SOW Hybrid OR Draft.pdf

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PROJECT TITLE: 612A4-25-004 Renovate OR Area for Hybrid Installation

PROJECT LOCATION: Renovation and Expansion of Surgical Facilities at Building 700, VA

Northern California Health Care System

DATE: 10-8-2025

1. SCOPE OF WORK:

This project involves the comprehensive renovation, expansion, and modernization of the existing surgical operation room (OR) area located on the second floor of Building

700, totaling approximately 12,500 square feet. The scope includes architectural, structural, mechanical, plumbing, electrical, and low-voltage systems to create a state-of-the-art surgical environment aligned with current VHA Design Guides and standards.

Project Objectives:

• Renovate and upgrade the existing four ORs to meet contemporary clinical and safety standards.

• Expand the surgical suite to include a 5th OR, specifically configured as a Hybrid

OR suite to support advanced surgical procedures.

• Optimize workflow and operational efficiency through strategic layout design.

• Ensure minimal disruption to ongoing VA operations via phased construction and temporary facilities.

• Address existing condition deficiencies, with a focus on critical systems such as plumbing, mechanical, electrical, and low-voltage infrastructure.

Additional Requirements:

Temporary OR Trailers:

The VA will supply three (3) temporary OR trailers to serve as interim surgical facilities during the renovation process.

These trailers must be set up, constructed, certified, and commissioned on-site prior to the commencement of renovation activities on the second-floor OR areas.

The contractor shall coordinate installation, setup, testing, and certification of these trailers, ensuring they meet all applicable safety, building, and clinical standards.

Support Areas Beyond the Trailers:

The scope extends to the support infrastructure necessary for the effective utilization of the trailers, including:

• Temporary utility connections and distributions.

• Pathways for patient transfer and personnel movement.

• Ancillary support spaces for staff and clinical functions related to the trailers.

• Installation and connection of utilities (HVAC, electrical, plumbing, medical gas, communications)

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• Testing and certification to ensure compliance with all applicable safety, building, and clinical standards.

• Integration of trailers into the overall operational workflow, including access routes and support systems.

The trailers shall be fully operational and ready for use during the first phase of construction, supporting ongoing surgical procedures and maintaining clinical capacity.

Commissioning and Certification:

The contractor shall work with 3rd party certified inspectors and relevant authorities to ensure all temporary trailers are properly certified and commissioned prior to their use.

This includes verifying all systems—HVAC, electrical, plumbing, medical gas, safety, and communications—are fully functional and compliant.

Phased Construction Management:

The work shall be executed in phases, with the temporary trailers serving as interim surgical facilities to ensure continuous operational capacity.

The contractor shall develop and implement a detailed phased construction plan that minimizes operational disruptions and meets VA scheduling requirements.

Support Areas Beyond the ORs:

The scope includes renovation and upgrade of all adjacent support and auxiliary areas integral to surgical operations, such as:

• Mechanical and electrical rooms support the surgical suite.

• Utility connections and distributions.

• Installation and connection of utilities (HVAC, electrical, plumbing, medical gas, communications).

Contractor will work with the following VA personnel managing this Project:

i. Contracting Officer (CO): The CO shall be responsible for the contractual administration of this Project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

The primary Contracting Officer Point of Contact (POC):

Daniel Jhun, CFCM

Contracting Officer, Construction Team II

Network Contracting Office (NCO 21)

Department of Veterans Affairs

Office Phone: (916) 923-4507

Email: daniel.jhun@va.gov

ii. Contracting Officer’s Representative (COR): The COR shall be responsible for project management on behalf of the VA and will manage this Project on a day-to-day basis to ensure that that the Project requirements are met through construction according to this Scope of Work and the final construction documents.

mailto:daniel.jhun@va.gov

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The primary Technical Point of Contact (POC):

Patrick Wee, Healthcare Engineer.

Cell: (916) 529-0933

Email: patrick.wee@va.gov mailto:patrick.wee@va.gov