SOW BMK38 Parking Lot Renovations v2_2024.docx

DESIGN- BUILD STATEMENT OF WORK

U.S. GENERAL SERVICES ADMINISTRATION, ROCKY MOUNTAIN REGION 8

Date: 5/2/24 Revision: 5/2/24 (2.0)

Section 1: Project Title 038 New Concrete Parking Lot Section 2: Project Location, Building Name, & Building Number Parking Lot location is the west side 1st Street, “North” of West Thayer Ave and “South” of West Rosser Ave Building Number: ND0038ZZ

Section 3: Contact List

Contracting Officer (CO) Name: Monique Brumley Email: monique.brumley@gsa.gov Address:

Phone (O): 303-263-2800

Contract Specialist (CS) Name:

Email:

Address:

Phone (O):

Phone (C):

Property Manager Name: David Busching Email: david.busching@gsa.gov Address: 657 2nd Ave North Fargo, ND 58102 Phone (O): 701 566-6125

Development Project Manager Name:

Email:

Address:

Phone (O):

Phone (C):

Project Manager Name: Jesse Johnson Email: jesse.johnson@gsa.gov Address: 220 East Rosser Ave Bismarck, ND 58501 Phone (O): 701-557-9649 Phone (C): 701-202-9036

DESIGN- BUILD PROGRAM

Section 4: Design- Build Requirements

1) The Contractor will be responsible for all aspects of design and construction to complete the project objectives. All required Architect and Engineering (A/E) services are to be provided in house by a licensed A/E or subcontracted out by the Contractor to a licensed A/E.

2) The Contractor shall provide design services, including field surveys of as-built conditions, coordination with GSA and the tenant agency, and preparation of the bidding documents and construction administration necessary to perform the work as described herein.

3) Based on design approval, the contract will then move into construction/implementation of the design as outlined in the design documents and the below construction segment of this document. Upon receiving written approval from GSA the contractor may begin construction prior to design completion.

DESIGN PHASE

Section 5: Project Background & Project Description The Government is initiating a project to replace the existing asphalt parking lot with a new, low embodied carbon concrete parking lot. The existing asphalt parking surface is deteriorating and has cracks throughout its surface. The parking surface is well over 20 years old and needs to be replaced to keep the base materials from washing away. The parking lot is used on a daily basis and GSA would like to make the lot secure by installing a perimeter fence and replacing the access gates for egress. The parking lot is approximately 45,0000 sf.

Section 6: Project Objectives Design services required to accomplish the project: The Engineers shall design a parking lot to fit the accommodations of the Government as below:

1) One of the main goals of this project is to make the use of Low Embodied Carbon (LEC) materials where possible. This project shall take advantage of this buy using Low Embodied Carbon Concrete & Low Embodied Carbon Steel.

2) The engineer shall submit the LEC requirement to the local batch plants (Strata or Knife River), for requirement of mix design and certification.

3) The engineer shall make sure the LEC requirements are certified with the materials suppliers.

4) The perimeter retaining wall is to be examined and determined suitable for the project. The engineer shall determine the areas to be repaired, if any.

5) The parking lot may need to be phased to accommodate the demand for tenant parking.

6) The parking lot lighting with is comprised of (2) two elevated polls with concrete bases are to be left as existing.

7) The parking lot has (2) two concrete island peninsulas that are approximately 9’ x 115’ or 1,042 sf along with curb and gutter, that we intend to leave as existing.

8) The parking lot shall maintain proper storm water drainage. The concrete elevations will need to be designed in such a manner to allow storm water runoff to alleviate areas of pooling.

9) The existing asphalt shall be removed and recycled. The existing asphalt is approximately 3” – 6” thick.

