STATEMENT OF WORK

Joint Task Force–Western Hemisphere Workspace Furniture Modernization

Headquarters, U.S. Southern Command (HQ USSOUTHCOM) Joint Task Force–Western Hemisphere (JTF-WHEM)

14 October 2026

PART 1

GENERAL

1. Description of Requirement/ Introduction. The Contractor shall provide all personnel, supervision, design services, furniture, materials, equipment, transportation, delivery, staging, assembly, installation, testing, training, warranty support, cleanup, documentation, storage, tools, supplies, facilities, and other non-personal services necessary to provide a complete ergonomic workspace furniture modernization solution for Room 1- JPG, Room 2- POD, and Room 3- JOC, except for those items specifically identified as Government-furnished property (GFP) or Government-furnished services

(GFS).

1.1.1 The contractor shall provide modular, durable, ergonomic, commercially manufactured furniture suitable for continuous or extended-duration mission operations. All furniture shall be new unless specifically identified by the Government as Government-furnished property for reuse, relocation, or integration. Unless expressly included by contract line item, the contractor shall not furnish, configure, program, integrate, test, accredit, or maintain audiovisual (AV), information technology (IT), video teleconferencing (VTC), network, secure KVM, display-processing, audio, or control-system equipment.

1.1.2 The contractor shall coordinate with the Government and Government-designated AV/IT integrator to ensure that workstation locations, furniture layout, monitor mounts, cable-management systems, access panels, equipment clearances, and power/data assumptions support the approved AV/IT architecture.

1.1.3 The contractor shall plan and perform all work in Government-approved phases to preserve safety, emergency egress, facility access, mission continuity, information protection, and operational requirements.

1.2 Background. Joint Task Force–Western Hemisphere requires modernization of designated workspace areas to provide durable, ergonomic, operationally suitable furniture configurations that support continuous or extended-duration mission operations. The requirement includes furniture design, space planning, procurement, storage, delivery, removal of Government-authorized existing furniture, disposition support, assembly, installation, testing, documentation, training, warranty support, protection of Government property, and coordination with Government-managed Directorate of Public Works (DPW) power work and Government-designated AV/IT integration activities.

1.3 Objectives. The objective of this requirement is to provide complete, safe, durable, ergonomic, mission-suitable workspace furniture solutions for Room 1 (JPG), Room 2 (POD), and Room 3 (JOC).

The contractor shall:

1. Prior to delivering any new furniture, the contractor shall systematically dismantle, load, and transport all current room furniture off-site.

2. Coordinate design, delivery, staging, installation, and storage activities with the Government.

3. Deliver furniture configurations that meet approved functional, ergonomic, operational, safety, and layout requirements.

4. Minimize disruption to Government operations.

5. Protect Government property, facilities, access routes, staging areas, and workspaces.

6. Coordinate furniture interfaces with Government-managed DPW power work and Government-designated AV/IT integration.

7. Complete required testing, training, documentation, warranty support, punch-list correction, and final acceptance actions.

1.4 Scope. The contractor shall provide all non-personal services, labor, materials, equipment, transportation, storage, supervision, and incidental items necessary to design, deliver, remove existing furniture, install, inspect, test, train, document, and provide warranty support for ergonomic workspace furniture in Rooms (JPG), Room 2 (POD), and Room 3 (JOC). The furniture scope includes approved workstations, task seating, conference tables, monitor-mount systems, cable-management systems, storage components, supporting furniture, and associated accessories. The contractor shall coordinate furniture interfaces with Government-managed power work and the Government designated AV/IT integrator.

AV/IT, network, electrical, structural, VTC, and system integration work are excluded unless specifically identified in a contract line item.

1.4.1 The contractor shall furnish and install approved workstations, chairs, monitor-mount systems, cable-management systems, storage components, supporting furniture, and related accessories for Room 1 (JPG), Room 2 (POD), and Room

3 (JOC).

1.4.2 The contractor shall coordinate furniture placement, monitor arms, cable-management systems, access panels, equipment clearances, and power/data assumptions with the Government and Government-designated AV/IT integrator.

1.4.3 The contractor shall not perform electrical, network, structural, AV/IT, VTC, or other work outside the furniture installation scope.

1.5 Phased Room Turnover Schedule. Each of the three rooms will be completed in three phases. The first phase for each room shall consist of all break-down and dispositions of current furniture. The second and third phase for each room shall consist of delivery, installation, calibration, and post-installation cleanup. The contractor shall correct deficiencies that prevent safe use, mission use, security compliance, or completion of Government furnished power AV/IT work within two (2) business days of notification, unless otherwise approved in writing by the KO. All other punch-list items shall be corrected with five (5) business days of notification. The desired schedule is set forth in Table 1. Completion of each room milestone requires joint inspection and written concurrence by the Government Representative (GR).

Table 1: Master Milestone Schedule

Phase Location Pre-Requisite Dependency

Required Completion Window

Performance Standard

Phase 1A Phase 1 Complete Room 1: JPG

None No later than 20 Calendar Days after Award / NTP

100% of workstations, seating, and conference tables removed.

