SOW Repair Sewer and Building 1 Bathrooms D-B.pdf

Edward P. Boland VAMC, Central Western Massachusetts Healthcare System 421 N Main Street Leeds, MA 01053 November 20, 2023

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Scope of Work for Repair Sewer and Bathrooms Building 1 Design-Build

Project Number: 631-23-004

Magnitude of Design + Construction: $500,000 to $1,000,000

Location(s):Edward P. Boland VAMC, Building 1, Basement, Northeast

1 Overview

1.1 General Intent

This scope of work is for a design-build project. The prime contractor will be responsible for professional services for delivering the project design as well as construction of the agreed upon construction project.

All work must meet VHA Design guide standards, VHA construction and safety requirements, OSHA, EPA, and Mass DEP standards.

1.2 Project Specific Scope of Work - Repair Sewer and Bathrooms Building 1 Design- Build

1.2.1 Overall Project Scope

Provide all labor, materials, tools and equipment, design, and construction services necessary for design and construction of a project described herein and other specific tasks as further defined by this request for proposal (RFP).

After award, but prior to the start of any work, the contractor shall contact the Project Engineer/Manager (i.e. COR) to review proposed methods, plans, and design for completion of work and to review infection control procedures, interim life safety procedures, above ceiling and wall penetration permits and hot permits. Field work may not commence until these plans have been approved as detailed below.

The spaces and requirements noted below are to be incorporated into this design-build package. See Attachment 4 for additional design requirements. These spaces are required to fit within the designated limits of construction and must meet all applicable building codes, VA master specifications, VA Design Manuals, and VA design guides. All design and work must meet current code requirements including, but not limited to IBC, ABA, ADA, NEC, NFPA, etc. The Contractor shall provide professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to in accordance with this design scope of work.

The VA is required to present the 65% design documents to a third-party fire review firm. This review shall have a duration of fifteen (15) calendar days in the project schedule.

Demolition:

- Demo of all existing flooring, walls, ceilings, MEP systems, and civil systems as specified in the limits of construction. All existing MEP and Civil systems to be surveyed and documented in as-builts for VA review prior to start of demolition.

- Existing building systems running through the limits of construction to remain must be coordinated with all new systems.

631-23-004-SOW-D-B Page 2 of 19 o Modification of existing systems to accommodate new work is permitted and shall be included in this scope of work.

Canteen Office: (Phase 1)

- Construct (1) new canteen office within existing canteen storage area. See attached plans showing proposed location of new room.

- Room to meet square footage requirements per VA design guide standards.

- Provide (2) electrical power outlets on each wall of room. Total = (8) outlets. Coordinate power source with A/E.

- Provide (2) data/tel-com outlets in room. Location to be coordinated with VA prior to installation.

Coordination where date/tel-com will be connected to.

- Provide supply and exhaust ductwork to room that meet VA TIL/code requirements, whichever is more stringent. Space to have fresh/outdoor air, cooling and heating.

- Demo existing steam radiators/unit heaters/fin-tube radiation within space and replace with new steam system. New steam system to be coordinated with final layout of room.

Single-Use Bathrooms:

- Construct (4) fully accessible single use bathrooms within existing limits of construction. As noted on the drawing and I.A.W with VA Specs.

- Room must meet all current ABA, ADA, ABAA and VA Barrier free design standards accessibility requirements, whichever is more stringent.

- Room shall be larger than standard ABA, ADA, VA barrier free design standard requirements in order to accommodate larger electric wheelchairs and scooters, which includes a 6-foot turning radius. This is to be coordinated with VA.

- Provide exhaust system for the (4) bathrooms. Provide all necessary controls, wiring, and power to be a stand-alone system for the renovation space.

- Space shall have fresh/outdoor air, cooling and heating.

- Provide floor drains and cleanouts tied into sanitary/storm system as required by code and system design.

Lactation Room:

- Construct (1) new lactation room within existing limits of construction. Location noted on dwg

- Design shall accommodate the room as shown on the drawings: ~90 square feet.

- Casework and countertop with provision for a miniature refrigerator (under countertop).

- Provide privacy screen within room to block view into space when door is open.

- Provisions for seating area.

- Provide supply and exhaust ductwork to room that meet code requirements. Space to have fresh/outdoor air, cooling and heating.

Janitors Closet:

- Construct (1) new office/storge room within existing limits of construction.

- Room to meet square footage requirements per VA design guide standards.

Sanitary/Storm System:

- Contractor to fully investigate and survey existing sanitary and storm lines/systems that are within the limits of construction as well as associated systems that are tied to the scope of work that extend beyond the limit of construction. Shop drawings to be submitted to VA for review prior to starting any work. Provide this report at 10% -20% design milestones.

