SOW JBSA CAMP BULLIS B5413 6.24.25 - Final.pdf

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STATEMENT OF WORK

Dormitory Furniture Delivery, Installation, and Disposal Technical Training Facility

JBSA Camp Bullis Student Dormitory Building 5413

1. PROJECT DESCRIPTION:

Procure student dormitory furniture for the Technical Training facility, at Joint Base San Antonio (JBSA), Camp Bullis dormitory living facility throughout building 5413.

Install Furniture (Chart 1.1):

o (188) Heavy Duty Rated Twin Single Bunk Beds o (188) Nightstands o (188) Storage Wardrobes o (94) Student Desks o (94) student chairs

This project will also include removal and disposal of the following (Chart 1.1):

o (188) Heavy Duty Rated Twin Single Bunk Beds o (188) Nightstands o (48) Storage Wardrobes o (188) Student Desks

Removed and Relocated furniture to building 4193 designated Ft Sam Houston storage warehouse area (Chart 1.1):

o (33) storage wardrobes o (187) student chairs

All removal and disposal will be completed off base IAW industry standards. All furnishing items procured, installed and removed shall be replaced accordingly within phases as instructed by the onsite program manager (PM) indicated below and with minimum disturbance to training students housed throughout the facility. The awarded contractor shall provide all management, supervision, tools, supplies, labor, equipment, transportation, storage, installation with required assembly, and removal of designated furnishing and appliances as directed by the onsite PM.

2. Removal and Disposal Requirements:

The contractor shall remove and dispose of all designated furniture and related packaging waste from the building, ensuring proper disposal off-installation in accordance with industry standards and local regulations.

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3. Removal and Storage Requirements:

The contractor shall work closely with the Project Manager (PM) to coordinate the removal, transport, and storage of furniture in the designated warehouse located at 2100 Supply Street, Ft Sam Houston, Bldg 4193, as detailed in Chart 1.1 below, adhering to the PM’s instructions regarding scheduling, access, and inventory management. The PM will designate the specific storage location within the warehouse, which is estimated to be 75 feet from the loading dock entrance, accessible via (5) steps on either side of the loading dock.

4. Delivery Location:

The facility site is Camp Bullis, building 5413, which will be occupied by training students throughout the project. The contractor is prohibited from communicating with students and must direct all project-related inquiries to the onsite PM.

The awarded contractor shall deliver, install, remove, and dispose of all designated furnishings in accordance with industry standards and coordinated with the JBSA LAK Housing POCS.

The entire project’s installation physical address is located at Camp Bullis, JBSA Camp Bullis, Texas 78257. The warehouse is located at 2100 Supply Street, Ft Sam Houston Bldg 4193.

Chart 1.1- (Precise Quantities) Items to Install IAW Industry Standards and based on below Salient Characteristics

Total Qty Items to Install Throughout Bldg. 5413

Total Qty Items for Disposal off base IAW Industry Standard

Physical Delivery Address at 5413 McWilliams Road, JBSA Camp Bullis, Tx 78257

Total Items to Transfer from Camp Bullis Bldg. 5413 to Ft Sam Houston Warehouse Bldg.

4193 located at 2100 Supply Street at JBSA

FSH 78234

Heavy Duty Rated Twin Single, Bunkable Beds

188 188 5413 McWilliams Rd, JBSA Camp Bullis, Tx 78257

Nightstands 188 188 5413 McWilliams Rd, JBSA Camp Bullis, Tx 78257

Storage Wardrobes 188 48 5413 McWilliams Rd, JBSA Camp Bullis, Tx 78257

33 (These will be tagged and identified by the PM)

Student Desks 94 188 5413 McWilliams Rd, JBSA Camp Bullis, Tx 78257

Student Desk Chairs 94 0 5413 McWilliams Rd, JBSA Camp Bullis, Tx 78257

187 (These will be tagged and identified by the PM)

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5. PROJECT PHASES:

The contractor shall work closely with the PM to ensure the installation and removal process is completed in a satisfactory manner with limited disturbance to the students. Of the three (3) floors throughout the facility, the contractor shall work to clear one floor at a time and ensure the removal and installation of furnishing items are complete per room as the students are physically away from the facility. Preferably, all old furnishings shall be removed and new furnishings installed in place with a completion mindset as the contractor moves throughout each floor. The contractor shall begin in order of first, second, third floor and notify PM accordingly as they complete each floor.