Phase 1B Room 2: POD None No later than 15 Calendar Days after Award / NTP

100% of workstations, seating, and conference tables removed.

Phase 2A Room 1: JPG Phase 1, Room 1, complete and Government notification that DPW power work is complete and the room is released for furniture installation.

No later than 50 Calendar Days after Award / NTP

100% of workstations, seating, and conference tables installed.

Phase 2B Room 2: POD Phase 1, Room 2, complete and Government notification that DPW power work is complete and the room is released for furniture installation.

No later than 45 Calendar Days after Award / NTP

100% of workstations, seating, and conference tables installed.

Phase 3A Room 3: JOC Removal

Room 1 and 2 complete through Phase 2.

No later than 60 Calendar Days after Award / NTP

100% of workstations, seating, and conference table removed.

Phase 3B Room 3: JOC Installation/Turnover

Phase 1, Room 3, complete and DPW work complete.

No later than 90 Calendar Days after Award / NTP

100% of workstations, seating, and conference tables installed.

Final Closeout

All Facilities Completion of Room 3 walkthrough

No later than 120 Calendar Days after Award / NTP (10– 15 days after Phase 3)

Final As-Built drawings, Property Disposition Manifest, training, and warranty package accepted.

1.5.1 The Government may adjust phase dates, work windows, work areas, and sequencing to accommodate mission operations, exercises, command events, operational surges, security restrictions, installation closures, facility constraints, or other mission requirements.

1.6 General Information

1.6.1 Quality Control Plan (QCP).

1.6.1.1 General Requirement and Standard of Performance. The contractor shall establish, implement, and maintain a comprehensive Quality Control Plan (QCP) to ensure all supplies, materials, deliveries, and installation services provided under this contract satisfy the specifications, schedules, and performance standards set forth in this SOW and Attachment 1 (Performance Requirements Summary / PRS). The contractor is solely responsible for controlling product quality, freight handling, assembly tolerances, and overall workmanship, and shall operate an active quality control program that prevents, identifies, and promptly resolves deficiencies throughout contract execution.

1.6.1.2 Submittal, Review, and Acceptance.

Draft QCP: The contractor shall submit a draft QCP to the Contracting Officer (KO) and GR at the post-award kickoff meeting within five (5) calendar days after award.

Final QCP: The contractor shall incorporate Government feedback and submit a Final QCP within seven (7) calendar days following receipt of KO/GR comments.

Acceptance: Formal Government acceptance of the QCP by the KO is required prior to the commencement of on-site delivery and installation.

Modifications: Any proposed modifications or updates to the accepted QCP during contract performance shall be submitted in writing to the KO and GR for review and written approval at least ten (10) business days prior to proposed implementation.

1.6.1.3 Minimum Mandatory QCP Elements. At a minimum, the contractor’s QCP shall detail specific operating procedures, checklists, and responsible personnel covering the following areas:

1. Pre-Order and Specification Verification: Detailed methods for verifying that all manufactured goods—including conference tables, mobile pedestals, credenzas, storage units, carts, and desking systems—strictly conform to the approved design package, model numbers, specified quantities, finishes, fabric swatches, dimensional constraints, load ratings, ergonomic certifications (e.g., ANSI/BIFMA), and manufacturer warranty terms.

2. Receiving, Warehousing, and Inbound Freight Inspection: Documented procedures for inspecting all delivered goods prior to site staging, including freight-damage identification, carton counts, Bill of Lading verification, and off-site/on-site secure storage controls.

3. De-installation and Packaging Disposition: Procedures and schedules for packing material removal, recycling, debris disposal, and—where applicable—the orderly removal and disposition of existing or broken-down furnishings in coordination with building management.

4. Installation and Assembly Quality Assurance: Step-by-step inspection protocols governing physical installation, ensuring all components are installed plumb, level, square, aligned, securely anchored, clean, and free of cosmetic or structural defects.

5. Functional Performance and Ergonomic Testing: Operational testing protocols for all mechanical and electrical furniture elements, including sit-to-stand height-adjustable mechanisms, monitor-arm articulation, task chair adjustability, storage lock cores and interlocks, and integrated wire/cable management raceways.

6. Subcontractor Quality Oversight: Documented processes for communicating contract standards, supervising trade labor, and directly inspecting and enforcing quality standards across all prime and lower-tier subcontractor personnel.

7. Deficiency Tracking, Punch-List Management, and Root-Cause Analysis: Standardized tracking methods to document discrepancies, establish immediate corrective actions, manage punch-list closeouts within Government-mandated response windows, identify recurring trends, and prevent deficiency recurrence.

8. Final Turnover and Acceptance Inspection: Pre-inspection procedures conducted by the Contractor prior to requesting the joint walkthrough with the GR, ensuring 100% completion and readiness for Government acceptance and beneficial occupancy.

9. Quality Control Staffing, Records, and Audit Trails: Identification of dedicated Quality Control Manager(s) and key inspection personnel, defining inspection frequencies, and outlining maintenance procedures for inspection logs and test reports made available to the GR upon request.