- Demo and replace all under slab sanitary and storm systems within limits of construction.

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- Coordinate new system with final layout of rooms within scope of work.

- Replace 10 feet of sanitary line at exterior of building (10 feet from face of foundation wall to newly replaced line). Install cleanout at exterior of building.

- Relocate as many existing under slab sanitary and storm lines to the ceiling of the basement floor.

Coordinate work with surrounding conditions. Reference attached record drawings.

- Provide concrete floor saw cutting services as required to support scope of work and design.

- Provide concrete as required to infill locations where floor has been cut open.

- Excavation required to expose existing systems (interior and exterior).

- Restoration of landscaping to bring back to original existing conditions.

Miscellaneous Scope Requirements:

- Perform full NESHAP report for all spaces/areas associated with this scope of work. Provide all necessary abatement services. See attached hazmat sample reports from previous nondestructive/non-invasive investigations for reference.

- Remove and replace windows (qty-4) along North wall of construction area with aluminum framed windows to match existing new windows. Removal of windows to include any ACM or lead abatement as necessary for proper removal.

- Provide firestopping, smoke seal, acoustical sealant as required by code/design.

- Review and maintain all existing smoke/fire rated separation compartments.

- Furnish and install new fire extinguisher cabinet that was originally located in corridor. Existing fire hose cabinet to be demolished. Location to meet fire extinguisher cabinet code requirements.

- Furnish and install AED cabinet in main corridor as shown on attached drawing.

- Include all ICRA and ILSM requirements.

- Include all necessary temporary components (i.e., dust control, noise, temporary barriers, containment, etc.) to support phasing of work and off hour work.

- Include temporary fire rated construction barriers as required.

- Re-install/replace/patch any materials, systems, or finishes, etc. that were disrupted due to this scope of work.

- Shall coordinate hot work permit(s) and associated fire watch requirements with COR and/or appropriate authority.

- VA/OSHA LOTO requirements must be met.

- Coordination and scheduling of electrical, water, and other system shutdowns.

- Coordination and schedule of off hour work.

- Perform and submit electrical system power coordination study.

- Test and balance all MEP systems.

- Commission HVAC System.

- Perform equipment startups.

- Design must include a complete structural review of existing conditions and all structural conditions that will be encountered during demolition and installation of new scope of work (i.e., load bearing walls, shear walls, excavation depth relative to footings, shoring, etc.). Design to include any temporary structural conditions that need to be implemented during demolition and construction.

- The A/E shall obtain / prepare all environmental and other necessary permits that would be required prior to construction commencing – including but not limited to the Massachusetts Dept.

of the Environmental Protection (MassDEP)

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The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for design of this project. The A/E shall initiate detailed inspection of the project site to determine the needs and conditions for the design of this project. Copies of Edward P.

Boland VAMC record drawings and assessment documents will provided; the A/E will verify the validity of the record drawings prior to the start of design work and conduct site investigations as necessary throughout the design.

2 General Requirements

2.1 General Requirements

2.1.1 General Scope Items

The following is a list of general scope requirements:

1. Meet with VA Facilities staff, review existing drawings and estimates, and perform field work necessary to determine required materials and equipment.

2. When conflict exist between documents the order of precedence shall be specifications then drawings. Any conflicts shall be identified to the COR and be resolved using the RFI process to allow for proper documentation and correction as necessary.

3. Permitting (external to VA):

a. City of Northampton permits, and waivers are the responsibility of the contractor. The contractor must be prepared to attend City of Northampton committee meetings as required.

b. All Massachusetts Department of Environmental Protection permits, and waivers are the responsibility of the contractor. This includes, but not limited to all environmental and hazardous material permits.

4. All field work shall be scheduled at least 72 hours in advance with VA Facilities Management.

5. The site shall be left clean of all construction debris and hazardous materials.

6. Coordinate with VA CWM HCS GEMS upon Contract Award for the signing of the waste manifests.

7. Design and installation to meet latest edition of all applicable building codes, VA specifications, VA Design Guides, and VA Design Manuals.

8. Submit product data and shop drawings for all materials prior to installation. Submittals and shop drawings shall be approved by COR.

9. All work shall be performed in accordance with Massachusetts DLS regulations and OSHA codes.

2.1.2 Sole-Source Services/Contractors

The following are contracting or subcontracting constraints for this project:

1. Northeast Integrated Systems – Fire alarm programing

2. BEST Locks – All locks.

2.1.3 Site Access and Management Requirements

The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the project.

The contractor must have the following additional requirements before working on site:

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1. Contractor badge must be obtained and visibly worn by contractor or representative at all times while on campus.

