SOW - Conference Room - Knoxville TN 02282024.pdf
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- Attached to
- Conference Room Rental (Short Term)
- Solicitation number
- 1461509459958
- Issued by
-
Federal Emergency Management Agency
About this file
This solicitation requests quotations for conference room rental space to support disaster response personnel in Knoxville, Tennessee. FEMA requires approximately 3,000 square feet of space with tables and chairs for 40 personnel, electric and air conditioning/heating, and accessibility seven days a week from 7am to 7pm. The space must be within three miles of McGhee Tyson Airport and comply with ADA regulations. The base period of performance is March 25 through June 16, 2024 for 12 weeks with three 12-week option periods. Quotations will be evaluated on technical capability, price, and past performance. Technical capability includes meeting requirements, location, and availability. Price will be evaluated against an independent estimate. Vendors must provide references for similar services from the past three years.
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Text version
Controlled by: DHS/FEMA CUI Category: General Procurement & Acquisi�on Distribu�on/Limited Dissemina�on Control: FEDCON ONLY POC: Salah E. Hani, (202)793-0580
CUI
Federal Emergency Management Agency (FEMA)
Conference Space in the vicinity of Knoxville Airport (McGhee Tyson Airport)
Statement of Work (SOW)
1.Background: Federal Emergency Management Agency (FEMA) has a requirement for approximately 3,000 square feet of conference room space to support a temporary workspace. At this location, FEMA will house disaster response personnel providing support to the State of Tennessee.
2.Scope/Specifications – The space must meet the following specifications to meet FEMA’s requirement:
• Available minimum space of approximately 3,000 square feet.
• Tables and Chairs to accommodate approximately 40 personnel.
• Electric (wall and/or floor outlets) and Suitable Air Conditioning/Heat.
• Space must be accessible Monday to Sunday between the operating hours of
7am to 7pm (with 24 hours FEMA Personnel dedicated access).
• Within 3 miles or adjacent to Knoxville Airport.
• Site must be Americans with Disabilities Act (ADA) compliant.
• Site must be able to be secured and keys provided to FEMA personnel.
• WiFi or other internet capability.
• FEMA Staff can leave equipment in the conference room. 7 days a week
• Hotel/vendor staff are not allowed to enter the conference room unless FEMA personnel are present or in the event of an emergency that involves police, fire, or ambulance services.
• All housekeeping duties shall be conducted when FEMA personnel are present.
3.Place of Performance: Immediate proximity of McGhee Tyson Airport, Knoxville, TN
4.Period of Performance: FEMA requires the conference space for a base period of 12 weeks:
Base Period:
1. From March 25, 2024, through June 16, 2024 (CLIN 0001).
If no availability during the above time frame, you must quote:
1. From April 8, 2024, through June 30, 2024.
Controlled by: DHS/FEMA CUI Category: General Procurement & Acquisi�on Distribu�on/Limited Dissemina�on Control: FEDCON ONLY POC: Salah E. Hani, (202)793-0580
CUI
You may quote both periods above interchangeably; however, only one will be evaluated.
March 25, 2024, through June 16, 2024, period, if preferred, takes precedence and will be considered first.
Option Periods: There will be three (3) options to extend services for an additional 12 weeks each, for a total of period of performance of 48 weeks, inclusive of options.
1. Option 1: 12 weeks after expiration of base period (CLIN 1001).
2. Option 2: 12 weeks after expiration of option period 1 (CLIN 2001).
3. Option 3: 12 weeks after expiration of option period 2 (CLIN 3001).
File details come from the government source that posted it. Updated .