN J. KINGMAN RD., SUITE 4950

FT. BELVOIR, VA 22060-6222

BUYER/SYMBOL – MONICA FASS/DESC-FPA

PHONE - (703) 767-9335 FAX - (703) 767- 9338

Email – Monica.Fass@dla.mil 6.1a

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

SP0600-07-R-0511

X

9b. DATED (SEE ITEM 11)

April 9, 2007

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[xx] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ x }is extended, [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning ___1____ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Solicitation SP0600-07-R-0511 is amended to incorporate the submitted technical questions and their answers.

Additionally, revisions to the PWS, Appendix D, and clauses B33.01.100, L201.100, and M100.100 are also incorporated. The closing date remains 3:00 PM (EDST) on June 6, 2007.

Air Force Technical Order nos. 37-1-1, 42B-1-1, and UFC 3-460-3 are provided as attachments on the DESC and FBO web sites. Due to the length, they are not reproduced here but are a part of this amendment.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

SF30

SP0600-07-R-0511/Amd. 0003

B33.01.100 SERVICES TO BE FURNISHED AND PRICES (MULTIYEAR) (AF GOCOs) (DESC MAY 2007)

(a) The services to be furnished during the period specified herein and the unit prices are as follows:

LINE ITEM 1001: NONPERSONAL SERVICES: (FIRM-FIXED PRICE)

The Contractor shall operate and maintain the Government-owned bulk fuel facility at the following Air Force facilities in accordance with the Performance Work Statement (PWS), Section C, and all other terms and conditions set forth herein, for the period 1200 hours, December 1, 2007, 1200 hours, December 1, 2012. This is an “all or none” solicitation.

PLACES OF PERFORMANCE: McGuire AFB, NJ Dover AFB, DE Langley AFB, VA Seymour Johnson AFB, NC Pope AFB, NC Shaw AFB, SC Charleston AFB, SC Moody AFB, GA

The offered price per month for performing these services at the eight locations above is: $_________________

(PRORATED FOR PART MONTHS)

(b) The following line items are cost reimbursable line items under which the Contractor shall furnish nonpersonal services and/or supplies and materials. The Contractor will be reimbursed under these line items for services actually performed as approved in advance by the Contracting Officer or COR. The "NOT TO EXCEED" amounts shown below are for Government administrative fund obligation and represent the Government's best estimate of the cost reimbursable supplies, services, and overtime for each contract year for all locations.

LINE ITEM 1002: MAINTENANCE AND REPAIR NOT TO EXCEED $250,000.00

(TASK ORDER REQUIRED)

LINE ITEM 1003: EMERGENCY SERVICES NOT TO EXCEED $50,000.00

(TASK ORDER REQUIRED)

LINE ITEM 1004: OVERTIME NOT TO EXCEED $15,480.00

(TASK ORDER REQUIRED)

LINE ITEM 1005: EMERGENCY SPILL RESPONSE SERVICES NOT TO EXCEED $250,000.00

(TASK ORDER REQUIRED)

(c ) For information purposes only, please show the break-out by location of your monthly price.

Location Amount

McGuire AFB, NJ $_____________________ Dover AFB, DE $_____________________ Langley AFB, VA $_____________________ Seymour Johnson AFB, NC $_____________________ Pope AFB, NC $_____________________ Shaw AFB, SC $_____________________ Charleston AFB, SC $_____________________ Moody AFB, GA $_____________________

(d) For CLIN 1001, the following G&A and profit rates have been applied to the offered price. For all CLINs (1001- 1005), the rates submitted shall apply to any work under these line items.

CLIN 1001 (FIXED PRICE):

General and Administrative (G&A) Rate: ______________ Profit Rate: _____________

CLINs 1002 through 1005 (COST REIMBURSABLE):

General and Administrative (G&A) Rate: _______________

Profit Rate: _____________

(DESC 52.207-9F90)

SP0600-07-R-0511/Amend. 0003

L201.100 INSTRUCTIONS TO OFFERORS (AF GOCOs) (DESC MAY 2007) Offerors shall submit an original and one copy of their Offeror Submission Package and an original and two copies of their Technical/Management Data, Past Performance, and Socioeconomic/Subcontracting submissions. In addition, offerors shall submit one CD copy of the Technical/Management data.

(a) OFFEROR SUBMISSION PACKAGE. Complete all required representations and certifications, and provide a proposed price in the SERVICES TO BE FURNISHED AND PRICES clause.

(b) TECHNICAL/MANAGEMENT DATA.

(1) Resumes for the Corporate Fuels Officer, the Terminal Superintendent, the Assistant Superintendent (as applicable), and the Fuel Distribution System Mechanic. Resumes must clearly demonstrate that the nominee meets the qualifications stated in the Performance Work Statement (PWS) and Appendix F. If the proposed employees do not meet the minimum qualifications identified, the offer may be rejected as unacceptable.