2. Negative TB Test shall be provided for each employee, within the past calendar year.

3. As required by COR, a Clear Face Shield or Safety Glasses must be worn in patient care areas.

4. Annual influenza shot is required to perform work on campus.

These requirements are applicable to all contractor employees and subcontractors working in and around campus building unless stated otherwise by COR. The contractor is ultimately responsible for the behavior of employees and subcontractors.

Questions or concerns may be addressed by the COR.

2.1.4 Work Location and Restrictions

The work site location is at the Edward P. Boland Campus- VA Central Western Massachusetts Healthcare System. The contract work is intended to be limited to Edward P. Boland VAMC, Building 1, Basement, Northeast.

When the contractor’s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the COR.

2.1.5 Project Safety

Contractor shall comply with the Construction Safety Guide of the site and other applicable standards as noted in the sections 1 and 2.3.4 and their subsections.

FAR Clause 52.236-13 subparagraph (f) is invoked:

(f) Before Commencing the work, the contractor shall-

(1) Submit a written proposed plan for implementing this clause. The plan shall include an analysis of the significant hazards to life, limb, and property inherent in contract work performance and plan for controlling these hazards; and

(2) Meet with representatives of the Contracting Officer to discuss and develop a mutual understanding relative to administration of the overall safety program.

[56 FR 55376, Oct. 25, 1991]

2.1.6 List of Attachments

The following list of documents are attached to this SOW for Contractor use and incorporation into the project documents:

1. Project Milestone outline

2. 631-23-004 Repair Sewer and Bathrooms Building 1 Conceptual Drawings

3. 631-23-004 Repair Sewer and Bathrooms Building 1 Specifications

4. Additional Design Requirements

5. Northampton VAMC Memo Non-Structural Components Seismic Requirements

6. Building 1 Historic Record Drawings

7. Past HAZMAT sample reports

8. Statement of Understanding

9. Sample Forms

a. Submittal Register

b. Submittal Form

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c. RFI Form

d. Infection Control Risk Assessment and Permit

e. Hot Work Permit

f. Above Ceiling Work Permit

g. Confined Space Permit

h. Confined Space Entry – Permit Exempt Spaces

i. Daily Construction Log (Sample Form)

j. Utility Shutdown Request

k. Life Safety Risk Assessment

l. Mechanical System Valve Chart (Sample Form)

m. Electrical Panel Schedule (Sample Form)

n. Equipment Data Record (Sample Form)

o. Plumbing System Valve Chart (Sample Form)

10. Construction Safety Guidebook | Healthcare Environment and Facilities Programs (va.gov) (Included by Reference Only)

Note list is not necessarily exhaustive of necessarily exhaustive.

2.2 Architect/Engineer Requirements

2.2.1 Required Disciplines and Expertise

Engage the services of all consultants in each discipline deemed to be necessary to fulfill the requirements of the project plan. Each discipline shall document and investigate the relevant existing conditions, review the building available information, and verify all essential elements pertinent to their discipline. Site investigations shall measure, photograph, and document the conditions of areas to be renovated and/or impacted.

The A/E shall visit the project site to investigate the information shown on the Government Furnished drawings, record (as-built) drawings and other planning documents which are part of this contract.

This information is the best available, but the Government does not guarantee its accuracy or completeness. The A/E's investigation of field conditions shall be performed in a competent professional manner in accordance with the Architectural Design Manual and other applicable VA requirements. It is the A/E's responsibility to research the existing Government documents, determine those that are applicable to the project and request copies from the Government; the Government will not perform a search of Government documents to determine the information that the A/E may need during design.

2.2.2 General Design Considerations

2.2.2.1 Site Investigation

In the design build process site investigation will be divided into three types of investigation;

noninvasive (no destructive testing), approved, limited invasive testing (Minor Destructive testing/HAZMAT/NESHAP), and limited demolition. The three types of testing and the required milestones to reach them can be found in milestone outline in Attachment 1. The milestones are defined by the Design percent complete and approval of the required submittals for the activity.

http://vaww.hefp.va.gov/guidebooks/construction-safety-guidebook

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2.2.2.2 Design Within Funding Limitations

The design shall be prepared by the A/E-Contractor team. It is anticipated that the design and some construction activities may be occurring simultaneously throughout the period of performance. All of the design and construction requirement of the project shall not exceed the project’s estimated cost of $500,000 to $1,000,000.

This price includes design, construction, construction management, contingency, portable equipment, impact costs for any portion of the project. A detailed cost analysis shall be provided as a deliverable document of this contract to ensure meeting the cost goal. The final construction cost estimate determined at the completion of construction documents will represent the most probable “low bid”.

The D-B team is responsible for establishing internal controls for keeping the total design build project cost within the projected funding limits the A/E will be required to revise design and resubmit cost estimates as necessary (at no cost to the VA) should cost estimates exceed construction funding.