1.6.2 Quality Assurance (QA). The Government will monitor and evaluate contractor performance against the requirements of this Statement of Work and Attachment 1 (Performance Requirements Summary / PRS). The GR will conduct quality assurance evaluations through visual inspections, random sampling, and joint room walkthroughs upon completion of delivery and installation phases.

The GR will document any non-conforming items, damages, or incomplete installations on a punch list provided to the contractor. Government inspection and observation do not relieve the contractor of its primary responsibility to perform quality control, comply with contract specifications, and correct all identified deficiencies prior to final acceptance and invoice approval.

1.6.3 Recognized Holidays. The contractor shall not perform on Federal holidays unless specifically authorized in writing by the Government or unless work is scheduled within an approved installation phase. Recognized Federal holidays include:

New Year’s Day Martin Luther King Jr. Day Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day

Thanksgiving Day Christmas Day

1.6.4 Hours of Operation. All delivery, staging, and installation work shall be performed Monday through Friday, between the hours of 6:00am and 10:00pm local time, excluding Federal holidays. The contractor and GR shall agree to a work schedule for each phase in each room at least five (5) business days in advance of work beginning.

1.6.4.1 Cost Responsibility. Any work performed outside standard hours at the contractor’s request or to recover a delayed schedule shall be executed at no additional cost to the Government.

1.6.5 Place of Performance. The primary place of performance is Headquarters USSOUTHCOM, 9301 NW 33rd Street, Doral, FL 33172. The contractor may use off-site storage facilities for contractor-furnished furniture, provided the storage facilities meet the requirements of this SOW and are approved by the Government as necessary for coordination and accountability.

1.6.6 Type of Contract. Firm-Fixed-Price.

1.6.7 Access and General Protection Policy and Procedures

1.6.7.1 Physical Security. The contractor shall be responsible for safeguarding Government equipment, information, property, work areas, staging areas, and contractor-furnished furniture under its control. At the close of each work period, the contractor shall secure tools, materials, staging areas, and work areas in accordance with Government facility procedures.

1.6.7.3 Escorts. The contractor and subcontractor employees shall comply with Government escort requirements when accessing controlled, restricted, or classified areas.

1.6.7.4 Personnel Security Clearance Requirements. Contractor personnel performing work under this contract, including any pre-award site visits, must possess an active Top Secret (TS) clearance based on a favorably adjudicated T5 or T5R investigation with SCI eligibility in the Defense Information Security System (DISS) at the time of proposal submission and must maintain this clearance level for the duration of the contract. All security requirements shall be in accordance with the attached DD Form 254, “Department of Defense Contract Security Classification Specification.” The Contractor shall ensure that all contractor and subcontractor personnel comply with FAR 52.204-2, Security Requirements, and the National Industrial Security Program as implemented in 32 CFR Part 117. Eligibility for SCI does not automatically authorize access to SCI information, systems, SCIFs, or equipment; actual access requires a valid TS/SCI clearance, a favorable need-to-know determination, required indoctrination and briefing(s), and formal approval by the Government’s Special Security Officer (SSO) or Cognizant Security Authority (CSA). The Contractor shall ensure all personnel comply with installation access, escort, physical security, information handling, and controlled workspace procedures.

1.6.7.4.1 OPSEC Awareness: If the contractor, or a sub-contractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this task order. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this task order. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the task order will be destroyed completely when no longer needed to preclude recognition of information.

1.6.7.4.2 Per AR 530‐1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.6.7.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR within 10 days of request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• SSN or local equivalent (ID card number)

• Date of birth

• Place of birth (city, country)

1.6.7.6 The contractor shall not access Government information systems.

1.6.8 Government Representative (GR).

1.6.8.1 Authority and Role. The Government Representative (GR) will be designated by the Contracting Officer (KO) upon contract award to monitor technical performance, facilitate on-site coordination, and assist in contract administration. The GR is not a Contracting Officer and possesses no authority to obligate funds, modify contract terms, alter pricing, adjust delivery schedules, or direct work that expands the scope of the contract.

1.6.8.2 Authorized Duties. The GR is authorized to perform the following technical and liaison functions:

1. Monitor the contractor's technical performance against the Statement of Work (SOW) and technical specifications.

2. Conduct on-site inspections, joint walk-throughs, and punch-list verifications.

3. Maintain day-to-day technical coordination and operational communication with the Contractor's project manager.

4. Clarify technical intent regarding Government-approved room layouts, finishes, drawings, and functional requirements.

5. Notify both the KO and the contractor in writing of any identified performance deficiencies or non-conforming items.

6. Coordinate site access, loading dock schedules, staging areas, and building escort requirements.

1.6.9 Contracting Officer (KO) Authority and Financial Limitations.

1.6.9.1 Exclusive KO Authority. The Contracting Officer (KO) is the sole individual legally authorized to approve changes in price or cost, adjust delivery or completion schedules, modify contract terms and conditions, or issue modifications to this order.

1.6.9.2 The contractor shall not accept any oral or written instructions, technical clarifications, or requests from the GR or any other Government personnel that result in an increase in contract price, a change in delivery timeline, or an alteration of contract scope.