(2) Number of proposed employees identified by wage determination, job classification, and full time/part time designation. (A matrix format is preferred.) If employees performing multiple but similar job functions fall into one job classification, the offeror shall identify how many will be performing which job functions.

(3) Type and number of proposed vehicles required in the PWS.

(4) Technical Approach. The technical approach should address the contractor’s concept of operations as well as procedures to provide continuous support capabilities as specified by major tasks in the PWS (i.e., Operations (including proposed manning), Environmental, Safety, Maintenance, Security, and Training). The technical approach shall not exceed 50 pages, excluding resumes. The font size shall not be less than 10.

(c) PAST PERFORMANCE. The offeror shall provide the following information for the three most recent contracts and subcontracts held, to include those in progress, that are related to the proposed contract. The relevant experience of key personnel may also be considered for this factor.

(1) Name and address of contracting activity or company;

(2) Points of contact (names of Contracting Officer, Contracting Officer’s Representative, Administrative Contracting Officer, Program Manager, etc., as applicable) and phone numbers of activity personnel;

(3) Contract number;

(4) Contract type and dollar value;

(5) Brief description of the work; and

(6) Information on any significant problems encountered and corrective actions taken.

(d) SOCIO-ECONOMIC/SUBCONTRACTING. The offeror shall submit information which addresses subcontracting with small business concerns, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business concerns, small disadvantaged business, women-owned small business concerns, Historically Black Colleges/Universities and Minority Institutions (HBCUs/MIs). All offerors regardless of business size are required to provide evidence of socioeconomic commitment. See also Clause L7.

(DESC 52.215-9F30)

M100.100 EVALUATION OF OFFERS (AF GOCO TERMINALS) (MAY 2007)

(a) Award of this contract shall be made using formal source selection procedures. Proposals submitted in response to this solicitation should be prepared in accordance with the INSTRUCTIONS TO OFFERORS (AF GOCOs) clause and will be evaluated by a board of one or more Government personnel. The Source Selection Authority (SSA) shall make a final selection based on each offeror’s ability to satisfy the requirements of the solicitation.

(b) Award will be made on the basis of the proposal that conforms to the solicitation and is determined to contain the combination of technical/management, past performance, price and socio-economic features representing the best overall value to the Government. Offers will be evaluated on the following factors, listed in descending order of importance. The Technical/Management factor is more important than past performance. Past Performance is more important than price. Price is more important than socio-economic/subcontracting factors. When combined, the non-price factors are significantly more important than price.

(1) Technical/Management. Within this factor are the following sub factors, grouped by paragraph. The paragraphs are listed in descending order of importance. Each sub factor within the same paragraph is equally important.

(i) Operations (including proposed manning), Environmental, Safety, Maintenance

(ii) Security, Training

SP0600-07-R-0511/Amend. 0003

(2) Past Performance. The Government will evaluate the offeror’s past performance using the information from references provided by the Contractor in the INSTRUCTIONS TO OFFERORS (AF GOCOs) clause. The Government reserves the right to consider any additional information obtained from other sources. The relevant experience of key personnel may also be considered for this factor. Offerors lacking relevant past performance history shall receive a neutral evaluation for past performance. A record of acceptable past performance will not result in a favorable assessment of an otherwise unacceptable proposal.

(3) Price. Price will be determined by multiplying each offeror’s monthly use charge in Line item 1001 by 60 for the five-year period of performance. In addition, the percentage of G&A and profit indicated in paragraph (d) of the SCHEDULE clause for cost reimbursable line items will be applied to the estimated total value of CLINS 1002 through 1005 for the five-year period, and then added to the five-year CLIN 1001 price for comparison to all offerors’ service charges. The Government reserves the right to award to other than the lowest evaluated price.

(4) Socio-Economic/Subcontracting. The Government will evaluate the offeror’s commitment to subcontracting with small businesses, small disadvantaged businesses, service disabled veteran-owned small businesses, HUBZone small businesses, women-owned small businesses, veteran-owned small businesses, or historically black colleges/universities or minority institutions. The evaluation of this subfactor will consider the percentage, complexity level, and variety of planned subcontract participation by the above named groups.

All offerors regardless of business size are required to provide socioeconomic commitment.

(c) Award will be made to the offeror whose proposal conforms to the solicitation and represents the best overall value to the Government, after consideration of all evaluation factors listed above.

Amendment 0003

The responses below apply to Region #1 (CONUS).

Grounds Maintenance (Mowing, Snow Removal, etc.)

QUESTIONS #1 to #5:

1. We received different information on the Bulk Fuels contractor’s responsibility for grounds maintenance within the bulk areas. Can this responsibility be clarified for each base?

2. We received different information on the Bulk Fuels contractor’s responsibility for snow removal within the bulk areas. Can this responsibility be clarified for each base?

3. Ref. PWS 5.4.5 Building and Grounds Maintenance – During the site visits nearly all locations stated that the grounds maintenance (grass mowing and snow removal) was currently being performed by a base contractor. Will these base contractors continue to provide this service when Bulk Fuels is turned over to the winning contractor?