2.2.2.3 Design Independence, Furniture and Equipment

Designs for construction must produce a “complete and usable” facility or improvement when constructed. VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project. In addition, the A/E must certify that it has produced a design that does not include furniture and equipment that will be procured separately. Equipment that can be part of the design in the includes those items to meet code requirements for building occupancy, items covered in the VA’s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26 or 28 through 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00.

The A/E shall provide all services required to prepare documents and reports for the subject project consistent with the VA’s project team goals as prioritized during preliminary project meetings, field surveys and studies. The A/E shall determine existing conditions, severity of deficiencies, if any previous deficiencies have been corrected and to identify any conditions which may have previously been unreported.

Based on the approved design development the A/E shall provide all services required to prepare plans, specifications, and other supporting documents necessary to correct the identified deficiencies in priority order. The VA retains no responsibility for the development or preparation of any specification. A complete design including but not limited to determination and evaluation of existing conditions, necessary engineering calculation, necessary design work, independent fire safety/life safety review, IH Services, quantity and cost estimates, bid schedule, construction cost estimates, a proposed construction schedule, design analyses and calculations, a design documentation report, engineering considerations and options report shall be developed for this project. It is planned that areas in and adjacent to the proposed construction area shall be occupied during construction. The A/E shall develop, as required, a phasing plan that addresses this fact and assures smooth implementation of required construction.

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2.2.2.4 Design Criteria

The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. All design documents shall be developed in accordance with the VA TIL, including (but not limited to) the following listed Department of Veterans Affairs References:

PG-18-1 Master Construction Specifications

PG-18-3 Design and Construction Procedures [Including but not limited to: Codes, Standards, and Executive Orders]

PG-18-4

BIM/CAD

Standard Details and CAD Standards

PG-18-5 Equipment Guide List

H-18-8 Seismic Design Handbook

PG-18-9 Space Planning Criteria

PG-18-10 Design Manuals (by discipline) [Including but not limited to: Guiding Principles checklists as indicated for NRM Projects in Sustainable Design Manual, Life Cycle Cost Analysis]

PG-18-12 Design Guides (graphical, by function)

PG-18-13 Barrier Free Design Guides

PG-18-14 Room Finishes, Door, and Hardware Schedules

PG-18-15 Minimum Requirements for A/E Submissions

PG-18-17 Environmental Compliance Manual

H-7545 VA Cultural Resource Management Procedures

OIT Infrastructure Standard for Telecommunications Spaces v3.0 (21 August 2020) http://www.cfm.va.gov/til/index.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/cPro.asp http://www.cfm.va.gov/CFM/TIL/sDetail.asp https://www.cfm.va.gov/til/projReq.asp http://www.cfm.va.gov/CFM/TIL/equip.asp http://www.cfm.va.gov/CFM/TIL/seismic.asp http://www.cfm.va.gov/CFM/TIL/planning.asp http://www.cfm.va.gov/cfm/til/dManual.asp http://www.cfm.va.gov/cfm/til/dGuide.asp http://www.cfm.va.gov/CFM/TIL/accessibility.asp http://www.cfm.va.gov/cfm/til/room/RoomFinishes.pdf http://www.cfm.va.gov/til/aeDesSubReq.asp http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=584&FType=2

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The following references shall also be used to complete the design documents:

1. VA Standards Alert 017 – Infrastructure Standards for Telecommunications Spaces and all standards, guides, and manuals incorporated by reference (https://www.cfm.va.gov/til/sAlert/sAlert017.pdf)

2. SOCAMES 6 Design Alert 1

Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide.

A/E shall use latest references released at time of award. Revisions during project execution need not be incorporated unless stated otherwise by the project engineer for a change critical to the scope (i.e.

specification/reference effectivity date is contract award date unless critical changes are flowed down).

2.2.2.5 Design Collaboration

The A/E during this design project shall collaborate with the VHA Office of Healthcare Environment and Facilities Programs Special Engineering Program (HEFP/SEP) staff, VISN 1, User Group, and the onsite personnel as required.

Independent Life Safety Review Agent (LS Agent) for the project. Design submittal comments from these contractors, if concurred with by VA, shall be incorporated into the design. HEPF/SEP and/or VISN deliverables shall be coordinated with the A/E’s design submittals to ensure compliance with all requirements are met. The A/E is required to ensure all elements of the design adhere to the Life Safety Code, including recommendations for temporary construction barriers, prior to the Independent Life Safety review.

2.2.2.6 Independent Life Safety and Energy Reviews

The VA will provide a separate and independent energy, fire safety and life safety review to be accomplished at the 50% and 90% design submissions. These reviews shall have a duration of 15 work days for each review within the project schedule. For all reviews AE needs to address comments and include any changes in the next submission. The VA reserves the right to do more frequent or other design reviews as required.

