SOW.pdf
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- Flu Vaccines and Associated Supplies
- Solicitation number
- HM047626Q0030
About this file
This is a Statement of Work (SOW) for the National Geospatial-Intelligence Agency (NGA) Medical Clinic Influenza Vaccine contract dated 20 April 2026.
The contractor must supply FDA-approved, CDC-recommended Trivalent Influenza Vaccine in pre-filled single-dose syringes (Flucelvax Trivalent SYR 0.5 ml) for the 2026-2027 influenza season, along with comprehensive ancillary medical supplies for vaccine administration. The total requirement includes 2,000 vaccine doses (1,200 to NGA Washington, 800 to NGA St. Louis) with corresponding peripherals including sterile gauze pads, band-aids, alcohol prep pads, safety-glide hypodermic needles (23G x 1"), disposable dental bibs, 3-layer disposable masks, nitrile gloves (large, powder-free), and hand sanitizer. All vaccines must maintain a minimum shelf life of 9 months from ship date and comply with manufacturer cold chain custody specifications throughout delivery. The contractor must submit pricing that includes all discounts and credits, itemized line-item pricing, any applicable credits for timely return of unused vaccines, a detailed cold chain custody plan, a contingency plan if cold chain requirements are not met, and references from at least two Government points of contact for previous flu vaccine contracts. Delivery must be completed by 30 September 2026 to both NGA locations during business hours (0700-1300 EDT for Washington; 0700-1300 CT for St. Louis), with deliveries to specific health services contacts at each facility. The contract administration point of contact is Contracting Officer Kathleen Dee (314-676-1268).
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Other files
| File | Type | Posted |
|---|---|---|
| AMD_0001_HM047626Q0030.pdf | ||
| QandA_AMD_0001_HM047626Q0030.pdf | ||
| HM047626Q0030.pdf | ||
| Quote Sheet.pdf |
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Text version
UNCLASSIFIED
National Geospatial-Intelligence Agency (NGA)
Statement of Work (SOW) for Flu Vaccines and Associated
Supplies
20 April 2026
NGA Medical Clinic Influenza Vaccine
Medical Clinic Influenza Vaccine
1.0 Introduction
In efforts to maintain a healthy National Geospatial-Intelligence Agency (NGA) workforce and per Centers for Disease Control and Prevention (CDC) guidance, vaccination remains the most effective tool to prevent and mitigate seasonal influenza.
2.0 Description
This Statement of Work (SOW) specifies the requirements for the Quadrivalent Influenza Vaccine and ancillary supplies to be delivered required for the administration of the vaccine to the NGA workforce.
3.0 Requirement
A U.S Food and Drug Administration (FDA) approved (CDC recommended) Trivalent Vaccine that is administered by syringe and all equipment needed to administer the flu shot to NGA employees. All Vaccines shall have a shelf life (expiration date) of no less than 9 months from the ship date. Vendor must follow manufacturer’s cold chain custody specifications on maintaining temperature control throughout delivery of the vaccines.
Influenza virus vaccine: 10 pack 1-dose syringe, Flucelvax Trivalent SYR 0.5 ml; 2026-2027 influenza season;
for persons 6 months and older. Pre-filled single dose syringe with plunger and luer-lock needle attachment (or equivalent). NOTE: Pre-filled single dose syringes with any type of needle attached are not acceptable. In addition, contractor shall provide needles with a cover/cap/sheath.
Contractor shall provide all peripherals required for administration of each dose, e.g. sterile gauze pad, spot bandage, alcohol prep pad, dental bibs and size large gloves. In addition, contractor shall provide masks and hand sanitizer.
As prescribed in each individual order, the Contractor shall provide the specified equipment as detailed in the below table. The table reflects the number of each type of medical supply that will be required; the order will be split and shipped to two locations - NGA Washington and NGA St. Louis.
Item Total Qty
NGA Washington NGA St. Louis
Flucelvax Trivalent SYR 0.5 ml- Single Dose Vaccine
2000 1,200 800
2x2 sterile gauze pad 2000 1,200 800
1x3 Band-Aids 2000 1,200 800
1.2 x 2.6 Alcohol prep pads 2000 1,200 800
Hypodermic Needle, safety glide 23G x 1" 2000 1200 800
13x18 Disposable Dental Bibs 2000 1,200 800
3-layer Proof, Anti Droplet Disposable Masks 750 500 250
Nitrile, Powder Free Large Exams Gloves 2000 1,000 1,000
Hand sanitizer 18 fl oz. 9 6 3
The vendor must also:
Include any discounts or credits in your quote. The total price is the only price the Government will consider for award.
Provide total price and price of each line item.
Include if any credit percentage and/or dollar amount for timely return of unused vaccines, if applicable.
Must explain plan to ensure CDC’s defined: “cold chain custody”- The cold chain begins with the cold storage unit at the manufacturing plant, and extends to the transport and delivery of the vaccine until its arrival at our two NGA facilities (listed infra).
Provide a detailed plan of action if “cold chain custody” is not met from point of delivery from the manufacture until its arrival at our NGA locations, through no fault of NGA.
Must supply at least two Government Point of Contacts (POCs) for past Flu Vaccines supplied to the
Government under contract. Information should include name, title, Agency, phone number, and email.
Delivery must be made by Sep 30, 2026.
4.0 Place of Delivery
Vendor must follow manufacturer’s cold chain custody specifications on maintaining temperature control throughout delivery of the vaccines. The Contractor will be required to deliver the vaccine FOB Destination to two Government facilities located at the delivery addresses listed below in the respective quantities outlined in the table above. The shipment for the 2026-2027 season must be delivered between contract award and received by September 30, 2026.
Delivery Schedule:
For NGA Washington, ALL quantities must be received no later than September 30, 2026 For NGA St. Louis, ALL quantities must be received no later than September 30, 2026
Multiple deliveries are acceptable.
Delivery Address:
The shipment of 1,200 vaccines and corresponding peripherals shall be delivered during business hours Monday – Friday, 0700-1300 EDT to:
NGA Washington SIOMP (Health Services) ATTN: (Primary) Patricia Williams 571-557-0274, (Alternate) Khalida Harrif, 571-558-2268 7500 GEOINT Drive Springfield, VA 22150
The shipment of 800 vaccines and corresponding peripherals shall be delivered during business hours Monday - Friday, 0700-1300 CT to:
NGA St Louis – Cass Ave.
SIOMP (Health Services) ATTN: (Primary) Anne Fick 314-676-0095, (Alternate) Christy Boyd 314-676-3364 3838 Vogel Rd St. Louis, MO 63010
5.0 Contract Administration
COORDINATION POINTS OF CONTACT
Contracting Officer – Kathleen Dee, OCSE, 314-676-1268
DELIVERY POINTS OF CONTACT
Delivery POC NGA Washington – (Primary) Patricia Williams, 571-557-0274 (Alternate) Khalida Harrif, 571-558-2268
Delivery POC NGA St Louis – (Primary) Anne Fick, 314-676-0095 (Alternate) Christy Boyd, 314-676-336
File details come from the government source that posted it. Updated .