1.6.9.3Any changes executed by the contractor without prior written authorization and a formal contract modification signed by the Contracting Officer shall be deemed unauthorized and performed at the contractor’s sole risk and expense, with no entitlement to an equitable adjustment or additional compensation from the Government.

1.6.10 Key Personnel. The contractor shall designate the Project Manager and Alternate Project Manager in writing to the

KO and COR within five calendar days after award. The Project Manager and Alternate Project Manager shall have authority to act for the contractor on matters relating to the daily operation of this contract and shall be available during approved work periods and Government-directed coordination meetings.

1.6.11 Special Qualifications or Certifications. The contractor shall provide sufficient qualified personnel to perform furniture design, site surveys, delivery, assembly, installation, testing, training, warranty support, and related tasks. The contractor shall ensure personnel performing manufacturer-specific installation, motorized workstation installation, monitor-mount installation, or specialized furniture assembly are trained or otherwise qualified by the manufacturer.

1.6.12 Identification of Contractor Employees. contractor personnel shall identify themselves as contractor personnel and shall not represent themselves as Government employees. Contractor personnel shall comply with Government badge, credential, identification-display, escort, and access procedures. Contractor personnel shall not engage in unauthorized use of Government property, Government computers, Government telephones, Government networks, Government equipment, or Government supplies.

1.6.13 Nondisclosure Requirements. Performance under this contract may require the contractor to access Government, contractor, or third-party information that is nonpublic or otherwise subject to access, handling, dissemination, and use restrictions. The contractor shall protect Government, contractor, and third-party information accessed, received, generated, or maintained during performance. The contractor shall not disclose, photograph, record, publish, post, reproduce, release, or otherwise disseminate nonpublic information, facility locations, room layouts, furniture designs, equipment configurations, installation schedules, Government personnel information, project details, or images without written Government approval. The contractor shall not use Government names, logos, project information, facility images, personnel names, or contract performance for advertising, marketing, social media, recruiting, publicity, press releases, case studies, or similar purposes without written approval from the KO.

1.6.13.1 Advertisement and Social Media. The contractor shall not post information to public websites, social-media sites, professional networking sites, personal accounts, or other public forums that disclose contract information, images, locations, room layouts, personnel, discussions, furniture designs, installation schedules, or other project details without written Government approval.

1.6.13.2 Information Assurance. The contractor shall protect Government drawings, layouts, furniture designs, room information, installation schedules, equipment inventories, and other Government information in accordance with applicable contract requirements and Government-approved handling procedures.

1.6.14 Safety. The contractor shall maintain safe, clean, orderly, and controlled work areas.

The contractor shall:

1. Use appropriate personal protective equipment.

2. Maintain unobstructed emergency exits and access routes.

3. Secure tools and materials.

4. Control trip hazards, cords, packaging, and debris.

5. Keep work areas free from loose materials and obstructions.

6. Follow Government facility safety procedures.

7. Immediately report unsafe conditions, accidents, injuries, near misses, or property damage.

1.6.15 Environmental Compliance. The contractor shall comply with applicable Federal, State, local, installation, and facility environmental requirements. The contractor shall minimize packaging waste and shall remove packaging, pallets, debris, discarded components, and other Contractor-generated waste from Government work areas. The contractor shall provide Material Safety Data Sheets or Safety Data Sheets, when applicable, for proposed furniture products, materials, and accessories.

PART 2

DEFINITIONS AND ACRONYMS

2.1 Definitions

2.1.1 Acceptance

The Government’s written determination that required work, deliverables, testing, correction of deficiencies, and other contract requirements have been satisfactorily completed.

2.1.2 Acceptable Quality Level (AQL)

The minimum level of performance established for a task or performance standard in Attachment 1, PRS.

2.1.3 Approved Work Phase

A Government-approved period, location, sequence, and work window for demolition/removal, delivery, staging, assembly, installation, testing, punch-list correction, cleanup, or acceptance activities.

2.1.4 Contractor-Furnished Furniture

Furniture, components, accessories, chairs, monitor arms, cable-management systems, storage units, and supporting furniture furnished by the Contractor.

2.1.5 Contracting Officer (KO)

A person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.6 Contracting Officer’s Representative (COR)

An individual designated and authorized in writing by the KO to perform specific technical or administrative functions.

2.1.7 Deliverable

Anything required by the SOW to be physically or electronically submitted, including reports, drawings, layouts, plans, inventories, records, product data, training materials, or warranty documentation.

2.1.8 Demolition/Removal

Disassembly, removal, relocation, and clearing of existing furniture, furniture components, work surfaces, chairs, storage units, monitor arms, cable-management components, and other non-structural furniture items identified by the Government. Demolition/removal does not include structural demolition, electrical work, network work, wall demolition, ceiling work, or modification of Government AV/IT systems unless expressly included in the contract.

2.1.9 Disposition Log

A Government-accountability record identifying removed property, quantity, room location, Government disposition direction, date removed, temporary storage location, final destination, and Government acknowledgment when required.