2.2.2.7 Asbestos Containing Materials (ACM) and Lead

Due to the original construction era (1921) of the Edward P. Boland site asbestos and lead are of particular concern. The A/E shall plan to perform comprehensive NESHAP and include remediation of all items with IH monitoring services. The NESHAP and remediation plan for construction shall encompass the entire construction area. Remediation plan and estimate shall be sufficiently detailed/delineated by area to allow for specific areas to be readily removed from the final construction plan at the contracting authority’s discretion. Testing shall be in accordance with accepted standards controlling sample methods, sizing, and metrology to ensure safe and accurate results. Sampled locations shall be encapsulated immediately after testing. See Attachment 6 for historic reports.

The following are known sources of asbestos (not limited to):

Pipe insulation Ceiling tiles Pipe dope Floor tiles Adhesives Felt material (roofing) Window calking Old Gaskets https://www.cfm.va.gov/til/sAlert/sAlert017.pdf

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The following are known sources of lead (not limited to):

Paint Roof flashing Legacy piping Windows/glazing Soil

To the extent possible existing assessments will be shared.

2.2.2.8 Physical Security

The A/E must include a certified physical security specialist if necessary. The specialists must be involved with the design beginning with the concept phase and the qualifications must be submitted to the COR for review and approval prior to the concept/basis of design phase. The specialists shall meet the specific requirements listed in the Physical Security Design Manual for Mission Critical Facilities.

The Physical Security Design Manual for Mission Critical Facilities is located on the TIL (http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecMC.pdf). The A/E shall ensure that all aspects of the applicable VA Physical Security Design Manual (either Life-Safety Protected or Mission Critical Facilities; both will be applicable depending on the area the work is taking place) are incorporated into the design and shall prepare a written report acknowledging compliance as required by the VAMC. The A/E must inform the COR of any physical security items that will be difficult to achieve during the concept/basis of design phase of the design and assist the VA with waiver requests as necessary.

2.2.2.9 Telecommunications Design

In accordance with “Telecommunications and Special Telecommunications Systems Design Manual,” in latest available version (https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf), paragraph 1.2 (d), Telecommunications design must be performed and stamped by a BICSI Registered Communications Distribution Designer (RCDD) for all projects.

2.2.2.10 Responsibility After Design Completion

The A/E is required to support the VA should errors or omissions in the documents create problems in bidding or administering the contract for construction. As needed, the A/E will clarify the design intent and correct any errors or omissions in the original documents. The corrections shall be done in a timely manner at no additional cost to the Government. The A/E shall incorporate amendment changes on the original drawings and/or CAD drawings when requested to do so after the bidding process at no extra cost to the Government. In addition, the A/E shall incorporate amendment changes on the submittal registers and submit on a CD labeled with the project title, location, and construction contract number. If clarifications are required, the A/E will prepare the required amendment.

2.2.3 Submittals

Design submittals shall follow the requirements of Program Guide, PG-18-15, Volume C – A/E Submission Instructions for Minor and NRM Construction Program. Submittal documents shall be prominently marked “For Official Use Only (FOUO)” if they contain qualifying data as defined in VHA Memorandum 2019-11-13 Sensitive Infrastructure Data Classification – For Official Use Only

(FOUO).

http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecMC.pdf https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf

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The A/E shall deliver design submittal documents that follow the iterative phase breakdown for design work in PG-18-15 and as additionally specified below. Specific requirements for each discipline/work product listed under each phase can be found in PG-18-15; it is expected for the phase of design that each of the checked items in the SD/DD/CD columns will be completed for the submittal. The A/E shall attend a review meeting following each design submittal as indicated under the Project Schedule section of this Scope of Work. Each new submittal will incorporate all VA comments from the previous submittal. The Asbestos Abatement requirements in PG-18-15 are applicable at Edward P.

Boland VAMC due to the age of the campus (construction began in 1920’s).

The following submittals will 11required for this project (minimum):

1. Quality Assurance/Quality Control (QA/QC) Plan

2. Basis of Design (BD) – 10% - In addition to the requirements in PG-18-15, a Basis of Design is required. Basis of Design is a narrative presentation of facts, sufficiently complete, to demonstrate that the project concept is fully understood, and that subsequent design details, and their ultimate presentation in the final drawings and specifications, will be based on sound architectural and engineering decisions. Conceptual drawings of the planned design and the initial cost estimate will additionally be included.

