SOW CW Gas Service Upgrade.pdf

Nevada Army National Guard Office of Installations and Environment Scope of Work Summary

Date: September 14th, 2026 Project: Gas Service Upgrade: Trenching, Restoration, and Permitting

General Intention: This Scope of Work (SOW) includes all labor, supervision, materials, equipment, tools, permits, testing, inspections, coordination, and incidental work necessary to support the NV Energy gas service upgrade at Camp Washoe, 4601 Cocoa Avenue, Reno, Nevada. Vendors submitting proposals shall include and disclose all work necessary to provide a complete, code-compliant installation and final surface restoration. The contractor shall verify existing field conditions, utility-design requirements, quantities, and limits of work before submitting its proposal. A site walk may be arranged upon request. The NV Energy design depicts approximately 160 linear feet of proposed 2-inch polyethylene gas service pipe; for proposal purposes, contractors should carry approximately 170 linear feet of trenching and restoration, subject to field verification and final NV Energy direction.

Scope of Work:

The contractor shall provide all labor, supervision, materials, equipment, tools, traffic control, permits, inspections, and incidentals necessary to complete the following work:

1. Preconstruction Coordination

• Coordinate work activities with the Nevada Army National Guard (NVARNG) Project Manager, NV

Energy, the City of Reno, and other applicable authorities having jurisdiction.

• Conduct a site visit and verify field conditions, alignment, elevations, pavement limits, access constraints, utility conflicts, and restoration requirements before beginning work.

• Coordinate utility locates and performs all required utility-conflict verification before excavation.

• Coordinate construction sequencing and inspection requirements with NV Energy. The contractor shall provide NV Energy Gas Inspection at least 48 hours’ notice before the start of construction, consistent with the utility design notes.

2. Permitting and Inspections

• Obtain all City of Reno permits and approvals required for excavation, pavement cutting, restoration, traffic control, and associated work.

• Coordinate and successfully complete required City of Reno inspections.

• Coordinate with NV Energy concerning utility inspection and construction requirements.

• Include all permits, plan-review, inspection, testing, traffic-control, and administrative fees as separate line items in the proposal.

• The contractor shall identify any required permits, approvals, or encroachment requirements that are not included in the contractor’s price or are to be furnished by another party.

3. Trenching and Excavation

• Furnish and perform approximately 170 linear feet of trenching, subject to field verification and the NV Energy-approved design.

• Perform pavement saw-cutting, removal, excavation, trench protection, dewatering if required, disposal of unsuitable material, and all associated excavation work.

• Provide trench dimensions, depth, bedding, separation, warning tape, and protection in accordance with the current NV Energy Gas Distribution Guide, applicable NV Energy construction standards, and the issued utility design.

• Protect existing facilities and immediately notify the Government and NV Energy of unknown utilities, conflicts, unsuitable subsurface conditions, or design discrepancies.

4. Backfill and Compaction

• Furnish all required sand bedding, select material, native backfill when acceptable, aggregate base, warning tape, and other materials required for a complete installation.

• Backfill and compact the trench in lifts to the densities required by the applicable NV Energy standards, City of Reno requirements, and project conditions.

• Provide all required sieve tests, density testing, compaction testing, and documentation.

• Ensure all backfill materials are on site before beginning construction, as required by the NV Energy design notes.

5. Pavement and Surface Restoration

• Remove and replace pavement, asphalt concrete, aggregate base, concrete, striping, landscaping, and other disturbed surfaces as required to restore the site to an equal or better condition than existed before construction.

• Match existing pavement section, grades, drainage patterns, and surface finish.

• Provide temporary pavement patching and final pavement restoration as required by the City of

Reno and site conditions.

• Remove excess material, debris, and construction waste from the site.

6. Utility Coordination and Compliance

• Perform the work in strict accordance with the issued NV Energy design and all applicable NV

Energy gas-service construction standards, including the requirements identified in the Rule 16 Gas Extension Agreement and its exhibits.

• NV Energy’s design assigns the contractor responsibility for trenching, backfill, compaction, necessary permits, pavement cutting, pavement removal, and pavement replacement.

• NV Energy is expected to install the gas service pipe from the main or curb valve to the meter location in the applicant-provided trench, subject to its agreement and scheduling. The contractor shall coordinate trench readiness and inspection with NV Energy.

• The contractor shall not alter the utility design or perform work on NV Energy-owned gas facilities unless specifically authorized in writing by NV Energy.