2.1.10 Final Acceptance

The Government’s written acceptance after the Contractor has completed required installation, corrected material deficiencies, passed testing, completed training, delivered documentation, delivered warranty and support information, completed cleanup and restoration, and satisfied all other contract requirements.

2.1.11 Government-Furnished Property (GFP)

Property or equipment made available by the Government for Contractor use, inspection, relocation, coordination, or other authorized contract performance.

2.1.12 Government Room-Readiness Confirmation

A Government-issued coordination record confirming that a room is released for furniture installation.

2.1.13 Punch List

A documented list of deficiencies, incomplete work, incorrect quantities or configurations, damage, safety concerns, documentation deficiencies, cleanup deficiencies, or other items requiring correction before acceptance.

2.1.14 Quality Assurance (QA)

Government functions, including inspection and surveillance, performed to determine whether the Contractor has fulfilled contract obligations pertaining to quality and quantity.

2.1.15 Quality Control (QC)

Contractor functions performed to monitor, inspect, correct, and improve the quality of Contractor and subcontractor work.

2.1.16 Work Phase

A Government-approved sequence of demolition/removal, disposition, power-work coordination, storage, delivery, staging, installation, AV/IT coordination, testing, punch-list correction, cleanup, and acceptance activities associated with a specific room or work area.

2.2 Acronyms

Acronym Meaning

ANSI American National Standards Institute

AQL Acceptable Quality Level

AV Audiovisual

CAD Computer-Aided Design

CLIN Contract Line-Item Number

COR Contracting Officer’s Representative

DPW Directorate of Public Works

GFP Government-Furnished Property

GFS Government-Furnished Services

HQ Headquarters

IT Information Technology

JOC Room 3 Government-designated label

JPG Room 1 Government-designated label

KO Contracting Officer

KVM Keyboard, Video, Mouse

POD Room 2 Government-designated label

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QCP Quality Control Plan

SCI Sensitive Compartmented Information

TS Top Secret

Acronym Meaning

VTC Video Teleconferencing

PART 3

GOVERNMENT-FURNISHED EQUIPMENT, PROPERTY, AND SERVICES

The Government will provide only the services, facilities, information, and property expressly identified in Part 3. The Government does not guarantee the availability of any Government-furnished item not specifically identified in writing by the KO.

The Government will identify Government- furnished property (GFP) , Government furnished-equipment (GFE), and Government-Furnished Services (GFS), as applicable, using a government-furnished items matrix that identifies:

1. Item or Service;

2. Government point of contact;

3. Availability date or condition;

4. Authorized use or limitations;

5. Location; and

6. Transfer, custody, accountability, or return requirements.

furnish or make available the following services, utilities, and facilities solely to facilitate Contractor performance under this contract:

1. Facility and Site Access: Coordinated access to approved entry points, loading docks, freight elevators, designated delivery paths, and defined staging and work areas during approved working hours.

2. Basic Utilities: Standard existing commercial utilities at the installation site, limited to electrical power (120V convenience outlets), adequate operational lighting, potable water, and permanent building heating/cooling (HVAC) to allow proper product acclimation and installation.

3. Restroom Facilities: Use of designated building restroom facilities for contractor and subcontractor personnel during performance.

4. Existing Property Direction: Clear written direction regarding the disposition, retention, relocation, transfer, or turn-in of existing Government-owned furniture and property located in the work area prior to new installation.

5. Security and Escort Processing: Facilitation of necessary base/facility security badge processing, vehicle passes, and Government escorts (where required by local security protocols).

3.2 Government Responsibilities and Technical Dependencies. The Government Representative (GR) and Contracting Officer will provide the following oversight, administrative, and technical coordination functions:

1. Room-Readiness Verification: Written confirmation that each designated room or phase area is ready for the Contractor to begin delivery and installation in accordance with the phased schedule.

2. Facility & Infrastructure Coordination (DPW): Coordination with the Directorate of Public Works (DPW) or building facility engineers for building-side electrical connections, floor boxes, wall monuments, or base building circuit rough-ins required prior to furniture whip connection.

3. AV/IT Systems Coordination: Designation of Government IT/AV points of contact to coordinate demarcation lines and integration schedules between furniture wireways/grommets and Government IT network cabling or equipment.

4. Timely Submittal Reviews: Review and written feedback or approval of contractor-submitted furniture design packages, layout drawings, material finishes, and proposed phase schedules within five (5) business days of receipt.

5. Joint Walkthroughs and Punch-List Inspections: Participation in initial space condition walkthroughs and joint final inspections upon notification of phase completion.

3.3 Government-Furnished Equipment and Property. The Government will identify GFP or equipment available for contractor use, inspection, relocation, or coordination.

Before taking custody of or using Government property, the contractor shall:

1. Conduct a joint inventory and condition assessment.

2. Document quantities, condition, serial numbers, accessories, interfaces, deficiencies, and compatibility limitations.

3. Protect Government property from loss, damage, theft, unauthorized use, or unauthorized disclosure.

4. Promptly report missing, damaged, defective, incompatible, or unsafe Government property.

5. Not repair, modify, relocate, replace, dispose of, or remove Government property without written authorization.

6. Return Government property and records as directed.

3.4 Government-Furnished Information and Materials. The Government will provide available room drawings, dimensions, and existing-condition information. The contractor shall verify all dimensions and existing conditions during site visit and pre-installation surveys.