3. Schematic Design (SD)- 30%

4. Design Development One (DD) – 65%

5. Preliminary Construction Documents – 70%

6. Construction Documents (CD)- 90%

7. Final Construction Documents (Bid) – 100%

2.2.3.1 Drawing Format

All drawings shall adhere to VA project software requirements for Building Information Modeling (BIM) and Computer Aided Design (CAD) available at http://www.cfm.va.gov/til/projReq.asp. BIM software shall be Revit, in the latest version available to Edward P. Boland VAMC.

The A/E shall provide a computer 3D model and prepare various 3D renderings to present to VA throughout the design phase to adequately represent architectural, mechanical/electrical/plumbing (MEP), site conditions and other items in the design to aide with facility visualization and contractor coordination.

The project BIM model minimum requirements shall be developed to include the systems described below as they would be built, the processes of installing them and to reflect record drawing conditions.

The deliverable model at the SD, DD and CD design phases shall be developed to include as many of the systems described below (but not limited to) as are necessary and appropriate at that design phase.

Architectural/Interior Design Square Footage/Volume Room Names and Numbers Architectural Schedules Architectural Specialties and Woodwork Doors Windows Louvers Roof Floors Ceilings Vertical Circulation Walls/Curtain Wall Sizes, Shapes, & Material Data General Signage

Schedules Furniture Equipment Structural Foundations Shafts and Pits Mechanical

HVAC

Plumbing Electrical/Telecommunications Power and Lighting Steam Distribution Other Engineering Data as Required Exterior Building Information http://www.cfm.va.gov/til/projReq.asp

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Nurse Call System Asbestos/Hazardous Material Info Security System Information (Access Control, Security

Cameras, Panic Alarms, Overhead Paging) Life Safety Information (Fire Extinguishers, Wall

Ratings, Door Ratings, Fire Protection/Alarms)

Departmental Ownership (By Common Name, Capital Asset Inventory Department Definition and Strategic Capital Investment Program Department Definition)

2.2.3.2 Submittal Formats

Submittals shall be submitted in electronic format and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp) and Autodesk Revit Project (.rvt) files are acceptable. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at http://www.section508.gov/. The A/E shall be responsible for providing:

2.2.3.3 Meeting/Conference Minutes

Meeting minutes for all formal meetings and conferences held with the VA; including weekly construction meetings. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference for concurrence and distribution to attendees. All documents in any of the electronic formats listed above.

Minimum Meeting Minutes Requirements:

• Project name, number, meeting host, Meeting Name

• Date, Time, meeting ID, call in number, Duration, and consecutive number of total related meetings

• Participant list (Name, Title, Phone number (office and mobile), Email, Attended Meeting (yes/no check box)

• Meeting purpose, Roll call, COVID-19, and Additional Items

• Agenda items (Decisions, action items, issues and fixes or next steps)

• Action items and status of those items

• Schedule

• Cost and invoicing

• Next meeting date and time

• Detailed attachment list

2.2.3.4 Specifications

2.2.3.4.1 Outline

The A/E shall develop an outline specification listing the proposed guide specifications and the A/E prepared sections that will be used for the project. The outline specification will list the guide specification number and title for each proposed section. Sections shall be arranged within their respective divisions, in numerical order. New specification sections, developed by the A/E, will be numbered to fall in their respective division at a logical location.

http://www.section508.gov/

Leeds, MA 01053 June 28, 2023

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2.2.3.4.2 Editing

The A/E must thoroughly edit and adapt the Specifications to satisfy the project requirements and provide a complete set of construction specifications. The A/E shall notify the VA in writing should there be instances where there are no appropriate Master Specifications available for use. At the VA’s direction the required specifications will be prepared by the A/E. These specifications shall list the essential features, functions, and other factors to clearly indicate the type and quantity of items/work required. All specifications will be prepared by listing parameters and requirements that can be met by several manufacturers. Division 1 shall be provided by the VA.

2.2.3.4.3 Construction Contractor Submittal Register

The specifications require the construction contractor to submit shop drawings, samples, manufacturer’s data, certificates, test reports, and other items to the Government. The A/E shall prepare a complete listing of construction contractor submittal requirements on an Excel Spreadsheet.

The spreadsheet shall have a separate line for each required submittal (Each Material) and separate columns for Division, Section, and type of submittal (catalog cut, sample, etc.). See Attachment 7a.

2.2.3.5 Construction Cost Estimates

Construction cost estimates shall comply with Manual for Preparation of Cost Estimates & Related Documents for VA Facilities dated March 8, 2011. This document is available on the TIL at http://www.cfm.va.gov/cost/index.asp. All estimates in any of the electronic formats listed above.