4. During the site visits it was noted that grounds keeping was conducted by a separate contract and was mentioned by Air Force personnel that the grounds keeping may change after the Bulk Storage starts. Please clarify whether grounds keeping will be expected in this contract.

5. During the site visits the issue of snow removal was raised. Please clarify the contractor’s responsibility in reference to snow removal.

ANSWER FOR ALL QUESTIONS: Section 5.4.5 of the Performance Work Statement has been clarified as follows in regards to grounds maintenance:

C-5.4.5 Buildings and Grounds maintenance. The Contractor shall maintain buildings and grounds in accordance with Base guidelines. Mowing will be provided by the Base.

The Contractor will be responsible for weed control on berms and within containment areas using Base approved methods. The Base will provide snow removal for access roads and parking lots. The Contractor will be responsible for snow and ice removal on all walking surfaces within the Bulk Fuel Facility to include sidewalks, tank stairs, and dike wall stairs. The Contractor will ensure buildings are clean, free from debris, and pest free. The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds. The Contractor shall not perform major repairs or make any alterations to the buildings or grounds without prior approval from the COR.

Co-located Hydrant Tanks

QUESTION:

6. Hydrant tanks co-located within the Bulk Fuels Area are listed on some of the Base data sheets. Confirm that the Bulk Fuels contractor does not have any responsibility for the hydrant tanks other than to transfer fuel to them.

ANSWER: That is correct. The Bulk Fuels Contractor does not have any responsibility for the hydrant tanks other than to transfer fuel to them.

Government Furnished Equipment – General

QUESTIONS #7 to #9:

7. Will the Government provide offerors a complete listing of Government-furnished facilities, by location?

8. The absence of equipment information in the CA/CRL workload data sheets leads us to believe that the Government expects the offeror to purchase equipment already in place. Is it the Government’s intent that the contractor provide equipment already purchased by the Government? In the interest of cost, would it not be reasonable for equipment already in use to be provided as GFE or designated as “Joint Use” by Government and contractor personnel?

Please confirm our need to purchase all of these items. If this is not the case, please provide a GFE list, by base.

9. Appendix D for Robins states that GFE will be provided at a later date. Is that data available yet? Will office space and head facilities be made available at Robins?

ANSWER FOR ALL QUESTIONS: The Appendix D spreadsheets have been reviewed extensively in regards to available Facilities and Government Furnished Equipment (GFE) at each site, and revised accordingly. If GFE is not listed in Appendix D and the Offeror thinks the equipment is necessary for performance of the contract then the equipment must be provided by the Offeror. The Offeror’s proposal should identify what equipment it plans to provide. The Offeror will be responsible for maintaining the GFE.

Government Furnished Equipment - Nitrogen for ATG

QUESTIONS #10 to #14:

10. We received different information on whether the Government would furnish nitrogen for the ATG systems. Please clarify.

11. During the site visits it was stated that the nitrogen K-bottles for the ATG’s need to be changed out approximately every 6-10 weeks. Will these K-bottles be made available to the contractor through the standard base supply system?

12. Transporting cylinders to and from a local vendor will require the successful contractor to purchase a special vehicle designed to safely transport cylinders. To preclude the need of purchasing such a vehicle, can the contractor use the Air Force as a source of supply to replenish gaseous nitrogen used on the Barton Automated Tank Gauging?

13. Can you clarify whether or not the contractor will have to purchase the replacement nitrogen bottles for the ATG or if they can be filled on base at no cost? Some locations currently fill on-base, but were not sure if it can continue.

14. During the site visits it was noted that the nitrogen bottles for the tank ATG’s are to be changed out by the contractor. However, it was unclear how the contractor is to obtain the replacement bottles. Please clarify and provide some usage data.

ANSWERS TO ALL QUESTIONS: Within CONUS the Contractor will be responsible for providing nitrogen for the ATG systems. Air Force sources will not be available to the contractor. Use of a delivery service will eliminate the perceived need to purchase a special vehicle for the transportation of nitrogen cylinders. Costs for this nitrogen service will be reimbursed on CLIN 1002 of the contract.

Government Furnished Equipment - Bowsers

QUESTIONS #15 to #18:

15. We received different information on whether the waste fuel bowsers that were observed in the Bulk Fuels Areas during the site visits would be left in place for the Bulk Fuel contractor’s use. Please clarify.

16. Nearly all locations identified the use of bowsers for handling waste products. Will these government owned bowsers by made available as GFE to the contractor?

17. Reference Appendix D, 3rd spreadsheet (bio-diesel) Charleston AFB. GFE CA/CRL items include a bowser. Please clarify purpose of the bowser?

