SOW_TAO 8 Laptops FY2025.docx

Statement of Work Purchase of IT Equipment

1.0 Background

The Indian Health Service, Tucson Area Office, has identified the need to replace its out-of-maintenance and no longer technically current desktops to meet the demands of the IHS teleworking initiative.

2.0 Scope

The Tucson Area Office of the Indian Health Service expects to procure eight laptops that can meet the technical requirements described below. These laptops will need to be technologically capable of supporting operations in a telework and worksite environment, allowing for multi-tasking multiple applications and other resource-intensive functions.

3.0 Objectives

This procurement will require eight laptops. These performance laptops must be durable and easily portable to accommodate frequent travel between on-site and telework locations.

4.0 Technical Specifications Dell Latitude 5550 (Or Equivalent):

Laptop Configuration or Equivalent (8 EA):

· Processor: Intel Core Ultra 7-155U

· Operating System: Windows 11 Pro

· Memory: 16 GB, 2x8 GB, DDR5, 5600

· Storage: 512 GB, PCIe NVMe, SSD

· Display: 15" (1920x1080)

· Security Features: Internal PIV/Smart Card Reader

· Wireless Connectivity: Wi-Fi 6E

· Primary Battery: At least 54 Whr

· Power Adapter: 100W AC adapter, USB Type-C

· Extended Service: 5-year year On-site service, next business day, hard drive retention, accidental damage.

5.0 Ship-to-Address:

Indian Health Service Tucson Area Office Attn: Bernard Howell 7900 South J Stock Road Bldg. 619T Tucson, AZ 85746

6.0 Contracting Officer Representative:

Name: Bernard Howell Email: bernard.howell@ihs.gov Phone: 520-295-2502

7.0 Method of Payment/Invoice Submission

a. Payment shall be made:

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors.

Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests” IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register, however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is https://www.ipp.gov If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

b. Improperly prepared invoices will be returned to the Contractor resulting in delayed payment.

The following shall constitute a “proper” invoice.

· Name of Vendor

· Invoice Date

· Government Contract Number

· Description, price, and quantity of goods and services rendered

· Shipping and payment terms

· Taxpayer Identification Number (TIN), EIN or Social Security Number

· Unique Entity ID (UEI) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM).

· Vendor contact name, title and telephone number