PART 4

CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General. The contractor shall furnish all supplies, equipment, labor, supervision, transportation, materials, services, tools, storage facilities, insurance, licenses, and incidental items necessary to execute the requirements of this Statement of Work (SOW), except for those specific items expressly identified in Section 3 as Government-furnished.

The Contractor's core responsibilities encompass the complete lifecycle of project execution, including but not limited to:

1. Project Management and Quality Assurance: Comprehensive project oversight, scheduling, on-site supervision, and execution of the approved Quality Control Plan (QCP).

2. Furniture Design and Layout Verification: Preparation and finalization of detailed 2D/3D space layouts, finish schedules, electrical placement plans, and submittal packages.

3. Site and Pre-Installation Surveys: Conducting physical field measurements, verification of pathways, elevator capacities, door swings, and wall/floor utility alignments prior to order entry.

4. Furniture Procurement and Fabrication: Sourcing, manufacturing coordination, and tracking of all approved systems, seating, storage, and architectural accessories.

5. Delivery, Off-Site Staging, and Logistics: Coordinated transportation, secure off-site interim warehousing, freight handling, and scheduled site distribution.

6. Furniture Assembly and Installation: Uncrating, staging, physical assembly, anchoring (where required), leveling, and alignment of all components in strict accordance with manufacturer specifications and approved floor plans.

7. Damage Prevention and Facility Protection: Furnishing and maintaining building surface protection (floor runners, corner guards, elevator pads) across all transit corridors and work areas.

8. Testing and Operational Verification: Physical and mechanical verification of sit-to-stand mechanisms, monitor arms, drawer slides, locking mechanisms, and wire management channels.

9. Daily Debris Removal and Site Cleanup: Daily continuous cleanup, off-site packaging disposal, vacuuming, and wiping down of installed surfaces.

10. Orientation and User Familiarization: Conducting post-installation training and user familiarization briefings for designated room POCs on adjustable components and ergonomic mechanisms.

11. Deliverables and Closeout Documentation: Submission of operation manuals, care guides, keying schedules, asset lists, and certified manufacturer warranty documents.

12. Punch-List Resolution and Warranty Support: Prompt correction of all inspection deficiencies and ongoing manufacturer warranty administration throughout the warranty term.

4.2 Contractor-Furnished Materials. The Contractor shall furnish all furniture systems, freestanding desking, sit-to-stand workstations, ergonomic task seating, conference and collaboration tables, mobile pedestals, storage units, lateral files, credenzas, carts, monitor mounting arms, integrated wire-management raceways, power distribution harnesses, accessories, and architectural trim necessary to deliver a fully functional, turn-key workspace layout.

All furnished materials shall be new, under active manufacturer warranty, and compliant with the specifications, finishes, and dimensions approved in the final design package. The Contractor shall also furnish all necessary installation hardware, anchoring systems, fasteners, levelers, adhesives, and consumables required for full assembly.

4.3 Contractor-Furnished Equipment. The contractor shall furnish all tools and operational equipment required to perform the work safely, efficiently, and without damage to Government property, including:

1. Transportation and Handling: Delivery vehicles, lift gates, hydraulic pallet jacks, four-wheel dollies, panel carts, and non-marking hand trucks.

2. Installation and Assembly Equipment: Power drills, drivers, metric/standard hand tools, laser levels, torque wrenches, and vacuum cleaners.

3. Facility Protection Equipment: Heavy-duty neoprene floor runners, Masonite/plywood sheet protectors, corrugated plastic wall guards, corner guards, and padded elevator protective blankets.

4. Testing and Verification Devices: Electrical receptacle circuit testers, level check gauges, and functional mechanism test weights.

4.4 Contractor Off-Site Storage and Staging Logistics. The Contractor shall provide a secure, climate-controlled off-site warehouse/staging facility for all furniture, seating, and supporting components pending scheduled installation dates.

To prevent facility congestion and operational disruption, the Government facility cannot accommodate bulk long-term storage. The contractor shall store incoming shipments at their off-site facility and deliver materials to the project site only in phased increments aligned with the Government-approved Phased Room Turnover Schedule. All warehousing, handling, double-handling, staging, inventory management, and interim storage costs incurred between factory shipment and scheduled room installation shall be included in the contractor’s firm-fixed-price. The Government will not accept separate claims or surcharges for off-site storage.

4.5 Contractor Affirmation of Independent Operations. The Contractor shall provide all necessary Material Handling Equipment (MHE). The Government will not loan, provide, or operate forklifts, pallet jacks, dollies, or tools for contractor personnel. The contractor shall not utilize Government trash compactors, dumpsters, or recycling bins for installation waste, pallets, cardboard, or foam packing. The contractor shall containerize all refuse daily and transport it off Government premises for lawful commercial disposal or recycling at no additional cost to the Government. The contractor shall not stage uninstalled product in common hallways, egress paths, unoccupied rooms, or loading dock areas outside of the specific room phase currently underway.