7. Closeout

• Correct all deficient work at no additional cost to NVARNG.

• Provide copies of permits, inspection approvals, testing results, material tickets, compaction documentation, and final restoration documentation.

• Provide redline or as-built information showing the final trench alignment and any field changes.

• Participate in a final acceptance walk-through with the NVARNG Project Manager.

Schedule:

The contractor shall coordinate all work activities and the project schedule with the NV ARNG Project Manager. The site is accessible 24 hours per day, 7 days per week,365 days a year. Work may be performed at any time, provided it is coordinated in advance to avoid impacts on facility operations or mission requirements.

Conditions to Work on National Guard Property:

All vendors are hereby notified that prior to entering any National Guard site they are subject to have their persons, vehicles, and equipment searched at any time. All vendors must have a valid, government issued “Real ID” (State issued ID or Driver’s License (Marked with a Star), Passport, DoD/Military ID, or Green Card) to gain entrance to National Guard sites and they must keep it on their persons at all times while on National Guard property. Vendors are also required to have their vehicles legally registered and insured and to be prepared to show the vehicles registration and insurance to gain access to the base. Vendors with employees who have felonies, sex offences, and/or warrants may be denied access to the base. The Nevada National Guard reserves the right to deny access to any person at any time. Vendors who are awarded contracts will be required to have a Nevada National Guard Annex D (Background Check) form filled out, submitted and approved by the Nevada National Guard before entry onto the base to perform services. This form is required for all personnel who will be working on site.

Safety Requirements:

All vendors shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. All work shall be performed in strict accordance with the current edition of the State of Nevada Occupational Safety and Health Standards as applicable. Vendors shall take all necessary precautions for the safety of, and shall provide all necessary protection to prevent damage, injury or loss to; all employees on the project and all other persons who may be affected thereby, all of the work, whether in storage on or off site, and all property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, and utilities.

Vendors shall comply with all applicable laws, ordinances, rules, and regulations of any public authority having jurisdiction for the safety of persons or property, or to protect them from damage, injury, or loss.

Warranty Requirements:

The contractor shall warrant all labor, materials, equipment, pavement restoration, and workmanship for a minimum of one year from NVARNG final acceptance. The contractor shall correct defects resulting from defective materials, equipment, or workmanship at no additional cost to NVARNG.

Location(s):

NVARNG Camp Washoe Armoy, 4601 Cocoa Avenue. Reno, NV 89506

Proposals Should Include:

Proposals shall include, at a minimum:

1. A detailed narrative describing the contractor’s proposed approach and sequence of work;

2. A clear statement that the contractor reviewed the NV Energy agreement and issued design requirements;

3. A unit-price and lump-sum cost breakdown, including:

• Mobilization;

• Permitting and plan-review fees;

• Traffic control;

• Utility locating and potholing, if applicable;

• Sawcutting and pavement removal;

• Trenching, stated as a unit price per linear foot;

• Bedding, backfill, compaction, and testing;

• Pavement, concrete, landscaping, and other surface restoration;

• Inspection coordination;

• Demobilization and closeout;

• Any allowances, contingencies, exclusions, or assumptions.

4. A schedule showing anticipated duration and major milestones;

5. Identification of proposed subcontractors;

6. Documentation of relevant experience performing utility trenching, pavement restoration, and work coordinated with public utilities;

7. Confirmation that the contractor will obtain the required City of Reno permits and complete applicable inspections;

8. Acknowledgment that all work will comply with applicable NV Energy standards, City of Reno requirements, OSHA requirements, and applicable federal, state, and local codes and regulations;

9. Company name, mailing address, email address, telephone number, and primary point of contact.

All fees the vendor intends to bill must be itemized in the proposal.

Point(s) of Contact:

Contract Support/Questions – Devin Earl (775) 887-7280 Project Manager –Brodie Lynch (775) 887-7314

Attachments:

1. NV Energy Rule 16 Gas Extension Agreement, Project ID 11857072, Agreement No. 76542180 (CPQ-15384)

2. NV Energy Exhibit A Design

End of Summary

Note: The following documents are required prior to contract approval: State of Nevada Business License, vendor must provide at a minimum, proof of liability and worker’s compensation insurance (the insurance certificate must name the Office of the Military 2460 Fairview Drive Carson City, NV 89701 as defined in NRS 41.0307 as the certificate holder and additionally insured), vendor must be a registered vendor with State of Nevada Controllers Office, and vendor must use electronic transfer for payment.