2.2.3.6 Quality Assurance/Quality Control (QA/QC) Plan

The A/E is responsible for developing and performing quality assurance reviews of all work to confirm that proper criteria, regulations, laws, codes, principles and professional procedures have been used. This includes work performed by subcontractors. The VA shall review all project submissions, but this review is general in nature and should not be considered as part of the A/E’s Quality Control Plan and/or Quality Assurance. VA Design Alerts and VA Quality Alerts can be found on the internet at http://www.cfm.va.gov/TIL/.

Quality Certification: The A/E shall certify at each submission in writing that he/she has performed quality assurance reviews of that submission.

2.2.4 Design-Build Submission and Milestones

See Attachment 1.

2.2.5 Construction Period Services (CPS)

As part of the contractor team, the A/E will be responsible for supporting or modifying the design as necessary.

2.2.5.1 Requests for Information (RFI)

The A/E will be responsible for responding to RFIs from both the Government and the Construction Contractor. RFI response time shall be within seven (7) calendar days of submittal to the A/E.

http://www.cfm.va.gov/cost/index.asp http://www.cfm.va.gov/TIL/

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2.2.5.2 Submittal Reviews

Submittals will be routed from the construction contractor to the A/E firm to ensure quality control of the submittal as well as confirming that the submitted material conforms with VA requirements outlined in the specifications as well as the VA Design Guides and Manuals. Contractor shall submit the submittal reviews to the A/E within seven (7) calendar days. Once the A/E has approved the submittal it shall be sent to the VA for review and approval.

2.2.5.3 Site Visits and Reports

The number of site visits should be determined by the Design-Build Team but should include adequate number of visits for through site investigation, adequate site visits to ensure quality control during construction, as well as punch list and acceptance inspections. Site visits shall at minimum be conducted once a month and provide 2 punch lists. A site visit report shall be submitted to the VA within seven (7) calendar days of the visit, documenting findings during site investigations, quality control findings and punch list findings.

2.2.5.4 Punch List

2.2.5.5 Punch list shall be submitted within seven (7) calendar days of the inspection.

Record Drawings

Record as-built drawings shall be delivered to the VA within thirty (30) calendar days after VA acceptance of the construction project. Record Drawings shall be provided in both PDF format as well as the meeting the VA BIM/CAD format requirements.

2.3 Construction Scope Requirements

2.3.1 Submittals

Submittals may be sent after the Notice to Proceed (NTP) is received by the contractor. Submittals, meeting minutes and all contractor record keeping shall utilize management software such as Procore © or approved equivalent. Outlook, Excel and other manual management systems are NOT acceptable. The general contractor is responsible for reviewing and confirm submittals adhere to contract requirements and quality standards.

The contractor shall provide the following submittals as soon as they are available or by the required date(s) communicated by the COR:

Preconstruction:

• Site Specific Safety Plan

• Infection Control Plan

• Contractor Quality Control Plan

• Abatement Plan During Construction:

• Material Submittals (before materials are installed)

• Coordination Drawings (before any system components are installed)

• Test Results Post Construction:

• Completed punch list inspections.

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• Certification from the Contractor/Installer that the system(s) specified meets all applicable codes as well as manufacturer, designer, and insurance requirements as required by the Government.

• Operation and Maintenance Manuals for new equipment

• As-built drawings

• Coordination Drawing Checklist

2.3.2 Proposed Schedule

All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the COR:

07:00-16:30h Monday through Friday

Off-hour work for activities impacting normal operations or scheduling conflicts are generally 17:00- 06:00 Monday- Friday and anytime Saturday and Sunday.

Holidays excepted unless other times are arranged in advance and approved in writing by the Project

COR.

The project period of performance is 365 calendar days. The period of performance begins on the Date that the Notice to Proceed is issued and includes all Administrative, design, construction, and project closeout time.

2.3.3 Project Coordination

The following tasks are anticipated to have significant campus impact or conflicts and may require special consideration and coordination to ensure satisfactory completion:

1. This project is located in a patient care building with patient care occurring in all adjacent areas including the floor above. Noisy or disruptive work will have to occur off-hours.

Material movement into the construction area will generally have to occur off hours as well.

2.3.4 Code Requirements and Specifications

The VA master specification PG-18-1 can be found here VA Master Specifications (PG-18-1) | WBDG - Whole Building Design Guide. The Technical Information Library is a standard source for VA guidance found here TIL Catalog - Office of Construction & Facilities Management (va.gov).