18. Reference Appendix D General. Some of the bases are providing one or more bowsers as GFE. At most AF installations the fuels storage function is responsible for managing a satellite accumulation point for waste fuel products. The bowsers are used to accumulate waste fuel until proper disposal can be achieved. Please address the following:

a. The PWS does not specifically state that operating a HAZMAT satellite accumulation point is a contractor responsibility under this contract. Please clarify if this is a requirement.

b. If operation of a satellite accumulation point is required and bowsers are provided as GFE, does the base remain responsible for maintenance and repair of bowser equipment?

c. If operation of a satellite accumulation point is required and bowsers are NOT provided as GFE, is the contractor responsible for providing the same or similar storage equipment and are there any specifications (i.e., type, capacity, mobility, etc.) that must be met?

ANSWER FOR ALL QUESTIONS: The Appendix D spreadsheets have been reviewed extensively in regards to available Facilities and Government Furnished Equipment (GFE) at each site, and revised accordingly. If Bowsers are not listed as GFE in Appendix D, the Offeror should assume that they will not be required at that location or the base has other means of handling its oily waste. The Offeror’s proposal should identify what equipment it plans to provide. The Offeror will be responsible for maintaining the bowsers with labor covered under CLIN 1001 and parts reimbursed under CLIN 1002 of the contract. Bowsers are for the collection of waste POL products. If maintaining a HAZMAT satellite accumulation point is currently a responsibility of the Air Force Bulk Storage personnel, the same functions will be performed under the contract. The contractor will prepare the waste manifest and coordinate disposal of the waste through the Base environmental office. The Base is already funded for this waste disposal.

Government Furnished Equipment – Pumps

QUESTION:

19. The USAF currently uses a portable Gorman-Rupp pump to pump out the valve pits at some bases. Will these pumps be made available for the Bulk Fuels contractor’s use?

ANSWER: The Appendix D spreadsheets have been reviewed extensively in regards to available Facilities and Government Furnished Equipment (GFE) at each site, and revised accordingly. If GFE is not listed in Appendix D and the Offeror thinks the equipment is necessary for performance of the contract then the equipment must be provided by the Offeror.

The Offeror’s proposal should identify what equipment it plans to provide. The Offeror will be responsible for maintaining the GFE.

Government Furnished Equipment – Radios

QUESTIONS #20 to #24:

20. Will the government furnish the radios necessary to transfer fuel? If not, can the radio specifications be provided so that the contractor is compatible with the USAF personnel?

21. PWS – Also several areas in the PWS mention notifying the RCC. Will a RCC fuels radio be issued to the contractor for each location to establish that contact?

22. Several locations identified the use of radios for communications during pipeline transfers. Will these radios be provided as GFE to the contractor?

23. Will the contractor be allowed to operate a private, standalone radio communication on base or will they be provided the fuels net and radios?

24. Reference Appendix D General. Some of the bases are providing radios, desks, lockers, etc. to the contractor as GFE. While we are not concerned about non-CA/CRL items, radios are critical to fuels operations. Normally, the storage activity is on the same radio net as the overall fuels function, except in this case some of the bases are not providing hand held or base station units. Accordingly, please confirm that the contractor must provide base station and hand held radios at those installations where radios are not identified as GFE. In addition, please clarify if government frequencies may be used or must the contractor obtain separate frequency licensing?

ANSWER TO QUESTIONS: The Appendix D spreadsheets have been reviewed extensively in regards to available Facilities and Government Furnished Equipment (GFE) at each site, and revised accordingly. If GFE is not listed in Appendix D and the Offeror thinks the equipment is necessary for performance of the contract then the equipment must be provided by the Offeror.

The Offeror’s proposal should identify what equipment it plans to provide. The Offeror will be responsible for maintaining the GFE. The Offeror should assume that it will be able to use the same frequencies as the government in order to assist in communication with the RCC.

Government Furnished Equipment – Office Space/Furniture/Equipment

QUESTIONS #25 to #26:

25. During the site visits some locations identified more the adequate office space that would be made available for the contractor while other locations identified little for no office space.

Would the government how much office space will be made available for the contractors use at each location and will this office space include furniture (decks and chairs).

26. During the site visits some of the locations had space for the contractor to set up office and maintenance areas. However, some of the locations had no space for either office or maintenance equipment. Please clarify whether the Government will provide office and maintenance space or if the contractor will be required to provide portable buildings.

ANSWER TO ALL QUESTIONS: The Appendix D spreadsheets have been reviewed extensively in regards to available Facilities and Government Furnished Equipment (GFE) at each site, and revised accordingly. If specific Facilities and GFE are not listed in Appendix D and the Offeror thinks the Facilities and Equipment are necessary for performance of the contract then the Facilities and Equipment must be provided by the Offeror. The Offeror’s proposal should identify what Facilities and Equipment it plans to provide. The Offeror will be responsible for maintaining the Equipment and any Facilities that it provides.

Staffing Hours and Access

QUESTIONS #27 to #45:

27. We received different information on the normal staffing hours and days for Dover AFB.

The site visit briefing information does not agree with the solicitation Base data sheet. Please clarify.

28. Why does Langley need weekend staffing (as they said during the visit) – the hydrant and truck situation looks fine without bulk activity?