6. SALIENT CHARACTERISTICS with estimated variances:

BUNKABLE TWIN BED: Stackable (Bunkable) with Wedge Lock Spring Units, without

Facia Rails. Headboard and footboard are to be wooden. Rails and frames are metal post, adjustable height bed with solid metal insert in post ends. Natural Oak color, wooden headboard and footboard with metal rail frames and metal posts. Dimensions: 80” to 85” Length, 39” to 42” Width, 33” to 35” Height.. Seven (7) positions. Accepts a 38 x 80 mattress (extra-long twin). When bunked, the beds must accommodate a 38 x 80 mattress (extra-long twin)

TWO DRAWER NIGHTSTAND: Two equal size Drawers; High Pressure Laminate Top only with internal Banded Solid Oak Bullnose Edges; integrated Figure Pulls and Oak Veneer Core Plywood Construction. All three side shall be color Natural oak. Dimensions:

18” to 22” Width, 19” to 23” Depth: 23” to 25” Height. Two equal size drawers with suspensions: ball bearing slides with positive stop drawer release (100lbs); two per drawer ¾ extension.

PEDESTAL DESK: Single Wooden Pedestal Desk with NO CARRELL/HUTCH, High Pressure Laminate top with Four (4) Drawers; Dimensions: 42” to 46” Length, 18” to 22” Depth and 30” to 33” Height. Panel end pedestal desk with 2 boxes and 1 file drawer, pencil drawer in knee space. High pressure laminate top with internally banded solid oak bullnose or similar edges, integrated finger pulls, oak veneer core plywood construction with +/- 1 (one) inch variance.

STORAGE WARDROBE: Dimensions: +/-1 (one) inch on dimensions variance is acceptable Width: 36.5″, Depth: 25.25″, Height: 72.25″, minimum Weight: 180lbs. With top Shelf, internal shatter proof mirror placed on internal door, and closet rod. Natural Oak Finish.

STUDENT DESK CHAIR – Wood Seat & Back: All desk chair components are solid oak with hardwood corner blocks in each corner and wood seat and solid back support with dimensions (18” x 18” x 32:”H with a variance of +/- 1 inches). Color: Natural Oak Finish.

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7. PROJECT MANAGEMENT

The contractor shall identify and provide a single Point of Contact (POC) to provide overall management, supervision and detailed communications throughout the term of this project. The POC will serve as a representative for the PM customer to ensure the successful delivery, installation and disposal of furniture of furniture. All pertinent communications should be confirmed in writing.

The awarded contractor shall provide the Government/Program Manager (PM) a 15-day notification prior to delivery, a 24-hour notification prior to truck arrival and shall also provide email notification as to the date and time the trucks will be arriving to the PM: The building PM shall be, Ms. Veronica Escamilla and can be contacted only during regular office hours at office contact number (210) 295-0284 or mobile contact number (832) 329-2003 and email:

veronica.escamilla@us.af.mil. Ronny Vardaman 210-414-4183 ronny.vardaman@us.af.mil and Charlene Holbrook 210-221-2381 charlene.holbrook.2@us.af.mil.

8. ADDITIONAL PROJECT INFORMATION:

All materials and accessories shall be installed in accordance with industry standards and the manufacturer’s recommendations. Space can be made available to allow for staging or storage on the site’s parking lot, but the contractor must coordinate with the Government PM upon award. The contractor will also coordinate all deliveries and installation times with the Government Representative no later than 72 hours prior to delivery.

As of now, there are not any other projects taking place in building 5413 during this dorm furniture install/disposal. However, the contractor should stay in communication with the Government Representative before and during the installation to ensure another project hasn’t been scheduled. The contractor shall take this into consideration when planning for delivery, installation and disposal of the items required by this SOW.

Contractor shall provide their own dumpsters for contractors to generate refuse as a result of this requirement. All contractor dumpsters must be located outside of the building perimeter and must be emptied as soon as it is full. The government will not provide any dumpsters and will not provide any equipment for the implementation and completion of this requirement.