2.3.5 Penetrations of Fire and Smoke Barriers

Prior to any installation of equipment, cables, power connections, conduit, piping or other work that penetrates a smoke or fire barrier, all such work must be approved by the site-specific Facilities Management Service (FMS) via the COR. An above ceiling/penetration permit must be secured from FMS prior to disturbing the integrity of the barrier. The permit must be available for inspection at the project location. After the work is completed, the penetration must be repaired (sealed) according to accepted practice and utilizing materials (including UL/FM-listed through penetration fire stopping materials) that meet the original barrier construction requirements in order to restore the designed specifications for smoke and fire compartmentalization. Upon completion of any penetration repair, a visual inspection for approval must be requested from, and completed by FMS.

https://www.wbdg.org/ffc/va/va-master-specifications-pg-18-1 https://www.wbdg.org/ffc/va/va-master-specifications-pg-18-1 https://www.cfm.va.gov/til/catalog.asp

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2.3.6 Interim Life Safety Protection Measures

Contractor shall participate with the VA in the preparation of an interim life safety measures and fire protection Plan that will be implemented during construction of this project. At a minimum, contractor shall comply with the following requirements of an interim life safety measures and fire protection plan:

• Ensure exits provide free and unobstructed egress for all building occupants. If required by contractor’s operations, establish and mark alternate means of egress for all building occupants.

• Contractor shall maintain escape facilities from the work area for construction workers at all times. Means of egress in construction areas will be inspected daily.

• Ensure free and unobstructed access to all areas of the project site for emergency services and for emergency forces.

• Do not impair means of egress, automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections.

Provide fire watch in accordance with NFPA standards for impairments. Request approval of impairments from the COR in writing a minimum of 72 hours in advance.

• When required, a fire watch shall be by a qualified person provided by the contractor who shall maintain constant observation of the affected area and have no other duties. The person providing the fire watch shall be trained in fire prevention and in the use of fire extinguishers, occupant hose lines, occupant fire protection system, in sounding the building fire alarm and in notifying the local fire department, and in understanding the particular fire safety situation for the project.

• Provide written procedures and guidelines for construction personnel and post in the immediate areas of construction detailing what to do and who to call in the event of fire or emergency.

• Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.

• All temporary construction shall be built of noncombustible/fire retardant materials and shall be smoke tight.

Contractor shall comply with the requirements and ensure efforts to prevent false fire alarms.

2.3.7 Storage of Equipment and Materials

The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. Additionally, a contractor trailer is permitted for this project. The Contractor should schedule delivery of materials to limit the amount of storage space and time. The warehouse CANNOT accept or store deliveries.

2.3.8 Debris Removal

The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by COR) from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.

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2.3.9 Site Utilities

The Contractor/Installer should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the COR prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 15 calendar days in advance) and approved by the VA COR. All utility shutdowns must be reviewed and approved by the VA.

2.3.10 Infection Control

All work shall be performed in accordance with the Construction Specifications for Infection Control of the Edward P Boland VA Medical Center. For purposes of this project, the work shall be accomplished using the controls indicated in the specifications and on the Infection Control Construction Permit attached. No work will be allowed to proceed until an Infection Control Construction Permit has been completed and signed and all protective measures required by the permit are in place.

2.3.11 Material and Workmanship Quality

All materials and workmanship shall comply with all codes, standards, and requirements of all Authorities Having Jurisdiction (AHJ). All work shall be done in accordance with contract terms and conditions and in a professional manner according to the best trade practices and to the satisfaction of the COR. This includes work performed by subcontractors.

3 Project Schedule/Period of Performance See Attachment 1 for the Proposed Design-Build milestone schedule. The durations given shall be considered maximum durations. Included on the Milestone Schedule are release for certain construction work to begin. Once all requirements have been met for design milestone and the required submittals for construction have been approved, the approved portion of construction may proceed. The intent of the Design-Build delivery is to speed up the overall project delivery schedule from Design to completed construction.

If a due date on the timeline below falls on a Holiday or Weekend, the submittal shall be due the following business day. The remaining timeline will not be shifted to accommodate Holidays or Weekends.

Once the 100% design submission is approved the only restriction on construction will be approved materials submittals, and facility coordination.

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4 CONTRACT OVERSIGHT

All contracts for this project shall be awarded by the NCO 1 Contracting Team; only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

NCO 1 Contracting Team shall designate a Contracting Officer’s Representative (COR) to monitor and manage contractor’s performance under the design project contract. The COR shall be a representative of the Edward P. Boland VAMC Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project.

A COR from the Edward P. Boland VAMC Engineering Service Project Section shall also be designated for the construction project contract to monitor and manage the construction contractor’s performance under the construction project contract. This designation under the construction contract shall be considered equivalent to the industry standard of “Owner’s Representative” and does not supersede or eliminate the A/E’s responsibility for Part Two Services/Construction Period Services.

The A/E ultimately shall be responsible for any errors and omissions with the design discovered during and after the construction phase. The corrections shall be done in a timely manner at no additional cost to the Government. The A/E shall incorporate amendment changes on the original drawings and/or CAD drawings when requested to do so after the bidding process at no extra cost to the Government.