10) The new concrete parking surface shall be:

a. The concrete shall include LEC materials, see Low Embodied Carbon Concrete Standards and Product Category Rule

b. A minimum of 6” in depth

c. A minimum with 6% - 8% air entrainment and have no more than a 4” slump.

d. All reinforcement shall be #4 grade 60 LEC, deformed rebar shall be used and installed according to industry standard but no more than a 16” grid and tied at every other lap. All drivable surfaces shall have a minimum #4 rebar 12” OC in 6” thick concrete.

e. Spray curing compound immediately after finishing. Curing compounds shall have “fugitive” pigments that dissolve over time to provide non-tinted/non-stained concrete.

f. If weather conditions cause rapid drying of eh pavement surface, use a fogger to apply a fine mist to the concrete surface for interim curing. Fog immediately behind the tinning float and maintain fogging to produce a sheen on the surface until the curing is applied, do not apply with brushes.

g. If ambient temperature falls below 40ºF, maintain the concrete surface temperature between 40ºF and 90ºF for the duration of the curing process. If High-early strength concrete is used maintain the surface temperature between 50ºF and 90ºF. Conduct heating operations to avoid sudden temperature changes in the concrete, before removing any enclosures, decrease the concrete’s surface temperature to the air temperature at a rate not to exceed 15ºF per hour.

h. Contractor shall make sure suitable material is used as a base material. NDDOT class 5 or better granular material shall be used for base and be a minimum of 6” in depth.

i. No dowels shall be installed where expansion joints is used for isolation. Expansion joint shall be used per industry standards.

j. Chairs shall be used to support rebar for concrete placement.

k. Compaction Testing: Sidewalks and concrete not subject to vehicle traffic shall be compacted using Ordinary Compaction Methods. Base shall not yield when driven over with a rubber tire loader.

l. The concrete shall be tested as often as needed to test the strengths of the concrete. Each testing site shall be comprised of (2) two-cylinder castings to be broke at 7 and 28 days. The first cylinder should be broken at 7 days and the second one will be a 28-day break. The 28-day break could be subject to change depending on first break. The 28-day break is not needed if the 7-day break meets minimum PSI standards.

m. Control joints are to be cut or spaced evenly throughout the new concrete and spaced equal to sidewalk width. Joints are to be cut at a depth of ¼ the thickness of the slab, but not less than 1” with a 3:2 depth to width ratio.

n. Sealant to be applied at perimeter of all new concrete. Sealant is to be polyurethane selected per ASTM C1193 Standard Guide for Use of Joint Sealants and suitable for adhesion to concrete, standing water environment and UV resistant. A backer rod shall be installed in a manner to produce the shape factor for the sealant specified. The sealant shall be tooled to produce a slightly concave surface approximately 1/4" below the pavement surface.

o. All work shall comply with codes and standards applicable to each type of work through the course of this project. Contractor shall also comply with the requirements of GSA Build Green Standards, and PBS P-100.

p. It is up to the contractor to locate all underground utilities before you dig. Any underground, conduit, cabling, pipes etc. shall be replaced if damaged.

11) The new parking lot design shall be striped and have no less than 110 parking spaces.

12) The existing gate arms shall be removed and disposed of. The contractor shall install new conduit to accommodate the installation of (2) two new gate arms, including the PAX Card Reader. See LiftMaster Owner’s Manual for gate arm fastening assembly.

13) The parking lot approach could be widened to accommodate the new access with sufficient lane space.

14) The existing non-parking areas at NW and SE are used as an area to pile snow in the winter. This will either need to be left as existing or a designated a new area without re-inventing the wheel.

15) The parking lot shall have a perimeter fence designed with access points. The fence materials shall include LEC materials.

16) The parking lot shall include conduit to accommodate the future expansion of (4) four additional EVSE devices. Engineer shall take into consideration the conduit spec with capacities allowed by the National Electric Code (NEC), for sizing of the conduit.

17) The parking lot shall have an access design with suitable entrance and exit lane space. The existing concrete approach may need to be widened to accommodate space for the new gate arms and drive lanes.

18) The new LiftMaster Gate arms shall be installed in both the entrance and exit lanes. A PAX card reader shall be installed to operate the entrance gate arm. A Johnson Controls representative will need to be contacted for the programming of the device.

Section 7: Proposal Pricing & Site Walk

1) Pre-proposal Site Visit Meeting: Date: TBD

a. The site visit shall consist of a meeting to review the design requirements followed by a walk-thru of the project site. The meeting shall be attended by the A/E and GSA project personnel, and appropriate sub-contractors.

b. The A/E shall perform any site reviews necessary to ensure the design documents correctly reflect the existing conditions of the project area to include any field verification.

c. Review the solicitation/evaluation requirements.