29. The matrices do not clearly indicate what weekend support is actually needed. Several indicate weekend support, but with split shifts. Please clarify.

30. During the site visits several locations stated hours of operations that differ from those identified on the individual base information spreadsheets. Additionally, several locations stated that Fuel Distribution would need access to Bulk Storage during hours not specified for Bulk Storage support. The base information spreadsheets state “ONCE BULK STORAGE IS

CONTRACTED BY DESC, THE CONTRACTOR IS RESPONSIBLE FOR IT. BULK

STORAGE WILL BE OFF LIMITS TO MILITARY PERSONNEL WITHOUT AN ESCORT

FROM THE CONTRACTOR.” Could you please clarify specific hours of operations for each location?

31. Recognizing that the written word is what we respond to, there seemed to be some disconnects between the operating hours listed in Appendix D of the PWS and what some of the military briefers expressed. Can you please clarify or re-verify the operating hours at each location?

32. PWS Appendix D - Please restate or reconfirm the operating hours at each site; what was stated on the Site Visits conflicts with the PWS. We need to clearly know which facilities have second and third shifts; are a 24/7 rather than 8/5, etc. Many locations could not give a clear definition of what hours they want or require, especially for the weekends.

33. Reference PWS paragraph C-5.1.1 and Appendix D, Charleston AFB 1st spreadsheet.

Bulk storage operating hours for Charleston are stated at 0700-2300 M-F and 0700-1500 on Saturday and Sunday. However, the sentence above the operating hours on the spreadsheet states that mission requirements between 1700 and 0700 can be met without support from storage ops. Does the government require the contractor to staff the storage operations from 0700-2300 M-F even though storage support beyond 1700 hours is not needed? Please clarify.

34. Reference Appendix D, Dover AFB 1st Spreadsheet. Bulk storage hours are identified as 0645-1600. Is this M-F, M-Sunday, or another combination? Please clarify.

35. Reference Appendix D, Moody AFB 1st Spreadsheet. Question: “What are your current Bulk Storage hours?” Answer: “Mon-Fri 0730-2400 Sat/Sun (24 hrs standby capability for system inspection/operations).” Workload information on the frequency and duration of call-ins from standby has not been provided. This information is necessary in order to prepare a responsive proposal to the government. Please provide.

36. Reference Appendix D, Pope AFB 1st Spreadsheet. Bulk storage operating hours are identified as Mon-Fri 0700-1600 (and as needed by stby personnel). Sat & Sun (as needed by stby personnel). Workload information on the frequency and duration of call-ins from standby personnel has not been provided. This information is necessary in order to prepare a responsive proposal to the government. Please provide.

37. Reference Appendix D, Seymour Johnson AFB 1st Spreadsheet. Storage operating hours are identified as 24/7/365. In the following question concerning after hours support, the response states: “2300-0700 Dirstro has keys for hyd and storage for any operations needed.” This indicates that storage is not staffed 24/7/365. Please clarify.

38. Reference Appendix D, Shaw AFB 1st Spreadsheet. Bulk storage operating hours are unclear and non-specific. Please clarify.

39. The PWS Appendix D has hours of operation listed for each site. During the site visits the actual hours of operation that the Air Force personnel work was different to varying degrees from the hours listed in Appendix D. Please clarify.

40. Appendix D’s workload data shows each base’s current operating hours. Is it the Government’s intent that the contractor operate the same hours as those in Appendix D? Please provide the hours of operation required for contractor operated facilities in order to provide proper mission support.

41. Are we correct in assuming that the bulk fuel hours of operation that we are to bid are those stated in Appendix D? We are concerned because hours listed for Dover are 0645-1600 yet during the site visit it was indicated that Dover bulk fuel requires split shifts because they cannot receive and issue at the same time. It was also indicated that they receive fuel 6 days per week. Will the government please specify exact desired operating hours for each location?

42. Hours for Dover do not specify days of operation. Are hours for Monday thru Friday or everyday?

43. Hours for McGuire and Seymour Johnson both indicate 24/7/365 as hours of bulk fuel operations and that is all. Can the government verify that they wish bulk fuels presence at virtually all times (i.e. 24/7/365) or, further define hours of operations that are desired?

44. Hours for Pope are 0700-1600 and, “as needed by standby personnel”(to include Saturday and Sunday). Please further define “as needed by standby personnel” sufficiently to permit offerors to fairly calculate staffing requirements on a fixed price basis.

45. Hours for Shaw are similarly vague and include ill defined hours of operation. Please clarify.

ANSWERS TO ALL QUESTIONS: The Appendix D spreadsheets have been reviewed extensively in regards to hours of operation at each site, and revised accordingly to remove ambiguities. Typical hours outside the normal hours of operation cannot be quantified. These hours will be covered as overtime in CLIN 1004.

Frequencies and Duration of Exercises

QUESTIONS #46 to #49:

46. Site visit briefings indicated that additional Bulk Fuels support would be required during Base exercises. Will DESC provide a projection of frequencies and duration of exercises for each Base?

