SOW_HM047625Q0019-NGA Medical Clinic _Flu_Shot_FINAL_20250825.pdf

UNCLASSIFIED

National Geospatial-Intelligence Agency (NGA)

Statement of Work (SOW) for Flu Vaccines

25 August 2025

NGA Medical Clinic Influenza Vaccine

Medical Clinic Influenza Vaccine

1.0 Introduction

In efforts to maintain a healthy National Geospatial-Intelligence Agency (NGA) workforce and per Centers for Disease Control and Prevention (CDC) guidance, vaccination remains the most effective tool to prevent and mitigate seasonal influenza.

2.0 Description

This Statement of Work (SOW) specifies the requirements for the Quadrivalent Influenza Vaccine and ancillary supplies to be delivered required for the administration of the vaccine to the NGA workforce.

3.0 Requirement

A U.S Food and Drug Administration (FDA) approved (CDC recommended) Trivalent Vaccine that is administered by syringe and all equipment needed to administer the flu shot to NGA employees. All Vaccines shall have a shelf life (expiration date) of no less than 9 months from the ship date. Vendor must follow manufacturer’s cold chain custody specifications on maintaining temperature control throughout delivery of the vaccines.

Influenza virus vaccine: 10 pack 1-dose syringe, Flucelvax Trivalent SYR 0.5 ml; 2025-2026 influenza season; for persons 6 months and older. Pre-filled single dose syringe with plunger and luer-lock needle attachment (or equivalent). NOTE: Pre-filled single dose syringes with any type of needle attached are not acceptable. In addition, contractor shall provide needles with a cover/cap/sheath.

Contractor shall provide all peripherals required for administration of each dose, e.g. sterile gauze pad, spot bandage, alcohol prep pad, dental bibs and size large gloves.

In addition, contractor shall provide masks and hand sanitizer.

As prescribed in each individual order, the Contractor shall provide the specified equipment as detailed in the below table. The table reflects the number of each type of medical supply that will be required;

the order will be split and shipped to two locations - NGA Washington and NGA St. Louis.

Flu Shot Total

Quantity NGA Washington NGA St. Louis

Flucelvax Trivalent SYR 0.5 ml- Single Dose Vaccine

2000 1,200 800

2x2 sterile gauze pad 2000 1,200 800

1x3 Band-Aids 2000 1,200 800

1.2 x 2.6 Alcohol prep pads 2000 1,200 800

Hypodermic Needle, safety glide 23G x 1" 2000 1200 800

13x18 Disposable Dental Bibs 2000 1,200 800

3-layer Proof, Anti Droplet Disposable Masks 750 500 250

Nitrile, Powder Free Large Exams Gloves 2000 1,000 1,000

Hand sanitizer 18 fl oz. 9 6 3

The vendor must also:

• Include any discounts or credits in your quote. The total price is the only price the Government will consider for award.

• Provide total price and price of each line item.

• Include if any credit percentage and/or dollar amount for timely return of unused vaccines, if applicable.

• Must explain plan to ensure CDC’s defined: “cold chain custody”- The cold chain begins with the cold storage unit at the manufacturing plant, and extends to the transport and delivery of the vaccine until its arrival at our two NGA facilities (listed infra).

• Provide a detailed plan of action if “cold chain custody” is not met from point of delivery from the manufacture until its arrival at our NGA locations, through no fault of NGA.

• Must supply at least two Government Point of Contacts (POCs) for past Flu Vaccines supplied to the Government under contract. Information should include name, title, Agency, phone number, and email.

• Delivery must be made by Sep 30, 2025.

4.0 Place of Delivery

Vendor must follow manufacturer’s cold chain custody specifications on maintaining temperature control throughout delivery of the vaccines. The Contractor will be required to deliver the vaccine FOB Destination to two Government facilities located at the delivery addresses listed below in the respective quantities outlined in the table above. The shipment for the 2025-2026 season must be delivered between contract award and received by September 30, 2025.

Delivery Schedule:

• For NGA Washington, ALL quantities must be received no later than September 30, 2025

• For NGA St. Louis, ALL quantities must be received no later than September 30, 2025

Multiple deliveries are acceptable.

Delivery Address:

The shipment of 1,200 vaccines and corresponding peripherals shall be delivered during business hours Monday – Friday, 0700-1300 EDT to:

NGA Washington SIH (Office of Health Services) ATTN: (Primary) Patricia Williams 571-557-0274, (Alternate) Khalida Harrif, 571-558-2268 7500 GEOINT Drive Springfield, VA 22150

The shipment of 800 vaccines and corresponding peripherals shall be delivered during business hours Monday - Friday, 0700-1300 CT to:

NGA St Louis - 2nd Street SIH (Office of Health Services) ATTN: (Primary) Anne Fick 314-676-0095, (Alternate) Christy Boyd 314-676-3364 3200 S 2nd Street St. Louis, MO 63118

5.0 Contract Administration

COORDINATION POINTS OF CONTACT

Contracting Officer – Kim Trang, OCSE, Kim.Y.Trang@nga.mil, 571-557-1602 Contract Specialist – Adrianne Crutchfield, OCSE, Adrianne.M.Crutchfield@nga.mil, 571-558-2164

DELIVERY POINTS OF CONTACT

Delivery POC NGA Washington –

(Primary) Patricia Williams, Patricia.R.Williams@nga.mil, 571-557-0274 (Alternate) Khalida Harrif, Khalida.N.Harrif@nga.mil, 571-558-2268

Delivery POC NGA St Louis –

(Primary) Anne Fick, Anne.E.Fick@nga.mil, 314-676-0095 (Alternate) Christy Boyd, Christy.M.Boyd@nga.mil, 314-676-336 mailto:Kim.Y.Trang@nga.mil mailto:Adrianne.M.Crutchfield@nga.mil mailto:Patricia.R.Williams@nga.mil mailto:Khalida.N.Harrif@nga.mil mailto:Anne.E.Fick@nga.mil mailto:Christy.M.Boyd@nga.mil