2) Cost Proposal Requirements:

a. Design Pricing- When submitting a proposal, provide a cost breakdown for each task based on estimated unit hours to perform each task.

b. Construction Pricing- When submitting a proposal, provide a cost breakdown for each task into the following categories: Materials, equipment, labor hours, subcontractor's quotes, overhead, profit, and bond broken down into shell, tenant improvement (TI) (by tenant), Building- Specific Amortized Capital (BSAC), and environmental (as applicable). Follow P120 guidelines for tier III level based on project triage tool. Pricing shall be broken down by Construction Specification Institute (CSI) divisions.

c. Base Bid- Design & Construction

Section 8: Period of Performance & Project Schedule Once award has been issued, the contractor has 130 calendar days to complete the design and 100 calendar days to complete construction. The contractor must also promptly begin the badging process at the time of award. Please allow a minimum of 30 days to complete the badging process. Extensions will be granted for unforeseen conditions and other factors outside of the contractor’s control at the Contracting Officer’s discretion. Contractor to provide overall project design and construction schedule that does not exceed the period of performance.

Section 9: Universal Scope Requirements

· ALL of the requirements in this section are MANDATORY for ALL GSA projects

· See the attached Universal Scope Requirements document for the full details outlining each item

· Failure to comply with any and all of the requirements will result in the project not being accepted as complete

REQUIREMENTS for ALL Projects (Construction, Design & Design/Build)

a) Safety and Health Program

b) Asbestos Containing Materials. To comply with federal and state regulations as well as GSA policy, an asbestos pre-alteration assessment is required for all construction projects as outlined in Section B of the Universal Scope Requirements.

c) Lead Containing Paint / Lead Based Paint

d) Accessibility

e) Green Purchasing

f) Construction Indoor Air Quality (IAQ) Management Plan

g) Construction Waste Diversion

REQUIREMENTS for ALL projects IF APPLICABLE (Remove if not needed AFTER consulting with OFM and/or other appropriate groups)

h) Excavation Permit

i) Utility Locates

j) gBuild

k) Historic Compliance

l) Commissioning (for all new AHUs or all new building system equipment)

m) GSA IT Network

n) Building Monitoring and Control Systems (BMC)

o) Advanced Metering System

p) Sustainable Environmental Management System (SEMS)

REQUIREMENTS for DESIGN & DESIGN/BUILD Projects only

q) Asbestos Containing Materials

r) Energy Design

s) Electrical Design

t) Lighting Design

u) Mechanical Design

v) Seismic Safety Design

w) Physical Security Performance Attributes

x) Water-Efficient & Pollinator-friendly Landscaping

y) Stormwater Management

Typical Project Document References

Rebates The Contractor shall pursue any and all utility rebate and incentive programs and any government grant or incentive programs at the local, state, and federal level. Contractor is responsible for researching, submitting, and ensuring collection of all applicable rebates. Rebate opportunities must be explored for all elements of the project including but not limited to resource-saving equipment, materials, design & services (Commissioning/Recommissioning and other strategies & processes). Submit all rebate checks to:

General Services Administration Attn: Ron Burnett 1961 Stout Street Suite 01-107 Denver, CO 80294

For assistance with the rebate process please contact Doug Baughman, Regional Rebate Coordinator doug.baughman@gsa.gov (303) 941-1306

Section 10: Design Program Reconciliation, Cost Management/Estimating, Design Submittals (Schedule & Drawings)

1) Design & Program Reconciliation::

· All design service submittals and approvals will be in accordance with the schedule as stated below including the quantity and type of submittals for each design milestone.

· The DB shall design and construct the project which does not deviate from the Program of Requirements/ Project Objectives. The DB shall provide a space reconciliation report at concept, final concept, design development and construction document submissions. The report shall indicate all spaces as programmed and designed. Measurement of space shall conform with the Standard Method for Measuring Floor Area in Office Buildings ANSI/BOMA Z65.1, 1996 edition, issued by the Building Owners and Managers Association (BOMA) as interpreted in the GSA: PBS National Space Assignment Policy, and shall be used to calculate the GSF of the building. The report shall include electronic copies of all unlocked native spreadsheets and BIM/CADD drawings used to generate the report.