47. Shaw AFB indicated they required Bulk staffing on C shift when night-flying. Is there any history available on the amount of night-flying?

48. Reference Appendix D, Dover AFB 1st Spreadsheet. Question: “What are the requirements for bulk storage support during Aircraft surges (i.e., 12 hour shifts, no change)?

Answer: “Bulk storage is then manned to fill trucks or transfer to hydrants.” Workload information on the frequency and duration of aircraft surges has not been provided. This information is necessary in order to prepare a responsive proposal to the government. Please provide.

49. Reference Appendix H and D, General. At many of the bases, standby support appears to be a routine part of storage operations for after hours and weekends. However, little or no call in data regarding frequency and duration is provided to enable the contractor to propose a reasonable level of effort. Is it the intent of the government to reimburse the contractor for after hours work under CLIN 0003 or 0004 when personnel are called in or when work must be scheduled for performance outside of normal duty hours, regardless of whether or not the work is overtime? Please clarify and/or provide workload data for call-in support.

ANSWERS TO ALL QUESTIONS: The Appendix D spreadsheets have been reviewed extensively in regards to hours of operation at each site, and revised accordingly to remove ambiguities. Typical hours outside the normal hours of operation cannot be quantified. These hours will be covered as overtime in CLIN 1004. Surge and stand-by personnel requirements are difficult to predict due to OPSTEMPO, deployments, etc.; however, the key to minimizing bulk storage operations on nights and weekends is close coordination with the COR regarding upcoming operational requirements and actions that may be taken in advance. An example of this is at Dover AFB. The contractor will be asked to make sure the hydrant tanks are full before shutting down storage for the day.

Security/Background Checks

QUESTIONS #50 to #56:

50. Reference PWS, paragraph C-5.6 (all currently released solicitations as of 4/17/07): This paragraph states that the Contractor’s security measures in the Contract Compliance Plan should include the “conducting of background checks and security clearances for Contractor personnel”.

We do not see any requirements in any of the solicitations for overseas or CONUS locations indicating that contractor employees will require security clearances. Please clarify which positions (for all of the overseas opportunities as well as stateside locations), if any, will require security clearances and what level of clearance is required. This is very important, especially for overseas locations, in order to be able to effectively recruit potential employees.

51. Each base seems to have different security requirements for the bulk storage compound.

Some locations that did not have 24/7 operations, merely secured the compound prior to departing for the day. Does this satisfy the contractor responsibility for security? Could you provide the specific security requirements for each location?

52. We just noticed that paragraph C-5.6 indicates the “Contractor shall…conducting background checks and security clearances for Contractor personnel.” Does this mean every employee working on the contract requires a clearance? And does this then necessitate a

DD254?

53. Reference PWS, paragraph C-5.6 (all currently released solicitations as of 4/17/07): This paragraph states that the Contractor’s security measures in the Contract Compliance Plan should include the conducting of background checks and security clearances for Contractor personnel.”

We do not see any requirements in any of the solicitations for overseas or CONUS locations indicating that contractor employees will require security clearances. Please clarify which positions (for all of the overseas opportunities as well as stateside locations), if any, will require security clearances and what level of clearance is required. This is very important, especially for overseas locations, in order to be able to effectively recruit potential employees.

54. Reference C-5.6 Security. Please clarify the contractor’s responsibility for security measures that the base may have installed, for example, automated alarm systems and similar measures?

55. Reference C-5.6 Security. “…….. conducting background checks and security clearances for contractor personnel……..” The solicitation did not include a DD 254, indicating security clearance requirements. What level of clearance is required of contractor personnel? Please clarify.

56. Reference C-5.6 Security. “These security measures shall include …… maintaining fencing surrounding fuel facilities ……” Since security fencing typically surrounds more than the POL storage area, where does the contractor’s responsibility for fencing maintenance, verses that of the base CE, begin and end? Please clarify.

ANSWERS TO ALL QUESTIONS: Section 5.6 of the Performance Work Statement has been revised as follows to clarify the requirement regarding Security:

C-5.6 Security. The Contractor shall incorporate necessary physical, personnel, and information system security to ensure the integrity and safety of the bulk fuel facility and any government furnished equipment. Base specific requirements are identified in Appendix D. The Contractor shall incorporate security measures in the Contract Compliance Plan. These security measures shall include controlling access by only authorized personnel to fuel facilities and equipment under Contractor control; maintaining fencing surrounding fuel facilities; securing gates, buildings, and system valves when not in use; conducting background checks meeting National Agency Check and Inquiry (NACI) standards for Contractor personnel, and establishing information systems security measures appropriate to the level of computer use. The Contractor shall establish liaison with appropriate base law enforcement agencies in development of security measures.

Resumes

QUESTIONS #57 to #61:

57. Except for the Corporate Fuels Officer, please consider deleting the requirement for resumes, especially since the requisite qualifications for such positions are so clearly established by the solicitation. This solicitation includes 8 geographically separate terminals, each requiring the identification of named key personnel. Depending upon the response to question 1 above, that could require each bidding entity to name and provide resumes for up to 33 key people (i.e.