PART 5

SPECIFIC TASKS

5.0 Scope of Work: Furnishings, Space Planning, and Phased Room Outfitting

5.1 General Quality, Operational Standards, and Ergonomics

5.1.1 Commercial Operational Rating. The contractor shall furnish, deliver, assemble, and install modular, commercial-grade furniture systems, desking, ergonomic seating, and supporting architectural components engineered for continuous, multi-shift mission operations. All items shall be new commercial production models from established product lines;

prototype, discontinued, reconditioned, or refurbished items are strictly prohibited.

5.1.2 Industry Standards Compliance. Furniture products shall comply with the current applicable ANSI/BIFMA performance and safety standard for the product category, including, as applicable, desk and table products, panel systems, task seating, large-occupant seating, and storage units. The contractor shall provide manufacturer documentation demonstrating compliance for each applicable product line before delivery. The Government may accept equivalent nationally recognized commercial furniture performance standards when supported by manufacturer documentation and approved in writing by the KO.

5.1.3 Aesthetics, Surfaces, and Finishes. Worksurfaces shall feature heavy-duty, non-reflective, matte high-pressure laminate (HPL) with high-impact sealed PVC/polyurethane edges resistant to peeling, continuous cleaning solutions, moisture, and staining. Exposed raw wood-grain or unfinished edges are strictly prohibited.

Finishes across all rooms and workstations shall maintain visual and dimensional uniformity using Government-approved neutral palettes (e.g., slate gray, charcoal, matte black).

5.1.4 Motorized Sit-to-Stand System Baseline. All motorized workstations furnished under this contract shall feature:

Electric dual-motor synchronized drive systems with soft-start and soft-stop functionality.

Continuous vertical adjustment range from a minimum low of 22 inches to a minimum high of 48 inches

(measured from finished floor to the top of the worksurface).

Digital LED height display with a minimum of three (3) field-programmable preset buttons.

Intelligent anti-collision sensing with automatic stop-and-reverse safety mechanism.

Operating sound rating not exceeding 45 dB(A) measured three (3) feet from the mechanism during active travel.

Minimum dynamic travel lift capacity of 250 lbs and static load rating of 400 lbs.

UL 962 listing or recognized commercial electrical safety certification.

5.2 Workstation Classification Standards.

5.2.1 Analyst Workstations.

Worksurface Dimensions:

o Width: Minimum 60-inch, Maximum 70-inch o Depth: Minimum 30-inch, Maximum 39-inch

Lift Mechanism: Heavy-duty motorized sit-to-stand compliant with Section 5.1.4.

Display Mounts: Commercial-grade, articulated, heavy-duty monitor mounting system supporting four (4) 27-inch displays in a two-over-two (2x2) configuration. Each display mount shall provide independent tilt, pan, height adjustment, and landscape/portrait rotation without structural wobble, shaking, or height slippage during typing or desk height adjustment.

Cable Management: High-capacity vertical cable carrier snake and horizontal under-desk raceway providing physical segregation between 120V AC electrical lines and low-voltage network/data cabling throughout the full travel range.

5.2.2 Operator Workstations.

Worksurface Dimensions:

o Width: Minimum 60-inch, Maximum 70-inch o Depth: Minimum 30-inch, Maximum 39-inch

Lift Mechanism: Heavy-duty motorized sit-to-stand compliant with Section 5.1.4.

Display Mounts: Articulated heavy-duty dual-monitor mount supporting two (2) 27-inch flat or curved displays with independent adjustment.

Mission Equipment Clearance: Dedicated under-desk mounting brackets or ventilated CPU cradles designed to securely support Government computers, KVM switches, and peripherals without impeding user leg clearance or travel mechanics.

Contractor shall support the hardware.

5.2.3 Leadership Workstations.

Dimensions: Minimum 66-inch width by 36-inch depth worksurface, configured with an expanded collaboration footprint.

Lift Mechanism: Heavy-duty motorized sit-to-stand compliant with Section 5.1.4.

Display Mounts: Dual articulated monitor mount supporting two (2) 27-inch displays.

Integrated Storage: One (1) heavy-duty mobile or attached locking three-drawer pedestal (Box/Box/File configuration) with full-extension ball-bearing slides and counterweights. Each pedestal shall feature a unique key code with two (2) keys delivered to the Government Representative.

5.2.4 Ergonomic Intensive-Use Seating.

The Contractor shall furnish heavy-duty ergonomic chairs for each workstation. Chairs shall feature:

High-density commercial foam with breathable, high-durability commercial upholstery rated for 24/7 continuous operations.

Pneumatic seat-height adjustment, adjustable lumbar support, 3D/4D multi-directional adjustable armrests, and synchro-tilt mechanism with multi-position lock.

Heavy-duty 5-star base equipped with dual-wheel commercial casters suited to the room’s flooring material.