· All calculations performed for the design shall be included with each submission (ex: short circuit calculations, voltage drop calculations, etc).

2) Baseline Construction Budget Cost Breakdowns:

· Based on the final design concept, provide an updated construction work allocation plan with corresponding budget breakdown, uniformat level 3 budget breakdown, and supporting cost estimates. Perform cost estimate reconciliation and prepare and submit a cost estimating reconciliation report. Coordinate with GSA as necessary to reach agreement on both budget breakdowns. Include breakout estimate(s) for Core and Shell vs.Tenant as well as allocation of tenant costs between building tenants, if applicable. Refer to PBS GSA P-120 Project Estimating Requirements for additional detail.

· Before beginning work on the construction documents, provide an updated construction work allocation plan with corresponding budget breakdown, a uniformat level 3 budget breakdown, and supporting cost estimates, all as described under the General Requirements, Cost Management section above. Perform cost estimate reconciliation and prepare and submit a cost estimating reconciliation report. Coordinate with GSA as necessary to reach agreement on both budget breakdowns. Include breakout estimate(s) for Core and Shell vs. Tenant as well as allocation of tenant costs between building tenants.

3) Construction Cost Estimating The estimated cost of construction (ECC) as provided in the Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the baseline construction budget for the project at the time of award of the DB contract. The Contractor shall provide the following breakdowns of the baseline construction budget before any other work begins:

• a uniformat level 3 breakdown of the baseline construction budget, with a separate tenant improvement (TI) and security line item for tenant agency(ies); and a preliminary plan for allocation of the construction work among subcontracts and that which is to be self-performed, with a corresponding breakdown of the baseline construction budget. (If the construction work allocation plan and cost breakdown provided in the Contractor proposal are still valid, they shall serve this purpose.)

Before the start of the Design Concept Phase, the Contractor and GSA shall agree on both Contractor breakdowns of the baseline construction budget. After GSA approval, GSA shall record the baseline construction budget breakdowns.

The Contractor shall update the construction work allocation plan and both baseline construction budget breakdowns at the end of each design phase. With each such update, the Contractor shall provide supporting detailed cost estimates:

• Line item breakdowns are correct and consistent.

• All design elements are included.

• Unit costs are reasonable.

• Quantity takeoffs are accurate.

• Level of detail is appropriate to the phase.

• Cost escalation factors are appropriately applied.

• Balance of costs among building systems is acceptable.

• Balance of core/shell and TI/security costs is acceptable.

• Up-to-date scope modifications are reflected.

• Formats are correct.

The Contractor shall be responsible to reconcile any significant differences between the updated baseline construction budget breakdowns and the previously agreed upon breakdowns. For the uniformat level 3 breakdowns, Contractor reconciliation shall include justification of any significant differences between the uniformat level 3 line items. For the construction work allocation breakdowns, the Contractor reconciliation shall include justification of differences in the construction work allocation plans and/or in the amounts for self-performed work and subcontract work packages. The Contractor shall prepare and submit a cost estimating reconciliation report summarizing the reconciliation process and the justification for cost migration between the budget line items in both budget breakdowns. Upon approval by GSA, the reconciled breakdowns shall serve as the updated baseline construction budget.

Conceptual Design Submittal (35% design completion)

· The conceptual design will include specification outline, existing conditions documentation, concept design drawings, & all appropriate calculations.

Mid-Point Design Submittal (65% design completion)

· The midpoint design will include specifications inclusive of all appropriate sections, drawings, & calculations.

Pre-Final Design Submittal (95% design completion)

· The pre-final submittal will include the fully developed specifications, drawings and calculations. Action on previous project review comments shall be incorporated in the construction documents. If not incorporated, a written justification for not doing so is required. A 95% submission is expected to be 100% complete with regards to all design information, notes and coordination. The intent is to allow the Government an opportunity to make any final comments.

Final Submittal (100% design completion)

· Action on previous project review comments shall be incorporated in the construction documents. If not incorporated, a written justification for not doing so is required.

Design Program Schedule

*A/E shall confirm the above dates upon receipt of award.