4 key positions times 8 locations plus one Corporate Fuels Officer) for this solicitation alone.

Typically, resumes are infrequently authorized to be used by more than one company.

Accordingly, 10 bidders could result in 330 resumes (33 resumes times 10 bidders). Add to that the 3 additional regions, plus the 3 set aside for SDVOSB, and the worldwide Air Force Bulk Fuel solicitations all occurring simultaneously, and it becomes clear that the resume requirements are predisposed to “manipulation” if not failure. While some larger companies may have personnel at other contract locations that they can propose, it is unlikely, in reality, that many such personnel and their families will actually relocate or that their companies will even bid in such relocation costs. Upon award, the infamous “bait and switch” can be expected to be tested to the maximum extent allowed by you, the customer. And indeed, once a contract is won, these key jobs become real and a credible stable of personnel, even locally, will become available regardless of which company initially bid them in. During the proposal phase, bidders find themselves trying to identify resources for presently non existent jobs which may materialize in up to 197 days (See SF33 item 12). As a result, DESC will likely be evaluating resumes of personnel who, in reality, are unlikely to be available “in 197 days”.

As an alternative, winning bidders could be required to submit resumes for review and approval by the government after award and before contract start. Such approach will:

Reduce bid and proposal (B&P) costs for all bidders. Since the government ultimately absorbs B&P costs, this will save taxpayer dollars as well.

Simplify DESC’s review process, again saving money.

Offer a larger list of prospective candidates from which to select at time of award.

Preclude duplicate resumes from appearing in multiple solicitation responses.

Increase competition, in all likelihood.

Allow the successful bidder to offer DESC, and the Air Force, the most qualified and best suited person available for the job at the precise time it is available.

58. PWS Appendix F, para 2, page 21 states “The Contractor agrees to assign to the contract those persons whose resumes and personnel qualifications statements were submitted as required above to fill the requirements of the contract. No substitution or addition of personnel shall be made except in accordance with this contract.”

This seems to assume they are current employees who we have some control over, or requires the contractor to hire these people now and conduct background checks without even knowing if you win. Given the short date between award and contract start, this may not even be possible.

Most personnel have submitted their resumes in anticipation of or desire to work on the contract and will need to be hired and background checks performed after award; by then they may have found other employment. Please clarify the requirement.

59. Premise: The second paragraph in Appendix F. of Solicitation # SP0600-07-R-0511 (for eight sites) states: “The contractor agrees to assign to the contract those persons whose résumés and personnel qualification statements were submitted as required above to fill the requirements of the contract. No substitution or addition of personnel shall be made except in accordance with this contract.”

The Appendix goes on to outline further constraints and restrictions on personnel qualifications and assignments. While the personnel qualification requirements are important, and clearly understood, it will be exceedingly difficult for contract awardees to comply with the stated assignment constraints.

The first group of Proposals (SP0600-07-R-0511) is due 18 May 07. Competition for qualified (key) personnel résumés will be keen given that so many GOCO Bulk Fuels sites positions across the country and overseas will come open within the same general time frame. In order to improve their likelihood of being hired, qualified candidates will be submitting résumés to multiple prospective bidders for multiple locations, and they will be submitting résumés for other than GOCO Bulk Fuels jobs as well. If the stated assignment constraints are not relaxed, it is highly unlikely that every candidate whose résumé might have been submitted for a given Proposal can be assigned to the specified contract upon contract award.

Question: The chances of contract awardees being able to assign each and every candidate to the position for which that person’s résumé was submitted in the bid is exceedingly slim. It just doesn’t work that way. Between now and contract start dates in December, there will be résumé attrition. In other words, in the eight months between now and then, some candidates are bound to find and take jobs that are available earlier, and others will no doubt drop out for various other good reasons.

60. If the resumes are truly used as a “discriminator” between proposals as stated in the OSP (“If the proposed employees do not meet the minimum qualifications identified, the offer may be rejected as unacceptable.”) and a contractors proposal is rejected as insufficient for resumes, then the accepted contractor has to have his proposed personnel on the contract six months later or you have not truly used it to make a determination between contractors. Such action would be taken knowing that any or all of the proposed personnel may not be available at the time of performance, for many reasons, so in fact it is not a real discriminator between contractors.

Request that you at least limit the requirement for resumes to the CFO for the contract and proposed Superintendent for each facility, as it is much more likely that these personnel will actually serve if a contract is awarded, and then you require that the Assistant and FDSM be submitted and approved before commencement of services.

61. At the Langley AFB site visit, held 16 April, Ms. Fass (DESC) stated that DESC would consider revising the number of required resume submissions per location from four key personnel to one (Terminal Superintendent resumes only). Is this still under consideration and if so, can we expect to see a modification in this requirement?

