SOW - Water Tank Painting and Repair.pdf

VA New England Healthcare System | White River Junction VA Medical Center (405) 163 Veterans Drive White River Junction, VT 05001 https://www.va.gov/white-river-junction-health-care/

Statement of Work

6/20/2023

Project: 405-23-001

Project Name: Water Tank Painting and Repair

I. Table of Contents I. Table of Contents

II. Project Scope

III. Tasks and Requirements .................................................................................................... 2-4

IV. Period of Performance

V. Work Schedule

VI. Privacy Statement

VII. Appendix https://www.va.gov/white-river-junction-health-care/

II. Project Scope

1. The White River Junction VA Healthcare System requires the services of a qualified firm to provide services allowing for repainting and repairs of White River Junctions Main Water Tower. Work is to include, but not limited to, preparation and repainting of interior and exterior surfaces, and repairs to the access hatch.

2. The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the Contractor’s fault or negligence.

3. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

4. All personnel, their subcontractors and representatives visiting VA sites will be required to notify Facilities upon arrival and departure. Each visiting individual will be required to provide their name, their company’s name, VA project title, date, reason for the visit, and the times of arrival and departure. Additionally, as required by the VA Police Service, all persons must be badged. Arrangements for after-normal-working-hour site visits must be made in advance.

5. Work shall be completed in conformance with the time schedule requested by the VA Contracting Officer’s Representative (COR) or Resident Engineer (RE). The Contractor is solely responsible for preparing all necessary regulatory notifications to meet the time schedule.

III. Tasks and Requirements

1. Furnish and install new fall protection device throughout interior ladder system

2. All work shall be subject to daily inspection by the COR. Contractor shall provide daily reports as to the progress of work being preformed to the COR in digital form.

3. Prep and repaint exterior logo on South side location (logo design provided by VA, see attachment).

4. Provide spot grinding, repair of pitting and recoating (2 coats) of LIMITED exterior areas (specifically around hatch, logos and areas noted in inspection report).

5. Refer to Tank Inspection and Cleaning Report by Underwater solutions Inc., dated

April 6, 2022, for additional important information including photos, description of pitting and other narrative information.

6. Take all necessary precautions to protect adjacent structures and parking/vehicles from any overspray.

7. Intent of the VA is to prep and recoat ALL interior tank surfaces and bring the entire structure up to complete satisfactory condition and significantly extend the structure life. Apply and test IAW coating manufacturer requirements and VA Specifications.

8. All interior areas of rust and pitting shall be addressed. All interior surface areas shall be prepped to insure adhesion of new coating over existing.

9. Contractor will be responsible for draining the tank initially and as required at completion of painting for all required flushing and testing as per State of VT permit.

10. Refilling of the tank shall be done in accordance with instructions from the COR and the Town of Hartford Water Department.

11. Painting practices shall be in complete accordance with the normal standards of good painting practice as outlined by the Society of Protective Coatings in SSPC standards and NACE International Standards and associated manuals and specifications.

12. Contractor will be responsible for disinfection of the tank, disinfection shall be in accordance with AWWA D105, Standard for Disinfection of Water Storage Facilities and all requirements as agreed to with the State of Vermont, Drinking and Ground Water Protection Division. Disinfecting agents shall be approved by the COR before use in the tank. Method of disposal of highly chlorinated water shall be approved by the COR. The chlorine reducing agent being used shall also be approved by the COR.

13. Contractor shall be responsible for the cost of testing of water stored in the tower once the tower is full after flushing is completed. The COR shall witness the sampling of the water and be provided the results of the water test.

14. Contractor is responsible for following all safety requirements for working Tanks and other Confined Spaces (ANSI 2117). The contractor and subcontractor shall be responsible for developing and submitting with the bid, for approval their own safety plan, to include activities of any/all subcontractors.

15. Include with the bid the most recent three years EMR rating for the general contractor and all subcontractors.

16. All pumps, sump pumps, etc. proposed for use in the potable water area of the tank shall be approved by the COR for use in potable water tanks.

17. Contractor will be required to return to project site eleven (11) months after completion of painting to conduct a full interior inspection. Contractor shall dechlorinate and drain the tank and conduct an inspection. Contractor shall be required to immediately repair any unsatisfactory conditions identified. Following inspection contractor shall refill the tank, test for VOC’s and bacteria as prescribed by the State of VT and place the tank back in service.

18. Submittals must be reviewed and approved by the VA prior to the start of work.

19. Contractor shall provide two temporary water storage tanks, each holding at least 6,000 gallons. Tanks shall be piped together and tied into the water service and distribution lines.

20. The temporary water storage tanks shall be able to hold at least 70 PSI of water pressure, the water tanks shall be wired into the Building Management System (BMS) to communicate with the two VFD water tower supply pumps in building 2 to maintain a full condition. The water tanks will serve as a temporary water tower, providing an emergency supply of water to the campus in case of any failure by the municipal water system.

21. Contractor is required to provide a daily log report to the VA Contracting Officer Representative (COR) at the conclusion of each day, in a form and fashion similar to the White River Junction standard daily log.

22. Disinfection shall be done in accordance with AWWA D105, Standard for Disinfection of Water Storage Facilities and all requirements as agreed to with the State of Vermont, Drinking Water and Ground Water Protection Division. Method of disposal of highly chlorinated water shall be approved by the COR. Use of a reducing agent shall also be approved by the COR.

23. Provide, through an independent third-party, full-time inspection services in support of the interior vessel painting project. Inspector to deliver a written report to the COR each day at the conclusion ofcontractor work.

24. The qualifications of the inspector shall include the following at a minimum (submit this information with the bid):

a. Provide full resume of the proposed inspector

b. Shall be certified by SSPC or NACE International for the services to be provided.

Submit current certifications with the bid.

c. Must show documentation of at least three previously completed inspection projects involving painting and rehabilitation of similar water tanks (water chamber) with contact information.

25. Provide conditioning of the interior air as required during the project and complete tank disinfection after painting.

IV. Period of Performance The period of performance is 365 calendar days. Based on award date, an amendment or modification may be issued to accommodate weather delays and or lead times. The water tower shall not be out of service for more than 30 days, excluding the 11-month inspection.

Notify the VA of any exceptions before submitting proposal for increase to cost or changes to project schedule.

V. Work Schedule

1. Normal working hours are from 7:30 AM to 4:30 PM.

2. Work Performed After Hours: Work may be performed after hours, coordinate these efforts with the COR with a minimum 24-hour notice.

3. In order to maintain schedule, work performed over the weekend, may be allowed.

Contractor to coordinate these efforts with VA COR with a minimum 48-hour notice.

VI. Privacy Statement Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.

VII. Appendix List of attachments as apart of this scope of work.

1. Tank Inspection and Cleaning Report dated April 6, 2022.

2. Water Tank Painting and Repair: Project Specifications dated July 13, 2022.

3. VA Logo for Water Tank