Section 11: General Requirements

1) Contractor Use of the Premises

a. During the period of the design, the contractor will have access to the site only during business hours of 6:00 am 6:00 pm. No on-site work shall be performed outside these hours or on holidays unless otherwise directed by the Contracting Officer. The contractor will need to coordinate with the Contracting Officer to arrange access to the parking lot.

2) Progress Meetings

a. The contractor shall schedule weekly (TBD) meetings with the GSA and subcontractors. The A/E shall keep meeting minutes and distribute copies at the following meetings. The meeting agenda will include the following as a minimum: Approval of previous meeting, review of work progress, field observations, problems and decisions, identification of problems which impede planned progress, review of submittals schedule and status of submittals, maintenance of progress schedules, planned progress during the succeeding work period.

3) All work shall be approached with the objective of accomplishing the project goals while meeting current codes with the least amount of tenant interruption. This scope is not to be considered all inclusive, therefore the A/e shall exercise due diligence to ensure that all aspects of the design are addressed.

4) If additional services outside the scope of this contract are required, the contractor shall notify the GSA project manager before any additional work begins.

5) The contractor may contact the building manager or project manager for access to existing plans and prior studies conducted for this building. The contractor is responsible duplicating the drawings. This includes copying or producing electronic backgrounds.

Section 12: Badging & Security

1) Contractor is responsible to follow GSA’s security and badging requirements as detailed in the attached Badging & Security Requirements (Vendor Fitness Determination Training Manual).

2) The contractor may be subjected to additional background checks by the local agency at any border station projects.

3) US Access shared enrollment centers can be found at fedidcard.gov. Travel distances to the nearest center should be accounted for during the badging process.

Section 13: Payments

1) Information regarding payment requests and payment is in the solicitation/ contract. Please contact the CO if you have any questions regarding payments.

CONSTRUCTION PHASE

Section 14: Construction Requirements Once Construction Notice to Proceed (NTP) is issued, the Contractor will provide all the labor, materials, and supervision necessary to successfully complete construction of the final approved construction drawings.

Section 15: Construction Submittals

1) Contractor shall submit a Method of Procedures (MOP) to the GSA Delivery Project Manager (PM) for approval prior to commencement of work. At a minimum, the MOP shall include:

a) Brief narrative describing method of accomplishment, construction techniques, etc

b) Updated project schedule (to include critical path, major milestones, long lead time items, mob & de-mob, inspection dates, substantial completion, and occupancy dates)

c) Service/Utility Outages (if necessary)

d) Provide phasing schedule (if necessary)

e) Any building infrastructure/BAS equipment that may be impacted

2) As- Builts (CAD and/ or BIM). BIM is required for any project above the Simplified Acquisition Threshold, currently $250,000.

3) Manufacturer's specifications, instructions and material specification sheets in original form

4) Submittal register/ log for all products specified to establish a standard of quality to include. Submittal register response by the government shall be (14) calendar days or less.

a) For pricing purposed please assume 2 hard copies of submittals and 2 electronic copies to be sent to the project manager. Distribution list including final quantities will be finalized after receipt of the submittal log/ register by GSA project manager.

5) If product samples are not submitted in a timely fashion, any delays caused by the contractor will not warrant a time extension. After completion of all work, the Contractor shall submit to the project manager the manufacturer's specifications, instructions and material specification sheets in original form. Additionally, the Contractor shall submit all inventory changes (removals, additions, upgrades, etc., and new condition codes) to the COR.

6) Submittal response by the government shall be (14) calendar days or less.

Section 16: General Requirements

1) Contractor Use of the Premises

a. During the period of the project, the contractor will have access to the site only during business hours of 6:00 am 6:00 pm. No on-site work shall be performed outside these hours or on holidays unless otherwise directed by the Contracting Officer. The contractor will need to coordinate with the Contracting Officer to arrange access to the parking lot. The contractor shall make every effort to cause a minimum of damage to parking lots, any other paved areas, any items that need to be moved during the course of the project, and any areas not included in this scope of work. Any damage caused will be repaired at the contractor’s expense.

2) Progress Meetings

a. The contractor shall schedule weekly meetings with the GSA and subcontractors. The contractor shall keep meeting minutes and distribute copies at the following meetings. The meeting agenda will include the following as a minimum: Approval of previous meeting, review of work progress, field observations, problems and decisions, identification of problems which impede planned progress, review of submittals schedule and status of submittals, maintenance of progress schedules, planned progress during the succeeding work period.