5.3 Space Planning, Design Deliverables, and Review Cycle.

5.3.1 Contractor Space Planning & Design Package Baseline. The contractor shall develop, deliver, and maintain a comprehensive Space Planning & Design Package for Room 1 (JPG), Room 2 (POD), and Room 3 (JOC). The design baseline incorporated at contract award shall govern initial planning and shall be refined and finalized post-award in accordance with Section 5.3.3. The design package shall, at a minimum, include:

Dimensioned 2D Architectural Floor Plans: Scaled layouts demonstrating compliance with target workstation counts, physical dimensions, and clearance envelopes for each room.

Electrical and Cable Pathways: Overlays identifying proposed furniture in-feed whip locations, building floor monument alignments, and raceway capacities coordinated with facility power feeds.

Three-Dimensional (3D) Color Perspective Renderings: Minimum of four (4) eye-level color perspective views and one (1) overhead bird's-eye view per room illustrating spatial flow, surface finishes, modesty panels, and equipment mounting.

Sightline Analysis: Visual sightline diagrams from operator, analyst, and leadership workstations verifying unobstructed viewing angles to Government Common Operational Picture (COP) video display walls.

Bill of Materials (BOM) & Product Cut Sheets: Itemized BOM by room identifying manufacturer product lines, model numbers, exact dimensions, finish selections, load ratings, and catalog cut sheets.

5.3.2 PDF Submittal Standards and Formatting. To facilitate direct review, digital measurement, and annotation by Government technical evaluators without requiring specialized CAD software:

All design drawings, layouts, and renderings shall be delivered as consolidated, high-resolution Adobe PDF files (minimum 11x17 inch architectural format, vector-rendered).

Rasterized, illegible, or unscaled image exports are strictly prohibited.

All text, dimensions, and callouts shall remain crisp and legible when viewed at 100% and 200% zoom levels in standard Adobe Acrobat Reader.

5.3.3 Post-Award Design Review, Revision, and Finalization Cycle. Contract award establishes the technical baseline;

it does not constitute final manufacturing authorization. The design package shall be finalized through the following mandatory review process:

Post-Award Field Verification Walkthrough: Within five (5) business days after contract award, the contractor’s design lead shall conduct an on-site walkthrough with the Government Representative (GR) to verify physical room dimensions, inspect wall and power monument conditions, and reconcile baseline drawings with actual site conditions.

Government Review Comments: Within five (5) business days following the walkthrough, the Government will provide written review comments, layout adjustments, finish confirmations, or coordinate refinements to the Contractor.

Final Design Package Submittal: Within five (5) business days of receiving Government review comments, the Contractor shall incorporate all Government-directed adjustments and deliver a Final PDF Design Package to the Contracting Officer (KO) and Government Representative (GR).

Manufacturing & Order Release Gate: The Contractor shall not order materials, begin fabrication, deliver components, or commence on-site demolition/installation until the Contracting Officer (KO) or Government Representative (GR) issues written approval of the Final PDF Design Package.

5.3.4 As-Built CAD & PDF Deliverables. Within ten (10) business days following final installation acceptance of each room, the Contractor shall deliver final red-lined "As-Built" drawings in both native Autodesk AutoCAD (.dwg) format and searchable Adobe PDF format for permanent Government civil engineering and facilities archival records.

5.4 Phased Execution Sequence and Room-by-Room Requirements. Work under this contract shall proceed in strictly controlled operational phases. To maintain mission continuity, the Contractor shall execute work room-by-room in accordance with the mandatory gate sequence established below:

[ Contractor Baseline PDF Design Package (Incorporated at Award) ]

[ Post-Award Field Verification Walkthrough (Within 5 Business Days of Award) ]

[ Government Written Review Comments & Layout Adjustments ]

[ Contractor Incorporates Changes & Delivers Final PDF Design Package ]

[ Formal Written Design Approval by KO / GR ]

[Bilateral confirmation of work times and access requests (Manufacturing Release Gate) ]

[ Gate 1: Existing Furniture Dismantling & Off-Site Transport per Room ]

[ Gate 2: DPW Power Infrastructure Work & Room Release ]

[ Gate 3: New Furniture Delivery, Staging & Installation ]

[ Gate 4: Joint Punch-List Inspection & Phased Acceptance ]

Table 1: Master Milestone & Phased Turnover Schedule Phase Location Pre-Requisite

Dependency Required Completion Window

Performance Standard

Phase 1A Room 1: JPG None No later than 20 Calendar Days after Award /

NTP

100% of workstations, seating, and conference table removed.

Phase 1B Room 2: POD None No later than 15 Calendar Days after Award /

NTP

100% of workstations, seating, and conference table removed.

Phase 2A Room 1: JPG Phase 1, Room 1, complete and DPW work complete.

No later than 50 Calendar Days after Award /

NTP

100% of workstations, seating, and conference tables installed.

Phase 2B Room 2: POD Phase 1, Room 2, complete and DPW work complete.

No later than 45 Calendar Days after Award /

NTP

100% of workstations, seating, and conference tables installed.

Phase 3A Room 3: JOC Room 1 and 2 complete through Phase 2.

No later than 60 Calendar Days after Award /

NTP

100% of workstations, seating, and conference table removed.

Phase 3B Room 3: JOC Phase 1, Room 3, complete and DPW work complete.

No later than 90 Calendar Days…