9. CONTRACTOR APPRAREL:

The contractor personnel shall wear an identifiable outer garment (company shirt) or badge which clearly identifies a contract employee. The badge shall contain the name of employee and the contractor’s name and/or special company identifier.

10. QUALITY ASSURANCE:

The Government shall inspect all work performed by the contractor. The inspection shall be completed by the Government representative and reported to 502 CONS. Work performance will be deemed satisfactory and acceptable by the government in writing.

mailto:veronica.escamilla@us.af.mil mailto:ronny.vardaman@us.af.mil

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The contractor shall deliver all specified items and items should be new and not used or factory refurbished. If repair or replacement of damaged items is needed, the contractor shall repair or coordinate replacement of damaged, defective, or missing items. Any issues at the time of delivery/installation and transfer of items to the warehouse need to be brought to the attention of the Government Representative and the Contracting Officer immediately.

11. HOURS OF OPERATION AND FURNISHINGS MOVEMENTS:

The awarded contractor shall perform all work during the hours of 7:45 AM to 3:30 PM CST, Monday through Friday. Work outside of normal business hours shall be requested from and approved by the Contracting Officer. The awarded contractor is not required to perform work during federal holidays such as the following, i.e., (New Year's Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day).

12. PROTECTION OF BUILDING PROPERTY:

The contractor is responsible for preventing damage to Government property throughout the moving and installation process. The contractor shall provide and maintain proper protective measures, including runners, pads, and furniture padding, to protect the building (stairs, stairwells, walls, floors, door frames, thresholds, and corners) from damage and soling Protective materials shall be maintained throughout the full term of the project and shall not be attached using damaging methods such as bolting, gluing, or stapling. Acceptable methods include free-standing support, bracing, or non-making adhesives. The contractor shall be held liable for any damage to Government property caused by their work and shall be responsible for all repair costs.

It is incumbent for the contractor to identify any existing damage to the building by means of a Pre-Installation and Delivery Walk-Thru, and submissions of checklists to the PM on site.

After the installation of each phase, the contractor and government representative shall jointly conduct a walk-through and annotate any new damage at the new location. Any damage caused by the contractor shall be the responsibility of the contractor to repair or replace at no additional cost to the Government.

13. WORK SITE:

Throughout the furnishing’s movement process, the awarded contractor shall collect all trash, debris, refuse, garbage, etc., which is generated, remove and properly dispose of all applicable materials from the work site. Trash and debris collection shall be coordinated by the contractor and disposed of off base. The contractor shall ensure required equipment is available for removal of debris, refuse, and garbage before and during the delivery of the dorm furniture.

14. BUILDING STAIRWELL(s):

JBSA Camp Bullis Building 5413 is a three (3) story dormitory building with nighty four (94) dormitory rooms, all located with access from within the facility and each consists of two (2) students per room. This facility has one (1) interior stairwell and no available elevator.

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15. WARRANTIES:

The contractor shall provide all commercial warranties for a period of not less than one year from the date of installation/acceptance/delivery for all issued furnishing items.

16. INSTALLATION ACCESS:

The awarded contractor and all employees shall meet minimum security requirements to gain access on to Joint Base San Antonio (JBSA) Camp Bullis, Texas. A ten (10) day advance notice is needed for a base access pass, and any person with a background history may not be able to enter the military installation. A base access pass for an employee without a U.S. Driver’s License of US State issue ID card may take longer.

The contractor shall obtain all required installation passes for contractor personnel by providing the employees with full name, date of birth, Driver’s License/ID information and Country born into the Government Representatives identified within this document. Contractor personnel shall be able to produce personal identification when required by current force protection conditions or special instructions.

The contractor personnel shall wear an identifiable outer garment (company shirt) or badge which clearly identifies a contract employee. The badge shall contain the name of an employee and contractor's name and/or special company identifier when a/o if confronted.

17. CLEAN-UP:

All debris and rubbish resulting from this requirement shall be disposed of by the contractor off Government property. The Government will designate a location for the contractor provided dumpster, if necessary. Disposal will be compliant with all applicable Federal, State, and local hauling and disposal regulations. Site clean-up shall occur daily. The contractor shall a thorough cleaned up work site at the end of each working day prior to departing the installation.

END OF STATEMENT OF WORK