3) Equipment The contractor shall provide all equipment associated with the entire project, operate in a safe manner and adhere to all OSHA and GSA standards.

4) Equipment and Material Storage The contractor shall provide and store all equipment, the materials specified above, and any other materials required completing the project. The materials are required to be kept clean and dry throughout the duration of the project. Contractor to coordinate with building manager for location of storage sheds.

5) Sanitary Facilities Provide and maintain temporary toilet facilities in accordance with State Health Department and GSA requirements.

6) Electricity, Water, and Gas GSA will pay for electricity, water, and gas during the course of this project. The contractor is responsible for making connections to the existing systems. Temporary electrical work shall meet the requirements of NFPA 70-1996 (NEC), Article 305. When temporary connections are removed, restore existing utility services to their original condition.

7) Contractor’s Field Office The contractor may provide an office for their own use. Size, location, and construction shall be subject to approval.

8) Fire Watch Contractor shall be responsible for providing fire watch if required per attached GSA fire watch guidelines.

9) Fire Alarm Impairment and Hot Work When a fire suppression or alarm system impairment is required, contractor shall provide written outage request to GSA for approval in advance of impairing any systems. Contractor shall be responsible for having a GSA approved NICET certified fire alarm contractor perform all system impairments. During fire alarm/suppression impairments or hot work procedures, contractor shall provide a fire watch per the GSA Regional Fire Watch Guidelines.

10) Protection of Public The building site will continue to be used by tenants. The contractor shall fence, barricade, or otherwise block off the immediate work area to prevent unauthorized entry. The contractor shall illuminate barricades and obstructions at night and maintain safe building access and egress for tenants.

11) Housekeeping The project site shall be kept in a neat, orderly, and safe condition at all times. The contractor shall provide enough containers for collecting construction debris and construction materials to be recycled. The contractor shall wet down dry materials and rubbish to prevent blowing dust and keep volatile wastes in covered containers.

12) Transportation and Deliveries The contractor shall arrange deliveries of materials in accordance with construction schedules; coordinate with COR to avoid conflict with other tenants and other work conditions at the site. Contractor must make GSA PM & CO aware of any lead times that may affect the project schedule.

13) Cleaning Before scheduling the final inspection, the Contractor shall accomplish six items: (1) Remove all tools, equipment, surplus material, and rubbish; (2) Restore or refinish, to original condition, surfaces that are damaged due to the work of this contract; (3) Remove grease, dirt, stains, foreign materials, and labels from finished surfaces; (4) Thoroughly clean building interiors; (5) Pickup all construction debris from the site; and (6) At time of final inspection, project shall be thoroughly cleaned and ready for use.

14) Disruptive Work All painting, staining, or other activity which may cause noxious or undesirable fumes and/ or any noisy work that may be disruptive to the tenants/ public must be performed after normal working hours. The use of paint or stain that does not generate odors is preferred and may be required if the space will be occupied the following day with prior written approval from GSA.

Section 17: Substantial Completion & Final Inspection

1) When the project or designated portion of project is deemed complete by the contractor, the contractor shall request a final inspection. Upon receipt of this request, the Contracting Officer will proceed with the inspection within ten days of receipt of request or will advise the contractor of items that prevent the project from being designated substantially complete.

2) Red-lined drawings and CAD and/or BIM as-built drawings, and field training for Operations and Maintenance (O&M) personnel shall be provided at completion of project. Maintain one complete set of contract drawings. Clearly mark changes, deletions, and additions using GSA CAD Standards to show actual construction conditions. Show additions in red, deletions in green, and special instructions in blue print. Provide to GSA within timeframe negotiated at time of award.

3) The contractor shall provide O&M manuals. The O&M manuals shall contain the following:

· Executed Warranties (at project completion)

· Maintenance and operation manuals

Section 18: Attachments

1) Universal Scope requirements

2) Badging & Security Requirements (Vendor Fitness Determination Training Manual)

3) IRA LEC Material Requirements

4) Product Category Rule Concrete

5) Existing Plans

6) Layout Proposal

7) Lift Master Owner’s Manual

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