ANSWER TO ALL QUESTIONS: Evaluation of qualified personnel is a critical aspect of the technical review. It provides another method for the government to assess the offeror's understanding of the technical requirements. Also, one of the reasons these solicitations are regionalized is to assist the offerors in achieving efficiencies in operation, and the government expects to see these efficiencies reflected in the number and skill level of personnel identified for each contract. The proposals should describe in what capacity the personnel will be used at each location. The personnel requirements in the PWS have been revised to better match the performance requirements. The PWS does not require each location within a Region to have the positions listed above. The Contractor is expected to determine the best allocation of personnel by site/Region.

The section on Key Personnel in Appendix F of the Performance Work Statement has been revised as follows:

Key Personnel

Corporate Fuels Officer: To assure continuity between the terminal and the Contractor’s home office, the Contractor shall employ during the life of this contract an executive who can make decisions concerning this contract; who has a complete understanding of the terms and conditions of this contract; and who has experience in the operation and maintenance of bulk petroleum storage terminals.

Terminal Superintendent:

(1) Shall have a minimum of six years of specialized experience in fuel terminal operations including receiving, storing and shipping petroleum products via tank truck, pipeline, rail, and tanker/barge as appropriate to the Air Force installation capability. This experience shall include operation and maintenance of a bulk petroleum storage terminal; receiving and shipping of petroleum products via pipeline, barges, tankers and tank trucks as appropriate to the Air Force installation capability; and, maintenance and repair of bulk petroleum storage terminals.

(2) Shall have a minimum of three years of supervisory experience gained within five years just prior to the contract start date. Of these three years, two years of experience shall be specialized supervisory experience in fuel terminal operations with emphasis in terminal maintenance, operations and environmental compliance. One year may be general supervisory experience.

(3) This cannot be a collateral duty job.

Assistant Superintendent:

(1) Shall have a minimum of three years experience in fuel terminal operations engaged in receiving, storing and shipping petroleum products via tank truck, pipeline and tanker/barge.

This experience shall include operation and maintenance of a bulk petroleum storage terminal;

receiving and shipping of petroleum products via pipeline, barges, tankers, and tank trucks; and maintenance and repair of bulk petroleum storage terminals.

(2) This may be a collateral duty job.

Fuel Distribution Systems Mechanic(FDSM):

(1) Shall have a minimum of two (2) years experience and be qualified to operate, inspect, maintain, and repair fuel distribution systems, i.e., fuel storage tanks and pipeline systems, direct refueling systems, and the mechanical, electrical, and computer connected/driven components thereof.

(2) Shall be capable of detecting and correcting system component malfunctions, misalignments, leaks, and other adjustment issues and performing scheduled and unscheduled fuel system maintenance.

(3) Shall have a basic knowledge of automatic tank components and gauging systems, high/low level alarms, cathodic protection, and oily water waste systems.

(4) Shall have a basic understanding of written description and instructions pertaining to facility operations, shall be able to implement cyclic maintenance programs and safety programs relating to all aspects of facility operation

(5) Shall have demonstrated expertise in spill cleanup procedures, prevention and control measures, related equipment operation and maintenance.

(6) Should have practical experience in basic design and layout of petroleum facilities, component makeup, characteristics of fuel storage and distribution systems, and the ability to read and understand base blueprints, and system specifications.

Fuel Distribution System Operator (as defined in the Service Contract Act, Directory of Operations): Shall have a minimum of one-year experience in storage and distribution of bulk petroleum. Lead Operators shall have a minimum of two years experience.

Plans, Manual and Documents Access

QUESTIONS #62 to #65:

62. Will the contractor be provided the manuals library (plans, component repair manuals, etc) for the facilities?

63. Ref. PWS Section C-5.4 Facility Maintenance – “The Contractor shall establish and maintain automated maintenance and supply records for all equipment and components at the fuel facility.” Will the Air Force Liquid Fuel Maintenance office currently performing this function provide the winning contractor with historical data to include maintenance records, manufacturer’s recommended maintenance procedures, component specification sheets, and spare parts lists?

64. Ref. PWS Appendix C – Applicable Directives – The list of applicable directives include

3. AF Technical Order 37-1-1 and 4. AF Technical Order 42B-1-1. We have been unable to locate a publicly accessible web site where these documents can be viewed. Could the government provide contractors access to these documents for review?

65. Reference Appendix E. UFC 3-460-03F is referenced throughout this appendix and others, however, we have been advised that this document does not officially exist. It is currently undergoing revision and UFC 3-460-03 is identified as current guidance. Please verify RFP requirement.

ANSWERS TO ALL QUESTIONS: Base specific plans and maintenance records will be provided to the Contractor upon award of the contract. Links to AF Technical Orders 37-1-1 and 42B-1-1 as well as the most current version of UFC 3-460-03 are provided as part of this solicitation amendment. (Q:\F\FL\Air Force Projects\AF Bulk Storage\AF Tech Standards)

Fuels Manager and Computer Availability

QUESTIONS #66 to…